PRIMER

𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧
𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧 𝗔𝗖𝗧
𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢.
𝟭𝟮𝟬𝟬𝟵
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and
𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)
Implementing Rules and Regulations and Standard
Forms – Within one hundred eighty (180) days from
the promulgation of this Act, the necessary rules and
regulations for the proper implementation of its provisions
shall be formulated by the GPPB. For a period not later
than ninety (90) days upon the approval of the IRR,
the standard forms for procurement shall be
formulated and approved.

Transitory Provision - Prior to the effectivity of the IRR

of this Act, the provisions of Republic Act No. 9184 and
its IRR shall remain in force and effect in order to ensure
the continued implementation of programs, activities, and
projects.

Procuring Entities, and the BACs affected by this Act

shall be given a three-year (3) transitory period from
the approval of the standard forms for procurement.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and
𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)
Governing Principles Governing Principles
1. Transparency 1. Enhanced Transparency
2. Competitiveness 2. Improved Competitiveness
3. Streamlined Procurement Process 3. Increased Efficiency
4. Accountability 4. Proportionality
5. Public Monitoring 5. Enhanced Accountability
6. Participatory Procurement
7. Sustainability
8. Professionalism
Procurement Planning and Budgeting Linkage - Strategic Procurement Planning and
All procurement shall be within the approved Budgeting Linkage – All procurement shall be
budget of the Procuring Entity and should be undertaken with proper and sufficient planning and
meticulously and judiciously planned by the preparation to
Procuring Entity. ensure sound procurement decisions (Market
Scoping - includes fit-for-purpose and
proportional approaches, considers the whole
lifecycle of a procurement project).
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and
𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)
Strategic Procurement Planning and
Budgeting Linkage – For subcontracting
arrangements:
• The HOPE must provide prior approval to subcontracting
• Subcontractors must meet eligibility criteria
• The bidder or general contractor must disclose subcontractors
during the bidding process
• The general contractor shall remain liable for the subcontractor's
actions, defaults, delays, and negligence
• The general contractor and the subcontractor shall share liability
in cases where safety standards or other labor standards are
violated
• The value of the entire completed and accepted project,
including the subcontracted portion, shall be recorded as
experience of the general contractor
• The subcontractor shall get credit for one hundred percent
(100%) of the value of the subcontracted portion of the project
• Contract performance monitoring, such as, but not limited to the
Constructors Performance Evaluation System (CPES), shall also
be mandatorily applied to the work of subcontractors
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and
𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)
To guarantee the usefulness throughout the whole
lifecycle of goods to be procured, the Procuring
Entity shall ensure that goods to be procured
are brand new: Provided, That the procurement of
second-hand, refurbished or reconditioned goods,
such as military, defense, or law enforcement
equipment or materiel, may be considered to
secure a contract that is most advantageous to the
government subject to the guidelines to be issued
by the DBM and subject to compliance with
relevant criteria, such as durability, remaining
useful life, sustainability, maintenance cost, and
warranty.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and
𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)

Annual Procurement Plan - Name of the • All procurement should be within the approved
project/procurement; Project management office/end- budget of the Procuring Entity.
user unit; Description of the • No government procurement shall be
project/procurement; Procurement methods; undertaken unless it is in accordance with the
Time schedule; Source of funds; and Approved approved APP or Indicative APP of the
budget for the contract. Procuring Entity,
Annual Procurement Plan - Name of the
project/procurement; Project management office/end-
user unit; Description of the
project/procurement; Procurement methods;
Criteria for bid evaluation; Time schedule; Source
of funds; and Approved budget for the contract.

Early Procurement Activities - Procuring Entities

are authorized to undertake early procurement
activities pending the approval of the funding.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and
𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)
Specifications. Specifications for the procurement of goods, as
well as the goods component of Infrastructure Projects and
Consulting Services, shall be based on any or a combination of the
following: relevant characteristics; performance or functionality
requirements; or product or service standards specified by
appropriate government entities or similar international bodies.
Reference to a brand name shall not be allowed except for
reasons of technical compatibility, interoperability, servicing,
maintenance, or preservation of supplier warranty in order to
keep the performance, functionality, and useful life of the
equipment, in which case, the Procuring Entity shall indicate
the reasons or justifications for availing of the exception.

