Learning Adobe Connect 9

Table of Contents

Learning Adobe Connect 9

Credits

About the Authors

About the Reviewer

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Preface

What this book covers

What you need for this book

Who this book is for

Conventions

Reader feedback

Customer support

Errata

Piracy

Questions

1. Starting with Adobe Connect Application

The basics of Connect meetings

Logging in to the Connect application

The user interface of the Connect application

The Main Menu area

The Shortcut Menu area

The Main area

Summary

2. Creating an Adobe Connect Meeting Room

Meeting room roles

The Meeting Management page

Shared Meeting

User Meetings

My Meetings

Meeting Dashboard

The Enter Meeting Information page

The Meeting Information section

The Select Participants page

Example 1 – granting administrators group participant permission

Example 2 – granting presenter permission to a specific user

The Send Invitations page

The user interface of the Send Invitations page

Summary

3. Managing Adobe Connect Meeting Room

The Meeting Information page

The Edit Information page

The Edit Participants page

Example 1 – changing roles

Example 2 – removing a user

Example 3 – adding a specific user

The Meeting Invitations page

The Uploaded Content page

The Meeting Recordings page

The Meeting Reports page

Summary

4. Customizing the Viewing Experience

Meeting room templates

Information preserved in a template

Creating a meeting room template

Converting a meeting room into a template

Applying a template to a new meeting

Customizing the login page, central page, and meeting appearance

How to customize the central page

How to customize the login page

How to customize the meeting room look

Summary

5. The Content Library

Working with library files and folders

The supported file types in the Content library

Uploading content to the Content library

Viewing content in the Content library

Permission settings in the Content library

Summary

6. Meeting Room Overview

Meeting room main menu navigation features

Meeting

Layout

Pods

Audio

Keyboard shortcuts and navigating between pods

Shortcuts for audio and recordings

Shortcuts for attendee management

Shortcuts for dialog boxes

Managing attendees through the Attendees pod

Example 1 – changing user roles

Example 2 – removing participants

Example 3 – editing participant names

Example 4 – granting enhanced participant rights

Example 5 – changing meeting attendee status

Using Presenter Only Area

Using Prepare Mode

Summary

7. Sharing Presentations

The Share pod

Presentation toolbar options

Navigation through presentations

Summary

8. Using a Whiteboard Feature in the Meeting Room

Create and display a whiteboard

Standalone whiteboard

Adding an overlay whiteboard in a share pod

Whiteboard drawing tools

The Shapes tool

The Selection tool

The Pencil tool

The Text tool

The Delete Selected button

The Undo button

The Redo button

Summary

9. Using Screen Sharing

Starting screen sharing

Desktop sharing

Changing control of a shared screen

Applications and window sharing

Systray sharing options

Share pod preferences

Summary

10. Customizing Pod Display

The Pods menu description

The pod's Preferences dialog

Managing pods

Organize pods

Summary

11. Customizing and Saving Layouts

Creating layouts

Managing layouts

Changing and managing layouts during a meeting

Specifying layout bar options

Summary

12. Recording Adobe Connect Meetings

Recording a meeting

Managing meeting recordings

Deleting recordings

Moving recordings

Enabling recordings for public viewing

Editing recording information

Playing back a recorded meeting

Editing recorded meeting

Creating an offline recording

Summary

13. Sharing Files, Polls, and Web Links

The file share pod

Uploading a file

Downloading a file

Removing a file

Renaming a file

The poll pod

Creating a poll

Showing voting results

Editing polls

The web links pod

Adding link

Displaying a web page

Renaming a link or changing a link's URL

Removing a link

Summary

14. Managing Text Messages and Questions

Chat pod

Notes pod

Q&A pod

Summary

15. Using Audio and Video

Using audio conferencing

Using integrated adapters

Creating and using an audio profile

Editing or deleting an audio profile

Associating an audio profile with a meeting

Starting an audio conference

Starting meeting audio

Joining an audio conference

Managing audio within meetings

Adjusting audio quality

Using video pods

Sharing a video

Summary

16. Using Breakout Rooms

Defining breakout rooms and assigning members

Beginning a breakout session

Communication within breakout session

Ending a breakout session

Sharing breakout room content in the main room

Reopening breakout rooms

Summary

Index

Learning Adobe Connect 9

Learning Adobe Connect 9

Copyright © 2013 Packt Publishing

All rights reserved. No part of this book may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written permission of the publisher, except in the case of brief quotations embedded in critical articles or reviews.

Every effort has been made in the preparation of this book to ensure the accuracy of the information presented. However, the information contained in this book is sold without warranty, either express or implied. Neither the authors, nor Packt Publishing and its dealers and distributors will be held liable for any damages caused or alleged to be caused directly or indirectly by this book.

