WRITING

WITH STYLE

Writing and Style Manual

Poway Unified School District

Table of Contents
Elements of Written Communication
The Writing Process
Pre-writing
Drafting
Revising
Editing
Publishing
Writing Modes
Expository
Narrative
Descriptive
Persuasive
Forms of Writing
Summaries
Paraphrases
Reports
Personal Writing
Organizing Your Writing
Formal and Informal Style
The Basic Structure of an Academic Essay
Thesis statements
Main Ideas/Support Theses
Evidence/Concrete Detail
Explanations/Commentary
Transitions
Introductions
Conclusions
Writing on Demand
Unpacking an Essay Prompt
Outlining
Managing Your Time

Key Terms Used in Essay Questions

The Research Process
Topic selection
Research and Source Material
Primary and Secondary Sources
Evaluating Sources
Taking Notes
Note cards
Bibliography cards
Computer notes
Cornell notes
Plagiarism
Outlining
MLA Format
MLA Manuscript Format
Documenting Sources in MLA Format
Parenthetical Documentation
Bibliography vs. Works Cited:
MLA Format for Bibliography or Works
Cited Page
MLA Format for Bibliography Entries
Book Entries
Periodical Entries
Encyclopedias
Electronic and Online Resources
Other Resources

ELEMENTS OF WRITTEN COMMUNICATION

Whether you are writing e-mail to a friend or a formal essay for a class, all writing has several
elements in common. The three most important elements to consider are:
Audience:
Purpose:
Form:

Who are you writing to?

Why are you writing?
What will the finished piece of writing look like?

Whenever one of these elements changes, it has an impact on each of the others. For
instance, if you are writing to a friend, you might choose a casual form, like e-mail or a note.
However, if you are writing an essay for a class, you will have a very different purpose and
form.
Before you start writing, determine the three elements for your particular writing task.
Audience:
Determining your audience helps you to know what style (formal or informal) your writing
should take. It also will help you to understand the level of detail and information your
finished piece of writing should contain. Consider:
Who will be reading this piece of writing?
Is a formal or informal style more appropriate for this audience?
What information on this subject does this audience need?
How much information does this audience already know?
Purpose:
Determining your purpose will help keep you focused as you write. The main purposes of
writing are to inform, persuade, and entertain. Why are you writing? Consider:
What do you want the audience to know when you are done?
What do you want the audience to believe or agree with?
What action do you want the audience to take?
Form:
Sometimes your form will be determined by the assignment, such as a research paper or an
essay in MLA format. However, sometimes you must decide what form will best accomplish
your purpose for your particular audience. Consider:
Is there a model or format that you are supposed to follow?
Would formal or informal writing be more appropriate for your audience and
purpose?
How can you best organize your information to have the greatest impact on your
audience?

THE WRITING PROCESS

There are five basic stages that we go through when we write. They are:
1. Pre-writing
2. Drafting
3. Revising
4. Editing
5. Publishing
However, it is very important to realize that these are stages, not independent steps.
Depending on the writing task and the situation, you may follow these stages in order from
start to finish, or you might find yourself going back and revisiting these stages several times
before you are done. Also, you will not take every piece of writing you do through all of these
stages. See The Writing Center at Cleveland State University for an interactive diagram with help for each
stage of this writing process. http://www.csuohio.edu/writingcenter/writproc.html

Stage 1:

Pre-writing

Before you sit down to write something, you need to figure out what you are going to write
about. Most of us start with a topic, and then decide what we have to say about this topic.
For an essay, you might generate a working thesis or a main idea that you would like to
explore, and then start collecting information and ideas that relate to that idea.
Ways to generate ideas:

freewrite or use a journal

collect and review class or reading notes
review assignments and discussion questions
use graphic organizers, like Venn diagrams
participate in class or small group discussions
talk out ideas with a partner
determine who, what, where, when, why, and how
determine what you already know and what you still need to learn about your topic
do some research to learn more information

Ways to plan your writing:

create a cluster, diagram, or web

make an outline
identify pros and cons
list supporting arguments
sort and organize note cards by topic

Hint:
Using colored sticky notes, note cards,
or highlighters can help keep you
organized!
Use a different color for each topic and
note important information as you
read.

Stage 2:

Drafting

Once you have planned out your ideas, the next step is to start drafting, or writing. As you
write, keep referring back to your notes and the plan that you determined in stage 1, but dont
be afraid to change the plan when needed. During the drafting stage, you should concentrate
on organizing your information logically, and developing your topic with enough detail for
your audience and purpose. (see Organizing Writing for more on organizing and developing your ideas).
As you work, keep the following things in mind:
Drafts are for the writer:
Our brain processes information as we write things down. You will
find yourself making connections and discovering new ideas as you
are writing your first drafts. When this happens, you should go
back to the planning stage (stage 1) to work in these new ideas. You
may even need to change your thesis or the angle you are taking on
the topic.
Drafts are not perfect:
Because you are really drafting for yourself, to understand your ideas and
put them into words, you might be unhappy with your early results. Dont
agonize over every word and sentence because youll give yourself writers
block! You will never send off a draft to your audience without at least
SOME sort of revision or at least editing. Just get some words down on
paper even if they sound silly or awkward. You can always go back and fix
it later thats what revision is for.
Drafting takes time:
The more complicated your writing task is, the more time you should
allow yourself for drafting. As you discover new ideas and
connections, you need the time to incorporate them into your plan!
Dont procrastinate, and dont feel that you have to finish your whole
paper in one sitting.

Save your drafts

Writing early drafts on the computer makes revising and editing much easier.
Save all your drafts because you might come back to ideas you previously discarded.

Stage 3:

Revising

What is revision?
If drafting is for the writer, revision is for the reader. During
revision you consider your writing from your audiences point of
view. In fact, to revise means literally to re-see or re-look at
your writing. When you revise, you are looking at the parts of
your document and making sure that each part works together to
make a coherent whole. You may need to change the order of
your information, expand on certain sections, or cut details in
others. Often, you will need to go back to the drafting stage and
re-work parts of your paper. Revising is NOT editing! Save the
spelling, grammar, and sentence fixes for later.

Take time off:

Revision works best
when you have some
time to let your writing sit.
You will be better able to
look at your writing with a
readers eye if you can
put it aside for a day or
two before working on it
again.

Most writers find it helpful to have someone else read their writing at this stage. A reader who
is unfamiliar with your document can help you identify which parts are working and which
parts are still unclear.
Revising for Audience:

Is the level of detail appropriate for your audience (not too general or too
specific)?
Are your ideas presented in a logical order that will be evident to the reader?
Do you use clear transitions to help the reader follow your train of thought?
Are your sentences clear and specific? Do you say what you mean, and mean
what you say?
Is your tone and style appropriate for your audience?

Revising for Purpose:

Is your purpose clearly stated for the reader?

Do you clearly maintain that purpose throughout the document?
Does all of your supporting information clearly relate to your purpose?
Do you organize your ideas to best fulfill your purpose?

Revising for Form:

Do you follow the established form for the document you are writing
Do you separate ideas into paragraphs with clear topic sentences?
Do you maintain a balance among your points, developing each to the same
extent?

NOTE:
Stages 1-3 are not independent steps but rather stages within a cyclical process.
Good writers move back and forth between planning, drafting, and revising many times
during the course of creating a single document.
Pre-writing

Stage 4:

Drafting

Revising

Editing

While revision focuses mainly on making your content

clear for your reader, editing focuses on making your
document meet the conventions of standard written
English. During the editing stage, check the following:

grammar
sentence structure
word choice
punctuation
capitalization
spelling
citation and document format

See the sections on Solving Writing Problems, Mechanics, and

MLA Format for specifics.

Stage 5:

Publishing

Computers arent perfect.

While spell-check and
grammar-check programs are
helpful to identify errors, they
are not foolproof. Spell-check
programs will not catch
mistakes where you have used
the wrong word, for example.
Grammar-check programs may
help identify fragments and runons, but sometimes the
corrections they advise are
simply wrong.

Writing is communicationif you have written something down, must

have intended someone to read it, even if that person is only yourself.
When you publish a document, you are releasing it to the public for others
to read. Not all of your writing will be taken through the publishing
stage, but even turning a paper in to your teacher constitutes
publishing. Ways to publish your writing include:

Turning in a paper to your teacher

Entering an essay contest
Sending a letter to the editor
Writing for your school newspaper, yearbook, or
literary magazine
Posting a piece of writing on the Internet
Writing a letter to a public official or company

Professional Publication:
If you wish to pursue professional
publication, books such as The Writers
Market (Cincinnati: Writers Digest Books)
contain lists of publishers, magazines, and
trade journals, and even greeting card
companies that might be interested in
buying your writing. These books are
published annually; try to get the most
recent copy from your bookstore or local
library.

TYPES OF WRITING
General Writing Modes
Expository Writing
Expository writing presents factual information about a subject. Its main purpose is to
inform. Because expository writing is concerned with presenting facts to the audience, it
should be objective and unbiased. Expository writing is often used in the sciences, and it is
the primary mode used by journalists. Within academic essays, we use expository writing
when we present factual information, such as background or research findings.
We use expository writing to
report facts
summarize ideas
define terms
explain a process
give instructions

Descriptive Writing
Descriptive writing paints a picture of a subject through the use of vivid imagery and specific
detail. Descriptive writing tries to convey a particular impression of a person, place, or thing.
Because descriptive writing uses strong word pictures, it is a great way to convey emotion
and attitude. Vivid descriptions can be great tools for persuasion, and often add interest to
introductions or conclusions.
We use descriptive writing in many different writing tasks,
including

Narratives or stories
Reports
Personal experiences
Character sketches
Advertising
Poetry

Narrative Writing
Narrative writing is used to tell a story. Narration presents a series of events in order to
inform or entertain the audience. Narrative writing can be both fiction and non-fiction. The
primary goal of narration is to relate a series of events that occurred to particular characters.
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However, narrative writing will often incorporate the descriptive mode (when describing
setting and characters) as well as the expository mode (when stating background or other
information directly to the reader). Within academic essays, narrative writing can be used to
relate an anecdote, particularly in an introduction or as part of an example.
We use narrative writing for
anecdotes and illustrative examples
personal writing
creative writing
fiction

Persuasive Writing
Persuasive writing is used to convince the audience to believe or agree with the writers
argument or interpretation. Most advanced academic writing is done in the persuasive mode.
Persuasive writing relies primarily on logic and specific supporting examples, but it often
incorporates expository, descriptive, and occasionally narrative modes as well.
Persuasive writing takes many forms, including
literary analysis
historical analysis
debates
research papers
advertising

Specific Forms of Writing

Summary
A summary takes a lot of information and condenses it
down to the most important points. Summaries are
always written in the expository mode because they
contain only factual information from the original source,
without your own opinion or evaluation. Summaries
should include only the main ideas from the original
source and should be written in your own words. Your
summary may include brief direct quotations of key ideas
that you cannot paraphrase.
Typically your summary will follow the organization of the original.

10

When writing a summary, make a brief outline of the main ideas first. Use titles and section
headings as a guide. As a rule, your summary should be no longer than of the length of the
original.
Common uses for summaries are:
Summarizing readings or lectures as a study guide
Summarizing new material you have learned to check your understanding
Summarizing documents or research to report findings to another person
One special type of summary is an abstract. An abstract is a short
summary of a longer article or report. Abstracts are helpful for readers
who need to determine whether a long article would contain useful
information.

Paraphrase
A paraphrase is like a summary in that you take information from
another source and put it into your own words. However, one generally
uses a paraphrase to reword more detailed and specific information (such
as a single passage from a book) while a summary is used to condense a
number of longer passages into briefer form. When writing a paraphrase,
it is important to completely reword the original passage. You may NOT
simply substitute synonyms for key words from the original source.
(See the sections on paraphrasing and plagiarism for more information)

Hint:
When writing
summaries and
paraphrases, read
through the
material to make
sure you
understand it.
Then, write your
summary or
paraphrase without
looking at the
original source.
When you finish,
check your version
against the original.

Report
The purpose of a report is to convey new, interesting, or important information to your
audience. A report is also written in the expository mode. Reports are generally factual, and
include information that was gathered through observation or research. News writing is
essentially report writing (hence the term reporter).
Common types of reports include:
Lab reports
Book reports
Research reports
Interview reports
News reports
When writing a report, maintain objectivity by avoiding personal opinion or evaluation of the
material you are presenting. After collecting your information, arrange and present your ideas
in an order that best suits the purpose and subject of the report (see the section Patterns of
Organization for ideas).

11

Personal Writing
Personal writing involves writing about yourself, your experiences, and your opinions.
Personal writing may be for you alone (such as a journal or diary), or it may be directed at a
wider audience (such as a personal essay). However, all personal writing seeks a greater
understanding of ourselves through writing about our lives and experiences. Personal writing is
and may use a more casual tone. Personal writing often combines the narrative, descriptive,
and persuasive modes.
Common types of personal writing include:
Journals or diaries
Narrative essays about personal experiences
Reflective essays about your ideas or beliefs
Autobiographies and memoirs
Poetry
Responses to literature
Learning logs

Organizing your Writing

Your subject and your purpose should determine the way you organize your ideas. If you are
narrating a story, for example, you will want to put the details in chronological order. If you
are describing an object or a person, you will probably use a spatial pattern.
The main patterns of organizing information are:
1.
2.
3.
4.
5.
6.
7.
8.

