Govt.

ENGINEERING COLLEGE
JHALAWAR
A Presentation on Library management system

Submitted By:-
HARSHIT MALAV Submitted To:-
LAKSH TRIVEDI Abhishek Soni Sir
ROHIT PRAJAPATI (Training And
VISHAL BAIRAGI Placement Officer)
Table of Content: -

• Introduction

• Feasibility Study

• Software Requirement Specification

 Introduction
 In today's modern world, it is very important to manage libraries
nicely. An library management system provides a complete solution to
the face the challenges occur in library management, including
organizing extensive collections, making resources easily accessible,
and simplifying administrative work. This system uses modern
technology to make library easy to use .
 Its features like smart search algorithms, personalized suggestions,
and seamless integration with digital materials, an library
management system revolutionizes how users engage with the
library.
 It allows librarians to automate everyday tasks, monitor inventory in
real-time, and analyze usage trends to make informed decisions
based on data .
 A library management system is a valuable tool that not only updates
the library but also enhances its significance as a center of knowledge
and education in the digital age.
 Feasibility Study

1. Technical Feasibility
2. Legal Feasibility
3. Economic Feasibility
4. Operational Feasibility
 Technical Feasibility

 TECHNOLOGY : To create a super cool library system, you need to

pick the right technology stack. This means choosing the best
programming language, frameworks, databases, and other tools that
fit the system's needs.
 FLEXIBILITY : Make sure your system can handle lots of users, books,
and transactions. Using cloud services can help make your system
flexible and able to grow as needed.
 INTEGRATION : Your system should work well with other library
systems, databases, and services. This includes things like organizing
books, managing users, and tracking data.
 SECURITY :Keep everything safe and secure! Protect user info,
transactions, and the system itself from any bad guys trying to sneak
in.
 COMPLIANCE : Follow the rules! Your system needs to meet industry
standards and laws, like data protection rules and library management
guidelines.
 USABILITY : Make it easy to use! Design the system so it's simple and fun for
people to navigate and find what they need.
 MAINTANANCE :Don't forget about maintenance! Plan to update and fix
bugs regularly to keep the system running smoothly and securely.
 COST : Think about the money! Consider the costs of building, running, and
updating the system to make sure it's worth it in the long run.
 CONCLUSION :Overall, the technical feasibility of a library management
system depends on careful planning.
 Legal Feasibility
 DATA PROTECTION LAWS : To make sure the fancy library system is
legal, we need to check if it follows data protection laws like GDPR
(General data protection regulation) Act like DPDP(digital personal
data protection) . This means keeping personal data safe, getting
permission to use data, and giving people control over their own
information.
 PROPERTY RIGHT :We also need to be careful not to copy anyone
else's ideas when making the system. This includes things like
copyrights, patents, and trademarks. We should get permission to
use any software or content that belongs to someone else.
 ACCESSIBILITY RIGHT :The system should be easy for everyone to
use, including people with disabilities. We need to follow rules like the
Americans with Disabilities Act to make sure everyone can access the
library resources.
Economic Feasibility
Costs :
software Licensing Fees: 5,000 - 15,000
Annually Hardware Costs: 10,000 - 30,000
Up front Implementation Costs: 8,000 - 20,000
Initially Training Expenses: 2,000 - 5,000
 staff training Support and Maintenance: 10% - 20% of software
licensing fees annually Integration Costs: 2,000 - 8,000 depending on
complexity Operating Costs: 5,000 - 10,000 annually for electricity,
internet, etc.
Total estimated initial investment: 30,000 - 83,000
Total estimated annual recurring costs: 8,000 - 18,000
Operational Feasibility

 The prospects of implementing a new library management system

within our organization are promising in terms of operational
feasibility.
 The system's requirements align seamlessly with our existing
infrastructure, and our staff has displayed great enthusiasm towards
embracing new technology.
 To minimize any potential operational disruptions, we can arrange
training sessions to familiarize employees with the system.
 the system's scalability allows for future growth and improvements,
ensuring long-term operational efficiency.
 In conclusion, the implementation of the new library management
system is operationally feasible and is expected to be well-received
by our organization.
SOFTWARE REQUIREMENT
SPECIFICATION
 Purpose –
A library management system has multiple benefits, including:
Efficiency: It simplifies library operations, making it easier to handle resources,
keep tack of inventory, and manage user requests.
Accessibility: It improves access to library resources by offering online catalogs,
digital lending options, and the ability to access resources remotely.
Data Management: It assists in managing and organizing large amounts of data,
such as cataloging books, tracking borrowing history, and analyzing usage
patterns.
User Experience: It enhances the user experience by providing personalized
recommendations, easy search capabilities, and user-friendly interfaces.
Integration: It seamlessly integrates with other systems, like learning
management systems or research databases, to provide a smooth experience
for users.
 Scope –

