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HRIS Essentials for HR Professionals

The document discusses human resource information systems (HRIS). It defines HRIS as a method for organizations to collect, analyze, and report information about employees and jobs. The key objectives of HRIS are to provide comprehensive, ongoing information at a reasonable cost while maintaining data security and privacy. HRIS should generate information that is timely, accurate, concise, relevant and complete. Benefits of HRIS include efficiently processing and storing large amounts of data, quickly updating records, improving accuracy, and reducing data fragmentation. HRIS can also provide online reports and forecasts to aid business decisions. The document outlines several important uses of HRIS in areas like labor relations, HR planning, performance management, compensation and benefits administration, staffing, and

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124 views12 pages

HRIS Essentials for HR Professionals

The document discusses human resource information systems (HRIS). It defines HRIS as a method for organizations to collect, analyze, and report information about employees and jobs. The key objectives of HRIS are to provide comprehensive, ongoing information at a reasonable cost while maintaining data security and privacy. HRIS should generate information that is timely, accurate, concise, relevant and complete. Benefits of HRIS include efficiently processing and storing large amounts of data, quickly updating records, improving accuracy, and reducing data fragmentation. HRIS can also provide online reports and forecasts to aid business decisions. The document outlines several important uses of HRIS in areas like labor relations, HR planning, performance management, compensation and benefits administration, staffing, and

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© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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HUMAN RESOURCE INFORMATION SYSTEM

Dr. Kapil Pandla

Human Resource Information System


The human resource information system is a method by which an organisation collects analyses and reports information about people and jobs. HRIS is designed, basically, to meet the following objectives: Offer adequate, comprehensive and on going information system about people and jobs Supply up-to-date information at a reasonable cost Offer data security and personnel privacy.

HRIS should generate information that is

Timely Accurate Concise Relevant Complete

Benefits of HRIS 1/2


HRIS can process, store and retrieve enormous quantities of data in an economical way.

The records can be updated quickly.


There is improved accuracy. HRIS can greatly reduce fragmentation and duplication of data. Information can be readily manipulated, merged and disaggregated in response to special and complex demands and presented promptly.

Benefits of HRIS 2/2

An effective HRIS also provides online data and forecasts related to business
Exception Report: These reports highlight variations in operations that are serious enough to require managements attention On- Demand Reports: These provides information in response to a specific request Forecasts: A forecast applies predictive models to specific situations.

Important uses of a Human Resource Information System


Labour relations Union negotiation rewards Attitude survey results Eeit interview analysis Exit HR planning and analysis Organisation charts Staffing needs Skills inventories Turnover analysis Absenteeism analysis Health, Safety and Security Safety train in g Accident rewards Employee health record Compliance with various acts Per Performance Appraisal Employee competency data Matching a ctual performanc e with standards Compensation and Benefits HRIS Job posting Internal job matching Job description tracking Workforce utilization utiliz Availability analysis HR Development Employee training profits Trainings needs assessment Succession planning Career interests and experience Staffing Recruiting Sources Application tracking Job offer refused analysis

Employee work history

Pay structures Wa r e/salary administration Benefit plans and usage analysis Vacation usage Implementing legal stip ulations

Setting up Human Resource Information System


HRIS can be set up through a four step process Identifying the needs of a firm Organising the flow of information Implementing the plan Evaluating the whole exercise to find gaps and to rectify them

Human Resource Information System


HRIS is designed to monitor, control and influence movement of people from the time they join the organisation till the time they decide to leave the organisation. Recruitment information Personnel administration information Manpower planning information

Training information
Health information Appraisal information Payroll information Personnel research information

HRMS @ ICICI

Applicability
From joining till separation of the employee from the bank

Provisions

Personal Information E-muster (Attendance) Leaves Medical Expenses Goal Setting Appraisal Self Evaluation

Provisions

Plan pay Transfer Soft furnishing Employee Asset Declaration Confirmation Loss of Pay Resignation Compliance

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