PhilGEPS shall serve as the

PhilGEPS shall maintain an integrated system that
primary and definitive source of information on
covers procurement planning until payment.
government procurement.
 ESSENTIAL CONTENTS

2016 Revised Implementing Rules and

𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and
𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)

Market Scoping. To ensure proper and strategic

procurement planning, a Procuring Entity shall
conduct market scoping as a preliminary undertaking
in preparing its Project Procurement Management
Plan (PPMP),
Use of Framework Agreement. The framework
agreement shall be in the nature of an option contract
between the Procuring Entity and the bidder that
stipulates the terms and conditions that would be
applied in subsequent contracts for the procurement
of Goods, Infrastructure Projects, and Consulting
Services with a single or multiple contractor,
manufacturer, supplier, distributor, consultant, and
service provider.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and
𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)

Renewal of Regular and Recurring Services. - The

Procuring Entity may consider undertaking renewal of
regular and recurring services to facilitate the
immediate implementation of procurement projects.
The duration for each renewal contract shall not
exceed one (1) year
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and Regulations of 𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧 𝗔𝗖𝗧 𝗼𝗿
R.A. No. 9184 (Government Procurement Reform Act) 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵

All procurement shall be done through competitive Modes of Procurement – fit-for-purpose procurement approach
(core procurement principles - ‘Fitness for purpose’ is a phrase
bidding, except as provided in Rule XVI of used to describe the concept that goods or services must be
this IRR (Alternative Methods - Limited Source capable of being used for the intended purpose for which they
Bidding, Direct Contracting, Repeat Order; Small were purchased.):
Value Procurement; and Negotiated Procurement)
(a) Competitive Bidding;
(b) Limited Source Bidding;
(c) Competitive Dialogue - two-stage bidding process where
the Procuring Entity invites suppliers, manufacturers,
distributors, contractors, consultants, and service providers
to a dialogue to propose solutions to address its needs and
requirements.
• dialogue to propose solutions to address the needs and
requirements (innovative design or solutions involving
procurement of complex purchases);
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and Regulations of 𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧 𝗔𝗖𝗧 𝗼𝗿
R.A. No. 9184 (Government Procurement Reform Act) 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Modes of Procurement – fit-for-purpose procurement approach
(core procurement principles - ‘Fitness for purpose’ is a phrase used to
describe the concept that goods or services must be capable of being
used for the intended purpose for which they were purchased.):

(d) Unsolicited Offer with Bid Matching - comparative or

competitive bids - Goods and Consulting Services
(new concept or technology);
(e) Direct Contracting;
(f) Direct Acquisition - non-CSEs and CSEs not available in
the PS-DBM and services with an ABC not exceeding Two
hundred thousand pesos (P200,000.00);
(g) Repeat Order;
(h) Small Value Procurement - A mode of procurement whereby
the Procuring Entity requests for the submission of at least three
(3) price quotations for goods not available in the PS-DBM,
Infrastructure Projects, and Consulting Services. The receipt of
one (1) quotation is sufficient to proceed with the evaluation of
bidders:

Provided, That the amount involved does not exceed Two million pesos
(P2,000,000.00) subject to the periodic review of the threshold amount
and adjustments as may be deemed appropriate by the GPPB.
In the case of LGUs, the GPPB is authorized to adjust the threshold
amount based on the LGU income classification.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and Regulations of 𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧 𝗔𝗖𝗧 𝗼𝗿
R.A. No. 9184 (Government Procurement Reform Act) 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Modes of Procurement – fit-for-purpose procurement approach:

(i) Negotiated Procurement;

(j) Direct Sales - non-CSEs where a Procuring Entity directly

purchases from a supplier that has satisfactorily delivered non-
CSEs to another government agency under a completed contract.;

(a) The procurement contract by the original government agency that

procured the non-CSEs was awarded through bidding;
(b) The government agency that originally procured the non-CSEs has
inspected and accepted the same, and has issued a certification that the
supplier has satisfactorily performed its obligations under the contract;
(c) The procurement for the same non-CSEs by the Procuring Entity shall
only be initiated once within six (6) months from the acceptance of the
non-CSEs by the original government agency;
(d) The contract to be executed between the Procuring Entity and the
supplier must be within the amount of the contract executed with the
original government agency, and that the supplier must offer the non-
CSEs to the Procuring Entity at the same or lower unit price offered to the
original government agency; and
(e) The supplier agreed to the terms offered by the Procuring Entity and
remains legally, technically, and financially capable to undertake the
contract with the Procuring Entity.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and Regulations of 𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧 𝗔𝗖𝗧 𝗼𝗿
R.A. No. 9184 (Government Procurement Reform Act) 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Modes of Procurement – fit-for-purpose procurement approach:

(k) Direct Procurement for Science, Technology and

Innovation - goods and services directly from a legally,
technically and financially capable manufacturer or supplier,
or from a qualified startup business.