Chronological (by time)

Spatial description (by location)
Classification (by category)
Illustration (by example)
Argumentation (assertion and support)
Cause/Effect
Problem/Solution
Compare/Contrast (whole vs. whole or point
by point)

You can use these patterns of organization to organize your

whole essay, particular paragraphs, or details within a
paragraph.

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The Basic Structure of an Academic Essay

THESIS STATEMENT
Your main claim for your paper this is what you are trying to prove. Your
thesis must take a position that can be genuinely argued from more than one
side. It should not be factual. It should not be so broad that it cannot be
adequately supported in the scope of your paper, or so narrow that it cannot
support a full analysis.

MAIN IDEAS/SUPPORT THESES

COMMENTARY
Your explanation of HOW the
evidence proves your main
idea, and in turn, your thesis.
You must have commentary for
each piece of evidence.
Commentary is the heart of
your paper.

Supporting reasons WHY your thesis is true.

Each reason must be supportable by facts.

EVIDENCE/CONCRETE DETAIL
Proof that supports your main idea. Each
main idea must be supported by convincing
evidence. Acceptable evidence includes
quotations, examples, statistics, or other
factual information.

Thesis statements:
The thesis statement is the most important part of your paper because it states your purpose
to your audience. In your thesis statement, you explain what your paper will prove. The form
of your thesis statement will vary depending on the form of your writing; however, for most
academic writing, your thesis should identify your subject and make an assertion or claim
regarding that subject. A strong thesis statement will serve as mini-outline for the structure of
the essay. The thesis should be explicitly stated somewhere in the opening paragraphs of your
paper, most often as the last sentence of the introduction. Often a thesis will be one sentence,
but for complex subjects, you may find it less awkward to break the thesis into two sentences.
To check your thesis statement:

Have you identified your subject?

Is your subject narrow or broad enough for the scope
of your paper?
Have you made a truly debatable claim regarding that
subject?
Does the structure of the thesis statement give the
reader an idea of the structure of your paper?

Keep revising your thesis

Many students feel they need a
perfect thesis before they can
start writing their paper.
However, you probably wont
even fully understand your topic
until after youve written at least
one draft. Keep testing and
revising your thesis as you
write.

13

Sample thesis statements:

Thesis Statement Help:

The United States government should not fund

stem-cell research because such research is not
ethical, cost-effective, or medically necessary.
In A Tale of Two Cities, Charles Dickens shows the
process by which a wasted life can be redeemed.
Sidney Carton, through his love for Lucie Manette,
is transformed from a hopeless, bitter man into a
hero whose life and death have meaning.

U. North Carolina Writing Center

http://www.unc.edu/depts/wcweb/
handouts/thesis.html
Purdue U. Online Writing Lab (OWL)
http://owl.english.purdue.edu/workshops/
hypertext/ResearchW/thesis.html
U. Wisconsin Writers Handbook:
http://www.wisc.edu/writing/Handbook/
thesis.html

Americas use of the atomic bomb at the end of World War II was an unnecessary
action that caused unprecedented civilian casualties for purely political ends.

Main ideas and support theses:

As you develop your thesis statement, you also identify a number of main ideas, or reasons
why your thesis is true. Each of these reasons is called a main idea, or support thesis. Your
major thesis states what you will prove in your whole paper, while your support thesis states
what you will prove in each paragraph or section. Each paragraph (or set of paragraphs, for
longer papers) is organized around one of your main ideas:
Sometimes your main ideas will be stated in the major thesis, as in this example. The
reader will expect to see these main ideas treated in this order in the writers paper:
The United States government should not fund stem-cell research because
such research is not ethical, cost-effective, or medically necessary.

Sometimes the main ideas are implied by the major thesis, as in this example:
In A Tale of Two Cities, Charles Dickens shows the process by which a wasted
life can be redeemed. Sidney Carton, through his love for Lucie Manette, is
transformed from a hopeless, bitter man into a hero whose life and death have
meaning.
1. Sydney Carton is a hopeless, bitter man.
2. Sydney Carton is transformed by his love for Lucie Manette.
3. Sydney Cartons death redeems his wasted life.

Sometimes the main ideas are not directly stated in the major thesis, and must be
provided for the reader as the essay progresses, as in this example:

14

Americas use of the atomic bomb at the end of World War II was an
unnecessary action that caused unprecedented civilian casualties for purely
political ends.
1. Conventional invasion casualties
2. Firebombing casualties
3. Nuclear explosion and fallout casualties
4. US loss of moral high ground
5. US political and strategic rationale

Evidence and concrete detail:

Each of your main ideas must be supported by specific evidence, also
called concrete detail. This evidence must be both factual and
convincing to the reader. It should clearly connect your main idea to
your thesis by proving your point. Acceptable evidence includes:

quotations from literature

expert opinion
historical facts
statistics
specific examples
other factual data.

Start collecting evidence as soon as you know what topic you are going to write about, even if
you dont have a thesis statement or specific idea for your paper yet. Ways to collect evidence
include:

note cards
sticky or Post-It notes
notes from class discussion
notes from lab experiments

charts or graphic organizers

dialectical journals
learning logs
highlighting reading material

Plagiarism:
It is considered plagiarism to:

use another writers exact

words w/o quotation marks.
use another writers ideas or
line of thinking w/o a citation
use another writers key
terminology or even sentence
structure in your paraphrase,
even WITH a citation

When you integrate your evidence into your paper, often

you will use direct quotations, especially when writing
about literature. (See the sections on Parenthetical Documentation
and Incorporating Quotations into your Writing for more on how to
do this.) However, you may also paraphrase, or put the
information into your own words. Remember to always cite
the original source and page of the information, even if you
do not use a direct quotation.

15

Direct quotation:

When Carlton and Darnay first meet at the tavern, Carlton tells him, I care for no
man on this earth, and no man cares for me (Dickens 105).

Paraphrase:
According to Barton Bernstein, President Truman and his administration did not even
pursue alternatives to dropping the atomic bomb on Hiroshima (Bernstein 288).

Grammar note:
Whenever you include a quotation from another source in your own writing, you must make sure that it fits
grammatically into your text. Your quotation should be so smoothly integrated that it is impossible to tell
where your voice leaves off and the quotation begins, were it not for the quotation marks!

Desdemona tells her father, I saw Othellos visage in his mind, confirming that she
loves Othello willingly and has not been seduced (1.3.248).

Commentary
Commentary refers to your explanation and interpretation of the
evidence you present in your paper. Commentary tells the reader how
the concrete detail connects to your main idea and proves your point.
Commentary may include interpretation, analysis, argument, insight,
and/or reflection. (Helpful hint: In your body paragraph, you should have
twice as much commentary as concrete detail.)
Examples:
Carton makes this statement as if he were excusing his rude behavior
to Darnay. Carton, however, is only pretending to be polite, perhaps
to amuse himself. With this seemingly off-the-cuff remark, he
reveals a deeper cynicism and his emotional isolation.
Rather than attempt other, more conventional, methods such as non-nuclear bombing
raids and ground force invasion, the United States pushed forward a devastating
attack on essentially civilian targets. The Truman administration simply wanted to
prove the power of the Allied forces to cause extreme damage to innocent civilian
populations. This action was intended to prove American strength and willingness to
use its power not just to the Japanese, but the USSR as well.

16

When writing commentary, you must always keep your audience and purpose in mind.
Consider the following questions as you look at your evidence:

Why is this example particularly apt or fitting?

What does this example reveal about your topic?
What do you want your reader to gain or understand from your use of this example?
How does this example prove or illustrate the main idea of your paragraph?
How does the example prove your thesis?
How does this example relate to other examples that you have already discussed, or
plan to discuss later in your paper?

Transitions
Transitions are words that help the audience follow your
train of thought. Transitions help the reader connect new
information to what he or she has just read.
Transition words can be used to
Show location:
Show time:
Compare:
Contrast:
Emphasize:
Draw conclusions:
Add information:
Clarify:

above, across, near, between, inside, below, throughout

after, as soon as, finally, during, then, when, next
also, likewise, as, similarly
although, however, but, even though, yet
this reason, especially, in fact, in particular
as a result, finally, therefore, in conclusion, thus
additionally, for example, besides, moreover, also
that is, in other words, for instance

Lead-ins are special transitions that provide context for the reader when introducing
evidence or concrete detail. A lead-in should include the essential information needed to make
sense of the example that follows it. Information in a lead-in may include:

speakers name, title, or qualifications

location, time, or setting of the quotation
situation or occasion when the quotation was made

Notice in the following examples how the lead-ins provide context for each quotation, but also
include some of the writers own interpretation to help the audience understand the purpose
of the quotations:
Later, however, when the confident Sidney Carton returns alone to his home, his
alienation and unhappiness become apparent: Climbing into a high chamber in a well of
houses, he threw himself down in his clothes on a neglected bed, and its pillow was wet
with wasted tears (Dickens 211).

17

Desdemona truly loves Othello. She tells her father in front of the Duke, I saw
Othellos visage in his mind / And to his honors and his valiant parts / Did I my soul
and fortunes consecrate (1.3.248-250).

Introductions
An introduction is like a first impression; you want your audience
to think your paper is interesting enough to be worth their time.
Most people form first impressions very quickly, so it is important
to catch your readers interest from the start with an attentiongetter or creative opening:
Save the first for last:
While it is important to have at
least a working version of your
major thesis as you start to
write, you can usually save the
introduction for later. That way it
will truly introduce what you
actually have written, instead of
just what you had intended to
write. In addition, you can tie
your introduction more
effectively to your conclusion by
writing them both at the same
time.

Attention-getting openings:

A startling fact or bit of information

A meaningful quotation
A universal idea related to your thesis
A rich, vivid description or image
A fresh analogy or metaphor
An interesting anecdote, story, or dramatic episode
A thought-provoking question
Beginning in the middle of the action

Openings to avoid:

Dictionary definitions of words your reader should know.

Did you know? or Have you ever wondered? rhetorical questions
This paper will be about In this paper I will prove
Beginning too far away from your actual topic (There are many novels, all of which
have characters. Some characters are heroes, and some are not.)
A book report list of irrelevant facts (William Shakespeare lived in the Elizabethan
era in England. He wrote many plays. One of these plays was Hamlet.)

Once you have your readers attention, you should provide essential
background about your topic and prepare the reader for your major
thesis. The best introductions function as road maps for the rest of the
essay, previewing major ideas and posing important questions that you
will consider in your paper. Finally, end your introduction with your
major thesis. Because the major thesis sometimes sounds tacked on,
make special attempts to link it to the sentence that precedes it by
building on a key word or idea.

18

Hint:
When previewing
main topics in
your introduction,
make sure you list
them in the order
in which they
appear in your
paper.

Conclusions
Your conclusion wraps up your argument and leaves the
reader with some final things to think about. Your conclusion
should stem from what you have already written. Effective
conclusions therefore often refer back to ideas presented in a
papers introduction.
In general, your conclusion should echo your major thesis
without repeating the words verbatim. However, since your
paper has already proven your thesis, your conclusion should
move beyond it to reflect on the significance of the ideas you
just presented. It should answer the question, OK, Ive read
your paper, but so what? In other words, why are these ideas
important?
Effective conclusions
Reflect on how your topic relates to larger issues (in the novel, in society, in history)
Show how your topic affects the readers life
Evaluate the concepts you have presented
Issue a call for action on the part of your audience
Ask questions generated by your findings
Make predictions
Recommend a solution
Connect back to introduction, esp. if you used a metaphor, anecdote, or vivid image
Give a personal statement about the topic
Conclusions to avoid:
Beginning with In conclusion
Restating your thesis and all your main points without adding anything new
Bringing up a new topic
Adding irrelevant details (esp. just to make a paper longer)

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Informal Style

Formal Style

May use numerals for numbers

Write out numbers of one or two words

1, 5, 20, 100, 150

one, two hundred, one million

Use numerals for numbers of three or more words

201, 47.5, 1,005

Use numerals for dates

July 19, 2001

20 May 2001

Write out any number beginning a sentence

Twenty-five thousand dollars was more than

he could afford.

My use contractions

Write out all contractions

May use first, second, or third person

pronouns:

Keep writing entirely in third person, or use first

person sparingly.
Eliminate second person (you) entirely; substitute he,
she, they, a person, people, one, or another noun.
Resist the temptation to overuse the impersonal one:

cant, wont, shouldnt

1st I, me, we, us

2nd you
3rd he, she, it, they, them

May abbreviate to save time and

space.
U.S., Feb., TV, N.Y.

May use slang or colloquial

expressions
a lot, kids, guy, jerk, mess
around, swipe, awesome, blab,
etc.

20

cannot, will not, should not

Impersonal: One finds the hottest

temperatures in equatorial zones.
Revised: The hottest temperatures can be
found in equatorial zones.

Spell out most abbreviations

United States, February, television, New York

Never use etc. or &

May use abbreviations in standard use (never written
out)
Mr., Mrs., PhD, a.m., p.m.
Eliminate slang and colloquial expressions.
Substitute many, much, a great deal, or a specific amount
for a lot.

WRITING ON DEMAND
Unpack the Essay Prompt
When you are assigned a topic on which to write, the first task
is to unpack the prompt, or to figure out exactly what the
question is asking.
Pay careful attention to the terms used. Make sure you understand what the prompt is asking
you to do. (There is a list of key terms and their definitions in the next section.) Circle or underline each
task in the question. Consider this question from an AP English exam:
Choose a work of literature that depicts a conflict between a parent (or a parental
figure) and a son or daughter. Write an essay in which you analyze the sources of the
conflict and explain how the conflict contributes to the meaning of the work.

