How To View and Manage Google Form Responses

Google Forms is an incredibly useful tool for gathering information and feedback. Whether you're creating a survey, quiz, or event registration form, managing the responses efficiently is key to ensuring that you get the most out of your form. With Google Forms, you can not only collect responses but also analyze them in different formats that suit your needs. In this article, we’ll walk you through how to view and manage Google Form responses.

How to Get Responses in Google Forms

Once you're on the form page, click on the 'Responses; tab at the top of the screen.
 

Here, you'll find options like 'Summary', 'Individual', and 'Questions'.

a) The Summary Tab

Click on Summary to get an overview of responses under the respective question. You will also get a bird's-eye view with charts and graphs showcasing overall trends and patterns.

b) The Question Tab

Here, you can dive deeper into each response, one by one, examining answers to every question. You can also check responses to particular questions by clicking on the dropdown as shown

c) The Individual Tab

This lets you focus on specific queries, analyzing how respondents answered each one. It provides a focused view of individual responses, enabling customization and sorting for efficient analysis and improved reporting

How to Set Up Notifications in Google Form

Step 1: Click on the three dots

For real-time updates on form responses, enable notifications by clicking on the "More" (three dots) button on the Responses tab. Set up notifications to receive emails when someone submits a response.

Step 2: Select "Get Email Notifications for new responses"

How to View Answers in Google Sheets

If you need to share or analyze responses outside of Google Forms, use the 'Google Sheets' icon to export responses to a spreadsheet in a new tab. It exports all your responses to a .csv file. You can sort them in any desired order
 

Preview Results

Conclusion

Managing Google Form responses is a crucial step in analyzing the data you collect. Whether you're exporting data to Google Sheets for further processing or organizing responses within Google Forms itself, knowing how to handle your data can save you time and provide insights. By following the methods outlined, you can make the most of Google Forms' response management features to better understand and leverage the information you gather for your needs.