How to Use Spell Checker in MS Word?
Last Updated :
06 Mar, 2023
Everyday in business or in other fields there are lots of information or documentation files that are required to store for future use. For anyone, it is very difficult to store that information for a long time. Earlier letters, office files, documents, projects, and information are stored in a form of registrar, file, or by paperwork but finding it may be difficult for us. It takes a lot of time. To resolve this issue Microsoft brings software called MS Word.
Microsoft Word is a software tool that allows users to create documents like articles, letters, projects files very easily. It has various features like editing and formatting, graphics, designs, fonts styles, printing documents, etc.
Features of MS Word
- Various Page Designs, page numbers, border
- Tables
- 3D models, chart, and icons
- WordArt
- Page Layout formats
- Inserting Online pictures and video
- Text color and many more.
- Date and Time
- Page Designs
- Different text fonts
What is Spell Checker in MS Word?
Microsoft Word has a special feature called spell check that allows you to check spelling and grammatical mistakes that you made in the document. Basically spell check is a software tool that identifies the misspelled words present in the document. It also allows you to search a particular word in the document that you know you've misspelled in the whole document.
In Microsoft Word documents, Word's spell check function is set to automatically check your spelling while you type. Errors in your document will have color-coded underlines reflecting your choices, like red for spelling errors, green for grammar errors, and blue for contextual spelling errors.
Steps to enable Spell Checker in MS Word
Step 1: On the navigation menu bar click on the File option.
Step 2: Next click on the option button as shown in the figure:
Step 3: A word option dialog box will appear on the screen.
Step 4: Now select the Proofing option from the left menu as shown in the figure:
Step 5: Check all boxes as shown in the figure:
Step 6: Next click on the OK button.
Finally, Spell Check is enabled in MS Word.
How to Manually Check Spellings
Step 1: On the navigation menu bar click on the Review option.
Step 2: Next click on the spellings & grammar option as shown in the figure:
Note - If there is any spelling or grammatical mistake in your Word document, then the following dialog box appears with misspelled words present in the red underlined text.
Step 3: If there is a spelling mistake in the document then it will appear in the red underline text as shown in the figure:
Step 4: Select the correct spelling from the suggestion menu.
Step 5: Next click on the YES option.
Note: If all spellings are correct in your Word document, then the following pop-up window will appear on the screen.
Step 6: Click on the OK option.
Finally, all the spellings and grammars are manually checked.
Shortcut Method to Check Spellings
Step 1: Right-click on the red-underlined word.
A menu with correctly spelled options will appear in which you can select the correct word or you can ignore it.
Step 2: Now choose the correct spelling from the menu as shown in the figure:
These are some of the ways to enable the spell check feature in MS Word.
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