Use apps connected to Gemini with a work or school Google Account

Gemini Apps can interact with Google Workspace to provide more helpful responses to your prompts. For example, Gemini can help you:

Find information from Gmail or summarize documents from Drive
Add and show your tasks from Google Tasks
Create and show your notes and lists in Google Keep
Create, find, and edit your events in Google Calendar

Important: If you’re using Gemini Apps with a personal account, learn how to use connected apps in Gemini.

What you need

When using a work or school Google Account, you can connect apps to Gemini if:

You have access to Gemini Apps with enterprise-grade data protections. Learn how to check if you have enterprise-grade data protections in Gemini Apps.
Your account’s Google Workspace administrator has enabled the ability to connect apps to Gemini. If you’re a Google Workspace administrator, learn how to manage access to apps in Gemini.

Use the Google Workspace app

Important: Gemini Apps can hallucinate responses or provide outdated information, like from an older email when there’s a more recent one. To check the information, click and review the sources listed after the response.

Go to gemini.google.com.
- Make sure you’re signed in to the same account you use with Google Workspace.
In the text box at the bottom, enter @ and select the app you want to use.
- Tip: Enter @ and select Google Drive. In your prompt, reference content in Google Workspace using keywords from the content.
Ask Gemini Apps to get information from the other app or service.
Tap Submit . If the app has been enabled by your Workspace administrator, Gemini Apps automatically use it.

Examples

Find information
- What dates did Erik propose in the email about the team offsite?
Summarize a document
- Find notes from the latest team meeting titled “Team Meeting June 2023” from my drive and summarize it to a short paragraph
Simplify and organize information
- Find the doc from Ashley about the website clean-up project and summarize the proposal for me in 5 bullets

Why can’t I use an app

Mention the app you want to use in your prompt

For example, enter @, select Google Drive, and use keywords from the content you want Gemini to reference in your prompt. For every new conversation, you need to explicitly ask the Gemini app to get something from the other app or service explicitly. You don’t need to do this for follow up questions.

One or more apps may not be enabled by your organization

For users with a work or school Google Account, access to apps must be enabled by your Workspace administrator.

If your prompt includes multiple actions that require separate apps or services, but one or more of the required services are not enabled, neither of the actions will be completed. For example, if you prompt Gemini to create an event on your calendar and a reminder for that event, and the Tasks app is not enabled, the event will not be added to your calendar and you will not get a reminder.

If you’re a Google Workspace administrator, learn how to manage access to apps in Gemini.

What Gemini can’t do with connected apps

Important: Your Google Workspace administrator can enable or disable access to apps. If you can’t access a certain app in Gemini, reach out to your administrator.

Gemini Apps can’t:

Access attachments, comments, or images in Docs or Gmail
Access folders, presentations, spreadsheets, pictures, and videos in your Drive
- This includes any content that isn’t in a document or PDF
- To access multiple docs in a prompt, mention all of the desired files in the prompt
Create an email draft or delete emails in Gmail
- To use a response as an email draft, learn how to export a response to Google Workspace
Create, draft, or delete spreadsheets, PDFs, documents, and presentations
- To use a response as a Docs draft, learn how to export a response to Google Workspace
Manage content in your Drive, like create folders or move content between folders
Count items in your Drive or tell you how much Drive storage you have
Process and respond to large files
Answer prompts about Slides or Sheets
Answer prompts about images or comments in a document or pdf

What happens if access to apps in Gemini is disabled

Important: If you’re using Gemini with a work or school account, apps can only be enabled or disabled by the account’s Google Workspace administrator.

If apps are disabled after you have started a chat using an app, you will still be able to view and continue the chat. Gemini Apps will only have continued access to the information that was needed to respond to the original prompt. Gemini Apps won’t be able to access any additional information from the other app or service unless apps are enabled again in Gemini.