Managing Users: This involves handling librarian accounts,

student/faculty accounts, permissions, and access levels.
Organizing the Catalog: This includes managing the library's collection,
such as adding, editing, and deleting books, as well as keeping track
of copies and their locations.
Easy Search and Discovery: Providing users with a user-friendly interface
to search for books, authors, or topics, and displaying relevant search
results.
Efficient Circulation Management: Keeping track of books that are
checked out, due dates, and managing renewals and reservations.
Integration of Digital Resources: If your library includes digital materials,
integrating them into the system for seamless access and
management.
Reporting and Analysis: Offering insights into library usage, popular
books, overdue items, etc., to assist with decision-making.
Integration with Other Systems: Connecting with university systems for
student/faculty authentication, as well as other library systems for
resource sharing.
Accessibility and User-Friendliness: Ensuring that the system is easy to
use and accessible to users with disabilities.
Security Measures: Implementing measures to safeguard user data and
ensure that the system is protected against unauthorized access.
Scalability and Performance: Designing the system to efficiently handle
a large number of users and books . Remember, the scope of your
library management system will depend on your specific requirements
and goals.
 Overview-
A library management system is a highly advanced software solution
created to effectively manage and organize a wide variety of technical
resources within a library. This system surpasses traditional library
management by incorporating features like advanced search
capabilities, digital resource management, user authentication and
access control, interlibrary loan management, and integration with other
academic or research systems. Additionally, it often includes tools for
analytics and reporting, enabling librarians to monitor usage trends,
handle subscriptions, and make data-driven decisions to enhance the
library's services. Ultimately, the goal of an advanced technical library
system is to streamline library operations, enhance resource
accessibility, and provide a seamless user experience for researchers,
students, and faculty members.
[Link] DESCRIPTION
Product Perspective -
*Library Organization:* Keep library collections neat and tidy, with books,
magazines, videos, and online resources all in order.
*User Records:* Keep track of who borrows what, when they borrowed it,
and make sure fines are paid on time.
*Search Tools:* Make it easy for people to find what they're looking for with
search options like keywords, authors, titles, and filters.
*System Connections:* Connect smoothly with other library systems, like self-
checkout machines and online databases.
*Reports and Stats:* Create reports on how the library is used, what's
popular, and what users are interested in to help improve the collection.
*Mobile Friendly:* Let people use the library on their phones and tablets,
making it easier for everyone to access resources.
Product functionality-
[Link] are some cool things an advanced library system can do:
2.*User Control:* Let librarians handle user accounts, like signing up, logging
in, and managing who can do what.
3.*CatalogControl:* Librarians can add, change, or remove library stuff (like
books or magazines) and add details like the title, author, and when it was
made.
4.*Borrowing and Returning:* Make a way for people to take out and bring
back stuff, with reminders for when things are late and keeping track of
fines.
5.*ReserveStuff:* People can save things that are already taken, and they'll
get a message when it's free again.
6.*Find Stuff:* Make a strong search tool so people can look for things by
title, author, or other stuff, with extra options to make it easier.
7.*Digital
Stuff:* Manage digital things like e-books and online journals, and
control who can see them.
[Link] Requirements

1. *Managing Users*:- Being able to sign up new users and take care of their
accounts. - Making sure users are who they say they are and controlling
who can access what. - Assigning different roles and permissions to
users.
2. *Managing the Catalog*:- Being able to add, change, and remove books,
journals, and other things from the library catalog. - Having a search
function in the catalog that lets you use filters and sort the results. -
Connecting with other databases to automatically update the catalog.
3. *Checking Out and Returning*:- Having an easy-to-use system for
borrowing and returning items. - Being able to set limits on how many
things can be borrowed and when they need to be returned. - Having a
way to let people know when they have overdue items or when they can
pick up reserved items.
4. *Reserving and Renewing*:- Having a system for reserving items that are
already checked out. - Giving people the option to renew their borrowed
items and keep them for longer.
5. *Managing the Inventory*:- Keeping track of which items are available,
where they are, and what condition they're in. - Having tools to analyze
and manage the inventory.
 Data Dictionary
NAME ALIAS USE CONTENT ADDITIONA
DESCRIPTION L
INFORMATI
ON
Full name User name To identify user It contain
characters.
User ID Login id Unique name given to user Contain digit, For easy
character and identification
symbol
Password For login and accessing app Contain characters,
numbers and
symbols
E-mail For informing and receiving information User read messages
and get information
Book Help user to search book Description and
name name of book
Essue Borrow information Date,month and Time period
date year till user use
book
Return Return information Date,month and