Section 4 What is @ Business Studies Report? What is a Business Studies Report? People in business need to communicate information to oes. tis important the this information is presented in soch a way tha it ‘+ Ipelesr and concise 4 Is cary ro inzpret + Presents clear conclusions based on evidence and logic, ‘Business decision makers need reparts to hep them meke important decisions tis th ole of epost writers to prevent information to these decision makers in sucha wey Hat will led to ppropsate decisions being made Business Reports - + Ace about business 1 Ace cleanly sod eonsisaly writen 4+ Are eay interpret, + Contin relevant infomation ‘+ Analyse information fora business ‘+ Present the intormation snd clear conclusions to decision makers ‘+ Make recommendations tobe wied inthe busines, ‘Why the Report Format? “The report forma isthe Inheuageof business. Being able to wit reports and being able o deliver oral presenitons based ypon the sbject matter of those reports are ‘ils that are much sought ater. Ia dhe United States, the Wall Set Joumal has biggested tat 75% of obs created between 1982 end 2000 rogired report wrtng sill. The developmest of these skis in Business Studies wil provide you with ils to help you achive sucess i the Business Studies Examination, These ils wil aso ‘rove valuable as you seek employment opportunities after seo! ow to Wile the Business Stulos ReportWhats a Businoss Studies Repert 7 Example of a Business Studies Report ‘The following busines eporillstratee the way in which busines ep information ‘Section 1 ots present Sees aera eee In Austata These sunvoyed wit sors Whose bosnasaee ‘sohntop. Enrprenaurs, repedlss of gender novaysiniar motvatons for feterng usness. The rain reacon otedNe opening the ot “snes was te opparunly fo fdepandence, ‘more ketch any reasons as aocantay mk ‘Snapshot ofthe Austrian ontreprenaur _Eeserer in stale ao ardnering~ puting in 3D vice to asi emi the uring of bush {er oe abou now bay waa Koy tage 20% ot tn fons respondents were oxner-oprsins, he mary, 30% boing inne svc sect, loved bye protean 21% end ret 16 In comparison 95% of the male respondents were ownecopertr, whe mason, 53% beng mo profsaens, alowes bye aerieos hoor 20% snd manstacturng. 19k ‘About Business ‘Clear ana Concise Contain Relevant Information any to Interpret “crm ‘Analyses For women, produc and business tnowledge Ie tel most crcl buanesr eines acorn sarparaen mance cctone seNice se they tocar ew auc, yt devaop tunes lan than warren, however, We the monty of bth female and male survey seporderis se Scanced tir ushosse, femme eepancis td hae est fo bien ince ~athcugh thay rept bey ae mone satsfes wih De ‘elfonshia wih hor tank over Hw longer ‘erm Tis tol hale ‘oun pea be, Woman ancerengurs have more modes sips ofthe caper te gow tr busnace in te year ahaod han co ae responders. Women” envaprenaus can oe te be mre Bot female and mate reepondens sai prcleme wth se and bushess_patars ware sang te most fil aevesfecng So Information Use of Logie isineies shoes of rancal uae ond coneiiags iin Conclusions Gear} | Tow to Wnts the Business Studies RoporSeaton 2 Paris of @ Business Studies Report Parts of a Business Report Reports have a special format or lok. Business reports have many parts, These parts include Main Heading or Tite Reports usually haves hesding to indicate wha the reports about Writer “Reports usually identify the weiter to show business decision makers where and who the epost has come from, ‘Usually the heading, writer, and summary briefly alert the reader othe purpose of the report, wiry it was writes, what bsines problem it saks to discuss, Summary ‘This ia beet paragraph, which outtnes the purpose ofthe report an the min fenuresin it Sometines itis called an ‘executive sammury'and fom tis its posible to gun the en of ‘what te seport is about without having to read the whole document. The executive summary ‘null surimaraes very lrg report documents. Executive summaries are not wually, require in epors writen as part ofthe HSC examination Headings ‘Reports usually have headings to show what each ection or paragraph about, Sometimes subhesdings are wed to show diferent sections or parts of some business dea thats discussed in «paragraph or sein, ‘Mastratioas Sometimes reports wil include business information presented in bles, chat, diagrams nd Sowchars Seutenes Reports use sentences to express one or wo ideas. Usually in busines