JOB APPLICATION
LETTER
It is widely known as a
"cover letter". It is used
to introduce yourself to
a prospective employer.
You write this to
demonstrate your interest in
the company, sell your
services and qualifications
in written form, and show
that you are fit for a job
position.
Common Features of
a Job Application
Letter
01
HEADING
The heading contains the return
address with the date on the last
line.
SAMPLE HEADING
798 San Jose Street
Dumaguete City
May 7, 2016
02
INSIDE ADDRESS
The inside address is the
recipient's address.
SAMPLE INSIDE ADDRESS
Dr. Reynaldo Rivera
Dean, School of Public Affairs
Silliman University, Dumaguete City
03
SALUTATION
Use the same name as the inside
address, including the personal
title.
If you know the person and
typically address them by their
first name, it is acceptable to
use only the first name in the
salutation (for example: Dear
Lucy:).
In all other cases, however, use
the personal title and
last/family name followed by a
colon. Leave one line blank
after the salutation.
SAMPLE SALUTATION
Dear Dr. Rivera:
04
BODY
The body is the meat of
your letter.
For block and modified block
letter formats, single space and
left justify each paragraph. Be
sure to leave a blank line
between each paragraph,
however, no matter the format.
Be sure to also skip a line
between the salutation
and the body, as well as
the body and the close.
05
COMPLIMENTARY CLOSE
The complimentary
close is a short and
polite remark that ends
your letter.
The close begins at the
same justification as your
date and one line after the
last body paragraph.
Capitalize the first word
of your closing and leave
four lines for a signature
between the close and the
sender’s name.
A comma should
follow the closing.
SAMPLE COMPLIMENTARY
CLOSE
Sincerely,
MEGAN REYES
06
SIGNATURE
Skip at least four lines
after the close for your
signature, and then type
out the name to be
signed.
SAMPLE SIGNATURE
Sincerely,
MEGAN REYES
The Body of the
Cover Letter
PARAGRAPH 1:
• This part opens the letter
and specifies the position
that you are applying for.
PARAGRAPH 1:
• Name the source of your
information specifically.
EXAMPLE:
It is a great pleasure that I am writing with
regards to the vacant senior high school
teaching position in your reputable school.
This is in response to DepEd Cabuyao’s open
ranking announcement which was posted on its
Facebook page on June 5, 2020.
PARAGRAPH 2:
• This part emphasizes your
strongest points and shows
how you meet the
employer’s needs.
PARAGRAPH 2:
• It is also essential to
highlight the benefits that
the organization will get
from accepting you.
EXAMPLE:
Electives in advanced composition
and research writing have adequately
trained me in report writing, one of
the writing skills the job calls for.
Paragraph 3:
• This part of the letter is where
you request for an interview.
Remember to sound enthusiastic
and appreciative, and do not
forget to include your contact
information.
EXAMPLE:
Thank you for your time and patience to consider
my application. If I can provide you with any
additional information, please contact me at
+639183456789 or email me at
[Link]@[Link]. I look forward
with eagerness to be a part of your institution and
contribute with the best of my abilities.
Why do I need a cover letter?
Employers use cover letters to:
[Link] more information
[Link] who can do a job.
[Link] if you can
write/communicate.
[Link] which applicant will be
interviewed.
Format and Mechanics
1. Use letter-sized bond paper;
limit the letter to one to two pages.
2. Always sign the letter.
3. Use a letterhead which includes
your full name, address, phone
number, and email address.
4. Use a business letter format.
Format and Mechanics
5. Use 1 to 1.5-inch margin on all
sides.
6. Do not cram the text at the upper
half or lower half of the page. Be
sure to have appropriate page fill.
7. Use white or off-white paper.
8. Use a font size of at least 10
points and maximum of 12.
