ZOHO BOOKS
PRESENTED BY: MANOJ B M
SRO NO: SRO0795288
Presented By: Manoj B M
What is ZOHO BOOKS?
➤ What is ZOHO BOOKS?
• ZOHO Books is a cloud-based accounting software that simplifies financial
management for businesses of all sizes.
• It offers a wide range of features, including invoicing, expenses tracking, bank
reconciliation, and reporting.
• ZOHO Books intuitive interface and powerful automation tools make it easy to
stay on top of your finance, allowing you to focus on running your business.
• With real time insights and customizable dashboards, ZOHO Books provides
business owners and financial teams with the information they need to make
informed decisions and drive growth.
BUSINESS PROCESS – P2P, O2C, H2R:
BUSINESS PROCESSES - P2P, O2C, H2RBusiness processes are
a series of activities and task that organization perform to
achieve specific objectives. Three crucial business process are-
1) Procure-to-pay (P2P)
2) Order-to-cash (O2C)
3) Hire-to-retire (H2R)
Each process plays a distinct role in managing different aspects
of an organization's operations.
PROCURE-TO-PAY (P2P):
The Procure-to-Pay process involves the steps taken by an organization to obtain and
pay for goods and services from external suppliers. It encompasses the entire
procurement lifecycle, from requisitioning to payment.
Stages in P2P:
1) Requisitioning: The process begins with identifying the needs for goods or
services. Departments create purchase requisitions to request the procurement of
specific items.
2) Supplier Identification and Evaluation: Organization evaluate potential suppliers
based on factors like price, quality, delivery time, and reliability.
3) Purchase Order Creation: Upon supplier selection,
purchase order is generated. This document outlines the quality,
price, delivery terms, and other details of the transaction
4) Goods Receipt: When the goods are received, they are
inspected for quality and accuracy. This information is recorded
in the system.
5) Payment Processing: Approved invoices are scheduled for
payment, following the organizations payment terms and
procedures.
6) Record Keeping and Reporting: All P2P transaction are
recorded for auditing and reporting purposes, providing visibility
into procurement activities.
ORDER-TO-CASH:
The Order-to-Cash process encompasses the activities required to fulfil a
customer order, from order creation to receiving payment. It is a critical
process for revenue generation customer satisfaction.
Stages in O2COrder :
1) Creation: The process begins when a customer places an order for
products or services. This information is captured in the system.
2) Order fulfilment: The products or services are prepared packaged, and
shipped to the customer according to the order specification.
3) Invoicing: Once the order is fulfilled, an invoice is generated and sent
to the customer. It includes details of the products or services provided
and their associated costs.
4) Customer Payment: The customer reviews the invoice and makes payment
based on the agreed terms.
5) Accounts Receivable Management: The organization tracks customer payments
and managers any outstanding receivables.
6) Cash Application: Payments received are matched with the corresponding
invoices in the system to ensure accurate accounting.
7) Credit Management: Organization may access the creditworthiness of customer
and set credit limits to manage risk.
8) Record Keeping and Reporting: All O2C transaction is recorded, providing
visibility into sales and revenue generation
HIRE-TO-RETIRE (H2R):
The Hire-to-Retire process encompasses all activities related to
managing an organizations workforce, from recruitment to retirement
or departure.
Stages in H2R:
1) Recruitment and on boarding: The process begins with identifying
staffing needs, recruiting candidates, conducting interviews, and on
boarding new hire.
2) Employee Record Management: Organizations maintain detailed
records of employees, including personal information, employment
contracts, and performance evaluations.
3) Performance Management: performance reviews and evaluations are conducted to
assess employee performance and set goals for improvement
4) Training and Development: Organizations invest in employee's development through
training programs and skill building initiatives.
5) Employee Engagement and Retention: Organization implement strategies to keep
employees engaged, motivated and committed to the organization.
7) Record Keeping and Reporting: All H2R transaction are recorded for compliance,
reporting and strategies workforce planning.
DASHBOARD OVERVIEW
• The Dashboard is the first thing you will see when you log in to your ZOHO Books
organization. It will give you a clear picture of the financial health of your
business.
• Let us have a look at the various sections In the Dashboard.
oTotal receivables
oTotal payable
oCash flow
oIncome and expense
oYour top expenses
oProject
oBank and credit cards
DIFFERENCE SECTIONS WITHIN DASHBOARD:
1) Total Receivables
• The Total Receivables section displays the amount your customers owe you. The section is divided into
two parts:
• Current - The amount you’re yet to receive for invoices that haven’t crossed the payment due date.
