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Event Run Sheet2 (1) .PDF D

The runsheet summarizes the schedule and logistics for an evening event taking place from 6:30pm to midnight. It outlines the arrival times for various performers, vendors, and staff as well as the locations and technical requirements for different activities throughout the event, including dinner service, speeches, presentations, dancing, and musical entertainment.

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Kimberly Kou
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115 views1 page

Event Run Sheet2 (1) .PDF D

The runsheet summarizes the schedule and logistics for an evening event taking place from 6:30pm to midnight. It outlines the arrival times for various performers, vendors, and staff as well as the locations and technical requirements for different activities throughout the event, including dinner service, speeches, presentations, dancing, and musical entertainment.

Uploaded by

Kimberly Kou
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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RUNSHEET

6.30pm - 12midnight
Time

Activity

Area

Who

Technical Requirement

Notes

PRE-Event
1 - 3pm
4pm
4pm
4pm
5pm

5pm
2 - 5pm

Florist arriving & Setting up


AV Staff Arriving & Setting up
DJ Arriving
Pianist arriving
Photographer arrival set-up
Sound Checks
- PA system for pianist / speeches
- Sound check for DVD presentation
Tables dressed

6.30pm

Guests Arrive
Canapes and pre-dinner drinks served
Pianist playing in mezzanine
7.05pm
Pianist moves to 3rd level with PA
7.15pm
Usher guests to 3rd Level
7.15pm
Guests seated - dinner served
7.15pm
Pianist entertains over dinner
7.15 pm - 8:00pm
DINNER / CLEAR UP OF DINNER
7.30pm
8.00pm
8.06pm
8.30pm
8.30pm
8.30pm
9.30pm

Ballroom dancers arriving


DVD presentation Played
Speeches
DESSERT PLACED ON TABLE
AV staff removing Screen & Projector
Ballroom Dancers begin
DJ begins

Auditorium
Auditorium

Mezzanine Level
Mezzanine Level
Mezzanine Level
3rd Level
3rd Level
3rd Level
3rd Level

Empire
Projector & Main Screen
PA on stage
3rd Level
Dance floor
Dance floor

Performers & Sound technician


Venue staff
Event Begins
Staff & Partners
Venue Staff
Musician
Pianist
Event organisers
Event organisers
Pianist
Venue Staff

AV Staff
CEO
Venue Staff
AV staff
Ballroom dancers
DJ
12.00pm - Event Close

Sound Checking
N/A

Pianist - Playing in Mezzanine


Through Fire Exit'
Via main stairway
Pianist - PA system
CD for performance given
to DJ ?
Laptop - visual and sound
PA through Pianist
NA
DJ to cue music
DJ bring own system

Conclusion of speeches
Cue - after speeches
DJ to cue as per dancers requirements
Cue as ballroom dancers finish

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