Often essay questions contain several partswhich part logically should come first, which
second, etc.? Arrange the tasks in the order of your response. Remember to include
information that is assumed but not stated by the question:
1) Choose a work of literature depicting a parent/child conflict
2) [Identify the conflict]
3) Analyze the sources of the conflict
4) Explain how the conflict contributes to the meaning of the work
[TIME SPENT IDENTIFYING AND ORDERING TASKS: 1-2 minutes]

Outline Main Ideas

Once you have determined the tasks that the prompt is asking you to do, turn this list of tasks
into a quick topic outline. While you will probably feel pressed for time, a few moments spent
planning will keep your essay from going off track and help you remember all the things you
want to say. You might write this outline in the margin of your paper or on a scratch piece of
paper so that you can refer back to it as you write.
Taming of the Shrew by Shakespeare [choose a work of literature]
1. Conflict between father and daughters [identify conflict]
2. Baptista wont let Bianca marry until Kate does [analyze sources of conflict]
3. Baptista views Bianca as perfect child
4. Kate is jealous of Biancas attention
5. Kate gets attention by being a shrew
6. Conflict shows impact of stereotypical gender roles [explain conflicts
contribution to meaning of work]
[TIME SPENT OUTLINING MAIN IDEAS: 3-5 minutes]

21

Write a Thesis Statement and Introduction

Once you have your topic outline, spend a moment to draft a strong thesis statement for your
essay. What are you going to prove? (See the section on Thesis Statements for more information). You
may not have time to write an elaborate creative opening for your introduction. Many writers
find it easiest to start by echoing key ideas from the prompt in their first few sentences, and
then to move directly into their thesis statement.
Shakespeares play The Taming of the Shrew contains many examples of parent/child
conflict. Baptista Minolas conflict with his daughters Kate and Bianca over the issue
of marriage not only creates the plot but also highlights the stereotypical roles that
women were expected to play.

Time Constraints and Drafting

Writing within a time limit is difficult, but most evaluators understand that an
essay written in 45 minutes will not be the same quality as an essay written at
home over the course of several days or weeks. However, they will want to see
that you can put together a clear, organized, and intelligent response to the
question.
A few tips to help you manage your time:
1. Before you start writing, take off your watch and put it on your desk. Determine what
time you must stop writing, and periodically check the time remaining.
2. Be clear and specific. Do not try to impress the grader with grandiose vocabulary if
you arent 100% sure of the meaning simpler is better.
3. Do not spend precious minutes playing with wording or trying to get a sentence to
sound EXACTLY right. This wastes time and can give you writers block.
4. Write legibly, but do not try to re-copy your essay at the end. Content is more
important than neatness (as long as your writing is legible). If you make a mistake,
NEATLY cross out the error and move on.
5. Use your outline to keep yourself on track. Periodically check to make sure that you
are still answering the question.
When you finish writing:
1. Leave yourself about 3-5 minutes to re-read your essay and make some quick fixes.
2. Correct any spelling, punctuation, or grammar errors.
3. Double-check your thesis statement against the body of your essay. Make sure you
prove what you said you were going to. If you find that your essay doesnt really match
your thesis statement, change the thesis dont try to change the entire essay!
4. Check each paragraph and make sure it has a topic sentence that accurately reflects the
content of the paragraph.

22

Key Terms Used in Essay Questions:

analyze

classify

compare

to break something up into

its component pieces and
explain how those pieces
relate to the whole.
to place persons or things
together in categories based
on common elements
to use examples to show
how things are similar
some differences may be
identified, but the emphasis
is on similarities

contrast

to use examples to show

how things are different

define

to give a clear and precise

meaning for a term
sometimes including
identifying the class to which
an item belongs and telling
how it differs from other
items in that class.

describe

discuss

evaluate

to tell what something looks

like, give a general overview
of something
to talk about a vague term,
generally meaning to explain
an issue from several points
of view
to make a value judgment in
comparison to a model or a
set of criteria, to look at both
sides and then judge.

illustrate

to show the reader a general

concept or principle through
the use of specific examples
or diagrams.

interpret

to identify the significance,

meaning, or importance of a
set of information
Interpret the data from the
experiment.

justify

to tell why a position or point

of view is correct or good

list

to provide many examples

outline

to organize a set of facts or

ideas by listing main points
and sub-points, illustrating
how the ideas relate to one
another

reflect

think back over what is

significant to you and why,
often calls for personal
connection

refute

to disprove an assertion
using logical reasons,
evidence, and explanations

review

re-examine or summarize the

major points of a topic,
usually in chronological order
or order of importance

state

to briefly present the facts or

your position.

examine

to look closely and in-depth

at an issue

summarize

to present the main points of

an issue in brief

explain

to tell how something works,

make something clear, show
a process, analyze

support

to provide proof for an

assertion in the form of
reasons, evidences, and
explanations

identify

to list, explain, or provide an

example of; to describe the
most important aspects that
distinguish a subject from
other things

trace

to follow a single idea over a

period of time

23

THE RESEARCH PROCESS

Topic selection
The form of your research depends on your audience and purpose. If your teacher asks you
to give a one-minute speech on weapons used during World War II to provide the class with
background knowledge, then your topic, audience, and purpose have been determined for you.
If you decide to research chemistry departments at West Coast colleges for yourself, then your
research process will probably be very different.
However, there are some general guidelines for topic selection:
1. Select an interesting topic: Find a way to write
about something that interests you. If youve been given a
topic, try to find an original angle. If youre choosing your
own topic, you might start by brainstorming questions that
youd like answered or topics you want to know more
about. You also might want to reflect on current
controversies, look over your lecture notes, or skim
through your textbook to get more ideas.
2. Think about your topic: Before running to the computer and typing your
topic into a search engine, think about what you already know and what you need
to find out. Are you interested in the who, what, when, where, why, or how of the issue?
Do you know where to look to find that information? (See Types of Sources below.)
3. Do preliminary research: Discover
what sources and information are out there
BEFORE deciding on a final topic. You may
discover that theres too much or too little
information on the topic you have chosen. You
may also discover that there arent enough
reputable sources from which you can draw. (See
Evaluating Sources below.)
4. Revise and/or limit your topic: Now that you know what information
is out there, make sure your topic fits your purpose. You might have to expand or
contract your topic depending on whether youre writing a business proposal, a
persuasive speech, or an eight-page essay. At this point, its appropriate to write a
research question or thesis statement that will guide the rest of your research.

Types of sources
Once you have a working research question or thesis statement, its time to continue your
research. Here are the types of sources that you might use:
Primary and Secondary Sources
A primary source is an original source that gives information directly. That means
that the information has not been summarized, interpreted, or explained by someone
else. Primary source documents include personal interviews, surveys, experiments, and
original-source documents like the Constitution, a novel, or an autobiography.
Examples of primary sources:
Interview with a Holocaust survivor
Survey of students about their knowledge of the events of the Holocaust
WWII photographs or maps of concentration camps
Night by Elie Weisel (autobiography)

A secondary source is not an original source. It is removed from the original because
someone has extended the primary information by summarizing, analyzing, interpreting, or
evaluating it. Secondary source documents include newspaper, magazine, encyclopedia, and
journal articles, as well as documentaries, biographies, literary criticism, and websites.
Examples of secondary sources:
Pamphlet from the Museum of Tolerance
CBS Documentary on the Holocaust
Books or articles by experts about the events of the Holocaust
History textbook
Website: http://www.holocaustsurvivors.org

Print

Sources
Books
Newspapers
Magazines

Journals
Encyclopedias
Almanacs

Pamphlets
Taking Sides
CQ Researcher

Internet & electronic versions of print sources (databases)

SIRS
Personal website
On-line periodical
Gale Group
Professional website
Listserv posting
Infotrac
E-mail
E-text

Other sources

Film, radio, or TV
program
Speech or lecture

Audio recording
Interview
Work of art
25

Searching the Internet

When searching the Internet, a web directory (such as Yahoo
http://www.yahoo.com) is a good place to start. A web
directory organizes related web sites into subject categories.
For example, to find sites on the Constitution on Yahoo, you
would select
Government>Documents>Constitutions>United States.

HINT:
For more information on using
search engines and subject
directories, see:
The Spiders Apprentice: A Helpful
Guide to Web Search Engines

A search engine (such as Google http://www.google.com)

http://www.monash.com/spidap.html
will find specific key words within web pages. Many web
directories have search engines built in to their systems. To use
a search engine, follow the guidelines for keyword searching below.
Keyword searching
To search the Internet or a database by keyword, you type in the important word or words you
are looking for. Do not include articles, prepositions, or other small words. When searching
by keyword, you should be as specific as possible. You might need to try several different
terms in order to find useful information.
Example:

cloning

Shakespeare

World War II

If you are looking for words in a particular order, for example, a phrase, title, or name, you
should put the entire phrase in quotation marks. Remember that the search engine will look
for EXACT matches for anything in quotation marks, so make sure that spelling and
capitalization are correct.
Example:

American Heart Association

stem cell

Romeo and Juliet

Pearl Harbor

If you type in several words in a keyword search, your results will often include pages that have
only one of the words, not all. If you want all of the terms to appear in the results, then type
AND or + between each word. If you want either of the words to appear, use OR.
Example:

heart AND diet

Romeo and Juliet OR Shakespeare

If you want to exclude certain terms from your results, type NOT or before the word you
dont want.
Example:

nirvana AND Buddhism NOT Cobain

Once you find a useful site, some search engines have a Find Similar Pages option. You can
also look on the site itself for other links to useful resources.

Evaluating sources
Many sources, particularly on the Internet, arent legitimate for research use. Some are out-ofdate; others come from non-expert sources; still others are created for shock value.
Use the following checklist to evaluate the quality of the sources youre using:

Is the information current?

Is the information complete?
Is the information accurate?
Is the source an expert?
Is the source biased?

What should you believe?

Can you tell which of the following cloning
sites is legitimate and which is a spoof?
http://www.d-b.net/dti/
http://www.humancloning.org/

You can also evaluate websites by looking at the web addresss domain name.
By doing this you can determine what type of organization is sponsoring the website and
maybe even predict potential bias before looking at the site. The best research sites are usually
posted by universities, government agencies, and other reputable organizations, as opposed to
individuals personal sites.
The following are the most commonly used domains:

.edu -- educational site (usually a university or college)

.gov U.S. governmental/ non-military site
.com -- commercial business site, includes news organizations
.mil U.S. military sites and agencies
.net -- networks, internet service providers, organizations
.org U.S. non-profit organizations and others

The Internet Corporation for Assigned Names and Numbers (ICANN) http://www.icann.org/tlds/
has also designated the following domains for use:

Hint:

.aero -- restricted use by air transportation industry

.biz -- general use by businesses
.coop -- restricted use by cooperatives
.info -- general use by both commercial and non-commercial sites
.museum -- restricted use by museums
.name -- general use by individuals
.pro -- restricted use by certified professionals and professional entities

You can include a domain name in your web search. For example, searching for cloning .gov would
bring up all the cloning sites sponsored by government agencies.

27

Note taking
Once you find good sources, you should begin taking notes. Some teachers require students
to use one particular note-taking method to ensure that they have research tools for future
assignments. However, whether youre jotting notes on napkins or on your laptop, some
guidelines are the same:

Include a key word or phrase as a topic or slug so youll remember what you
were thinking when you wrote information down.
Include the source name or number (see Bibliography Cards) as well as the
page number where you found the information. This should make parenthetical
documentation easy when you sit down to write. (You will need to cite your
sources, even if you paraphrase someone elses ideas.)
Use quotation marks whenever you copy information word-for-word.
Only write down relevant information. (Your goal isnt to fill a notecard quota.)
Use ellipses () whenever you leave words out of a quotation.
Use [square brackets] whenever you add words to a quotation.

Documenting Sources
Its important to write down all of the relevant bibliographic information for each source
before you return it or forget where you found it. You will need this information later when
you cite your sources in your paper. If you are taking notes on a sheet of paper or on your
computer, you should write this information at the top of each page or section. If you are
using notecards, make a separate bibliography card for each source.
Bibliography cards
A bibliography card lists the publishing information of each source in MLA format on a
separate notecard. This information will be used for your Bibliography or Works Cited page.
You should number your source cards and use these same numbers in your research notes, an
efficient way of matching notes and sources.
1
Source
number

Notecards

Daunt, Tina. A War on Soda and

Candies in Schools. Los Angeles
Times. 26 August 2001: B-1. Gale
Group Student Resource Center. 2
Sept. 2002. <http://www.galenet.com>.

bibliography citation in
proper MLA format

Using 3x5 or 4x6 notecards allows researchers to write down information whenever and
wherever they find it and then organize that information by rearranging the cards. Traditional
notecards have a designated space for researchers to write down their source, page numbers,
and a key word (or slug).

