Kenya Relief Primary School

Gail Richard
Grant Writing 5375
Fall 2010






kenya 8ellef rlmary School
8eflecLlon
1he purpose of Lhls wrlLLen proposal was Lo learn and pracLlce Lhree parallel processes:
research, argumenLaLlon meLhods, and Lhe granL wrlLlng process. ln order Lo compleLe Lhe
asslgnmenL, l flrsL had Lo selecL a cllenL wlLh a pro[ecL LhaL was boLh valld and fundable. Slnce l
had recenLly spenL Lwo weeks volunLeerlng aL !"#$%&'() +,-& ,. /"01& 2"340%05& ln kenya,
Afrlca, l declded Lo wrlLe a proposal for Lhe prlmary school Lhey needed.
1he Lask seemed overwhelmlng buL l compleLed each secLlon of Lhe granL on schedule as
lnsLrucLed. 1he hardesL parL of Lhe asslgnmenL was gaLherlng Lhe lnformaLlon needed Lo
formulaLe each of Lhe documenLs. l communlcaLed wlLh Lhe founder, SLeve !ames, by e-mall
and gaLhered some perLlnenL lnformaLlon from Lhe mlsslonary couple sLaLloned aL Lhe
orphanage, also by e-mall. uue Lo Lhe prlmlLlve clrcumsLances ln kenya, Lhere were ofLen
problems wlLh Lhe power Lhus communlcaLlon was sparse. LxLenslve ouLslde research had Lo
be done ln order Lo geL Lhe requlred sLaLlsLlcs and lnformaLlon needed.
1he hardesL documenLs Lo compleLe were Lhe 1lmellne and Lhe 8udgeL Summary due Lo Lhe
lack of exacL lnformaLlon from my conLacLs. l spenL hours aL Lhe llbrary and onllne Lo search for
exacL Llme frames and numbers Lo creaLe Lhe documenLs. AL Llmes, Lhere were no exacL
numbers and approxlmaLlons had Lo be made from oLher slmllar pro[ecLs LhaL had been
compleLed ln Afrlca.
WrlLlng Lhls CranL roposal has been a challenglng experlence buL Lhe one Lhlng LhaL l can Lake
away from lL ls Lo break a large pro[ecL lnLo pleces and compleLe Lhe parLs one by one unLll Lhe
whole ls flnlshed. l also feel LhaL compleLlng Lhls proposal has sLrengLhened my confldence as a
wrlLer and l look forward Lo Lackllng many oLher large pro[ecLs.








Kenya Relief
316 1
st
Ave. SE
Cullman, AL 35055
256-739-3975

November 30, 2010
Mr. Joseph Meyer
Bill and Melinda Gates Foundation
P.O. Box 23350
Seattle, WA 98102-0650

RE: Kenya Relief Primary School Grant

Dear Mr. Joseph Meyer:

Kenya Relief is a non-profit organization based in Cullman, Alabama. Our mission is to
rekindle hope to a new generation of Kenyans through the partnership through communities
uniting for a common good. Kenya Relief has served the Kenyan community for the last six
years through their orphanage and clinic.

This proposal seeks funding to build a primary school that will provide a safe and healthy
environment for the local children to obtain an education, so they may become leaders in their
community. Providing leaders to address Kenyas social problems will help the country move
out of poverty.

The grant request for this project is $141,520, which will cover the cost of building the school
and staffing it for one year. We expect the school to serve the community for many years and
appreciate the opportunity to apply for funds. Please contact Steve James for further questions
regarding this proposal at 256-507-0217 or e-mail [email protected]. Thank you for your
consideration.

Sincerely,

Steve James
President/Founder

SJ/gr
Enclosure: Proposal






Table of Contents

Executive Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Project Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Problem Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Project Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Goals and Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . 10
Budget Justification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Continuation Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Evaluation Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Management Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Key Biographies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Timeline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Bibliography . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Appendix A: Lack of Desks in Kenya School . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Appendix B: Overcrowded Kenyan School Classroom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Appendix C: Kenya Relief Volunteer Visiting Kenyan Classroom . . . . . . . . . . . . .. . . . . . . . . . 24
Appendix D: Kenyan School in Disrepair . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . .. . . . . 25
Appendix E: Volunteer Reading to Orphans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Appendix F: Proof of Tax Exempt Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
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Executive summary
Project Title
Kenya Relief Primary School

Contact Person
Steve James (256-507-0217 or e-mail [email protected])

Applicant Information
KenyaRelief.org
316 1
st
Ave. SE
Cullman, AL 35055

Mission Statement
The mission of KenyaRelief.org is to rekindle hope to a new generation of Kenyans through the
partnership through communities uniting for a common good.
Problem Statement
Suna-Migori, Kenya is located in the poorest province of Kenya where a Human
Immunodeficiency Virus (HIV) epidemic has resulted in thousands of children becoming
orphans. The schools in this region are over populated and under staffed. Buildings are in
disrepair and lack adequate seating with students often sitting six to a desk; sometimes they sit
on the floor. Most of the students have no books, paper, or pencils.

