Microsoft Office Live Meeting
Feb 9, 2009
2008, Cognizant Technology Solutions. All Rights Reserved. The information contained herein is subject to change without notice.
Objectives Explain the value of Live Meeting Show how to setup Live Meeting Demonstrate how to use Live Meeting
Agenda Value Installation Scheduling a Meeting
Client Meetings Internal Meetings
Use
Top 4 Benefits Allows for greater collaboration with the use of remote application sharing and control
Ex: Allows US SMEs to take control of and demonstrate preferred territory configurations to India live
Allows PowerPoint presentation by multiple presenters, with annotation tools
Ex: Any member of a presentation can both give and/or annotate any presentation
Centralizes storage and dissemination of materials related to a given meeting
Ex: Zip/Terrs, PowerPoints, etc related to a DSM briefing
Live Meeting is the fully Cognizant supported and can be used from the office or via VPN as well as from the web
Examples of Uses Prerecorded Presentations
Audio and video can be added for greater communication and effect Ex: eLearning, Sales
Live Document Development
As quick as doing it yourself but allows the remote team to learn from process at the same time
Webex Replacement
WebEx mailbox will be closed April 10, 2009 and cognizant will stop supporting WebEx
Agenda Value Installation Scheduling a Meeting
Client Meetings Internal Meetings
Use
What are the prerequisites for having Live Meeting service enabled in your desktop? Live Meeting service requires the following Software to be installed in your desktop 1. Live Meeting Client 2. Live Meeting Add in for Outlook
3. Meet Now using OCS (Communicator)
How do I check if Live Meeting client is installed on my PC? To check if Live Meeting Client is available in your PC Go to your Programs menu from start and look for Microsoft Office Live Meeting 2007. Refer to screenshot below
How do I check if Live Meeting Outlook Add in are installed on my PC? To check if Outlook Add in is available in your PC Open Outlook and look for Conferencing Tab as shown in screenshot below. If you do not find both the software specified above please raise a GSD request under OCS category for installing the same.
Finally, set up the user account Enter your cognizant ID number ######@[Link] Click Test Connection
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Agenda Value Installation Scheduling a Meeting
Client Meetings Internal Meetings
Use
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Scheduling a Client Live Meeting
First, apply for and receive an organizer User ID from Cognizant: Email [Link]@[Link] Alternatively, send a request to GSD (Slides 14 and 15)
Go to the URL [Link] heduleMeeting using internet explorer Enter your name and password
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Scheduling a Client Live Meeting
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Scheduling a Client Live Meeting GSD-NSS Request for meeting setup
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Scheduling a Client Live Meeting GSD-NSS Request for meeting template
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Agenda Value Installation Scheduling a Meeting
Client Meetings Internal Meetings
Use
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To Schedule an Internal Live Meeting in the Future
From Outlook 2003:
Click the Conferencing pull-down menu then click Schedule a Live Meeting Follow the instructions
Alternatively, when in an already scheduled meeting, select the conferencing tab and click make this a live meeting
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Agenda Value Installation Scheduling a Meeting
Client Meetings Internal Meetings
Use
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To start a Live Meeting using Meet Now From Outlook 2007:
Click Meet Now in upper right of outlook
From Communicator:
Open a chat with the person you desire to use Live Meeting with Click the top right arrow and select Share Information Using Live Meeting
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Live Meeting will load
Then, Live Meeting will open
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Demo
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Invite others to join a meeting in progress Click on the Invite drop down menu and select By Email
Alternatively, use OCS (Communicator) to invite someone
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To present/share information In Powerpoint Presentation mode
Click Upload File Choose the file to upload and it will appear on screen just like webEx
In the content sub-window, click the Share menu and select from the following options:
Share a Program Share Your Desktop Whiteboard Poll Page Text Page Web Page Screen Snapshot
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To give control to someone else When in Sharing mode, click on Give Control button the tool bar at the top of the screen Select the attendee whom you wish to give control then click OK To take back control, simply click anywhere on the screen
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To give downloadable handouts Click on the Handouts button to upload files for download by meeting participants Click the Upload button in the Handouts window and select the files from the list
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Real-Time meeting minutes Meeting notes can be updated in real time in the top right of the screen Later they can be saved and distributed
Anyone designated as a Presenter can enter notes. Presenter permissions are set in the Attendees panel. Any number of attendees can be Presenters
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Record and distribute meetings Live Meetings can be recorded by using the Recording drop down menu Presentations, audio, video, and even 360 panoramic video can be recorded
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For more information
You can refer to Microsoft Office Live meeting Help topics or Outlook Add-in Help Topics on how to use specific features of Live Meeting service * Live Meeting Training [Link] _us&p3=LMInfo&p4=ootraining * Live Meeting Support - contact us at 866-493-2825 (tollfree in the U.S. and Canada), or at 650-526-6950 (direct International dial) [Link] _us&p3=LMInfo&p4=support * Live Meeting Home Page [Link] _us&p3=LMInfo&p4=oohome You can contact Cognizant GSD
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Appendix
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