28

Notecard with direct quote

source
number
(same as
bibliography
card)

VENDING CONTRACT MONEY

Recently, the Sweetwater Union High School

District in Chula Vista signed an exclusive deal with
Pepsi that is expected to bring at least $4.45 million
to its 20 schools over the next 10 yearsmoney that
will help pay for library books, intramural sports and
school-to-career programs. (B-1)

page
number

slug

exact words
from source
in quotation
marks

Notecard with paraphrase

VENDING MACHINE MONEY

1
source
number

Vending machines in U.S. schools make more than

$750 million per year.
(B-1)

page
number

slug

information
paraphrased in
your own words

Notecard with secondary quotation (attributed)

source
number

speakers full
name, title
and other
relevant info.

slug

SCHOOL RESPONSIBILITY

"When you have this marketplace of junk and soda

everywhere else, it undermines the good habits that
parents are trying to instill. Frankly, schools should not
make an unhealthy alliance in order to seek profit. That is
not the purpose of a school."

direct
quote from
speaker

CA State Senator Martha Escutia, sponsor of bill to

eliminate junk food sales in schools
(B-1)

page
number

29

Cornell Notes
You might have learned how to take Cornell Notes during lectures, and the same method can
be used for taking research notes. These notes are written on the right hand side of a regularsize piece of paper, and the slug and other notes are written on the left side. This notetaking method gives the researcher more space to write commentary and is an alternative to
writing on note cards. The disadvantage of this method is that the information is not easy to
rearrange, but this arranging can be done during the drafting process.
Sample Cornell Notes:
Daunt, Tina. A War on Soda and Candies in Schools. Los Angeles Times. 26 August
2001: B-1. Gale Group Student Resource Center. 2 Sept. 2002.
<http://www.galenet.com>.

slug
or
topic

thoughts on the
significance or
importance of
the quotation

NOTES TO SELF
VENDING MACHINE $$$
Vending machines bring in a
lot of money for the soda
companies students spend
their money on soda not
healthy food (reason to ban
soda sales)
VENDING CONTRACT $$$
Schools make money from
contracts with companies
that pay for needed
supplies and extra
curricular activities (reason
against banning soda sales)
SCHOOL
RESPONSIBILITY
Schools shouldnt be selling
junk food to kids they
should set a good example.
(reason to ban soda sales)

NOTES FROM SOURCES:

Vending machines in U.S. schools make
more than $750 million per year. (B-1)

Recently, the Sweetwater Union High

School District in Chula Vista signed an
exclusive deal with Pepsi that is expected
to bring at least $4.45 million to its 20
schools over the next 10 yearsmoney
that will help pay for library books,
intramural sports and school-to-career
programs. (B-1)
"When you have this marketplace of junk
and soda everywhere else, it undermines
the good habits that parents are trying
to instill. Frankly, schools should not
make an unhealthy alliance in order to
seek profit. That is not the purpose of a
school."
CA State Senator Martha Escutia,
sponsor of bill to eliminate junk food
sales in schools (B-1)

30

Paraphrasing
There are two ways of taking notes on someone elses work,
either quote the source directly or paraphrase it. Paraphrasing
is not a play-by-play retelling of everything that happened in a
selection and is not just a process of substituting synonyms for
the words of the original.
A paraphrase captures a sources main ideas in your own words
yet is more detailed than a summary (see Forms of Writing)

The Purdue University On

Line Writing Lab has a
number of pages that
explain how to
paraphrase, cite sources,
and complete research
papers. See
http://owl.english.purdue.e
du/handouts/research

Here are some guidelines for paraphrasing:

Only include the essential information
State important ideas clearly and concisely
Use quotation marks around key words or phrases taken directly from the source
Arrange the ideas in a logical order thats easy for the reader to understand
Avoid plagiarism (see below)

Plagiarism
According to the MLA Handbook for Writers of Research Papers, Plagiarism is the act of using
another persons ideas or expressions in your writing without acknowledging the source. The
word comes from the Latin word plagiarius (kidnapper) (21).
Plagiarism includes:
1. cutting and pasting from the internet (or any other source)

Do I have to cite
everything?

2. copying word-for-word without using quotation marks

Facts, such as
dates, that can be
found in more than
two sources are
common knowledge
and need not be
cited.

3. lifting particularly apt phrases from the original and including

them in your writing without quotation marks
4. replacing a few words with synonyms but keeping the basic
sentence structure (syntax) the same

5. paraphrasing information but not indicating its source within the text of your
paper using parenthetical citations; simply putting a bibliography citation at the end
is not enough

31

Original Passage
The major concerns of Dickensons poetry, early
and late, her flood subjects, may be defined as
the seasons and nature, death and a problematic
afterlife, the kinds and phases of love, and
poetry as the divine art.
Gibson and Williams. The Literary History of the
United States. Vol. 1. (906)

Plagiarized Passage
The chief subjects of Emily Dickensons poetry include nature and the seasons, death
and the afterlife, the types and stages of love, and poetry as the divine art.

Acceptable Use
Gibson and Williams suggest that the chief subjects of Emily Dickensons poetry
include nature, death, love, and poetry as the divine art (901).

Five Ways to Avoid Plagiarism:

1. Dont wait until the last minute to do your assignment.
2. When copying information from original sources, be careful to use quotation marks
around direct quotes and include page numbers. This is especially important in the notetaking phase.
3. Read through the material you are researching and make sure you understand it. Then put
it aside and write down the key ideas without looking at it.
4. Dont write your paper with the original sources in front of you. Use note cards with
paraphrases of source material instead.
5. Understand what you are trying to say before you start to write.

32

Outlining
Outlining helps writers to organize their research and their ideas before and during drafting.
A working outline might start off as a simple list of ideas that are chunked together into
groups. This outline should evolve throughout the research and writing process as the
researcher discovers new information and narrows/expands the research topic (see example
below). Some writers like to create this outline after doing preliminary research, so that they
can use key words from their outline as the key words on their notecards.
A formal outline is often required after research has been done and before drafting begins.
This outline usually uses Roman numerals, capital letters, numbers, and lower-case letters to
show subordinate ideas (see example below). In addition, parallel structure is required (see parallel
structure).
Working Outline
Things to remember when researching
Dont plagiarize (give sources credit)
Write sources on notecards
Parenthetical documentation
Thinking before researching
Helps research to go faster
An outline might help with this

Information is chunked without using Roman

numerals
Parallel structure is not necessary.

What is parallel structure?

A sentence or an outline is parallel if it expresses all
the items in a list in the same grammatical form:
Not parallel:
Write sources on notecards
Parenthetical documentation

Only write down necessary things

Slugs will help me remember
why I thought it was necessary

Parallel:

Formal Outline

Roman numerals, letters, and numbers are used.

Things to remember when researching

No Roman numeral, letter, or number can stand

alone. (You cant have an A without a B, etc.)

I. Think before researching

A. Brainstorm what I want to know
B. Use efficient search techniques
C. Develop a working outline
II. Write down only the necessary information
A. Refer back to my working outline
B. Use words from my outline as slugs
in my notes
C. Paraphrase when an exact quote
isnt necessary
III. Give sources credit
A. Source numbers in my notes
B. Page numbers in my notes
C. Parenthetical documentation in my
paragraphs

Write sources on notecards

Use parenthetical documentation

I.
II.

_________
_________
A.
________
B.
________
1.

2.

_________
a.
______
b.
______
i.
_____
ii.
_____
_________

Parallel structure is used within each list.

o Roman numerals must be
parallel (Think, Write, Give)
o Each list underneath a
Roman numeral must be
parallel within itself (Refer,
Use, Paraphrase)
o Lists do not need to be
parallel with other lists. (II A,
B, and C do not need to be
parallel with III A, B, and C.)

33

MLA CITATION FORMAT

What is MLA Format?
MLA style has been adopted by the Poway Unified School District and is based on the MLA
Handbook for Writers of Research Papers, published by the Modern Language Association (MLA).
The term MLA format generally refers to the method of citing outside sources using the MLA
style of parenthetical documentation. This term can also refer to MLA manuscript format, or
the set-up of your document (heading, title, and page number placement, etc.).
While not the only way to document sources, MLA style is widely used in colleges and
generally simpler than other documentation styles (such as APA or Chicago). Once you have
learned MLA style, adapting to another style will be simple.
The term MLA format does not refer the content of your document, nor to the method of
organization you choose to employ in presenting your information. Your use of evidence
(concrete detail) and your explanations of that evidence (commentary) are not governed by
MLA format.

MLA Manuscript Format:

See the sample essay at the end of this section for an example of manuscript format.

In the MLA style, no separate title page is necessary.

On the first page, type your last name and the page number in the upper right-hand
corner, one-half inch from the top of the page. Continue this pagination for every page
of your paper, through your bibliography or work cited section.

Type your heading one inch down from the op of the first page, flush with the left
margin: Students name, teachers name, class title and period, date.

Double space and center your papers title. (Do not underline you title or write it in
quotation marks or italics.)

Double space the entire paper with one-inch margins on all sides. Generally use a
clear, easy-to-read, 12-point font appropriate for business (such as Times New
Roman).

Documenting Your Sources in MLA Format:

Preparing a research paper, involves building on the work of previous writers and researchers.
When you draw on anothers work whether facts, opinions, ideas, or quotations you
must credit the author of your source. To give the author credit, simply place the necessary
information (usually the authors last name and the page number) in parentheses after the
34

borrowed words or ideas brief citations will then refer to a list of sources at the end of your
paper.

Parenthetical Documentation:
Parenthetical documentation is a way of giving the original source of your information with
a brief reference, called a citation, placed in parentheses. In order to avoid disrupting the
flow of your writing, place the citation where a pause would naturally occur, usually at the end
of a sentence, before the period. At the end of your paper, you will provide a works cited list
that gives the full bibliography information for each source cited in your paper. See the sample
essay at the end of this section for an examples of parenthetical citation.
Most often you will use simply the authors last name and the page number:
Benjamin Franklin has been described as a man who spent his life getting ahead
without asking where he was going (Hodgkins 58).

For a source with two authors, use both last names in your citation:
(Steele and Mayhem 567).

If you give the author in the text of your paper, give only the page number in parentheses:
In his Autobiography Benjamin Franklin lists thirteen virtues he practiced to attain
moral perfection (135-37).

If two works by the same author appear in your list of works cited, add the title or a
shortened version of it to distinguish your sources:
According to one story, the Continental Congress was afraid to let Franklin draft the
Declaration of Independence because he might slip a joke into it (Mann, Early
Americans 347).

If you cite someones words second-hand, give the abbreviation qtd. in (quoted in) before
the indirect source in your reference. Use this form when the author of the quotation you are
using is NOT the author of the text you are citing.
Herman Melville, author of Moby Dick, Made a catalog of Franklins roles, beginning
printer, postmaster, almanac maker, essayist, chemist, orator. He was everything,
Melville said, but a poet (qtd. in Hodgkins 58).

If you cite an anonymous source alphabetized by title on your works cited page, give the
title or a shortened version of it:
Franklin has been identified as Americas first millionaire (Franklin 678).

35

If your source has no page numbers, simply cite the authors last name or, if it has no author,
cite the title (or short title):
(Carlos) or (Guidelines).

Bibliography versus Works Cited:

A working bibliography is the list of books, magazines, and other sources you prepare in the
beginning of your library research. Usually you list these intended sources on individual index
cards, noting all the information you will later need to make your source page. (See the section
Bibliography Cards for more information). Also include the call number of each book and the library
where you find each source.
A bibliography is a separate alphabetical list of all the sources you consider in preparing a
research project. Some teachers may ask for a full bibliography rather than a works cited page,
and a few teachers may ask for both a bibliography and a works cited page. (By high school
most teachers will require just a works cited listing.) A bibliography appears on a separate page
at the end of your paper. See the section MLA Format for Bibliography entries for the format for each
source.
The list of works cited gives only the sources you have actually cited in your paper. Unlike a
bibliography, it does not include the sources you may have consulted but did not actually refer
to in your paper. Type your list of works cited on a separate page at the end of your paper. See
the section MLA Format for Bibliography entries for the format for each source.

MLA Format for Bibliography or Works Cited Page:

See the sample essay at the end of this section for an example of a Works Cited page.

36

Number each page, continuing the numbering from the last page of the text. Type
your last name and the page number in the upper right-hand corner, one-half inch
from the top of the page.

Center the title Bibliography or Works Cited one inch down from the top edge of our
paper. Double-space after this tile, before the first entry.

Type each entry in alphabetical order by the authors last name. If the source has no
author, alphabetize by the first word of the entry (the title). (Disregard A, An, The.)

Use reverse indentation (also called a hanging indent): begin each entry flush with
the left margin, but if the entry runs more than one line, indent the successive lines
one-half inch (or five spaces).

Double-space the entire page (each entry and between entries).

MLA FORMAT FOR BIBLIOGRAPHY ENTRIES

Book Entries

Author(s). Book Title. Trans., Ed. Name of Translator/Editor. City of Publication: Publisher,
date.
Book by One Author

Handy, Charles. The Age of Unreason. Boston: Harvard Business School

Press, 1990.

Book by Two or Three Authors

Lawrence, Jerome, and Robert Lee. Inherit the Wind. Toronto: Bantam
Publishing Co., 1955.

Book by More than Three Authors

Hastings, Marie et al. Biogenetics. Berkeley: Univ. of California Press,

1985.

Book by a Corporate Author

American Diabetes Association. Living with Diabetes. New York:

Random House, 1994.

An Introduction, Preface, Foreword, or Afterword

Epstein, E.L. Afterward. Lord of the Flies. By William Golding. N.p:

Putnam, 1954. 185-90. (N.p. indicates no place of publication given)

A Translation

Derrida, Jacques. The Gift of Death. Trans. David Wills. Chicago: Univ. of
Chicago Press, 1995.

A Pamphlet

FDA. Check the Date: Dangers of Expired Prescription Drugs. New York:
FDA, 2001.

Entire Edited Anthology or Collection

Wieder, Jason ed. Letters of the Civil War Era. 2 vols. Athens: Univ. of
Georgia Press, 1993.

Article in a Standard (Familiar) Reference Book

Jordan, Michael. Whos Who in America. 48th ed. 1995.

