Advance Word
Processing
Lesson 3
Skills
Lesson Objectives
• Use some advance capabilities of Microsoft Word
commonly used to increase productivity and efficiency;
• effective use these feature to help improve the
productivity of an organization through maximizing the
potential of Microsoft Word;
• Created form letters or documents for distribution to
various recipients;
• Create labels and envelopes for distribution; and
• Create media-rich documents for printing or
publishing.
Mail Merge and Label Generation
Mail Merge
This feature allows you to create
documents and combined and merge
them with another document or data
file. It is commonly use of sending
out advertising materials to various
recipients.
Two components of Mail Merge
1. Form Document
It is generally the documents that
contains the main body of the
message we want to convey or send.
The main body of the message is the
part of the form document that
remains the same no matter whom
you send it to form among your list.
2. List of Data File
It allows data file to be created
from within the Microsoft
Word application itself, or it
gets data from the file created
in Microsoft Word Excel or
other data formats
Label Generations
It creates a blank form document
that simulates either a blank label
or envelope of pre-defined size
and will use the data file that you
selected to print the information,
typically individual addresses.
Kinds of Materials
1. Pictures
Generally, these are electronic or
digital pictures or photographs
you have save in any local storage
device. There are three
commonly used types of picture
files.
a. .JPG
This is pronounced as “jay peg”, and is the short
form for .jpeg or Joint Photographic Expert
Group. Like all the rest of the image file
extension it identifies the kind of data
compression process that it use to make more
compatible and portable through the internet.
This type of image file can support 16.7 million
colors that is suitable for use when working
with full color image
b. .GIF
This stand for Graphics Interchange
Format. Is also capable of displaying
simple animation. It can only support
up to 256 colors so it is good mostly
in logo .GIF is much better for logos ,
drawings, small text, black and white
images, or low-resolution files.
c. .PNG
This is pronounce as “ping”. It stands for
Portable Network [Link] is also good
with transparencies but unlike .GIFs, it
does not support animation but it can
display up to about 16 million colors, so
image quality for this image file type is
also remarkably improved. .PNG allows
the control of the transparency level or
opacity of images.
2. Clip Art
This is generally a .GIF type; line art
drawing or images used as
generic representation for ideas
and objects that you might want
to integrate from your document.
3. Shapes
These are printable object or
materials that you can integrate
in your document to enhance its
appearance or to allow you to
have some tools to use for
composing and representing
ideas or messages.
4. Smart Art
These are predefined sets of
different shapes group
together to form ideas that are
organizational or structural in
nature.
5. Chart
It allows you to represent data
characteristics and trends. This
is quite useful when you are
preparing reports that
correlate and present data in a
graphical manner.
6. Screenshot
Sometimes creating reports or
manuals for training or procedures
will require the integration of a more
realistic image of what you are
discussing o your report as manual.
Nothing can get you more realistic
image than a screenshot.
Text Wrapping
1. Inline with text
2. Square
3. Tight
4. Through
5. Top and Bottom
6. Behind Text
7. In Front of Text
In Line of Text
It treats your image like a text font
with the bottom side totally aligned with
the text line. This settings is usually used
when you need to place your image in
the beginning of a paragraph.
Square
This settings allows the
image you inserted to be
placed anywhere within the
paragraph with the text going
around the images in a square
pattern likes a frame.
Tight
This is almost the same as the
Square settings, but here the text
“hugs” or conforms to the general
shape of the image. This setting can
mostly be achieved if you are using
an image that supports
transparency like a .GIF or .PNG file.
Through
This settings allows the text
on your documents to flow even
tighter, taking the contours and
shape of the image. Again, this
can be used with a .GIF or .PNG
type of image.
Top and Bottom
This setting Pushes the text
away vertically to the top
and/or the bottom of the
image so that the image
occupies a whole text line on
its own as in the example.
Behind Text
This allows your image to be
dragged and place anywhere on
your document but with all the
text floating in front of it. It
effectively makes your image look
like a background.
In front of Text
This setting allows your image to
be placed right on top of the text
as if your image was dropped right
on it. That means whatever part
of the text you placed the image
on, it will be convey by the image.
