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F-54 - Vend Downpaymt Clearing

This document provides instructions for processing vendor down payment clearing in SAP. It outlines two methods for clearing down payments against invoices: 1) transferring the down payment to the payables account when making a payment, or 2) directly clearing it during payment. The work instruction describes prerequisites, navigation steps, required fields, and how to select down payments, simulate, review, and post the clearing document. The result is a posted document number for the cleared vendor down payment.

Uploaded by

Monica Mercado
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179 views4 pages

F-54 - Vend Downpaymt Clearing

This document provides instructions for processing vendor down payment clearing in SAP. It outlines two methods for clearing down payments against invoices: 1) transferring the down payment to the payables account when making a payment, or 2) directly clearing it during payment. The work instruction describes prerequisites, navigation steps, required fields, and how to select down payments, simulate, review, and post the clearing document. The result is a posted document number for the cleared vendor down payment.

Uploaded by

Monica Mercado
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Work Instruction

Process Vendor Down Payment Clearing


Purpose
This transaction is used to process vendor down payment clearing. The down payment
can be cleared with the invoice by either:

Transferring the down payment to the payables account and taking account of
this transfer when posting the payment, or

Directly clearing the down payment with the invoice when the outgoing payment
is made

Prerequisites

Invoice needs to be created before the down payment is adjusted.

Menu Path
To go to the Clear Vendor Down Payment: Header Data screen, use the following menu
path:

Accounting Financial Accounting Vendor Document Entry Down


Payment Clearing

Alternatively, the transaction code may be entered directly.

Transaction Code

F-54

Work Steps
After following the menu path as aforesaid or entering the transaction code the system
will display the following screen.

1.

Update the following Required, Optional, and Conditional fields, as needed:


Field

R/O/C

Description/Action

Document Date

The date of the original document. Ideally it should


be earlier than the posting date.

Document Type

Note: Defaults to KA

Company Code

Enter the company code

Posting Date

The date on which the down payment document is


to be cleared against the invoice
Note: Defaults to current date

Period

It will be defaulted by the system.

Currency/rate

Enter the Document currency, i.e. INR

Document number

This will be determined as per the settings made for


the Company code

Field

R/O/C

Description/Action

Translation date

It is the date for determining the exchange


rate(stored in the system) which is to be used for
foreign currency translation. Specify the date when
entering the document if it is not the same as the
posting date.

Vendor Account Number

Enter the account number for vendor

2.

Press [ENTER] or click


or click
tab to go to the Clear
Vendor Down Payment: Choose Down Payments screen. The following screen is
displayed by the system. It may be noted that the system displays a list of down
payments released to the said vendor

3.

Select checkbox to the left of the item to choose the down payments to be cleared.

4.

Follow the menu, path, Document Simulate to review the accounting document after
the item(s) is selected. The following screen appears:

5.

Review the highlighted accounting document (Line item in blue colour) if any, for missing
or incorrect information.

6.

Double-click on the line item to edit.

7.

Review document.

8.

Click

or follow the menu path Document Post (Ctrl+S) to post the document

Result
The system will return a document number for the cleared vendor down payment.

9.

Click

to exit Process Vendor Down Payment Clearing processing.

Responsibility Area

Accounts Payable

Last Changed By

Sanjay Singh

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