Project Summary
Kenya Relief would like to provide a safe and well-equipped school for the orphans and the
community.

Expected Results
We expect the children to obtain an education which will produce leaders in the community to
move the region out of poverty.
Our Investment
Kenya Relief will provide funding for school supplies, appliances, travel, and any indirect costs
associated with the building of the school.

Funding Request
The grant request for this project is $141,520, which will cover the cost of building a safe school
and staffing for the first school year.

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Project Summary

Six years ago, Kenya Relief opened Britneys Home of Grace Orphanage and their Medical
Clinic in Suna Migori, Kenya. Since then our staff and volunteers have offered food, shelter and
health care to thousands of children and adults. Our next goal is to build and set up a school in
Suna-Migori. The school will provide a safe and healthy environment for the orphans and
children in surrounding communities, which will enable them to become leaders in their
communities. Providing leaders to address Kenyas social problems will help the country move
out of poverty.
To build and set up a school, the following tasks are required:
Build a school building
Secure electrical system
Install kitchen equipment
Move into building
Build 10 drop latrines (1/25 students)
Secure water well for water source
Hire headmaster
Hire headmasters assistant, curriculum director, and 10 teachers


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Problem Statement
In 2005, 46% of Kenyans lived below the poverty line (Turner737). Migori, Kenya is located in
the Nyanzan province of Western Kenya which is the poorest province in Kenya. The
HIV/AIDS epidemic has caused 150,000 deaths (2003 est.) in this area which has resulted in
thousands of orphans (CIA 363). Kenya Relief, a non-profit organization built an orphanage in
2005 that serves 130 children at the present time.
The orphans at Britanys Home of Grace Orphanage currently attend the local public school
which is over populated and understaffed. Classrooms have 75 to 100 students with the students
sitting 4 to a desk, sometimes 6. Teachers lack motivation due to low pay and a lack of
resources. Many teachers have no textbooks from which to teach. Students have no books. They
share pencils and erase newsprint for paper. As the children walk through unprotected brush
next to a sugar cane field to get to the school, they are often assaulted and raped by the migratory
workers (Williams, Jeanne. 2010).
In an effort to rectify this situation, the orphanage administration has sent some of the orphans to
parochial and boarding schools which scatters the children and deprives them of the home
environment that is provided at the orphanage. When the children are away from the orphanage
it is difficult to monitor their daily progress in school and provide remediation. Also, the
childrens moral and physical needs are not monitored. A number of the children are HIV
positive and therefore are on antiretroviral drugs (ARV) drugs. These children need nutritious
meals for the medicine to be effective Boultinghouse, Sandy. 2010).
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Kenya has many problems and education is the best vehicle for this population to move out of
poverty. A safe community school will provide future leaders that may address many of the
communities problems.

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Project Description
Mission Statement
Our mission is to rekindle hope to a new generation of Kenyans through partnership through
communities uniting for a common good.
Introduction
The primary school to be built by Kenya Relief serves the following purposes:
Provide a school building with 10 classrooms, headmasters office, teachers workroom,
dining hall and a kitchen.
Provide education for the children, enabling them to become leaders for the community.
Provide a desk, chair, and supplies for each child.
Provide one teacher to every 25 Students.
Provide a safe environment to enhance learning potential.
Provide one drop latrine to every 25 students.
Provide a school with water and nutritious lunches.
Education for the Children to Raise Leaders for the Community
The main purpose for the school is to provide an excellent education for the children to become
leaders in their community so they will be able to address the social problems.
Provide a Desk, Chair, and Supplies for Each Child
Kenya Relief will provide a desk for each child and the children will each have books, paper, and
pencils.
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Provide one teacher to every 25 Students
Lower student to teacher ratio would provide enhanced learning opportunities. Kenya Relief will
provide one teacher for every 25 students.
Provide a Safe Environment to Enhance the learning potential
To get to school, many students must walk through fields with migrant workers. Some of the
students have been accosted, even raped. A school located beside the orphanage would benefit
from the protection of the staff at the Orphanage. A properly staffed school would also add to
the protective element.
Provide One Drop Latrine to Every 25 Students
Building codes and sanitation requirements in Kenya specify one drop latrine to every 25
students. This is essential to fulfill the countries requirement.
Provide a School with Water and Nutritious lunches
Many people in Kenya suffer from dehydration due to the lack of potable water. It is impossible
for a dehydrated brain to function and think correctly; therefore, water is essential for the
education of the students. Likewise, proper nutrition contributes to a healthy functioning brain.
Due to the high incidence of HIV, many of the children are on ARV drugs which must be
administered with proper nutrition to be effective.