Supplies, materials, equipment, and related services to be used actually,

exclusively, and directly in the conduct of research and development
projects or activities;
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and
𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)
The BAC and its Composition - at least five (5) The BAC and its Composition - shall have five
but not more than seven (7) members, Chairperson (5) or seven (7) members, chaired by at least a
is at least a third (3rd) ranking permanent official. third ranking permanent official or in the absence
thereof, a permanent official of the next lower rank.
The members of the BAC shall be designated by
the HoPE who is at least a fifth (5th) ranking The members of the BAC shall be designated by
permanent official, or if not the HoPE.
available, an officer of the next lower rank.

GPPB shall adopt technological advances to

enhance the procurement process, and leverage
emerging technologies and innovative procedures
for the submission, receipt, and opening of bids
through the PhilGEPS.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and Regulations of 𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧 𝗔𝗖𝗧 𝗼𝗿
R.A. No. 9184 (Government Procurement Reform Act) 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Pre-Procurement Conference
The pre-procurement conference shall assess the readiness of the
procurement in terms of confirming the certification of availability of
funds, as well as reviewing all relevant documents in relation to their
adherence to the law. This shall be attended by the BAC, the end-user
unit or implementing unit, or officials who prepared the Bidding
Documents and the draft invitation to bid. Consultants, if any, may
likewise attend the pre-procurement conference, as necessary.

For the procurement of Goods and Infrastructure Projects, the BAC,

based on the recommendation of the end-user unit, shall finally
determine whether the contract will be awarded to the Lowest
Calculated Responsive Bid (LCRB) or the MEARB.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and Regulations of 𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧 𝗔𝗖𝗧 𝗼𝗿
R.A. No. 9184 (Government Procurement Reform Act) 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Publication and Contents of the Invitation to Bid.
The Invitation to Bid shall contain, among others:
• A brief description of the subject matter of the Procurement;
• A general statement on the criteria to be used by the Procuring Entity
for the eligibility check, the examination. and evaluation of Bids, and
post-qualification: Provided, That in the case of procurement of
Consulting Services, the invitation to bid shall also contain the criteria
for the shortlisting of prospective bidders;
• For the procurement of Goods and Infrastructure Projects, whether
the contract will be awarded to the LCRB or the MEARB;
• If the contract is to be awarded to the MEARB, the criteria to be used
in assessing the bid, the weight or score assigned by the Procuring
Entity to each criterion, and the quality-price ratio to determine the
award;
• The date, time, and place of the deadline for the submission and
receipt of the eligibility requirements, the pre-bid conference, if any,
the submission and receipt of bids, and the opening of bids;
• The ABC to be bid;
• The source of funds;
• The period of availability of the Bidding Documents, and the place
where these may be secured;
• The contract duration;
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and Regulations of 𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧 𝗔𝗖𝗧 𝗼𝗿
R.A. No. 9184 (Government Procurement Reform Act) 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Pre-bid Conference. –

At least one (1) pre-bid conference shall be conducted for each

procurement, unless otherwise provided in the IRR.

The pre-bid conference(s) shall be held at least twelve (12) calendar days
before the deadline for receipt of bids to allow prospective bidders to
adequately prepare their bids, which shall be specified in the IRR.

For purposes of transparency, efficiency, and competitiveness, Procuring

Entities may guide prospective bidders in the understanding and
accomplishment of the necessary documents to support their
participation in the procurement process.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and Regulations of 𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧 𝗔𝗖𝗧 𝗼𝗿
R.A. No. 9184 (Government Procurement Reform Act) 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Submission and Receipt of Bids.

A bid shall have two (2) components, namely the technical and financial
components, which shall be in separate sealed envelopes, and which
shall be submitted simultaneously.

The bids shall be received by the BAC on such date, time, and place
specified in the Invitation to Bid. The deadline for the receipt of bids shall
be fixed by the BAC, providing sufficient time to complete the bidding
process and giving the prospective bidders sufficient time to study and
prepare their bids.

