PowerPoint 2013
Areas to cover
Getting Started
Presentation
Working with Content
Graphics
Tables
Charts
Slide Effects
What Is PowerPoint?
PowerPoint is a powerful presentation
graphics program can be used to create,
organize, and display electronic slides that
display information organized as text and
graphics; add speaker notes and turn the
entire presentation into printed handouts.
A slide can contain text, graphics, tables,
videos, animations, charts, and links.
Getting Started with PowerPoint
Presentation
A PowerPoint presentation consists of one
or more slides where each slide can
display text and graphics.
One can launch PowerPoint 2013 by
clicking the Start button and choose All
Programs ➪ Microsoft Office ➪ Microsoft
Office PowerPoint 2013.
Exploring PowerPoint Window
Starting a presentation from a Template
A template is a file that contains starter settings – and
sometimes starter content – on which you can base new
presentations.
Using a template to start a new presentation:
1. Choose File New.
2. In the Search for online templates and themes box,
type a keyword or phrase to search for and press
Enter, or click one of the category links on the
Suggested searches line below the Search box.
3. Click a template to see a preview of it.
4. Click Create. A new presentation is created based on
that template.
Basing a new presentation on existing content
To open a file from another application, do the
following:
1. Choose File Open. The Open screen appears.
2. Click Computer.
3. Click Browse. The Open dialog box appears.
4. Click the File Type button (currently set to All
PowerPoint Presentations) and choose the file
type.
5. Navigate to the location containing the file you
want to open.
6. Select the desired file, and then click Open.
7. Save your work as a PowerPoint file by choosing
File Save As.
Saving a Presentation
Protecting File
Creating New Slides
Create a new slide from Outline view:
• Switch to Outline view (View
Presentation Views Outline View).
Creating a slide from the Thumbnails pane
• Switch to Normal view if you’re not
already there (View Presentation Views
Normal).
Creating a slide from a layout
• Selecting slides
• Deleting slides
Using Content Placeholders
Creating a manual text box
Understanding Themes
A theme is a group of design settings.
It includes colour settings, font choices, object
effect settings, and in some cases also a
background graphic.
A theme is applied to a slide master
A master is a set of specifications that govern
overall formatting and appearance.
The slide master holds the settings from a theme
and applies them to one or more slides in your
presentation.
Creating and deleting slide masters
Applying a Theme
• Click Design tab, in the Themes group, if the theme
you want appears, click it. If the theme you want
does not appear, click the More button.
Changing the colour theme
• Choose Design Variants More button Colours,
and then click the desired colour theme in the gallery.
Changing the Background
To apply a background style, follow these steps:
1. Switch to Slide Master view.
2. Click Slide Master Background Background
Styles.
3. Click the desired style to apply it to the selected
layouts only
Formatting Content
Click Home tab, in Font group, choose Font type,
Colour, Style, Size, etc.
Click Home tab, in Paragraph group, choose
Numbering, Bullet, Alignment, etc.
Click Home tab, in Drawing group insert a Shape.
Click Insert tab to insert – Table, Pictures,
Screenshot, Shapes, SmartArt, Chart, Text Box,
WordArt, Date & Time, Slide Number, Symbol,
Video, Audio, etc.
Animation Effects and Transitions
• Understanding Animation and Transitions
• Assigning Transitions to Slides
• Setting transition effects and timings
Setting transition effects and timings
To assign a transition effect and control its timing, follow these steps:
1. View or select the slide in Normal or Slide Sorter view.
2. (Optional) On the Transitions tab, in the Transition to This Slide group, click the
transition you want to use.
3. Click Effect Options and select any options for the chosen effect transition as
desired.
4. In the Timing group, mark or clear the following check boxes:
On Mouse Click: Transitions when you click the mouse.
After: Transitions after a specified amount of time has passed. (Enter the time, in
seconds, in the associated text box.)
1. (Optional) Adjust the Duration setting to specify how quickly the transition effect
will occur. This is not the timing between slides but rather the timing from the
beginning to the end of the transition effect itself.
2. (Optional) If you want a sound associated with the transition, select it from the
Sound drop-down list. See the next section for details.
3. (Optional) If you want these same transition settings to apply to all slides in the
presentation, click Apply to All. Otherwise they apply only to the current slide.
Rehearsing and recording transition timings
Rehearse Timings feature, follow these steps:
1. On the Slide Show tab in the Set Up group, click Rehearse
Timings. The slide show starts with the Recording toolbar.
2. Click through the presentation, displaying each slide for as
long as you want it to appear in the actual show. To move to
the next slide, you can click the slide, click the Next button
in the Recording toolbar (right-pointing arrow), or press
Page Down.
If you make a mistake on the timing for a slide, click the
Repeat button to begin timing this slide again from 00:00.
3. Click Yes to accept the new slide timings.
To clear timings altogether, choose Slide Show Set Up
Record Slide Show Clear Clear Timings on All Slides.
Animating Slide Content
Start slide show
Click Slide Show tab, in Start Slide Show
group, choose From Beginning or From
Current Slide
Or, Press F5
Printing Slides
1.Choose File Print. The Print controls
appear.
2.Select the printer to use from the Printer
drop-down list.
3.On the button immediately below the
Slides text box, make sure that Full Page
Slides is selected.
4.Set any other print options.
5.Click Print.
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