37

Article, Story, or Essay in an Anthology, Collection, or

Reference Book
Author(s). Article, Story, or Essay Title. Translators Name. Title of
Anthology. Name of the Translator, Editor, or Compiler of the anthology. State:
Anthology Publisher, date. page numbers of cited piece.
Toelken, Barre. Life and Death in the Navajo Coyote Tales. Trans.
Nicholas Black. Recovering the Word: Essays on Native American
Literature. Eds. Brian Swann and Arnold Krupat. Berkeley: Univ. of
California Press, 1990. 388-401.

Previously Published Scholarly Article in a Collection (TCLC,

CLC, etc.)
Author(s). Article Title. Title of Original Publication. [Original publication citation (see
above for formats)]. Rpt. in Title of Current Publication. Editors Name. [Current
publication citation (see above for formats)]. pages.
Shield, Tamara. Feminist View of Jane Austen. British Authors 24 (1984):
232-38. Rpt. in Twentieth Century Literary Criticism. Ed. Dennis
Poupard. Vol. 25. Detroit: Gale Research, 1988. 399-402.

Periodical Entries

Author(s). Article Title. Periodical Title. Date: Inclusive pages.

Magazine Article

Martinez, Rachelle P. What Can Be Done? Newsweek 21 Mar. 1988: 57-58.

Newspaper Article

Smith, Bernard. Earthquake Country. San Diego Union Tribune 9 Sept.

1996, final ed.: A1+.

Scholarly Journal Article

Author(s). Article Title. Periodical Title. Volume # (Year): Inclusive pages.
Draner, Marcena. Electronic Poetry. Computers and the Humanities 29
(1992): 416-25.

Encyclopedias
Author(s). Article Title. Encyclopedia Title, edition.
Horst, Joanna. Ellison, Ralph. Encyclopedia Britannica, 1992 ed.
Hansard. World Book Encyclopedia, 1995 ed.

38

ELECTRONIC AND ONLINE RESOURCES

If no author is given, begin with the title of the page or article, and use a shortened form of
the title for parenthetical citations. If any other information is missing (for example, date of
last update or revision), simply leave it out and go on to the next item of information.
When citing a print source also found on line, you must first give all the citation information
for the print source (see previous examples) and then add the online source information.
Personal Website or Homepage:
Author(s). Home page. Date of Posting/Revision. Name of sponsoring institution or
organization. Date of Access. <electronic address or URL>.
Hylton, Jeremy. Home page. 13 May 2002. <http://www.python.org/~jeremy/>.

Professional or Corporate Website:

Author(s). Name of Page. Date of Posting/Revision. Name of sponsoring institution or
organization. Date of Access. <electronic address or URL>.
Gray, Terry. Mr. William Shakespeare and the Internet. 6 May 2002. Palomar College.
13 May 2002. <http://shakespeare.palomar.edu/default.htm>.

Article or Page on a Website:

Author(s). Title of Article or Page. Name of Web Site. Date of last update or revision. Name
of sponsoring institution or organization. Date of Access. <electronic address or URL>.
Mabillard, Amanda. "Shakespeare of Stratford." Shakespeare Online. 4 April 2002.
13 May 2002. <http://www.shakespeare-online.com>.
Ranch-Raised Fur: Captive Cruelty. PETA Factsheets. People for the Ethical
Treatment of Animals (PETA). 13 May 2002. <http://www.peta-online.org/
mc/facts/fswild3.html>.

Article in an Online Magazine:

Author(s). Title of Article or Page. Name of Magazine or Journal. Date of publication. Date of
Access. <electronic address or URL>.
Huang, Greg and Sage Stossel. Flashbacks: The Public and Private Worlds of Charles
Dickens. The Atlantic Unbound. 26 April 2002. 13 May 2002.
<http://www.theatlantic.com/unbound/flashbks/dickens.htm>.

Article in an Online Scholarly Journal:

Author(s). Title of Article or Page. Name of Magazine or Journal. Volume#:Issue# (Year of
publication). Date of Access. <electronic address or URL>.

39

Rosenthal, Steven R., et al. Developing New Smallpox Vaccines. Emerging Infectious
Diseases (EID). 7:6(2001). 13 May 2002. <http://www. cdc.gov/ncidod/EID/
vol7no6/rosenthal.htm>.

Article in an Online Database or Encyclopedia:

Author(s). Title of Article. Name of Database. Date of last update or revision. Date of Access.
<electronic address or URL>.
Kastan, David Scott. "Shakespeare, William". Microsoft Encarta Online Encyclopedia.
13 May 2002. <http://encarta.msn.com>.

Article previously published in print from an Online Database (such

as Gale Group, Infotrac, SIRS)
Magazine or Newspaper Article:
Author(s). Title of Article. Name of Magazine or Newspaper. Day Month Year: Page(s).
Hobson, Katherine. Mind versus Face. U.S. News & World Report. 1 April
2002: 61. Gale Group Student Resource Center. 23 May 2002.
<http://www.galenet.com>.
Bush Presses For Cloning Ban. Los Angeles Times. 11 April 2002: A-17. Gale
Group Student Resource Center. 23 May 2002. <http://www.galenet.
com>.

Scholarly Journal Article:

Author(s). Title of Article or Page. Name of Magazine or Journal. Volume#:Issue#
(Year of publication). Name of Database. Date of Access. <electronic address or
URL>.
Larkin, Marilynn. St John's Wort not Effective for Major Depression. The
Lancet. 359:9314(2002). Gale Group Resource Center. 23 May 2002.
<http://www.galenet.com>.

Online or listserv posting:

Author(s). Title of Post or Thread. Online posting. Date of Post. Name of Bulletin
Board or Listserv. Date of Access. <electronic address or URL>.
Father Lawrence Tragic Hero. Online posting. 24 April 2002. Sparks Notes. 13 May
2002. <http://sparknotes.com>.
Burke, Louise. Creative Ideas for Romeo and Juliet. Listserv post. 11 Feb 2000.
NCTE-Talk. 13 May 2002. <http://www.ncte.org/lists/nctetalk/
feb2000/msg01154. html>.

40

E-mail:
Author. Subject of E-mail. E-mail to [name of recipient]. Date of e-mail.
Sullivan, Peter. Re: Homeless Shelters. E-mail to the author. 7 April 2002.

E-text:
Author(s). Name of Text. City: Publisher, Year. Name of Web Site. Date of last update or
revision. Name of sponsoring institution or organization. Date of Access. <electronic
address>.
Shakespeare, William. Romeo and Juliet. The Complete Works of William Shakespeare.
Massachusetts Institute of Technology. 13 May 2002. <http://classics.mit.edu/
Shakespeare/romeo_juliet/index.html>.
Poe, E.A. The Fall of the House of Usher. The Short-Story: Specimens Illustrating Its
Development. Ed. Brander Matthews. New York: American Book Company, 1907. 2000.
13 May 2002. <http://www.bartleby.com/195/10.html>.

CD-ROM:
Author, if given. Title of article. Title of CD-ROM. Edition, release, or version. Publication
medium (CD-ROM, diskette). City of publication: Publishers name, year of publication.
Moulton, Gary E. Lewis, Meriwether. Information Finder. 1995. CD-ROM. Chicago:
World Book, 1995.

OTHER RESOURCES
Film, radio, or TV program:
Title of the Episode or Segment. Narrator. Writer. Producer. Title of the Program or Series.
Name of the network. Call letters and city of the local station. Broadcast date.
The First Americans. Narr. Hugh Downs. Writ. and prod. Craig Haffner. NBC News
Special. KNSD, San Diego. 6 April 1994.

Audio recording:
Author or performer. Title of Song. Title of Recording. Performance group, conductor and
soloists (classical recordings).Publisher or Record Label, Year.
Lennon, John and Paul McCartney. Come Together. Abbey Road. EMI Records, 1987.
Handel, Georg Friedrich. Suite No. 1 F Major. Water Music Concerto Grosso Op. 3 No.
3. London Festival Orchestra. Cond. Ross Pople. Arte Nova, 1995.

41

Film or video recording:

Title. Director. Performers. Format (Videocassette, DVD). Studio or Publisher, Year.
Gone with the Wind. Dir. David O. Selznick. Perf. Clark Gable, Vivien Leigh, Leslie
Howard, Olivia de Haviland. DVD. MGM, 1939.

Work of art:
Artist. Title of Artwork. Name of Museum, City.
DaVinci, Leonardo. Mona Lisa. The Louvre, Paris.

Interview (conducted by you):

Name of person interviewed. Type of interview (Personal Interview, Telephone Interview).
Day Month Year.
Gates, Bill. Telephone Interview. 4 Dec. 1999.

Lecture or speech:
Speakers name. Title of Speech (or use a label such as Lecture, Address, or Speech).
Occasion name or Conference Title. Location, City. Day Month Year.
Sanchez, Jill. The Jazz Age. Class lecture. Rancho Bernardo High School, San Diego.
19 Nov. 1996.

42

SENTENCE PARTS AND TYPES

Parts of Speech

Parts of speech refer to the way that words are used in sentences. There are eight parts of
speech: noun, pronoun, adjective, verb, adverb, preposition, conjunction, and interjection.

Noun
A noun is the name of a person, place, thing, or idea. Nouns may be common or proper.
Proper nouns are capitalized:
Common:
brother
newspaper
beach democracy
baseball
Grand Canyon
Michael Johnson
Sea World
Paris
Proper:
Nouns may also be grouped as concrete, abstract, or collective:
Concrete nouns name a tangible thing, something that can be touched or seen:
guitar

White House

soccer

ice-cream

friend

Abstract nouns name something that cannot be touched or seen, such as an idea, doctrine,
thought, theory, concept, condition, or feeling:
joy

Christianity

illness love

Collective nouns name a group or unit:

faculty

audience

school

euphoria

excellence

herd

prejudice

San Diego Chargers

Nouns may also be grouped by their function in a sentence: subject, object, complement,
appositive, or modifier.

Pronoun
A pronoun is a word used in place of a noun. The noun or pronoun that the pronoun refers
to or replaces is called its antecedent. (See the section on Pronoun Agreement for more about
antecedents).
Personal pronouns change form to indicate case, gender, number, and person:
PERSONAL
PRONOUNS
Nominative case:
Objective case:
Possessive case:

SINGULAR
2nd
3rd
person
person
you
he/she
it
me
you
him/her
it
my, mine
your,
his/her
yours
hers/its

1st
person
I

1st
person
we

PLURAL
2nd
person
you

3rd
person
they

us

you

them

our, ours

your,
yours

their,
theirs

43

Reflexive pronouns refer back to (or modify) a noun or pronoun. They are formed by adding
the suffix self.
Ryan loves himself more than anyone.
I didnt realize that she would bring the package herself.
We decided to show ourselves out.

Relative pronouns relate an adjective clause back to the noun or

pronoun it modifies. (See the section on Essential and Nonessential Clauses
for more on using relative pronouns.) Relative pronouns are:
who
whose whom which what that
My new jeans, which are fabulous, cost $75.00.
Musicians who practice regularly are most comfortable in
front of an audience.

Who or whom?
Who is a subject case
pronounit does the
action:

Who is at the door?

Whom is an object
case pronounit
receives the action:

Whom will you take to

the dance?

Interrogative pronouns are used to ask a question:

To test which to use,

substitute he or him in
the sentence. If he fits,
use who; if him fits,
use whom.

Demonstrative pronouns point out, or demonstrate, specific things:

Person or thing?

who
whose whom which what
What do you want?
To whom am I speaking?
Whose notebook is this?
Which entre did you order?

this
that
That is my suitcase.

these
those
Those dont look ripe.

Indefinite pronouns refer to unknown people or things:

anyone
nobody

someone
many

either
several

everybody
nothing

Use who, whom, or

whose to refer to
people.
Use that or which to
refer to things.

Adjective
An adjective is a word that describes or modifies a noun or pronoun:
Little people peek through big steering wheels.
The strongest man I ever saw wore silver shoes.

An adjective does not always come before the word it modifies:

The dentist, daring and diligent, worked on his new patients cavities.

Remember that the articles a, an, and the are also adjectives.

Verb
A verb is a word that expresses an action or a state of being.
An action verb expresses mental or physical action:

44

speak compose
hope believe

drive
approve

participate
understand

catch
choose

A helping verb helps the main verb to express action or to make a statement. The main verb
plus the helping verb together make a verb phrase. The helping verb is italicized below:
My dad will work late one or two nights a week when he should be sleeping in his bed.

Verbs of being include all the forms of the verb be:

Be
am
is
are
was

were

being been

Verbs of being also include verb phrases ending in be, being, or been, such as could be, was being,
and, could have been.
A linking verb connects the subject of the sentence with a word that describes or explains it.
The most common linking very is be and its forms (above). Other linking verbs include such
verbs as smell, look, taste, remain, appear, sound, seem, become, and grow:
In his new carriage, the baby felt cool. He was a driver! He looked more mature.

Verb Tenses
Verb tenses indicate time: past, present, and future. The six tenses are formed from the
principal parts of the verb:
Infinitive
To march

Present Participle

marching

Past

marched

Past Participle

marched

Regular verbs follow rules when forming the six tenses. Irregular verbs follow no fixed rules;
you simply have to memorize them or consult a dictionary. Regular verbs are formed as
follows:
Present tense expresses action that is occurring at the present time or action that happens
continually, regularly:
I watch

she talks

The band marches every day.

Past tense expresses action that was completed at a particular time in the past.
I watched

she talked

The band marched yesterday.

Future tense expresses action that will occur in the future:

I shall watch

she will talk

The band will march tomorrow.

Present perfect tense expresses action that began in the past but continues in the present:
I have watched

she has talked

The band has marched all fall.