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GOALS AND OBJECTIVES
The mission of the Kenya Relief Primary School is to rekindle hope to a new generation of
Kenyans through the partnership through communities uniting for a common good.
Goal #1: Improve education for the local Kenyans by building a school on a safe site using
local materials and workers.
Objective #1: Site coordinator will hire local contractor and workers for the school
building project.
Objective #2: Site coordinator and contractor will order materials for the school building.
Objective #3: Contractor will supervise the building of the walls by the local workers.
Site coordinator will inspect the walls.
Objective #4: Local workers will install corrugated tin roof under the supervision of the
contractor; inspection by site coordinator will follow.
Objective #5: Contractor and local workers will set windows and doors. Site coordinator
inspection will follow.
Goal #2: Secure an electrical system for the school building
Objective #1: Site coordinator will hire local electrical contractor to install electrical
system in the school building.
Objective #2: Electrical contractor will install electrical system.
Objective #3: Site coordinator will inspect electrical system.
Goal #3: Building work crew will install kitchen equipment. Inspection of work by site
coordinator will follow.
Goal #4: Move into school building
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Objective #1: Local workers, volunteers and Kenya Relief staff will move furniture into
building.
Objective #2: Supplies will be moved into building by local workers, volunteers and
Kenya Relief staff.
Goal #5: Build 10 Drop Latrines (1 for every 25 students)
Objective #1: Site coordinator will hire local workers to build drop latrines.
Objective #2: Local workers will build drop latrines.
Objective #3: Site coordinator will inspect latrines.
Goal #6: Secure water well for water source.
Objective #1: Hire professional team to drill and finish well.
Objective #2: Professional team will drill and finish well.
Objective #3: Site coordinator will inspect well.
Goal #7: Secure an experienced headmaster to operate Kenya Relief Primary school and manage
the staff.
Objective #1: Kenya Relief board will accept and review applications for headmaster
position with background checks.
Objective #2: Kenya Relief staff on site will conduct candidate interviews.
Objective #3: Kenya Relief will hire the best qualified headmaster.
Goal #8: Headmaster will secure headmasters assistant, curriculum director, and 10 teachers.
Objective #1: Headmaster will accept and review applications for headmaster assistant,
curriculum director, and 10 teachers.
Objective #2: Headmaster will complete background checks.
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Objective #3: Headmaster will hire headmasters assistant, curriculum director, and 10
teachers.


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Kenya SchoolBudget Summary

Personnel $ 20,520
Travel 0
Equipment 26,000
Supplies 0
Contractual 95,000
Total direct costs 141,520
Total indirect costs 0
Total Costs $141,520
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Budget Justification

1. Personnel (grant request).$ 20,520
Project directors
Alice Awyel (volunteer)
Sandy Boultinghouse (volunteer)
Steve James (volunteer)
Pat Livingston (volunteer)
Greta James (volunteer)
Michael Boultinghouse (volunteer)
Head Teacher (150/month X 12 Mo.) $ 1,800
Head Teacher Assistant (130/month X12 Mo.) $ 1,560
Curriculum Director (130/month X 12 mo.) $ 1,560
Teachers (10 X 1,560/year) $15,600
2. Travel.....0
The applicant will cover any costs of travel incurred during the project.
3. Equipment....$ 26,000
Staff desks (13 X $50 each) $ 650
Staff chairs (13 X $50 each) $ 650
Classroom desks (10 rooms X 25 students X $50 each) $12,500
Classroom chairs (10 rooms X 25 students X $50 each) $12,500
4. Supplies...............................................................................................................................0
All costs of supplies will be borne by the applicant and project partners
5. Contractual$ 95,000
Construction of school $65,000
Well Construction $30,000
6. Total direct costs..$141,520
7. Total indirect costs.....0
8. Total Grant Request.$141,520


