We just announced some new G Suite products and features to help your organization collaborate more effectively and efficiently. As part of that announcement, we introduced Quick Access for Google Docs. Below are some admin-specific details about Quick Access for Docs to help you get started.

Quick Access for Docs uses artificial intelligence to suggest relevant files based on signals like Drive activity and information in your documents, so you can work with the most up-to-date information and create new material quickly.
Please note that Quick Access for Docs is only available in domains with Google Cloud Search enabled.
For more information on turning Cloud Search on or off for you users, visit the Help Center.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions:
Available to G Suite Business and Enterprise editions with Cloud Search enabled only

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
Admins and end users

Action:
Admin action suggested/FYI

More Information
Help Center: See and use suggested content in a document
The Keyword: New ways to help teams work faster and smarter with G Suite


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We just announced some new G Suite products and features to help your organization collaborate more effectively and efficiently. As part of that announcement, we introduced automatic room suggestions in Google Calendar, which will be launching to all G Suite editions in the coming months. Below are some admin-specific details about automatic room suggestions to help you get started.

This tool will automatically suggest rooms optimized for each attendee based on their building and floor location, previous booking history, audio/video equipment needs and room capacity requirements. To unlock this feature, admins will have to add detailed meeting room information into Calendar. G Suite administrators can use this resource to learn more about inputting their organization’s room information into Calendar.

Closer to the launch, there will be more information on how to enable this feature, such as adding main user work locations to user profiles. Keep an eye on the G Suite Updates blog for more information.

Launch Details
Editions:
Available to all G Suite editions

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: How updating resources affects display, search, and browse
The Keyword: New ways to help teams work faster and smarter with G Suite
G Suite Updates: Time for a refresh: meet the new Google Calendar for web


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We just announced some new G Suite products and features to help your organization collaborate more effectively and efficiently. As part of that announcement, we introduced Google Vault support for Hangouts Chat. Below are some admin-specific details to help you get started.

The newly launched Hangouts Chat is an intelligent and secure tool that makes team collaboration easy. An enterprise-ready solution, Hangouts Chat gives G Suite admins the governance controls they need to manage and secure their organization’s data, including full support in Google Vault—a tool that can help with their eDiscovery and compliance needs.

Set retention policies for Hangouts Chat messages
As a G Suite admin, you can now set retention policies that apply to all Hangouts Chat messages, including those sent directly and those sent in rooms.

You can set a default rule that applies to all users in your domain. This can be an indefinite retention policy (such that messages are never expunged), or one that expunges messages at the end of a specific time period. The default rule applies to all direct messages and rooms in your domain.

You can also set custom retention rules for specific organizational units (OUs), which apply to direct messages only, and/or for all rooms, which apply to room conversations only. This allows you to manage the lifecycle of direct and room messages separately. Custom rules override the default rule and, if multiple custom rules apply to a message, the rule with the longest retention coverage period takes precedence.


Place legal holds on Hangouts Chat messages
In addition to setting retention policies, you can now place legal holds on your employees' Hangouts Chat conversations, whether they take place via direct message or in rooms.

Doing so will preserve room conversations in which a held user is a participant (i.e. they’ve sent a message) and direct messages in which a held user is a member (i.e. they’ve sent or received a message), regardless of whether that user deletes those messages. If a user on hold deletes a message, it will appear deleted to them—but it will be available in Vault until the hold is removed. Remember that holds always take precedence over retention rules.


Search, preview and export chat content 
Finally, you can now search, preview, and export your employees’ Hangouts Chat messages. This enables you to apply the same eDiscovery programs you use for other G Suite services (like Gmail and Drive) to content stored in Hangouts Chat direct messages and rooms.

To learn more about how Vault's support for Hangouts Chat can help your organization meet its legal obligations and archiving needs, check out the Vault Help Center.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Business, Enterprise, and Education editions only

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Google Vault
Help Center: Supported data types
The Keyword: New ways to help teams work faster and smarter with G Suite
The Keyword: Move projects forward from one place—Hangouts Chat now available
G Suite Updates: Hangouts Chat now generally available



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We just announced some new G Suite products and features to help your organization collaborate more effectively and efficiently. As part of that announcement, we introduced Hangouts Chat as a core service. Below are some admin-specific details about Hangouts Chat to help you get started.

The Hangouts Chat service will launch default on, unless you’ve chosen to manually opt in to new services. To start using Hangouts Chat on the web, go to https://chat.google.com. To download the app on your desktop or mobile device, go to https://get.google.com/chat.

Please note:

• If you currently have forced chat history off, you will need to actively enable Hangouts Chat in your Admin console regardless of your setting for opting in to new services. This is because “room” conversations in Chat always retain Chat history, regardless of your settings, so it's important that you understand this before enabling the service.
• If both classic Hangouts and the new Hangouts Chat are enabled for an organizational unit (OU), the classic Hangouts history on or off settings are used in chats in which participants use a mix of classic and new Chat. If the history settings are different for chat participants of different OUs, the chat conversation can’t be created. Please review your chat history settings for both products (more info).
• If your domain participated in the Hangouts Chat Early Adopter Program, your settings will be retained. These settings will be accessible at Apps > G Suite > Hangouts Chat in the Admin console.

Hangouts Chat is compatible with the classic version of Hangouts, and you’ll still be able to use classic Hangouts—making sure you don’t miss a message from anyone in your organization. All one-to-one direct messages will forward both ways between Hangouts Chat and classic Hangouts by default.

Additionally, if you require Vault support for use of Hangouts Chat, please see our post for details on that launch.

If you have any further questions, check out the get started guide or visit the Help Center.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions except Government

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Turn Hangouts Chat on or off
Help Center: Sign in to Hangouts Chat
Help Center: About bots
The Keyword: New ways to help teams work faster and smarter with G Suite
The Keyword: Move projects forward from one place—Hangouts Chat now available
The Keyword: Meet the new Hangouts
G Suite Updates: Google Vault support for Hangouts Chat


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With Single-Sign-On (SSO), users can access all of their enterprise cloud applications—including the Admin console for admins—after signing in just one time. Google supports the two most popular enterprise SSO standards, OpenID Connect and SAML, and there are more than 800 applications with pre-integrated SSO support in our third-party apps catalog already.

We’re now adding SAML integration for 12 additional applications:

• 15Five 
• 4Me 
• Clarizen 
• Deskpro 
• Heroku 
• Hightail 
• moxtra 
• ScreenSteps 
• Targetprocess 
• Tinfoil 
• UserEcho 
• xMatters 

Note that apart from the pre-integrated SAML applications, G Suite also supports installing “Custom SAML Applications,” which means that admins can install any third-party application that supports SAML. The advantage of a pre-integrated app is that the installation is much easier. You can learn more about installing Custom SAML Applications in this Help Center article.

Launch Details 
Release track: 
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions and Cloud Identity customers

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Using SAML to set up federated SSO

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