Past perfect tense expresses action that began in the past and was completed in the past:
I had watched

she had talked

The band had marched last week.

45

Future perfect tense expresses action that will be completed in the future before some other
future action or event:
I have watched

she will have talked

The band will have marched 178

days by vacation.

Adverb
An adverb modifies a verb, an adjective, or another adverb. An adverb tells how, when, where,
why, how often, to what extent, and how much:
Yesterday a fire completely destroyed the home of a family on Hill Street.
Rarely does a fire last so long.
The family looked totally grungy after hauling out their valuables all day.

Preposition
A preposition is a word (or group of words) that shows the relationship between its object (a
noun or a pronoun that follows the preposition) and another word in the sentence.
Prepositions may be simple (at, in, of, to, for, with), compound (without, inside, alongside), or
phrasal (in spite of, on top of, aside from, because of).
A preposition never stands alone in a sentence; it is always used in a prepositional phrase with
the object of a preposition (a noun or pronoun) and the modifiers of the object:
The pool shark leaned over the ball with a confident smirk on his face.
Standing near the table, he consciously ignored the hisses of the crowd.

Conjuction
A conjunction connects individual words or groups of words:
A puffer fish is short and fat.

A tiny bird cannot fly, nor can it feed itself.

There are three kinds of conjunctions:

46

Coordinating conjunctions:

and, but, or, nor, for, so, yet

Correlative conjunctions:

either or
not only but also
whether or

Subordinating conjunctions:

after, although, as, as much as, as though,

neither nor
both and
just as

because, before, if, in order that, provided that,

since, than, though, unless, until, when, where,
whereas, while

Interjection
An interjection is a word or group of words that expresses strong emotion or surprise.
Punctuation (often a comma or exclamation point) is used to separate an interjection from the
rest of the sentence:
Cool, the boats leaking.

Oh, no! I cant swim.

CLAUSES AND PHRASES

Clauses
A clause is a group of words that contains both a subject and a verb.
My uncle looks and walks exactly like Groucho Marx.
subject
verbs

Some clauses can stand alone as sentences; others must be grouped with other clauses to
create a complete sentence.
An independent clause can stand alone as a sentence:
Because he looks like Groucho Marx, he won five hundred dollars in a contest.
independent clause

A dependent clause has a subject and a predicate, but it would be an incomplete sentence by
itself. A dependent clause contains a subordinating conjunction (e.g., because) and must be
joined to an independent clause:
Because he looks like Groucho Marx, he won five hundred dollars in a contest.
Dependent clause

Phrases
A phrase is a group of related words that work together as a single part of speech. It is not a
clause because it lacks a subject and/or predicate:
Under the old refrigerator,

Running from the Energizer Bunny

Essential and Nonessential Clauses and Phrases

47

Essential or restrictive clauses and phrases cannot be removed from a sentence without
changing its meaning. They usually begin with that or who.
Horses that are overly nervous are usually not good for trail riding.
Carla Davis is the only senior who won scholarships to four colleges.

Nonessential or nonrestrictive clauses and phrases add information, but they are not
necessary to the meaning of the sentence. They are set off by commas and usually begin with
which, whom, or whose:
The new Stallone movie, which has a great soundtrack, starts this weekend.
Joe, whom I love like a brother, is moving away tomorrow.

CONSTRUCTING SENTENCES
Subject (Write for College 807-808)
Predicate
Sentence beginnings
Vary your sentence beginnings to add style to your writing. Try writing some sentences
beginning with each of the following:
Adjective: word(s) that describe a noun:

Small and green, the turtle stood looking at the audience.

Exhausted, the rabbit fell across the finish line thirty minutes after the turtle.

Adverb: word(s) that describe a verb:

Boisterously, the crowd yelled for David Bowie to get the show started.
Indignantly and arrogantly, the tabby cat turned her back on the cat show.

Prepositional phrase: a phrase that contains a preposition (at, on, over,

through, under, between, etc.) and the object of the preposition:
During the summer my brother skateboards everyday.
In another nine months, the dude will get his drivers license.

Hint:

Use a comma
after a long introductory
prepositional phrase
(four or more words).

Participial phrase: Since a participle is a verb that can function as an adjective (e.g., melting ice
cream), a participial phrase is one that consists of a participle and its modifiers and
complements:
Present:
Looking for his mother, the toddler scooted under
the clothes rack.
Remembering that she had a child, Bertha searched
the store for her son.

48

Hint:

A dangling
participle occurs when
its unclear to the
reader what the
participle modifies. To
avoid this, keep the
participial phrase and
the noun it modifies
together.

Past:

Exhausted from doing sit-ups, the flabby senior collapsed on the sofa.
flashed
Purchased just a few days ago, his gold class ring

in the sun.

Adverb clause: a dependent clause (subject and verb that cant stand alone) that describes
how, what, where, when, or why. It always begins with a subordinating conjunction (after,
although, as before, when, where, while, etc.):
Before she could give her speech, Clara fell off the stage.
While the paramedics came, they resuscitated her.

Appositive phrase: a noun and its modifiers that stand beside another noun to explain or
identify it:
An innocent bystander, Martin gasped at the crime he witnessed.
A red Mustang, my sisters car was hit by a speeding vehicle of joy riders.

SENTENCE TYPES
Use a variety of sentence types to add style to your writing.
Simple sentences contain just one independent clause:
I hate spiders.

Compound sentences contain two or more independent clauses that are joined by a
semicolon or a comma and a coordinating conjunction like and:
I hate spiders; tarantulas are the worst.
I hate spiders, but I do not mind snakes.

Complex sentences contain an independent clause (underlined) and one or more dependent
clauses (italicized):
Although I do not mind snakes, I hate spiders.

Compound-complex sentences contain two or more independent clauses (underlined) and

one or more dependent clauses (italicized):
Although I hate spiders, I do not mind snakes, and I like lizards.

SOLVING WRITING PROBLEMS

Run-ons and Fragments
Avoid fragments and run-ons, including comma splices.

49

A fragment is a group of words written as a sentence but missing a subject, a verb, or some
other essential part. The missing element causes it to be an incomplete thought:
Fragment:
Mark Twain said that at the age of fourteen. He was convinced that

his parents were among the stupidest people on the face of the earth.

(This is a fragment followed by a sentence. Correct it by

combining the fragment with the sentence.)
Sentence:

Mark Twain said that at the age of fourteen he was convinced that his
parents were among the stupidest people on the face of the earth.

Fragment:

When he reached twenty-one. (This clause does not convey a

complete thought. What happened when he was twenty-one?)

Sentence:

When he reached twenty-one, he was amazed at how much they had

learned in only seven short years.

A run-on sentence is the result of two sentences run together without adequate punctuation
or a connecting word:
Run on:
Correct:

Smoke started billowing from under a Rolls Royce in Beverly Hills then
the driver doused the flames with a bottle of Evian water.
Smoke started billowing from under a Rolls Royce in Beverly Hills;
then the driver doused the flames with a bottle of Evian water.
(Semicolon has been added.)

A comma splice is a sophisticated kind of run-on sentence in which two sentences are
connected (spliced) with only a comma. A comma is not strong enough to connect two
independent clauses; a period, semicolon, or conjunction is needed:
Splice:
Correct:

The two teams faced off, neither one could make any yardage.
The two teams faced off, but neither one could make any yardage.

(Conjunction has been added.)

Splice:
Correct:

My brother just got his senior yearbook, he was voted most likely to
have his picture in the yearbook again next year.
My brother just got his senior yearbook. He was voted most likely to
have his picture in the yearbook again next year.

(Comma has been changed to a period.)

Splice:
Correct:

Our Boy Scout leader said that if we get lost in the woods at night, we
should get our bearings from the sky, a glow will indicate the nearest
shopping center.
A semicolon is
Our Boy Scout leader said that if we get lost in the woods
often the best
at night, we should get our bearings from the sky; a glow
way to correct a
will indicate the nearest shopping center.
comma splice.

(Comma has been changed to a semicolon.)

50

VERB PROBLEMS
Shifts in Tense
Avoid unnecessary shifts in tense of verbs. Switching back and forth between present, past,
and/or future tense creates an awkward and confusing effect. Stick to the tense you start with
unless there is an excellent reason for changing:
Wrong:
Right:

The disc jockey reads the dedication but failed to play the song.
present
past
The disc jockey read the dedication but failed to play the song.
past
past

When writing about literature, generally stick with the present tense:
In The Adventures of Tom Sawyer, Mark Twain presents a nostalgic tale of
boyish adventure along the Mississippi River. In one scene Tom Sawyer
tricks his friends into whitewashing the fence, and moreover they agree to
pay him for doing his chore.
When writing about history, stick with past tense:
Mark Twain wrote Tom Sawyer after the Civil War, but he set the story
before the war.

Subject and Verb Agreement

Make sure that a verb agrees with its subject (singular or plural):
A young woman lives next door.
Singular subject and verb

Hint:

Young women live next door.

Plural subject and verb

Do not be confused by other words coming between the subject and the verb:

The student as well as her parents is invited to honors night.

singular subject
singular verb

Use a plural verb with compound subjects connected with and:

Making the soccer team and keeping up my grades are my two highest priorities.

Use a singular verb with these singular indefinite pronouns: either, neither, one, everybody, another,
anybody, everyone, nobody, everything, somebody, and someone:
Everybody is going to the dance after the game.
Either Joe or Sal is giving me a ride home at 11 p.m.

Hint:

Do not be confused by other words coming between the pronoun and the verb:

Each of the three girls is planning to buy a new outfit for the dance.
singular pronoun
singular verb

51

Some other indefinite pronouns (all, any, half, most, none, and some) may be either singular or
plural depending on the meaning of the sentence:
Some of the show was hilarious.
All of the homework seems simple.
Half of the popcorn was gone.

Some of the actors were hilarious.

All of the exercises seem simple.
Half of the cokes were gone.

When the subject follows the verb, as in questions and in sentences beginning with here and
there, be careful to find the subject and make sure that the verb agrees with it:
There are many hardworking students on the honor roll this semester.
plural verb
plural subject

Active and Passive Voice

For a stronger writing style, use active verbs, whenever you can, rather than passive verbs.
With passive verbs the subject of the sentence is the receiver of the action; passive verbs make
writing slow moving and impersonal.
Passive:
Active:

The island was deluged by a hurricane.

A hurricane deluged the island.

Passive:

A dangerous rescue was made by volunteers

after dark, but no sharks were
encountered.
Volunteers made a dangerous rescue after
dark but encountered no sharks.

Active:

Hint:

Any form of the

helping verb be (be, am, is,
are, was, were, being, been)
is a clue that your sentence
may be written in passive
voice.
To change to active voice,
begin with the person or thing
doing the action.

PRONOUN PROBLEMS
Pronoun Agreement
Make sure that a pronoun agrees with its antecedent. The antecedent is the noun (or pronoun)
that the pronoun refers to or replaces:
When Matilda dances, she makes the whole dance floor sway and bounce.
antecedent
pronoun

Use a singular pronoun to refer to such antecedents as each, either, neither, one, anyone, anybody,
everyone, everybody, somebody, another, and nobody:
Everybody must learn how to turn his car alarm off.
Either Sue or Jane needs to let me borrow her vocabulary book.

Hint:

Often an error in pronoun agreement is made to avoid sexism. When pronouns such
as a person or everyone are used to refer to both sexes or either sex, you should either offer
optional pronouns or rewrite the sentence in the plural form:

52

Optional pronouns: Everybody must learn how to turn his or her car alarm off.
People must learn how to turn their car alarms off.
Plural form:

Nominative and Objective Cases of Pronouns

Use the nominative case when the pronoun describes the subject of a clause. Usually the
nominative pronoun describes who or what is doing the action. The following are nominative:
I, you, he, she, it, we, they, who, whoever.
I wish that he had a new glove.
They need to get one for him before the next game.
Otherwise Steve and he are going to warm the bench.
Who can pick out one without a hole in it?
Use the objective case when the pronoun describes the direct or indirect object of the
sentence, in other words, when it describes who or what is receiving the action. An objective
pronoun should also be used within a prepositional phrase when the pronoun is the object of
the preposition. The following are objective pronouns: me, you, him, her, it, us, them, whom,
whomever.
Throw the ball to her; shes open. (Her is the indirect object of the verb throw.)
My dad is taking my brother and me to practice.

(Brother and me are direct objects of the verb is taking.)

Dwayne sat behind Norman and us.
(Norman and us are the objects of the preposition behind.)
We did not hear whom the coach had named.
(Whom is the direct object of the verb had named.)

Hint:

To test whether to use I or me in a compound subject or object, try the sentence with
only the pronoun to see which one fits.
Sally and (I/me) went to the movies after work.
(When I take away the phrase Sally and, I realize that I fits best.)
Robert is planning to meet Sally and (I/me) there.
(When I take away the phrase Sally and, I realize that me fits best.)

Clear Pronoun Reference

Avoid ambiguous references that occur when the pronoun could refer to more than one
antecedent:
Joe is a big Bugs Bunny fan; he (?) taught me everything I know about comedy.

(Which one taught me about comedy, Bugs Bunny or Joe?)

Avoid confusing general references by always following such words as this or that with a noun:
Confusing: The Padres won their game last night even though Tony Gwynn struck
out. That could be the turning point of the season.
53

Clear:

That game could be the turning point of the season.