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Continuation Plan

The Kenya Relief Board of Directors and president, Steve James, believe that building the
Kenya Relief Primary school is the key to providing a safe community school for the orphans at
Britanys Home of Grace Orphanage and for the surrounding community. Without a well
managed educational system in place, there is little hope of any upward mobility for the future
generations in Suna-Migori. For this reason, Steve and the Board of Directors will be personally
supervising the project.
The current local population in Suna-Migori is located in the poorest province in Kenya. The
orphans are the result of the high HIV/AIDS epidemic in this area. Many of the children are on
ARV drugs and must eat a nutritious diet to assimilate the drugs. The school will provide
opportunities for education, and will also provide an avenue of nutrition for the children.
The headmaster will be employed by Kenya Relief to supervise all activities at the school. He
will be required to submit reports to the Kenyan District Education Officers and to the Kenya
Relief Board of Directors. Two Social workers, paid by Kenya Relief, will be monitoring the
children to see that all their physical and emotional needs are being met. They will also monitor
the childrens performance in school and submit regular reports. The data collected from the
reports will be stored and measured over time for evaluation of the school and the students
progress by the Kenyan government and Kenya Relief.
Kenya Relief is committed to making sure that the school functions successfully for many years
like Kenya Reliefs Clinic and Kenya Reliefs Orphanage. The school will function as a
partnership between Kenya Relief and The Kenyan District Education Officers. Resources will
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continue to be supplied by Kenya Relief, and enhanced by private donations. Listed below are
institutions that partner with Kenya Relief on its projects. They will continue to support Kenya
Relief throughout the building and implementation of Kenya Relief Primary School.
Cullman Lions Club Cullman, AL
Cullman Rotary Club Cullman, AL
Daystar Church, Cullman, AL
Fellowship North Church, North Little Rock, AR
First Presbyterian Church, Bainbridge, GA
Lake Valley Community Church, Hot Springs, AR
Mount Zion Baptist Church, Cullman, AL
St. Johns Evangelical Protestant Church, Cullman, AL

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Evaluation Plan
Kenya Relief Primary School Project Goal OneImprove education for the local Kenyans by
building a school on a safe site using local materials and workers.
Evaluation Plan for Kenya Relief Primary School Project Goal OneKenya Relief will conduct
an annual inspection of the school building and document in detail the endurance of different
components of the building. Any developing problems will be analyzed, documented, and
addressed promptly. Inspection of the building will include the following:
Stability of the interior and exterior walls measured.
Soundness of the corrugated tin roof measured.
Working order of windows measured.
Working order of internal and external doors measured.
Kenya Relief Primary School Project Goal TwoSecure electrical system for the school
building.
Evaluation Plan for Kenya Relief Primary School Project Goal TwoKenya Relief will annually
inspect the electrical system to insure proper working order of the system throughout the school
building. The inspection will be documented and any problems will be addressed.
Kenya Relief Primary School Project Goal ThreeBuilding work crew will install kitchen
equipment.
Evaluation Plan for Kenya Relief Primary School Project Goal ThreeKenya Relief will
conduct an annual inspection of all kitchen equipment and the maintenance schedule to insure
continued working order of the equipment.
Kenya Relief Primary School Project Goal FourMove into school building.
Evaluation Plan for Kenya Relief Primary School Project Goal FourHeadmaster, staff, and
teachers will periodically evaluate placement of furniture and supplies to determine the best
arrangement which will facilitate learning in the classrooms. Arrangement and changes will be
documented with supporting data.
Kenya Relief Primary School Project Goal FiveBuild 10 drop latrines (1/25 students).
Evaluation Plan for Kenya Relief Primary School Project Goal FiveKenya Relief will conduct
an annual inspection of the drop latrines to ensure continued working order of the latrines for
years. The inspection will be documented with notations of any discoveries and problems will
be addressed along with proper maintenance.
Kenya Relief Primary School Project Goal SixSecure water well for water source.
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Evaluation Plan for Kenya Relief Primary School Project Goal SixKenya Relief will conduct
an annual inspection of the water well to ensure proper working order of the well for years. The
inspection and items of interest will be documented. Maintenance and repairs will be recorded.
Kenya Relief Primary School Project Goal SevenSecure headmaster to operate Kenya
Relief Primary School and manage the staff.
Evaluation Plan for Kenya Relief Primary School Project Goal SevenKenya Relief and the
District Education Office will require weekly documentation from the headmaster on the policies
and procedures of the school. Any problems are to be documented and addressed immediately.
The headmaster will be reviewed annually.
Kenya Relief Primary School Project Goal EightHeadmaster will secure headmasters
assistant, curriculum director, and 10 teachers.
Evaluation Plan for Kenya Relief Primary School Project Goal EightKenya Relief will require
the headmaster to keep records of attendance and performance on all staff members. Each staff
member will be required to supply weekly documentation on procedures and activities in their
department to the headmaster. Teachers will keep a daily journal on classroom attendance and
activities. They will submit a weekly report to the headmaster; problems will be documented
and addressed immediately.