Packt Publishing has endeavored to provide trademark information about all of the companies and products mentioned in this book by the appropriate use of capitals. However, Packt Publishing cannot guarantee the accuracy of this information.

First published: April 2013

Production Reference: 1160413

Published by Packt Publishing Ltd.

Livery Place

35 Livery Street

Birmingham B3 2PB, UK.

ISBN 978-1-84969-416-2

www.packtpub.com

Cover Image by Laura Garton (<[email protected]>)

Credits

Authors

Miloš Radovanović

Miloš Vučetić

Reviewer

Laurent Janolin

Acquisition Editor

Wilson D'souza

Commissioning Editor

Priyanka S

Technical Editors

Kaustubh S. Mayekar

Devdutt Kulkarni

Copy Editors

Laxmi Subramanian

Brandt D'Mello

Alfida Paiva

Project Coordinator

Esha Thakker

Proofreader

Lawrence A. Herman

Indexer

Hemangini Bari

Production Coordinator

Aparna Bhagat

Nitesh Thakur

Cover Work

Aparna Bhagat

About the Authors

Miloš Radovanović is a software engineer at software powerhouse PSTech in Belgrade, Serbia, where he dedicates most of his time to working on projects related to the Adobe Connect application. His daily love affair involves passionate development of various Adobe Connect components on the backend side, with occasional road trips to the frontend. His engineering skills are extended across a multitude of exciting world-renowned platforms and technologies including Java, MySQL, Eclipse, Ant, Hibernate, Spring, and Flex. He began his life-changing journey with the Adobe Connect application as a quality automation engineer where he was exposed to all the marvelous application features.

He graduated from the University of Belgrade, with an M.Sc. in Applied Mathematics. In addition to being completely dedicated to his work, he loves soccer, snowboarding, and the incredible sounds of house music. He lives in Belgrade, Serbia, with his beloved wife, Nataša.

I would like to thank my greatest inspiration, Ksenija (my soon to be born baby daughter) and my wife, Nataša, who is very proud of me for completing this book. She was always there for me with unreserved support and encouragement while working on the book.

Additionally, I would like to thank my parents for helping me overcome many difficulties and to endure many challenges in life. Last but not least, my special thanks goes to my friend and colleague Miloš Vučetić, who is the coauthor of this book and my everyday partner in the Adobe Connect engineering adventures, and to Gabriele Giganti, who helped tremendously with his advice, which helped my self-esteem in the moments when I had my doubts about completing this book.

Miloš Vučetić is a software engineer at software development company PSTech in Belgrade, Serbia. Miloš connected with the Adobe Connect application for the first time as a quality automation engineer, where his passion for in-depth code testing introduced him to the magnificent features of this great application. He continued his work on the application on the creative side by developing various components for Connect, along with a large bundle of third-party tools that integrate perfectly with Adobe Connect due to his never-ending quest for perfection and quality. His artistic soul continues to expand horizons, as he uses Flex and Java to continue his great works of programming and further enhance users' visual and functional experience with Connect. In his everyday enterprise adventures, he uses multiple technologies and platforms to improve every aspect of his development skills. He graduated from the University of Belgrade, with a B.A. in Information Systems and Technologies. He lives with his girlfriend, Zorica, in Belgrade, who occasionally lets him play cards with his friends.

My deepest gratitude goes to my parents, who supported me along my journey on every step of the way. I am very thankful to my girlfriend, who tolerated my long nights in front of this text and helped me to overcome doubts that I had when inspiration was nowhere to be found. Many thanks to my sister, who gave me endless support throughout this process. Special thanks for close collaboration and great friendship goes to my great friend and colleague Miloš Radovanović, along with our colleague Gabriele Giganti, who shared his wisdom and good sense of humor when it was much needed.

About the Reviewer

Laurent Janolin is the founder and Associate Director of Live Session. Web enthusiast, he loves working on how technology can help professionals to develop their competencies, get things done, and improve their business. With Live Session's team, Laurent helps companies to successfully deploy more than 1,000 webinars and virtual training classrooms per year in the banking, pharmaceutical, and training industries.

To know more about Live Session, go to http://www.live-session.eu. To get in touch with Laurent, send an e-mail to .

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Preface

Modern world organizations require effective collaboration in order to improve productivity. Today we live in an era of companies that are spread across different continents, while there is an ever-increasing need to effectively share information in real time and to discuss a multitude of ideas, no matter where we are.

Conferencing tools enable users to increase their productivity and improve communication with their functionalities that include interactive experiences