• Overdue - The amount you’re yet to receive for invoices that have crossed the payment due date.
2) Total payables
• The Total Payables section displays the amount of money you owe your vendors. This section is
divided into two parts:
• Current - The amount you’re yet to pay for purchase transactions that haven’t crossed the payment
due date.
• Overdue - The amount you’re yet to pay for purchase transactions that have crossed the payment due
date.
3) Cash Flow
• The Cash Flow section helps you analyze the cash flowing in and out of your
organization. The Cash Flow graph is generated based on the cash flow
report of your organization.
4) Income and Expense
•The Income and Expense section displays the Total Income and the Total
Expenses of your organization.
Introduction - Customers & Vendors
In ZOHO Books, managing your business relationships with customers and vendors is essential.
Customer represent individuals to whom you sell the goods or services
Vendors are individuals from whom you purchase goods or services
There are two methods to add customer and vendors in ZOHO Books
Create from customer and vendor creation page
Import customer /vendors
Create from Customer and Vendor creation page
Go to Sales > Customers.
Click the + New button in top right corner of the page.
Select the Customer Type as Business for B2B customers, or Individual for B2C customers.
Enter the details of your customer.
Select the Currency they deal in.
You can add other details such as their Billing Address and Shipping Address by navigating through the different
tabs at the bottom of the page.
After entering all the details, click Save.
Create from Customer and Vendor creation page:
To Add a New Vendor:
Steps: Purchase > vendors > click the >+ button > fill in the details of
your vendor . Select the currency they use for transaction
Record Transactions For Customers/Vendors:
Once you have created customers/vendors in ZOHO Books, you can start invoicing your
customers or record bills for your vendors.
Steps:
•Go to Sales > Customers (for customers) or Purchases > Vendors (for vendors).
•Select the customer/vendor for whom you wish to record a transaction.
•Click the New Transaction button on top of the page and select the desired
sales/purchase transaction.
•Fill in the details in the transaction page and save it.
CASH FLOW STATEMENT
1) Cash Flow from Operating Activities: Money from day-to-day business
operations.
2) Cash Flow from Investing Activities: Cash flow resulting from investments in
assets.
3) Cash Flow from Financing Activities: Transactions related to raising funds or
clearing debts.
4) Net Change in Cash: Sum of cash flow from all activities.
PROFIT AND LOSS ACCOUNT
1) Operating Income: Money received from sales transactions
between your customers and your organization.
2) Cost of Goods Sold: Costs incurred in buying or manufacturing the
goods sold to your customers.
3) Operating Expense: Expenses incurred in your business,
categorized based on selected Expense accounts.
4) Non - Operating Income/Expense: Income or expenses from
activities not related to business operations (e.g., dividends
received or currency exchange losses).
HORIZONTAL PROFIT AND LOSS STATEMENT
To view this statement:
Go to ZOHO Books > Reports > Business Overview.
Find Horizontal Profit and Loss and click to view. By default, it generates
for the current month.
Details in the Statement:
Expenses: Opening Stock, Purchases, Vendor Credits, Inventory
Adjustments, Operating, and Non-operating expenses.
Income: Closing Stock, Sales, Operating, and Non-operating income.
BALANCE SHEET
To view this report:
1. Go to Reports > Balance Sheet.
Sections in the Report:
Assets: Value of all assets, including current assets.
Liabilities & Equities: All recorded liabilities and equities.
Customizing the Report:
1. Navigate to Reports > Balance Sheet.
2. Click Customize Report at the top of the page.
3. Customize the report based on Date Options, Compare With, Report Basis,
and Reporting Tags.
4. Click Run Report
HORIZONTAL BALANCE SHEET
To view this statement:
1. Go to ZOHO Books > Reports > Business Overview.
2. Find Horizontal Balance Sheet and click to view.
Details in the Statement:
1. Assets: Current Assets (Cash, Bank, etc.), Fixed Assets, Other Assets.
2. Liabilities and Equities: Current Liabilities, Other Liabilities, and Equities.
Customizing the Report:
1. Go to Reports > Business Overview > Horizontal Balance Sheet.
2. Click Customize Report.
3. Apply filters like Date Options, Report Basis, Zero Accounts, and Compare Based
on Period/Year.
4. Click Run Report.
THANK YOU
