Turn access to gemini.google.com on or off

Control how Workspace users access the Gemini app

As an admin, you control who uses the Gemini app in your organization. The Gemini app can help users supercharge their ideas. With a little help from the Gemini app, users can do things like:

Brainstorm ideas, develop a plan, or find different ways to get things done.
Get a quick, easy to understand summary of more complex topics.
Create first drafts of outlines, emails, blog posts, and much more.

What is the Gemini app?

The Gemini app includes:

The Gemini web app at gemini.google.com
Gemini mobile app on Android and iOS.

"Gemini Apps” are also sometimes referred to as the “Gemini app” or “Gemini.” If you have a work or school Google Account, your use of Gemini Apps may be subject to different data handling terms. Learn more about using Gemini Apps with a work or school Google Account.

Who can access the Gemini app?

There are 2 ways for Google Workspace for Education customers to use the Gemini app:

With a qualifying edition of Google Workspace for Education

The Gemini app as a core service with enterprise-grade data protections is available to all Google Workspace for Education users (including 13+ or the applicable age in your country). These users are subject to the Workspace for Education Terms of Service or your offline Workspace agreement, as applicable. Their content is not human reviewed or used for Generative AI model training outside their domain without permission.

With a Gemini for Google Workspace license

Users with a Gemini for Google Workspace license have access to Gemini Advanced, which includes everything in the Gemini app with enterprise-grade data protections as well as priority access to new features and access to Google’s most capable AI models. Learn more about features included with Gemini Advanced. Note: Gemini for Google Workspace is unavailable to users under age 18.

Compare Gemini offerings

	With a qualifying edition of Google Workspace for Education	With Gemini for Google Workspace*
Foundational technology
Available models	View models	View models
Data protections	Enterprise-grade data protections	Enterprise-grade data protections
Gemini web app availability	Languages and countries where the Gemini web app is available
Gemini mobile app availability	Languages and countries where the Gemini mobile app is available
Coding/analysis
Edit and run code		✔
File upload and advanced data analysis	✔†	✔
Deep research	✔††	✔
Canvas	✔	✔
Audio overviews	✔	✔
Productivity features
Google Workspace apps	✔	✔
Gems	✔	✔
Image generation
Image generationwith people	✔	✔
Compliance
GDPR	✔	✔
ISO 27001	✔	✔
SOC 2	✔	✔
SOC 3	✔	✔
HIPAA	✔	✔

_{* Unavailable to users under age 18.

** Content is not human reviewed or used for Generative AI model training outside their domain without permission. Learn more.}
_{† Advanced data analysis is not supported. Additionally, some file types require Gemini Advanced. Learn more

†† Subject to limits on the number of requests per day and on the number of requests you can run at the same time.}

Gemini activity settings

Gemini Apps Activity is enabled by default for users. When it's enabled:

Your Gemini Apps Activity includes activity from the Gemini web app and the mobile app. When you delete your chats with Gemini for Workspace inside a Workspace app, this does not delete any information that is saved to your Gemini Apps Activity.
Currently, if you use the Gemini web app or mobile app with your work or school account, your Gemini Apps Activity is turned on, and your conversation history is retained for 18 months.

Gemini mobile app

The Gemini mobile app includes:

Gemini app on Android
Gemini app on iOS

Gemini mobile app is available by default to users in your organization who have access to Gemini. Currently Google Workspace users are subject to some restrictions when using the mobile app. They can't use:

Notes:

Android users attempting to use the Gemini mobile app in the Android Work Profile will be redirected to gemini.google.comin their mobile web browser.

Learn more about using Gemini mobile app with a work or school Google Account.

Choose who can use the Gemini app

By default, the Gemini app is available to all users over age 18 with a license that provides access under your Google Workspace agreement.

You can extend access to all users, regardless of their Google Workspace license:

Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
In the Admin console, go to Menu Generative AI > Gemini app.

Important: This setting controls access to gemini.google.com and Gemini mobile apps. It has no effect on other AI features in Google Workspace services.
Click User access.
Check the box to Allow all users to access the Gemini app, regardless of license.
(Optional) To change access for an organizational unit:
1. At the left, select the organizational unit.
2. Check or uncheck the box.
3. Choose one:
  - If User access is set to Inherited and you want to keep the updated setting, even if the parent setting changes, click Override.
  - If User access is set to Overridden, either click Inherit to revert to the same setting as its parent, or click Save to keep the new setting, even if the parent setting changes.
    Note: Learn more about organizational structure.
(Optional) To change access for a set of users across or within organizational units, select an access group and check or uncheck the box. For details, go to Use groups to customize service access.
Click Save.

Changes can take up to 24 hours but typically happen more quickly. Learn more

Turn the Gemini app on or off

Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
Go to Menu Generative AI > Gemini app.
Requires having the Services > Gemini app > Gemini Settings administrator privilege.
Click Service status.
To turn a service on or off for everyone in your organization, click On for everyone or Off for everyone, and then click Save.
(Optional) To turn a service on or off for an organizational unit:
1. At the left, select the organizational unit.
2. To change the Service status, select On or Off.
3. Choose one:
  - If the Service status is set to Inherited and you want to keep the updated setting, even if the parent setting changes, click Override.
  - If the Service status is set to Overridden, either click Inherit to revert to the same setting as its parent, or click Save to keep the new setting, even if the parent setting changes.
    Learn more about organizational structure.
(Optional) To turn on a service for a set of users across or within organizational units, select an access group. For details, go to Use groups to customize service access.
Click Save.