Misplaced and Dangling Modifiers

Avoid misplacing modifiers by placing them next to the word they modify. Misplaced
modifiers have been placed incorrectly, making the meaning of the sentence unclear:
Misplaced:
Correct:
Misplaced:
Correct:

They sold an assortment of exercise equipment for active people with

a lifetime guarantee.
For active people, they sold an assortment of exercise equipment with
a lifetime guarantee.
The thief decided to run when he saw the police officer abandoning
the stolen vehicle and dashing into the woods.
When he saw the police officer, the thief decided to run, abandoning
the stolen vehicle and dashing into the woods.

Avoid dangling modifiers that appear to modify a word that isnt in the sentence:
Dangling:
Correct:

Carrying a heavy stack of trays, her foot caught in the doorway.

Carrying a heavy stack of trays, Jenny caught her foot in the doorway.

Dangling:
Correct:

Adjusting the binoculars, a dizzy-headed jay was finally spotted.

Adjusting the binoculars, Audrey finally spotted a dizzy-headed jay.

Parallel Structure
Maintain parallel structure by expressing parallel ideas with the same tense or structure of
words or phrases in a sentence:
Wrong:
Correct:
Wrong:
Correct:
Wrong:
Correct:

54

We learned how to change a tire, shift sixteen gears, and once

almost ran the truck off the road.
We learned how to change a tire, shift sixteen gears, and keep the
truck from running off the road.
I have mowed the lawn, washed the dog, rescued our hamster, and
went to the store all in one day.
I mowed the lawn, washed the dog, rescued our hamster, and went to
the store all in one day.
Water skiing no longer interests me as much as to go scuba diving.
Water skiing no longer interests me as much as scuba diving.

USING THE RIGHT WORD

For more information and examples, see Strunk and Whites The Elements of Style:
http://www.bartleby.com/141/strunk3.html

a lot: a lot is always two words; however, a lot is a vague descriptive phrase that should
be avoided in formal writing:
I have a lot of jelly beans in my lunch.
Informal:
I have many jelly beans in my lunch.
Formal:

alot

accept/except: accept means to receive or take; except means to leave out:

I will happily accept your offer of a free lunch.
Except for Joe, everyone has really cool purple shoes.

affect/effect: affect is a verb that means to influence; effect is most commonly seen
as a noun that means result, but it is also used as a verb that means to bring about:
The movie affected me so much that I cried.
The love potion had a strange effect on Rosie.
I ran for office to effect change in our school.

Affect = Action (v.)

all right: all right is always two words; there is no such word as alright:
Ill be all right once I catch my breath.

among/between: among refers to three or more persons or things; between refers to

only two persons or things:

Among the three of us, we could not produce a single good idea.
However, between you and me, we have enough money for lunch.

amount/number: amount refers to a quantity that cannot be counted; number refers to

a quantity that can be counted:

A great amount of water flooded my bathroom when I left the tap on.
A large number of water drops splattered on my windshield.

bad/badly: bad is always an adjective; badly is always an adverb:

The bad child was sent to his room.
There he practiced badly on his tuba.
I feel bad (ill).
I feel badly (have an inferior tactile sense).

beside/besides: beside means next to; besides means in addition to:

Besides Newt, everyone on the team got new tennis shoes.
I stood beside Newt when he sunk the first shot.

55

can/may: can indicates ability; may indicates permission:

I can solve algebra problems.
You may go to the restroom.

fewer/less: fewer refers to quantities that can be counted; less refers to quantities that
cannot be counted. (Same rule as amount/number):
I got fewer scoops of ice cream than she did.
I got less ice cream than she did.

You can count scoops of ice cream

but not ice cream in general.

further/farther: further refers to a greater extent, time or degree; farther refers to a

greater distance:

We will discuss post modernism further tomorrow.

I plan to go several inches farther on my next long-jump attempt.

goes/went: Do not use go or went when you mean say or said:

Then she said (not goes), No way!

hanged/hung: A person is hanged; everything else is hung.

The outlaw was hanged at high noon in the sycamore gulch.

The velvet Elvis painting hung prominently in the bathroom.

have (not of): write could have, should have, would have, might have, etc.
Wrong:
Right:

I could of won.
I could have won; I just didnt feel like it.

Could of

i.e./e.g.: The Latin abbreviation i.e. means that is. The abbreviation e.g. means for
example:

The countrys leader (i.e., the president) declared war.

I love candy (e.g., chocolate truffles).

its/its: Use its to describe something that it possesses; its is the contraction of it is:
Without its mother, the monster felt lonely and scared.
Its not whether you win or lose; its how you play the game.

lay/lie: The transitive verb lay means to put or place (the subject does the action to

something); the intransitive verb lie means to rest or recline (the subject does the action).
Please lay your completed test on the table.
After that scare, I needed to lie down.

Hint:

Memorizing the principal parts of these two verbs will help you use them correctly:

Infinitive

Lie (to recline)

Lay (to put)

56

Present Participle

(is) lying
(is) laying

Past

lay
laid

Past Participle

(have) lain
(have) laid

past/passed: Past is a noun that means history, an adverb (e.g., He rode past), or a
preposition (e.g., Go past the store and turn left); passed is the past tense of the verb pass:
In the past plagues wiped out vast populations.
Marcus rode past her house every day.
I passed Belinda in the hall.

real/really: Real is an adjective; really is an adverb that describes the degree of an

adjective:

Her boyfriend bought her a real diamond.

Because Im really tired, Ill go to bed now.

regardless: Regardless means without regard; there is no such word as irregardless:

Regardless of his natural talent, he did not make the team.

rise/raise: Rise means to move upward (the subject does the action); raise means to

lift or make something go up (the subject does the action to something else):
I plan to rise early to go fishing.
The Boy Scouts will raise the flag at the ceremony.

said/says: Said is the past tense of the verb to say; says is the present tense:
Yesterday he said he wanted to quit.
My aunt always says, Pretty is as pretty does.

slow/slowly: Slow is an adjective; slowly is an adverb:

The slow tortoise never wins races.

After spraining his ankle, he slowly crossed the finish line.

that/which: Use that to introduce essential clauses not set off by commas; use which to
introduce nonessential clauses.

The mirror that once hung in the front hall cracked. (no commas)
My car, which has a sunroof, gets good gas mileage. (commas)

that/who: Use who, whom, or whose to refer to people; use that or which to refer to things.
Incorrect:
Correct:

I enjoy spending time with people that have similar interests as me.
I enjoy spending time with people who have similar interests as me.

their/there/theyre: To show possession, use their; there is a place; and there is a

contraction for they are:

Their matching outfits make them look like twins.

I love the zoo; lets go there.
Theyre as slow as molasses in January.

57

to/too/two: To is a preposition that can mean in the direction of or it can form the
infinitive of any verb. Too means also or is an adverb indicating degree. And two is a
number:
Lets go to the mall. (preposition)
Jeff would like to go too. (infinitive/ also)
It will be too crowded. (adverb showing degree)
We will need to take two cars. (infinitive/ number)

try to (not try and): Try to means attempt; never use try and
Try to avoid waking a sleeping alligator.

try and

well/good: Good is an adjective (modifies a noun); well is an adverb (modifies a verb)

that means capably or an adjective that means satisfactory or in good health:

The good boy got a sticker as a reward for doing his homework well.
I feel well.

who/whom: Who does the action; whom receives the action:

Who will feed the dragon?
Whom will you take to the dance?

Hint:

To test for who/whom,

substitute he/him in the sentence. If
he fits, use who; if him fits, use whom.

your/youre: To show possession, use your; youre means you are:

Thanks for letting me share your apartment.
Youre going to love this next tune.

PUNCTUATION AND MECHANICS

For more information and practice exercises, see the Purdue University On-Line Writing Lab
web site: http://owl.english.purdue.edu/handouts/grammar/#punctuation

Comma
1.

Use a comma to separate adjectives that equally modify the same noun:
A big, hairy monster ate my homework.

2. Use commas to separate words, phrases, or clauses in a series:

I need to pack my stamps, rocks, camera, weights, hair dryer, and hat.
I must remember to gas the car, check the map, and pack a sandwich.

58

3. Use a comma before a coordinating conjunction (and, but, or, nor, for, yet, so) when
joining two independent clauses to form a compound sentence:
Ive never tried fried liver, and I never will.

However, do not separate verbs that are part of a compound predicate:

I also hate broccoli and despise lima beans.

4. Use a comma at the beginning of a sentence to set off introductory words, a participial
phrase, or an adverb clause:
Introductory word:
Participial phrase:
Adverb clause:

Unfortunately, that is not my car.

Running late, I rushed out of the house without my shoes.
As soon as we left the house, the phone rang.

5. Generally, a comma is not used with short prepositional phrases at the beginning of a
sentence (4 words or less):
Above my head floated a hot air balloon.

However, you must use a comma after a series of prepositional phrases or a single long
one:
Before the office manager would hire me, I had to interview with the
president of the firm.

6. Use commas to enclose nonessential phrases and clauses. Nonessential phrases or

clauses are NOT needed to understand the basic meaning of a sentence. Essential,
also called restrictive, phrases or clauses are needed to understand the basic meaning
of the sentence.
Nonessential: The dragon, which had gleaming teeth, set the house ablaze.
Essential:
The man who is wearing the red jacket just dropped this umbrella.
Nonessential: The article was about the Green Bay Packers, my favorite team.
Anna is wearing the shirt she received for her birthday.
Essential:
7. Use commas to separate the exact words of a speaker from the rest of a sentence:

Off with her head, the Queen of Hearts yodeled. In fact, she bellowed on,
off with all their heads!

8. Use a comma to separate items in an address or date:

1550 Hill Road, Poway, CA 92064.
Thursday, October 17, 2001.

59

Semicolon
1. Use a semicolon to join two or more independent clauses in place of a coordinating
conjunction (and, but, or, nor, for, yet, so):
Nobody will ever win the battle of the sexes; theres too much fraternizing
with the enemy.
On a dare I ate twenty-seven candy bars; I dont think Ill do that again.

2. Use a semicolon before a conjunctive adverb (i.e., an adverb that joins two
independent clauses). Note that a comma goes after the adverb because it is an
introductory word. Common conjunctive adverbs include also, besides, for example,
however, in addition, instead, moreover, meanwhile, nevertheless, similarly, then, therefore, thus.

My brother was arrested at the zoo just for feeding the pigeons; however, he
was feeding them to the lions.
I didnt take my usual route to school; instead, I took a shortcut that took
twice as long.

3. Use a semicolon to separate groups of words in a series that already contain commas:
Over vacation we visited Paris, France; Venice, Italy; Vienna, Austria; and
Madrid, Spain.

Colon
1. Use a colon after the salutation of a business letter:
Dear Mr. President:
Dear Dr. Mehta:

2. Use a colon to introduce a list that follows an independent clause:

I cleaned out the garage and found the following items: a

giant bowling ball, a dead canary, one scuba flipper, and my
math textbook.

When wordprocessing,
type only one
space after a
colon.

Note that the list must follow an independent clause:

Wrong:
My favorite subjects are: math, physics, P.E., and
Right:

ceramics.
The following subjects are my favorites: math, physics, P.E.,
and ceramics.

3. Use a colon after a complete sentence that introduces an illustration, explanation, or

quotation:

There are three ways to get something done: do it yourself, hire someone, or
forbid your teenager to do it.

Home computers are being called upon to perform a new educational function: the
consumption of homework formerly eaten by the dog.

60

Dash
1. Use a dash to show a sharp break or interruption in a sentence:
So I told Griswold I was going toOUCH! That hurt!

2. Use a dash to divide an introductory series from the explanatory

clause that follows it:

Life, liberty, and the pursuit of happinessthese are the

rights of all Americans.

3. Use dashes to set off appositives that contain commas:

The makings of dinnerpasta, tomato sauce, vegetables,

and garlic breadwere waiting on the counter when I
arrived home.

Type a dash as
two hyphens
with no spaces
between,
before, or after.
Many wordprocessing
programs will
convert this to a
full dash.

Hyphen
1. Use a hyphen to make a compound word or to join coequal nouns:
mother-in-law

three-year-old

scholar-athlete

2. Use a hyphen to join words in compound numbers from twenty-one to ninety-nine

and with fractions:
twenty-nine
two-thirds

Where to Break?
Words of one
syllable may NEVER
be divided, and
multisyllable words
may ONLY be
divided between
syllables.

forty-seven
five-eighths

3. Use a hyphen to divide a word at the end of a line, but only

between syllables:
Wrong: The bird peered at Mr. McGillacudy with a puzzled expression.
Right: The bird peered at Mr. McGillacudy with a puzzled expression.

4. Use a hyphen to join a capital letter to a noun or participle:

R-rated movie

T-bone steak

Y-shaped

U-turn

5. Use a hyphen to join two or more words that serve as a single adjective before a noun:
best-known novel

two-story building

awe-inspiring speech

6. In general, do not use a hyphen after a standard prefixes (e.g., anti-, co-, multi-, non-, over-,
post-, pre-, re-, semi-, sub-, un-, under-):
multinational
postwar
antiestablishment
coworker
nonjudgmental
reinvent
prescheduled
unrelated
For other prefixes, or when in doubt, consult the dictionary (http://www.m-w.com)

61

Quotations and Quotation Marks

1. Use quotation marks around text that is taken from another source, or to indicate a
speakers exact words. When quoting material from another source, you must always
include the citation for that source (See the section on MLA Citation Format for details on
how to cite sources).
2. To omit words from a quotation, use an ellipsis to represent the part of the text
omitted. An ellipsis is typed as three periods with a single space before and after each
one ( . . . ). When using an ellipsis at the end of a sentence, include a fourth period for
the sentences end mark ( . . . .). You should never use an ellipsis to distort or change the
meaning of the original text you are quoting.
When Miss Emily Grierson died, our whole town went to her funeral: the men
through a sort of respectful affection for a fallen monument, the women
mostly out of curiosity to see the inside of her house, which no one
. . . had seen in at least ten years (Faulkner, A Rose for Emily).

