SAP ACCOUNTING ENTRIES
SAP FI ASSET ACCOUNTING TRANSACTIONS
Prepared By:
Ms.Pramila Nagaraj
First Class MBA Finance Graduate (2009-10)
Global Academy of Technology, Bangalore (VTU- Belgaum)
Trained up in SAP FICO @ SAPTAC Bangalore (FRESHER)
2010-2012 ALL RIGHTS RESERVED
SAP FI Asset Transactions Accounting Entries:
Asset Acquisition:
Dr.
Cr.
F-90 - With Vendor
Fixed Asset Acquisition Cost
Vendor (Accounts payable)
Posting date of the document will be copied into the asset master as the
capitalization date.
The depreciation start date of each depreciation area will also be determined and
updated in the depreciation area data tab page.
Asset acquisition posting could also be done without PO from the MM module.
Posting could be done in FI posting only.
Asset Disposal Sales to a Customer:
F-92 - With Customer
Supposed an asset with historical cost $1,000 and accumulated depreciation of $100 is
being sold to a customer at a price of $1,100, the posting entries will be as follows:
Dr. Customer account (A/R)
Cr. Revenue for asset disposal
Cr. Fixed asset acquisition cost
Dr. Accumulated depreciation
Dr. Clearing account for asset disposal
Cr. Gain/loss of fixed asset disposal
1,100
1,1001,000100
1,100
200-
The posting date of the retirement posting will also be updated into the field "deactivation
date" in the asset master as the retirement date.
Asset Disposal Scrap without Revenue
ABAVN - Asset Retirement by Scrapping
Instead of selling, an asset could be disposed as a scrap. In this case, no revenue is
expected and a loss will be realized in the P&L if the fixed asset being scrapped still
carries a net book value.
For the same asset with historical cost $1,000 and accumulated depreciation of $100, the
posting of the scrapping will be as follows:
Cr. Fixed asset acquisition cost
Dr. Accumulated depreciation
Cr. Gain/loss of fixed asset disposal
1,000100
900
2010-2012 ALL RIGHTS RESERVED
Asset Transfer within a Company Re classification
The NBV of an existing asset master record could be transferred to another asset within
the same company. The transaction could be used in the following scenarios:
Reclassify an existing asset to a new class or to correct an error
Transfer an asset to a new one with the same class.
This may be necessary to execute the change of the remaining useful life of an asset but
still spread the net book value evenly throughout the remaining life without allowing the
system to catch up the postings of the missing or extra depreciation of the past periods
For an asset with historical cost $1,000 and accumulated depreciation of $100, the posting
of the intra-company transfer posting will be follows:
Cr. Fix asset acquisition cost (old asset)
Dr. Accumulated depreciation (old asset)
Dr. Fix asset acquisition cost (new asset)
Cr. Accumulated depreciation (new asset)
1,000100
1,000
100-
The old asset being transferred will become a retired asset and the transfer posting date
will be updated as the retirement date in the asset master record.
For the new receiving asset, the transfer will be the same as if it is being acquired.
The transfer posting date will be used as the capitalization date.
Month End Processing Depreciation Run
AFAB-Depreciation Run
Dr. Depreciation expense
Cr. Accumulated depreciation
Note that the above posting to G/L will be done in a summary level by G/L accounts and
cost centre levels because the depreciation expense has to be charged to cost centre in
CO. However, the detailed depreciation amount of each asset will also be stored in Asset
Accounting such that each unique asset master record will also have its unique posted
depreciation amount. Besides, after each depreciation run, the system will issue a report
which list out the depreciation posting amount of each individual assets as a record. This
is advised that this report should be kept as an additional audit trail.
2010-2012 ALL RIGHTS RESERVED
Asset Under Construction (AUC) Config & Process Steps:
Internal Order as Investment Measure:
1. Define the AuC Asset Class (with investment measure) - OAOA
2. Define the Asset Class for Main Asset - OAOA
3. Define Investment Profile - OITA
a. Assign the AuC Asset Class (Step-1) in the investment profile
4. Assign Investment Profile to Model Order - OITA
5. Define Order Type (Investment) - KOT2
a. Settlement Profile - OKO7
b. Maintain Allocation Structures - OKO6
c. Planning Profile - OKOS
d. Budget Profile - OKOB
6. Create an Internal Order - KO01
a. With the Investment Profile (Step-2)
b. AuC automatically created by the system using Asset Class given in the
Investment Profile
7. Post the amounts to IO - FB01
Dr. Material supplied to Asset (Expenditure)
Cr. Cash account
8. Settle the amounts to AuC from IO (Prcg type: Automatic) - KO88
Dr. Asset Under Construction account
Cr. Contra Capitalized
9. Create the Main Asset - AS01
10. Settle the amounts to Main Asset from AuC (Prcg type: Full) - KO88
Dr. Final Asset account
Cr. Asset Under Construction account
2010-2012 ALL RIGHTS RESERVED
AuC using Line Item Settlement:
1.
2.
3.
4.
5.
Define the AuC Asset Class (with Line Item Settlement) - OAOA
Define the Asset Class for Main Asset - OAOA
Define Order Type (Overhead) - KOT2
Create an AuC-Asset (using Step-1 Asset Class) - AS01
Create an Internal Order - KO01
a. Assign the AuC Asset in Settlement Rule in IO
6. Post the amounts to IO - FB01
7. Settle the amounts to AuC from IO - KO88
8. Create Main Asset (using Step-2 Asset Class) - AS01
9. Assign the Main Asset in IO (Step-5) - KO02
10. Settlement AuC Line Item List AIAB
11. Settlement AuC - Receiver - AIBU
2010-2012 ALL RIGHTS RESERVED