The deadline shall also consider the urgency of the procurement

involved.

Bids submitted after the deadline shall not be accepted.

 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and Regulations of 𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧 𝗔𝗖𝗧 𝗼𝗿
R.A. No. 9184 (Government Procurement Reform Act) 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵

Bid Opening. –
The BAC shall publicly open all bids at the time, date,
and place specified in the bidding documents: Provided,
That it shall be held not later than one (1) calendar day
after the deadline for the submission and receipt of Bids.

Preliminary Examination of Bids. –

Prior to Bid evaluation, the BAC shall first examine the

technical components of the bids using "pass/fail" criteria
to determine whether all required documents are present.
Only bids that are determined to contain all the bid
requirements of the technical component shall be
considered for opening and evaluation of their financial
component.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and Regulations of 𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧 𝗔𝗖𝗧 𝗼𝗿
R.A. No. 9184 (Government Procurement Reform Act) 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵

Bid Opening. –
The BAC shall publicly open all bids at the time, date,
and place specified in the bidding documents: Provided,
That it shall be held not later than one (1) calendar day
after the deadline for the submission and receipt of Bids.

Preliminary Examination of Bids. –

Prior to Bid evaluation, the BAC shall first examine the

technical components of the bids using "pass/fail" criteria
to determine whether all required documents are present.
Only bids that are determined to contain all the bid
requirements of the technical component shall be
considered for opening and evaluation of their financial
component.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and
𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)
Bid Evaluation for the Procurement of Goods Bid Evaluation for the Procurement of Goods and Infrastructure Projects -
evaluate the financial component of the bids.
and Infrastructure Projects - evaluate the For contracts to be awarded to the LCRB, The bid with the lowest calculated
price shall be referred to as the Lowest Calculated Bid (LCB).
financial component of the bids to determine the
Lowest Calculated Bid (LCB). For contracts to be awarded to the Most Economically Advantageous
Responsive Bid (MEARB) - more appropriate to recognize both the qualitative
and economic values of the bid, shall evaluate the bid using a predetermined
quality-price ratio.

The quality component shall be assessed on the

basis of criteria; (a) Quality and technical merit including technical competence
and a credible track record; (b) Aesthetic and functional design and
characteristics; (c) Approach and methodology; (d) Accessibility; (e) Tools and
equipment; (f) Social, environmental, economic, and innovative characteristics;
(g) Organization, qualification, and experience of employees or staff assigned
to perform the contract; (h) On-going contracts and work commitments; (i)
After-sales service and technical assistance; (j) Delivery conditions, such as
delivery period and delivery process; (k) Disposal measures; or (l) Other
relevant criteria in relation to the subject Goods or Infrastructure Projects to be
procured.

The bidder with the best overall score using the quality-price ratio shall be
referred to as the Most Economically Advantageous Bid (MEAB). The quality
and price proposals shall be given corresponding weights. The price
proposal shall be given a minimum weight of fifteen percent (15%) up to a
maximum of forty percent (40%).
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and
𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)
Objective and Process of Post-Qualification.

Post-qualification is the stage where the bidder with the

LCB, or the MEAB, in the case of Goods and
Infrastructure Projects, or the HRB, in the case of
Consulting Services, undergoes verification and
validation whether it has passed all the requirements and
conditions as specified in the Bidding Documents.
The post-qualification process shall be completed in not
more than twelve (12) calendar days from the
determination of the LCB/HRB/MEAB. In exceptional
cases, the post-qualification period may be extended by
the HOPE.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and
𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)
Pre-bid conference may be conducted in person or Video Recording of All Procurement-Related
face-to-face through videoconferencing, webcasting, Conferences for Competitive Bidding - pre-
or similar technology, or a combination thereof. procurement conference, pre-bid conference, bid
Procuring Entities with videoconferencing capabilities opening, and other meetings of the BAC. All
that have manufacturers, suppliers, distributors, procurement-related conferences for Competitive Bidding
contractors and/or consultants that also have shall not commence without a video recording initiated by
videoconferencing capabilities may conduct their pre- the BAC. The Procuring Entity shall also livestream
bidding conferences electronically. the preliminary examination of the bids and the
opening of the bids to the public on its website,
social media account, or any other form of
livestreaming services.
*The mandatory video recording shall only apply for the
procurement of Goods costing above Ten million pesos
(P10,000,000.00), Infrastructure Projects costing above
Twenty million pesos (P20,000,000.00), and Consulting
Services costing above Five million pesos
(P5,000,000.00) using Competitive Bidding as the mode
of procurement.
 ESSENTIAL CONTENTS