3. Use brackets [like this] to enclose words you add or substitute to a quotation for the
sake of clarity. Brackets are often used to replace a pronoun with the name of a
character, for instance:
Strange energy was in [Mr. Rochesters] voice, strange fire in his look
(Bronte 133).

4. To punctuate a quotation within a quotation, use single quotation marks to

surround the inner quotation:

Steven said, My favorite movie line is from Marlon Brando in The Godfather
when he says, Ill make you an offer you cant refuse.

5. Periods and commas are always placed inside quotation marks:

Ive heard that line, said Albert, but I never saw the movie.

However, the period at the end of a citation goes outside the final parentheses, not
inside the quotation marks:

Lady Macbeth foreshadows her future insanity when she tells her husband:
These deeds must not be thought after these ways; so, it will make us mad
(2.2.45-46).

6. An exclamation point or a question mark is placed outside the quotation marks when

it punctuates the main sentence:

What do you suppose it means when a cannibal says, Well, of course, youre
welcome to stay for dinner?

It is placed inside the quotation marks when it punctuates only the quotation. [Note
that no additional end punctuation is needed.]:
I almost croaked when he asked, That wont be a problem for you will it?

62

7. Semi-colons or colons are placed outside quotation marks:

Dereks favorite Springsteen song is Born to Run; I prefer Thunder Road.

Punctuating Dialogue
1. For dialogue, use quotation marks before and after the exact words of a speaker; place
the comma inside the quotation marks when the speaker attribution follows the
quotation:
Your drivers license says you should be wearing glasses, said the traffic
officer to the speeder.

2. When the speaker attribution is given first, follow it with a comma. The direct
quotation following it begins with a capital letter:
The speeding driver explained, But I have contacts.

3. When a quoted sentence is divided into two parts by an interrupting expression or

speaker attribution, begin the second part of the quotation with a lower case letter:

I dont care who you know, the policeman replied, because youre getting a ticket
anyway.

4. When a question mark or exclamation point is used as an end mark of a quotation,

place the end mark inside the quotation marks. (Note that the sentence continues
without capitalizing the first word after the end of the quotation):

Who comes up with these lame jokes, anyway? asked the bewildered student.

5. When you write dialogue with two or more persons conversing, begin a new paragraph
every time the speaker changes:
That guy is great on the field, said a college football scout to the
players coach. But hows his scholastic work?
Why, he makes straight As, replied the high school coach as they
watched the player make tackle after tackle.
Wonderful! said the scout.
Yes, agreed the coach, but his Bs are a little crooked.

63

Incorporating Quotations Into Your Writing

1.

Work a short quotation (up to four typed lines of your page) directly into the text of
your paper and put quotation marks around it. [Note that the period at the end of the
quotation goes outside the final parentheses of the citation]:
To be, or not to be, that is the question (3.1.57). This familiar statement
expresses the young princes moral dilemma in William Shakespeares tragedy
Hamlet, Prince of Denmark.

2. For quotations that are longer than four typed lines of your page, use a block

quotation format. Indent the entire quotation one inch from the left margin. Do not
change the right margin. Because you have indented the quoted material, you do NOT
use quotation marks around it as well.

Based on rumors and gossip, the children of Maycomb speculate about Boo
Radleys appearance:
Boo was about six-and-a-half feet tall, judging from his tracks;
he dined on raw squirrels and any cats he could catch, thats
To block or not to block?
why his hands were bloodstainedif you ate an animal raw, you
Determine a prose
could never wash the blood off. There was a long jagged scar
quotations length by the
that ran across his face; what teeth he had were yellow and
number of lines it takes up on
your papers typed page,
rotten; his eyes popped, and he drooled most of the time.
NOT in the original source!
(Lee 13)

3. Use a block quotation format when quoting dialogue between two or more
speakers:

During the trial scene, Bob Ewell immediately shows his disrespect for both
the court and his family:
Are you the father of Mayella Ewell? was the next question.
Well, if I aint I cant do nothing about it now, her mas dead,
was the answer.
(Lee 172)

4. Also use block quotation format when quoting dialogue between speakers in a play:
Mama compares her children to a beloved plant:
Mama (looking at her plant and sprinkling a little water on it):
They spirited all right, my children. Got to admit they got
spiritBennie and Walter. Like this little old plant that aint
never had enough sunshine or nothingand look at it. . .
Ruth (trying to keep Mama from noticing): You . . . sure . . .
loves that little old thing, dont you? (Hansberry 335)

Formatting Block Quotations

To format a block quotation, first type the entire quotation into your document. Then use the
mouse to select the block of text you wish to indent. Using the ruler at the top of the page,
move the Left Indent setting one inch. Alternatively, your program may have an Increase
Indent button on the toolbar. Press it once for each tab indent you wish to add.

64

Quoting Poetry
1.

When quoting two or three lines of poetry, use a forward slash

[/] with one space on each side to show where each line ends.
Using the format for a short quotation (see previous section), work
the lines directly into the text of your paper using quotation marks.
[Note that the period at the end of the quotation goes outside the
final parentheses of the citation]:
Juliets innocence soon turns to passion when she tells
Romeo in the balcony scene, My bounty is as boundless as
the sea, / My love as deep; the more I give to thee, / The
more I have, for both are infinite (1.2.141-43).

Capitalized Lines
If the original text
uses capital letters
at the beginning of
each line, as in
these examples,
keep the same
capitalization in your
document.

2. When quoting more than three lines of poetry, use a block quotation format.
[Remember, no quotation marks!]:

Mercutio shows his sarcasm about love when he mocks Romeos lovesickness
for Rosaline:
Romeo! humors! madman! passion! lover!
Appear thou in the likeness of a sigh;
Speak but one rhyme, and I am satisfied!
Cry but Ay me! pronounce but love and dove. (2.1.9-12)

3. When the quotation you are using begins in the middle of a line, position the partial
line as it appears in the text:
When the exiled Romeo draws his dagger, Friar Lawrence scolds,
Hold thy desperate hand.
Art thou a man? Thy form cries out thou art;
Thy tears are womanish, thy wild acts denote
The unreasonable fury of a beast.
(3.3.118-121)

Apostrophe
Contractions

its or its?

1. Use an apostrophe to signify letter(s) left out of a word to

form a contraction:
dont = do n[o]t
its = it [i]s

shed = she [woul]d

2. Use an apostrophe to signify one or more numbers left out of

numerals or words that are spelled as they are actually
spoken:
class of 02

Good mornin!

Its = it is
Its = belonging to it
These two words are
commonly confused.
Remember:
Its is a possessive
form, like his or hers
no apostrophe is
needed.

65

Possessives
1. Add an apostrophe and an s to form the possessive of singular nouns, even if the
noun ends in s:
Bob Dylans voice

the kisss meaning

Dickenss novels

2. Add only an apostrophe to form the possessive of plural nouns ending in s. If the
plural does not end in s, add s to form the possessive:
the Joneses father

the Padres last game

childrens library

3. For the possessive form of a compound noun or an indefinite pronoun, place an

apostrophe and an s after the last word:

mother-in-laws apartment
Secretary of States telephone
everybodys
someone elses
anyones

4.

Possessive personal pronouns (his, hers, its, ours, yours, theirs and the relative pronoun
whose) do not require an apostrophe.

5. Remember that the word immediately before the apostrophe is the owner:
parents car = one parent owns
parents car = two parents own

boss office = one boss owns

bosses office = many bosses own

When ownership is shared, the apostrophe is also shared; use the possessive form
only on the last item in a series to indicate shared ownership:
Caitlin, Chris, and Joshuas house = the house is shared by all three

When ownership is individual, each noun in a series gets its own individual
apostrophe and s:

Caitlins, Chriss, and Joshuas jackets = each has his or her own jacket

Capitalization
Sentences
1. Capitalize the first word of a sentence.
Marco loves to slam dance.

2. Capitalize the first word of a full-sentence direct quotation:

When Joe made it to first base, his coach screamed, Run to second!
Lady Macbeth foreshadows her future insanity when she tells her husband:
These deeds must not be thought after these ways; so, it will make us mad
(2.2.45-46).

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Proper Nouns
Capitalize all proper nouns (those which name a specific person, place, or thing), including:
1. Names of people and official titles, either written before a name or used in place of the
proper noun:
Keanu Reeves
President John Kennedy
Alexander the Great
Mr. President, will you answer questions at the press conference?
Not if I can help it, Senator.

2. Geographical Names:
a. towns, cities, states, capitals, countries, and continents:
Dallas

Australia

b. sections of the country or a continent:

the South

the Midwest

c. streets, roads, highways:

Interstate 5

Russia

New York

the Middle East

Route 66

Park Avenue

d. land forms and bodies of water:

Lake Havasu

Iberian Peninsula

3. Languages, races, nationalities, and religions:

French

Inuit

European

Sahara Desert

Islam

Also capitalize nouns referring to the Supreme Being and holy books:
God

Allah

the Lord

the Bible

the Torah

4. Days of the week, months, holidays, or holy days:

This year, Hanukkah begins on Friday, December 6, and Christmas is on a

Monday.

5. Historical time periods, events in history, and special events:

Renaissance

Vietnam War

Kentucky Derby

Senior Prom

6. Names of organizations, associations, and teams:

San Diego Padres
Greenpeace

Daughters of the American Revolution

Republican Party

7. Capitalize the first, last, and all other words in titles except for articles, short
prepositions, and coordinating conjunctions:
The Taming of the Shrew
To Kill a Mockingbird
Crime and Punishment

Gone with the Wind

Los Angeles Times
Twist and Shout

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Punctuating Titles
Italicize or underline the titles of long works that are
published or released by themselves, such as movies, books,
record albums, CDs, magazines, newspapers, full-length plays,
operas, pamphlets, book-length poems, long musical
compositions, legal cases, and the names of ships and aircraft:
Romeo and Juliet (play)
Washington Post (newspaper)
Seventeen (magazine)
Saving Private Ryan (movie)
Quit Smoking Now (pamphlet)
Titanic (ship)
Law and Order (television program)
The Four Seasons (musical composition)

Italicize or Underline?
Italics is a term for a
slanted type style. Before
word-processors, writers
would underline the words
in a typed or hand-written
manuscript that they
wanted printed in italics
when the document was
published.
Today, italics are preferred
to underlining when wordprocessing documents.
However, when handwriting or using a
typewriter, underlining still
stands in for italicized type.

Use quotation marks around the titles of short works that are
likely to be published or released as part of a larger work, such as
chapters of books; short stories; poems; songs; articles in a
magazine, newspaper, and encyclopedia; and episodes of a radio
or television program:

Whichever you decide to

use, only use one or the
other throughout your
document, and NEVER use
both!

To Build a Fire (short story)

Partners in Crime (episode of The Cosby Show)
Alien Triplets! (article in the National Inquirer)
Rocky Raccoon (song on the Beatles White Album)

Other Uses for Italics

1. Use italics to indicate a number, letter, or word that is being discussed or used in a
special way. You may also use quotation marks:
Is there an e or an a at the end of cemetery?

2. Use italics for foreign words or phrases that are not part of everyday speech.

The Cavalier poets lived by the motto Carpe diem!, or Seize the day!

Dates and Time

1. Capitalize the days of the week and months. Each of the following formats is
acceptable:
December 31, 1999

68

31 December 1999

2. When writing a date within a sentence, place a comma after the day of the week, the
date, and the year:
On Wednesday, January 1, 2000, I will be eighteen years old!

3. When only the month and day or only the month and year are given, no punctuation is
necessary:
We began rehearsals on December 10 but performed in January 1997.

4. When writing out times, use the numeral and a colon between the hour and minutes.
Write only the hour if there are no minutes. Indicate morning or evening with the
abbreviations a.m. and p.m. Note that both abbreviations are lower case and that a
period is place after each letter:
Meet me at the subway station at 7 p.m. because the movie starts at 8:10.

Numbers
1. Spell out numbers of one or two words; numbers of more than two words are usually
written as numerals.
ten

twenty-five

fifty thousand

101

2,020

2. Use numerals to express numbers in the following forms: dates, pages, chapters,
decimals, percents, addresses, time, identification numbers, and statistics.
June 8, 1996
pages 29-37
27.6
1388 County Road

44 BC
chapter 7
2 percent
35 m.p.h.

AD 79
Interstate 5
a vote of 23 to 4
5 milliliters

3:30 p.m.
Spanish 7

3. When a number begins a sentence, always spell it out:

Two hundred thirty people claimed to have seen UFOs in Alaska in 1996.
Nineteen ninety-two was an incredible year for tracking paranormal behavior.

However, if this creates awkward sentence structure, change the sentence:

Eight hundred and ninety-five people say they have talked to aliens within the
last five years.
Within the last five years, 895 people say they have talked to aliens.

4. When numbers are used frequently in a document, such as in scientific and technical
writing, you may express all measurements as numerals:
In 4 experiments of psychic phenomenon, 79 percent of the couples could
predict the correct sum of money 2 out of 3 times.

5. When a mixture of numberssome one or two words, some longerare used

together, they should be kept in the same style:

How could a team of 5 couples discover what an association of 2,250 scientists

and economists could not?

69

6. You may use a combination of words and numerals for very large numbers:
1.5 million

70

3 billion to 3.2 billion

25 million dollars