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Submittal Process

The document discusses the submittal process required by construction contracts. It emphasizes that submittals must be provided in a timely manner to allow for review and approval before materials are needed for construction. The contractor is responsible for thorough quality control review to ensure submittals comply fully with contract requirements, and work should not proceed without approved submittals. Different types of submittals like shop drawings, product data, and construction schedules are classified as either requiring government approval or for information only.

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100% found this document useful (1 vote)

210 views

Submittal Process

Uploaded by

Isang Berting

We take content rights seriously. If you suspect this is your content, claim it here.

Available Formats

Download as PDF, TXT or read online on Scribd

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Submittal Process

SUBMITTALS Submittals are required by the contract in order to regulate the timely flow of materials to be incorporated in the work.

SUBMITTALS

Submittals are necessary to prove that the proposed materials are in compliance with the contract.

SUBMITTALS All required submittals must be provided by the contractor in time to allow for the review, approval, procurement, delivery, and performance of the preparatory phase of the 3-phases of control before it is needed for construction.

SUBMITTALS
EXAMPLE : Distribution Box needed by December 1
Dec 1 Install

Delivery Time 14 days

Nov 17

Procurement 30 days Oct 18

Submittal Review 14 days

Oct 4

Submittal Prep 7 days Sep 27

8 10 Non-work days and any holidays

PLAN AHEAD

SUBMITTALS
QC RESPONSIBILITY Submittal process is part of your QC Plan. Assure that on-site management and the designer of record (if applicable) remains attentive to submittal procedures at all times. Responsible for thorough review to ensure submittals are in full compliance with contract requirements.

SUBMITTALS
Quality Control Manager assures that work must NOT be permitted to begin without properly approved submittals.

Submittal Classifications
Government Approved (GA or G)
o

100% reviewed

For Information Only (FIO)

o o

At least 10% reviewed Reliance on QC Manager! Partnering!

Submittal Classifications
Government Approved (GA or G)
o o o o o

Extension of Design

(example: Fire Alarm System, Prefabricated Building, Structural Steel Drawings)

Critical Materials O&M Manuals Equipment that must be checked for compatibility with the entire system Variations

For Information Only (FIO)

All other submittals

Submittals for a Project

Each section of the technical specifications specifies:
o o o

Submittals required Whether each requires Government approval (GA) Submittals are grouped by submittal descriptions (SDs)

Submittals for a Project

Submittal Reviews by AED

Government Approved
o o o

A approved B approved, except as noted C approved, except as noted, must resubmit E disapproved, must resubmit

For Information Only

o
o

F receipt acknowledged FX received, does not comply with specs, must resubmit

Types of Submittals (QCS)

You also see a drop-down list when you are making a transmittal form.

Submittal Types
SD-01 Preconstruction Submittals include:

Initial Construction Progress Schedule

(cost-loaded) Initial Submittal Register (generated in QCS) Accident Prevention Plan Quality Control Plan (construction and design) Environmental Protection Plan

Submittal Types
SD-02 Shop Drawing Submittals include:
o o o o

Drawings Schedules Diagrams Other data prepared specifically for the contract by contractor or through subcontractor, manufacturer, supplier, distributor.

Submittal Types
SD-03 Product Data Submittals include:
o

o
o o o

Manufacturers Descriptive Literature Catalog Data Brochures Pre-printed material not prepared exclusively for the contract. Can include samples of warranty language when the contract requires extended product warranties.

Definitions of other SD numbers can be found in the QCS User Guide

What is the Submittal Register?

Eng Form 4288-R Keeps track of submittal status
o
o o

Shows link to pay activities Shows Transmittal numbers Shows dates

When submitted to government When returned to contractor

A submittal register is produced when all data is input into QCS and RMS

Submittal Register
Design-Bid-Build
o o

Govt. supplies the submittal register The register is nearly complete at the beginning of the project

Design-Build
o
o

Contractor develops the submittal register

Reviewed and approved by the Government

Submittal Register
Submittal activities may be required to be incorporated into the construction schedule in order that the submittal progress can be tracked in conjunction with the overall progress.
Care must be taken that the schedule accurately reflects the status on the submittal register.