2016 Revised Implementing Rules and

𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)

Bid Evaluation of Short Listed Bidders for Bid Evaluation of Short-Listed Bidders for
Consulting Services - The Bid with the highest Consulting Services - The Bid with the highest
calculated rating shall be the Highest Rated Bid calculated rating shall be the Highest Rated Bid
(HRB) which shall include factors such as, but not (HRB) which shall include factors such as, but not
limited to, experience, performance, quality of limited to, experience, performance, quality of
personnel, price, and methodology. personnel, price, and methodology.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and Regulations of R.A. 𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧 𝗔𝗖𝗧 𝗼𝗿
No. 9184 (Government Procurement Reform Act) 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵

Objective and Process of Post-Qualification - Lowest Objective and Process of Post-qualification – Post-
Calculated Bid/Highest Rated Bid shall undergo post- qualification is the stage where the bidder with the Lowest
qualification in order to determine whether the bidder concerned Calculated Bid (LCB), or the Most Economically Advantageous
complies with and is responsive to all the requirements and Bid (MEAB), in the case of Goods and Infrastructure Projects, or
conditions as specified in the Bidding Documents. the Highest Rated Bid (HRB), in the case of Consulting
Services, undergoes verification and validation whether it
has passed all the requirements and conditions as specified
in the bidding documents.
Notice and Execution of Award - Within a period not Notice and Execution of Award – Within a period not
exceeding fifteen (15) calendar days from the determination exceeding ten (10) calendar days from the determination and
by the BAC of the bidder with the LCRB, HRRB, SCRB, or declaration by the BAC of the LCRB, HRRB, or MEARB, as the
SRRB, and the recommendation to award the contract, the case may be, and the recommendation of the award, the HoPE
HoPE or his duly authorized representative shall approve or or the duly authorized representative shall approve or
disapprove the said recommendation. disapprove the said recommendation.

The Procuring Entity shall issue the Notice to Proceed to the

winning bidder not later than three (3) calendar days from
the date of approval of the contract by the appropriate authority.
All notices called for by the terms of the contract shall be
effective only at the time of receipt thereof by the contractor.
 ESSENTIAL CONTENTS

2016 Revised Implementing Rules and

𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)

Period of Action on Procurement Activities Period of Action on Procurement

- The procurement process from the opening Activities – The period from the opening
of bids up to the award of contract shall of bids up to the award of contract
not exceed three (3) months, or a shorter shall not exceed sixty (60) days.
period to be determined by the Procuring
Entity concerned.
The GPPB is authorized to adjust the
period as may be deemed appropriate:
Provided, That such adjustment shall
not exceed ninety (90) days.
 ESSENTIAL CONTENTS
2016 Revised Implementing Rules and
𝗡𝗘𝗪 𝗚𝗢𝗩𝗘𝗥𝗡𝗠𝗘𝗡𝗧 𝗣𝗥𝗢𝗖𝗨𝗥𝗘𝗠𝗘𝗡𝗧
Regulations of R.A. No. 9184 (Government
𝗔𝗖𝗧 𝗼𝗿 𝗥𝗘𝗣𝗨𝗕𝗟𝗜𝗖 𝗔𝗖𝗧 𝗡𝗢. 𝟭𝟮𝟬𝟬𝟵
Procurement Reform Act)
SUSTAINABLE PUBLIC PROCUREMENT

Sustainable Public Procurement – All Procuring Entities shall

establish a sustainable public procurement program to achieve
value for money on a whole life basis not only to meet their
specific organizational needs but for the benefit of the society
and the economy, while reducing adverse environmental impact.

Green Public Procurement Strategy – Green Public

Procurement is an approach to reduced environmental impact
through their lifecycle.

Procuring Entities shall integrate and implement green

practices, as well as environmentally relevant criteria or
requirements, in the design and specifications of their
procurement projects.

To further promote Green Public Procurement, sustainability of

products, materials or structures with green specifications shall
be given greater weight in the evaluation of bids.
THANK YOU!