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Management Plan
Introduction
Kenya Relief has built and managed a number of facilities which have been functioning and have
served the community of Suna-Migori for 6 years. The first facility is an orphanage, which now
houses and cares for 125 orphans ranging from age 2 to 16 years. Another facility is the medical,
dental, and eye clinic which serves the orphans and other people in the community. The clinic
also provides employment for Kenyan workers. Since its inception, health care teams have
provided health care for over 15,000 patients. When the school is built, it will also provide years
of service for the community and employment opportunities for local Kenyans.
Money management
Financial management will be handled by the Financial manager, Lisa Folsom, who will create a
separate account for the building funds. The audit of this account will be included in the annual
audit, which is conducted internally.
Project management
The building of the school will be supervised by Steve James and the board of directors. They
will appoint a site director and hire three contractors. The first contractor will hire workers and
manage the construction of the building. The second contractor will hire workers and manage
the installation of the electrical system. The third contractor will hire and supervise workers to
drill the water well. All contractors must have a history of local experience in their
corresponding fields.
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During the construction of the building, a seasoned headmaster will be hired. The headmaster
will interview, hire, and train an assistant, a curriculum director, and ten teachers. All staff must
be experienced and each teacher must have a teaching degree.



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Key Biographies
Site Coordinator
The site coordinator must plan, coordinate, and supervise the building contractor, electrical
contractor, and water well contractor. Coordinator will ensure that the project stays on schedule
and is completed within the estimated time. He must satisfy board of directors with experience
as well as his successful completion of previous projects.
Building Contractor
The contractor must provide labor and materials that are needed for the construction of school.
He must develop and plan the project construction process and oversee the project to ensure that
it is successfully completed by the estimated time. The board of directors must be satisfied with
his license, experience, and successful completion of previous projects.
Electrical Contractor
The electrical contractor must provide labor and materials that are needed for the complete
electrical wiring of the Kenya Relief primary school building. He must plan and develop the
project process and the wiring must be completed by the estimated time.
Water Well Contractor
The water well contractor must provide labor and materials that are needed for the drilling and
the construction of the well. He must plan, coordinate and supervise the complete water well
project to ensure completion according to schedule. He must satisfy the board of directors with
his license, experience, and successful completion of previous projects.
Headmaster
The headmaster must have teaching and administrative experience. He must work well with
people and be a problem solver. It is imperative that he understand the differing needs of the
parents, faculty, and students yet facilitates the cooperation of all 3 groups to accomplish
educational goals. He must be a leader and possess the ability to delegate responsibilities to
others. His moral values must be above reproach.
Headmasters Assistant
The headmasters assistant must have teaching and administrative experience. He must work
well with people and be a team player. Moral values must be above reproach.


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Curriculum Director and Teachers
The curriculum director and teachers must have a teachers license and experience. They must
display leadership qualities and be team players. Moral values must be above reproach.

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PRIMARY SCHOOL TIME CHART
PHASE FACILITY ACTIVITY STAFFING ACTIVITY
ONE
Hire construction team, Electrical
Engineer, and Well drilling company
Order building materials
Accept applications for school
headmaster, headmaster assistant,
curriculum director, and 10 teachers
TWO
Build walls Review school staff applications
THREE
Finish walls Conduct employment interviews
FOUR
Set roof Conduct second interviews
FIVE
Set windows and doors

Hire school staff
SIX
Wire building, build drop latrines
Start drilling water well
Start teacher/staff orientation and
training
SEVEN
Electrical inspection, install kitchen
fixtures, and classroom fixtures
Finish water well
Teacher/staff planning and scheduling
EIGHT
Water well inspection Move furniture and school supplies
into school
NINE
Christening ceremony for school
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Bibliography
Boultinghouse, Sandy. Personal Interview by Gail Richard. 18 Sept. 2010.
Central Intelligence Agency. CIAWorld Factbook 2010. New York: Skyhorse 2009. Print
Williams, Jeanne. Personal Interview by Gail Richard. 21 Sept. 2010.
Turner, Barry, ed. The Statesmans Yearbook 2010. NewlYork: Macmillan, 2009. Print



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APPENDIX A
Lack of desks in Kenyan School


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APPENDIX B
Overcrowded Kenyan School Classroom


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APPENDIX C
Kenya Relief Volunteer, Jeanne Williams, Visiting
A Kenyan School Classroom



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APPENDIX D
Kenyan School in Disrepair


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APPENDIX E
Volunteer at Brittanys Home of Grace Orphanage
Reading to the Orphans


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APPENDIX F