MINUTES OF MEETING HELD ON 1 MAY 2012 Present Councillor A. Brian Councillor P. Brown Councillor K. Cook Councillor L.

Gettings Councillor S. Jones Councillor S. Kimberley Councillor P. May Councillor S. Morley Councillor P. Pearson Councillor L. Rawson Councillor C. Taylor Councillor P. Whitaker

2 members of the public were in attendance. One resident spoke as a representative of others from Scott Green to complain about for sale vehicles from the local garage parked on the road, together with the lack of response from Leeds City Council and Highways following their complaints. Concerns were also raised about the impact on residential property values. Councillor Bob Gettings had been contacted and a reply was awaited but in an effort to resolve the matter, a meeting between residents, the police and highways was suggested. The police advised the matter would be looked into and passed to Sgt. Pickard to arrange a meeting and Inspector Sullivan would also be informed. Councillor Kimberley advised that vehicles were regularly parked at the end of Greenfield Avenue, completely blocking the line of sight and the police confirmed that PCSOs had visited the garage following previous complaints relating to inconsiderate parking of the garages vehicles. 21.0 Apologies for Absence 21.1 Apologies were received from Councillor D. Cooke. 22.0 Anti Social Behaviour/Policing Issues 22.1 Updates on crime figures and incidents in the village were given by the police in attendance: 3 house burglaries, plus shed and garage burglaries, 2 arrests made following a break-in at the Co-op and 2 warrants issued for cannabis farms at Church Street and Scott Green Crescent. 22.2 It was agreed to make Scott Green and Greenfield Avenue a priority. 22.3 Councillor Gettings reported that speeding traffic was still a problem and dates would be arranged for the use of SID. 23.0 Chairs Remarks 23.1 Apart from positive comments about the Newsletter and thanking Councillor Pearson for its production, Councillor Gettings had nothing to report.

24.0 Minutes of last Meeting held on 3 April 2012 24.1 Apart from the amendment in 5.10 from M61 to M62, the Minutes were agreed to be a true and accurate record. 24.2 Referring to 23.2, Councillor Brown advised the seat had now been ordered and would be installed by Parks and Countryside. 24.3 Referring to 2.6, as nothing further had been heard about the replacement PCSO bike, it was agreed to raise the matter with the police at the next meeting. 24.4 Referring to 7.5, Councillor Finnigan would be asked if he had any further information. 25.0 Correspondence 25.1 Councillor Gettings listed the correspondence received, drawing attention to the following: 25.2 Survey re. Parish and Town Council Seminar 2012. Councillors likely to attend had no preference as to the time of day it was held. 25.3 Request from Gildersome Sports Club for contribution towards commemorative plaque to celebrate the Jubilee. It was agreed that more details were required and a Grant form would be sent. 25.4 Initial pre-planning information for proposed industrial park at land on Gelderd Road. Councillor May reported that to her knowledge over 90 objections had been seen and a contact list had been drawn up. 25.5 emails received through the website. The first concerned the condition of horses kept in fields behind the Ashwoods, which had been passed to Inspector Sullivan who had assigned an officer to investigate. The second concerned the resurfacing work on the footpath from Finkle Lane to Street Lane, particularly the section from Gildersome Primary School to Street Lane and Councillor Gettings advised she had spoken to Mr Kurth, who would seek clarification from his project manager. 25.6 Information from LCC regarding Dementia Friendly Communities. 25.7 LCC Strategy for Planning Policy for travellers. 25.8 Country Air publication. 25.9 Mandate to add Parish Clerk as signatory - ongoing. 25.10 Localism information. 25.11 Parish and Town Council Seminar 2012. 25.12 Information from Councillor Elliott regarding Leeds Free Cycle. It was agreed that details would be added to the website. 25.13 email confirming LCC were in a position to go ahead with the seat in the cemetery. 26.0 Approval of Internal Auditor 26.1 Councillors approved Ken Stevenson, Internal Auditor. 27.0 Newsletter 27.1 Bigger print was suggested, although the cost would increase. 27.2 Discussion about the litter problem followed and it was agreed to hold a Grand Litter Pick on Saturday 16 June 2012, the week before the Scarecrow Trail. Publicity, including a press release would be given and it was hoped to involve other community groups, such as the Sports Club, Scouts, etc. Volunteers to meet at the Meeting Hall at 9.30 a.m., with rubbish bags provided by the Parish Council. 28.0 Bins Request/Branch End 28.1 Councillor Brown advised that a bin had previously been purchased for Branch End, although it was sited nearer to the Highfields, due to lack of a suitable location there.