spots the sentences sre short and precise Baragraphs “Reports usualy contain paragraph which che 3 or 4 sentences ebout sails ess, Thee is often beading which signals information abou an important idea, ‘Ballet points. highlighting, bold fype Emphasis) ‘Many sports ee bullet pots, highlighting apd bold type ao the authors caa enphasise ot raw attention to ky points and important des, 1nd ‘Reports usually contain recommendtions or directions fr busines action, so thatthe business wil now what eoion to take : ‘Conclusion ‘Sometimes reports wil feutuze a conclusion, that will summarise al the information 6 “How to Wits the Business Studies ReportParts of @ Business Studies Report Example of Parts of a Report ‘The falling example illustrates some ofthe diffrent parts ofa busines eport ‘The Nature and Meaning of Work ‘This artiste for teachers and students eauRBEothe nature and ‘meaning of worn the contents of toe, schoo. andthe Whats work? Heading oF “Tide By Meredin ONS | Comma. Wo stmpoarttoaheygerawenissichen JJ autor Important pat of te ~ aml Tra cara of wt, pi Met et an Sap ain hata Work gies mesning snd stereo os pa offe, lruonors our ston of ing fower, The nate of work hae charged ert voluntary werk an commant-eenies. Unpais actvites thal Invohe proactive stort or enterprise Sra corsidere to be work Summary Ehanges 'n work rlatonshipe, ‘The dust cevatsion P cantury brought abou! a eit fom a fam tocol t0 facion-based Inoue cocity. Wort In Aust seveopments in information teckoslage-é The growing narer of TJs ison examina wend. Why doe work? 3 of the mas reasons for werking sto improve the qualy ot aur ves. Tiaretre nat ony o esting maney to Implose-ou Why i work safety important? 4 Headings leaay i becoming increasingly Feowledge-based ported by | eemch ‘emphasis (bold) ost, Out ale to personal fuiment and salistootar aoe The Commonweaith government andthe slate governments have assed lapsaton fo ensurs thet employees can wrk Ina safe woitplace, Hazards in the work eovronmest Sh slave te eeminata and marimise sts. Whats ffective work? Works efecive rt meets an nvduat's objectives such as py, job securty, ob sesfacton, personal chasange ard e sence | Belonging. Efectva work recognised and vaued by ors In {he werk team. The torm ‘efoctve’ can also mean at an lorgeritaions objectives are me. These objectives may include Drosucon Targets, efllent preducton, quay pro¥oxs ond profs ~ Tow io Vite the Bushrase Studios Repot Ite putt) SentencesSection 3 Language of Reports Language of Reports “You may be farilia withthe term ext type interac (writing). Busnes reports are special text type. Business eperts are made up of types of writing which bave special Tanguage Teatures, This helps to get busines infomation across to the audience, Business Reports ‘osiaes reports ar easel desergtons and anasos that classify and describe bosinese laos. Razors ar pric mpararn buses stds os Dey are amedat ‘hina buenos estoollramaton nwhieh to base cecons snd burns Saha Incrdero ectiove toe pugoee busines opr are Foquentysacredin sowing way 2 Gens alten er easieatonofbusness ese ‘Stsinesrepartclosiy ha eas bang desabaa ecto fe ns and space andlor Drevin te eto be dessin of buses oss lon 1+ Decor oftuainess loos and processes ‘sine report yety wi consi paras, subheadings ops, each of whieh das wits erent arpet of busesses, Each greyapn sus evar s sutanea wen preven tenformaten in here he [uroonh Ths seme canbe calod atopic sntancs or parageapy preview ‘Business Terminslogvand Tishaa! Terms What are the language etre of Basins reprt? ‘Te language ofbuases reports fe eects he busines terminology an concepts elted tthe Syl of buss, eg aterm suchas sing, wold bee tecnal tem ud bar ha Wei iow much ne have fo bosow compared a our ove Svestnet Some teams ae generalise, at, {hay relerto gener hing, og Ie aecouting makeing, nplymeat retons, ghbuiioe, ‘otc plang ed managements: Oter ae mare specif rt nay x eee, product placeneat Every scence basa verb (i dong wor). Vets have a property called ease, which ees to whe ‘heaton of ver happened Prenat tae neas keaton i pening now! Base ors ‘oul se pest nce tte and some past eae “coun rganise Passing ‘Verbelvo hve a vice, These wo oie ae and passive, Sentences consist of ject an ject ead avr. fe pusve voice te auject is eed on by the subject og“ he 336,000, boneetolda 3494 (Ue eubjot) were interested (sive vole in sting mane by. (objec) Business Reports se lo of