CSCI 31052 - Project
Management
Lecture 04- Project Scope Management
Conducted By: Vishmila Mahaliyanaarachchi
Lecturer (Probationary)
What is Scope Management
● Project Scope Management involves defining and controlling
what needs to be done in a project to meet its objectives.
● Effective scope management ensures project success by setting
clear boundaries, managing stakeholder expectations, and
delivering desired outcomes.
Definition of project scope
● The work that needs to be accomplished to deliver a product,
service, or result with the specified features and functions.
What is Scope Management
Importance of defining and managing project scope
● Ensures the project delivers what is expected by the
stakeholders
● Helps manage project constraints (time, cost, and quality)
● Establishes a baseline for monitoring and controlling the project
Overview of the scope management
process
● Plan Scope Management
● Collect Requirements
● Define Scope
● Create WBS
● Validate Scope
● Control Scope
Plan Scope Management
Plan Scope Management establishes a plan that guides how project
scope will be defined, validated, and controlled.
Key Activities:
● Determine scope management processes and procedures.
● Define how scope changes will be handled and documented.
● Establish how requirements will be collected, analyzed, and
managed.
● Identify the tools and techniques to be used for scope
management.
Collect Requirements
Collect Requirements involves understanding and documenting
stakeholder needs and expectations.
Techniques:
● Interviews: Conduct one-on-one discussions with stakeholders to
gather insights.
● Workshops and focus groups: Facilitate group sessions to elicit
requirements and encourage collaboration.
● Surveys and Questionnaires: Use written surveys to collect input
from a large number of stakeholders.
● Observation of existing processes: Observe the existing
processes and workflows.
● Prototyping: Develop mock-ups or prototypes to validate and refine
requirements.
● Document Analysis: Analyze the documents to gain more insights
and analytics.
Developing the Scope Statement
Key components of a scope statement
● Project objectives and deliverables
● Project boundaries and exclusions
● Constraints and assumptions
● Acceptance criteria
Importance of a clear and comprehensive scope statement
● Provides a common understanding of the project's boundaries
● Serves as a baseline for managing project changes
● Helps align stakeholder expectations
Create the work Breakdown Structure
Create WBS involves breaking down the project into smaller, manageable
components.
Definition: A hierarchical decomposition of the project work into
manageable tasks and deliverables
Purpose: Provides a framework for defining and organizing the project
scope.
Benefits:
● Organize Project Activities: Group related tasks into logical
components.
● Estimate Resource Requirements: Determine the resources needed
for each work package.
● Assign Responsibility: Allocate tasks to specific team members.
● Track Progress: Monitor and measure progress against the defined
work packages.
Developing a WBS
● Top-down approach: start with the project deliverables and
break them down
● Bottom-up approach: start with the tasks and group them into
higher-level deliverables
● Combination approach: use both top-down and bottom-up
methods
Decomposing project work into manageable tasks and
deliverables
● Identifying the major project phases, milestones, and
deliverables
● Breaking down each deliverable into smaller, more manageable
work packages
Validate Scope
Validate Scope ensures that the project deliverables meet
stakeholder requirements and expectations.
Activities:
● Review Deliverables: Present project outputs to stakeholders
for evaluation.
● Gather Feedback: Collect stakeholder input and incorporate
their suggestions, if appropriate.
● Verify Acceptance: Confirm that the deliverables meet the
defined acceptance criteria.
● Document Validation Results: Record the outcome of the
validation process for future reference.
Control Scope
Control Scope manages changes to the project scope to prevent
scope creep and maintain project focus.
Activities:
● Monitor Scope: Regularly review project activities to identify
any scope deviations.
● Assess Change Requests: Evaluate proposed changes for
their impact on scope, schedule, and budget.
● Obtain approvals: Obtain approvals for scope changes.
● Update Scope Documentation: Document approved changes
and revise scope-related documents.
● Communicate Changes: Inform stakeholders about approved
scope changes and their implications.
Group Activity
Groups must select a hypothetical or real project and create a
Project Scope Management Process, You should demonstrate
how you will act in all the 6 steps of the Project Scope
Management Process with your own creative ideas.