28.1 However, it was agreed that nothing would be done until the proposed tidying project was completed. 29.0 Bottle Bank/Street Lane 29.1 Extending the bottle bank area to include additional bins for different types of recycling was agreed and it was further agreed that Councillor Kimberley would enquire about costing for resurfacing, tidying and fencing the area in question, together with the pruning of the trees. 29.2 Councillor Kimberley would also find out whether any money/grants were available for this project. 30.0 Action Plan Update/Parish Plan Replacement 30.1 Future Events - Scarecrow Trail. Councillor Cook advised the entertainment was confirmed and Councillor May advised the flyers were ready. 28 May 2012 was the last day to register entries. 30.2 Footpaths - Councillor May reported that Beeches had completed their first maintenance visit and confirmed the grant from LCC to cover this work should soon be received. 30.3 The Meeting Hall - Councillor Jones advised he should be able to present a full report at the next meeting. 30.4 Bottle Bank Area - See 29.0. 30.5 Areas of Concern/Pavements - (a) Concerns were raised about remaining piles of mulch at the site of the 3 new blossom trees. (b) Although 2 quotes for Branch End had been received, from D. Cowburn 600 and Beeches 450, because they related to different remedial work, it was agreed to obtain additional quotes for clearance only. Planting low maintenance shrubs was suggested for this project and Councillor Kimberley advised that although most of the Forestry Commission trees had been planted, with the help of the Scouts, there were a number remaining that could be incorporated into the planting at Branch End. Councillor Brown advised that 12 half-price replacement tubs had arrived and it was confirmed that the Scouts would assist with the planting of the village tubs. (c) Following concerns about the moving of pods in the playground and size of netting under the new equipment, it was agreed that Councillor Pearson would liaise with Vicky Nunns concerning this and Councillor Gettings reminded it might be necessary for the Parish Council to provide appropriate surface cover for some areas. (d) Regarding an up-to-date replacement First Aid Box, for use at the Scarecrow Trail, Councillor Brown advised that Sean from the chemist would sort something out. (e) Councillor Pearson advised there would be a walk round the village, meeting at the Meeting Hall at 10.00 a.m. on 17 May 2012, to identify and compile a list of all areas of concern, e.g. highways/parking/untidy sites etc., to pass on to the Enforcement Team if necessary. 30.6 Village Stone Signs - As there was no firm decision on design, it was agreed to add this item to the next Agenda for further discussion. 30.7 Ashwood Blossom Trees - It was agreed that the guards for the trees would be purchased with funds from the Village Account and that publicity, including a press release, would be given to the event on Saturday 26 May 2012. Pupils from Birchfield had confirmed their attendance and it was hoped that many other children would also attend. 31.0 Website Update 31.1 Marlon reported there had been twice as many visitors as the previous month, due possibly to the interest in the pre-planning application for the industrial park.

32.0 Planning 32.1 Councillor Cook gave details of all planning applications and decisions. 33.0 Finance 33.1 The Parish Clerk advised the Precept of 21,000 was paid into the Parish Councils current account on 2 April 2012 and that although the latest bank statement had not arrived, the balance on this account currently stood around 23000.00 with 7 cheques to sign: K. Cook/Jolly Tots Prizes 67.05 L. Gettings/Bunting 11.94 Delta Design & Printing/Newsletter 279.00 S. Leeman/Branch End Location 20.20 Map + 4 copies @ 5p each GT Flowers/ Price Tubs 172.80 S. Leeman/April Pay 172.37 HMRC 43.00 33.2 Interest of 1.92 was added to the Reserve Account at 31.03.12 bringing the total to 19212.70. 34.0 Applications for Grants 34.1 There were no applications for grants. 35.0 Date of Next Meeting 35.1 The next meeting will be held on Tuesday, 12 June 2012 at 7.00 p.m. in the Meeting Hall.