pasive vote. Seiteacsr contin a avo ad a noun (osabjet), Seateces expres 2 compete though tact ‘vith capital aden with ill op. A topic seatence ouines generale fora paragraph at he ‘ter sentences follow yp. Busnes eps conti toner, preci entncs ‘Ayanigaph isa collection of eatates cuss te same mano nar idea. Mot busines ‘por paregrap shold nao contin 6 sete Fz) Tow fo ite the Business Studios ReportLanguage of Reports Seaton? ‘Lets look closely at this example to Identity the language features ofa report. B anguage Features of a Report Seog slong cata gy rata cau fam vary o see ‘las lao ign el sespans te woo ai Faircaoy ty sled sale Raverued wi bs gems by ura ©” ee Ay Alco om nena + Ghee 950 Mogens, opens 94.0 pesca (121 89) ‘ered n ses me Si & Dac of re Poona sot ‘eet Seas orig wach sot scat rnsking rr tan sing ety on Bo ‘See wl nen eaten mar ‘reais a ial componente worcenats raring ney earth nara dec wrong sascbeing | PeERCRSS GSR Be watac! earng enter emparan Worcs ane bane a opera sd pened te ests | © ————— 1s ira ue,woraroal itecon Shane a Gon 5B comenead one rae opto A t whats ecttmen sn gro far bem te meta rere} —| Staieatin cones Targraph i me a (hese sspargeph ene) oe Howto Wit Business Studies ReportF Section 4 Low and High Standara Reports Low and High Standard Reports So far we have learaod about the language oF Repos, the pars of Reports and purposes and ‘eatures of Business Rp. In his section we Wil examine how to discriminate ox judge bbemwecn high and low standard repos. Late oak low standard busines report st. ‘Low Standard Reports Low saan reports wl 7 ave no tile or Author- Jie not clear what the business report abou [Nese he purpose ofthe report tie nr clear who the report for. [Neslect headings No headings to guide the reader and organise the information ave inauficent paragraphs Ideas ond sentences are not organised into paragraphs, Have no top sntenee ~ Paragraphs and sentences are not organised show the mate iden Have linited wie of business terminology — Does not demonstrate understanding of Business Suis terminology and concepts os dante nthe slabus appropriately ‘Use the incorrect tense snd voi ~ Passive voice and present tense not usd enough Have no onclusion or recommendation ~No collection of ideas to help the reader ‘Contin misspelling and grammar errs misspelt words, fly sentence. [Neglect ilustrations and subheadings ~ no sruture and organisation of the information Have litle lopielsequensing or lasifcation of deus Flow fa Wie the Businecs Studios ReportSeaton 4 ‘Low and high Standard Reports A High Standard Report ‘A bigh standard report wil have the following fetes: + Identity he tite and outer. + Focus on the purpose ofthe report. + Have headings + Hlve sufficient paragraphs ‘+ Have ope sentenes + Include appropriate ue of business erminlony and concepts 1+ Use the comet tense and voice. ‘+ Have a conclason or recommendations + Contin no tense, misspelling or grammar err + Have itusuations nd subheadings + Have logic or elasification of ideas Let's look stn exemple of high standard separ ‘The Report Task Students were asked to write report tothe owners of «busine. “Toes is small mace which wlenn and ei i prods, The tonnes perounane ba ling ni campesrenes at or ese “Your baie conn who as ben ed to erplan how inverting in nw ‘etnolgy cen ado he buss managing sang ad competing bet changing ‘ate Inctploning how t menage change your epor mar ces ter antes ‘who ve mange! change spel ene cosy nsodoong ew tana oe Tow to Wika the Busrass Sudies RepodSection & Planning @ Repert Response Planning a Report Response ‘A very common type of asessment task or question involving a report forma i fo the student tobe place inthe postion of a business consultant and to then analyse a problem and present recommendations tothe ower! mazages. In this repor sittin the audience {or the repr isthe ownerinenager of the busines. I the example below the auence is business owner. This section wil help you to plan your report reponse by senting come ofthe basic eps to follow ovich wil assist planning report response. ‘Section i Question 26 Total Marks ~ 20 marks Allow about 35 minutes for this section ‘Answer the question on the paper supplied In your answer you wil be assessed on how well you + Use your knowledge and the information supplied + Communicate using relevant tusiness terminology and concepts + Present a logical, well stuctuted answer to the question in the