How to Write Effective and Professional Business Letters in a Global Context

How to Write Effective and Professional Business Letters in a Global Context

Dueep Jyot Singh

How to Series

Mendon Cottage Books

JD-Biz Publishing

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No part of this publication may be reproduced in any form or by any means, including scanning, photocopying, or otherwise without prior written permission from JD-Biz Corp Copyright © 2016

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Disclaimer

The information is this book is provided for informational purposes only. The information is believed to be accurate as presented based on research by the author.

The author or publisher is not responsible for the use or safety of any procedure or treatment mentioned in this book. The author or publisher is not responsible for errors or omissions that may exist.

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Table of Contents

Introduction

Letter Writing Etiquette

Clarity of Communication

Keep It Brief (KIB)

Tips Before You Send Your Letter

Check for Accuracy

Proper Spelling aka English as is Spiked.

Careful about the Titles…

Correcting your boss’s Grammar

Tone of Your Business Letter

I Am so Angry…

Capital Letters, Punctuation and Typos

How to Address Letters/Salutations

Conclusion

Native English speakers!

Author Bio

Publisher

Introduction

When I was studying at the local management college, more than 3 decades ago, one of our professors told us students, You may become senior ranking managers, as you get promoted to higher ranks in your jobs, but if you do not know how to write an impressive, businesslike, and thoroughly professional business letter, you are going to go nowhere on the ladder to the top.

Many of us coughed rather sheepishly, because according to us, we were already managers in our minds’ eye, and we had a secretary to take our dictation, shorthand, and rightly business letter for us.

Naturally, we woke up to reality soon after, when we began to work on our different jobs, and often we had to take care of the correspondence ourselves. Some of the letters were too confidential to be handed over to the office typing pool. This was way back in the late eighties and early nineties, when letters were still written by hand, and sent by mail.

We did not know that within the next 15 years, the whole world would be tied up with an electronic network, and correspondence would be done by tapping on a keyboard on a desktop screen.

Also, this book is not restricted to letter writing to people in your own country or area. In this millennial world today, your job is to expand your horizons and that is why, this book is going to tell you all about writing letters in a global context. Also, you are going to be told something about cultures and traditions, and business environments of other lands and people, which may look strange to you, but that is the way business writing has been done for millenniums, according to their culture, standard of literacy, and society.

Many people who are not quite well versed with office etiquette are under the impression that letter writing is something not very important because after all, you are messaging your clients, or you have one stereotyped format, which you send out as acknowledgment for every email sent to your company, with a paragraph telling the client that he is going to be contacted by somebody in the next 12 – 24 hours, and thank you for getting in touch with us. The mail, of course,