form of @ business report ‘Question 26 The Business Report Managing an Established Business Esato Shores ie an established Restawant at Cots Harbour, The present ‘ners took over he bsness welve years ago. The business was, ‘ignally established 8 yeors before that “The present owners have experianced +A 20% docine inevenue {High eves of stat turnover 1 Setous eash fow prosiome inthe winter months 1 Dieuty& meeting loan repayments ‘You are a business consultant hired by the owners to examine thelr problems ‘and suggest solutions, \write 2 repost ta the cumers that covers the problems idenfifed, the reasons for these pmbleme the afarcan the hinaee and nee Sai fine 7 Tow fo Wife the Bushass Studies RoparPlanning a Report Response Sect ‘Sis ‘Wentiy the topiesin the question. Step ‘entity the audience for whom the reports wette. [By identifying th audience Tor he report te report writer's role ie laid Steps ‘denity the appropriate report tasks fom the question. stent Headings Sta [dently appropriate graphs, tables and diagrams. Information i presented in the form of tables, statistics, graphs, and dot pains thigh each ofthese problems suggesting courses and consaqueneas. sien ‘List the Appropriate Business Studies terminology under headings. (Gace the headings have bea identifies itis welt list dowa dhe teas that willbe wsee ‘he response Step 7 Identity appropriate Recommendations and solutions tothe busines report problem. [Based on the presented information a series of recommendations are mode. This could include things euch as staf taining programs, baer control systems and variation of ‘marketing methods a5 wll as leasing options and refinancing, How fo Wie the Bushes Studies ReportSection 7 Roport Penning Report Planning Inthe HSC Business Studies Fram, Section I directs sudents to present baszes report in response toa hypothetical business situation. The student may be placed in the position of business consultant or adviser who is required to analyse the busines tution tnd prosnt strategies to deal with the problems ae issues Preseatad below ia sample question similar to questions in Section II of the exam, ‘reparing Your Report Plan ‘Students have les than 40 mites to produce the report; the report wil therefore be about Tor pages in length, for student with average size handwriting Poet commencing the report students should ead the scenario outlining the baronet sation tad then ak themselves the following questions in preparation for writing the report ‘STEPS EXAMPLES OF STEPS. Stent lana an ange, Marketing, Financial TPR sytus Topes| Management oné Change, Waratng, Franc fanning are covered? ‘Step2 ‘The owners of Eastern Shores Restaurant WhoIs the audience? | To act as a consultant, to identfy probleme and What is my role? recommend strategies ard solutions? ‘Steps Identity problems in this business , ressons for Repot Tasks. problems, effects, solving the probleme, ‘step Introduction/Overview, Major problems, Requred Headings |coulduse | strategies, Summary of Recommendations ‘Steps wusiness Life iagram, Fixed Costs a Business Lite Cycle, SWOT diagram, Fixed Cost Sten revenue, tumover, strategies, cast SERS cami Revenue, sift ‘SWOT, strategies, cash and Concepts Step7 Correct decining sales, staff tumover, cashflow Recommendations problems, loan repayments 2 reir fo te te Bina Stacia RaparReport Pan Section ng Sample Exam Question Section i Question 26 “Total Marke — 20 marks Allow about 25 minutes for this section Answer the question on the paper supplied In your answer you will be assessed on haw well you + Use your knowledge and the information supplied + Communicate using relevant business terminology and concepts ‘+ Present & logical, well structured answer to the question in the form of a business report Eestom Shoves i an established Restaurant at Cts Harbour. The present wnars tock aver the busines twelve yoas ago, The business was | | stainaty estabished 8 years before tat Question 26 The Businase Report Managing an Established Busines ‘The present owners have experianced + A20% decline in revenue levels of taf umover Serious eash fw prablms in the winter months Dittuty n meeting oan repayments, You are a business consultant hired by the overs to examine the problems and suggest solutions. ite @ report tothe owners that cavers the problems i these problems, the effects on the business and posi fed, the reasons for ‘solutions Wits the Business Studios Report