l"ele No.

9200995

92001j19-26
F-ax

Ext:

&

OFFICE OF THE
CHIEF EXECUI'IVE OFFICER GEPCO
565/A MODEL TOWN GUJRANWALA

312

No. 9200122

6? 73
Ntrritcarion No----_

U'FtE

Dated:

NOl'IFICATION

//

f rl

- 03 -2015

u/o

l?r'o3'/

I arn directed to refer to the approval of the Transport Policy by the Board of
Directors GEPCO in its 48th meeting held on 13.03.2015 (Agenda Item No.4). The
GEPCO fransport Policy stands notified (copy attached).

, l.-

DA/As above
(HAS
DIRECTOR

t) /oi /t>

ALI KAZMI)
(HR & ADMN)
JRANWALA

Copy to:-

P.A. to Chief llxecutive Officer GEPCO.

2.

All Chief Engineers (under GEPCO).

All Managers lP.Ds./ Deputy Managers / Asstt: Managers

3.

(Under GEPCO).
4.

Addl: Director General 0S) GEPCO Gujranwala fbr placing this

Notification at GEPCO Web Site

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NSPORT POLrcY

TRANSPORT

POLICY

GUJRANWALA ELECTRICT POWER COM PANY

LIMITED

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GEPCO TRANSPORT POUCY

rBA\sfQBr fQLIgY qEPCO

l.

Purpose of the Pollgy

l.l.

The Gujranwala Electric Power Company Limited (.,GEpCO") has

formulated this Transport policy (herein after referred to ai the
"Policy") in order to reduce its transport related expenditure to an
acceptable low level and monetization of transport for its officers.

l.it..

The objectives ofthe Policy include:

a)

to increase the effectiveness and quality of services rendered by

the officers now possessing fuel efficient and reliable vehicles by

virtue of this policy;

b)

to curtail un-necessary transport expenditure and to restrict / limit

the running and maintenance expenditure of these vehicles;

c)

to eliminate the misuse of official vehicles;

d)

to overcome the shortage ofvehicles and drivers;

e)

to provide a regular mechanism for replacement of old vehicles

with new ones after every five years; and

f)

to_

observe the austerity measures regarding monetisation

vehicles.

of

Regulatory Framework

2.1

The policy derives its mandate from Govemment of pakistan,s policy

bearing No. 617/2011-CpC dated l2.l2.2}ll for monetization of
transport facility.

2.2

The policy overrides any law, rule or regulation for the time
being in
force relating to the vehicles and transport expenditure.

2.3

In this policy

unless the context provides otherwise, a ref-erence to

masculine includes feminine and to a singular includes plural.

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GEPCO TRANSPORT POLrcY

3.
3.

Title and Commencement

The Policy shall be called as "GEPCO Transport policy',.

3.2

The Policy shall come into force from the date of its approval by the
Board of Directors of the CEPCO.

4.

Definitions

In this Policy, unless there is anything

repugnant

in the subject

or

context:

a) "Ancillary benefits"

means the benefits to be coupled with the

allotment of vehicles to an officer.

b) "BOD"

c)

means the Board of Directors of GEpCO.

"Chief Executive Officer', means the Chief Executive Officer

ofGEPCO.

d) "GEPCO" means Gujranwala Electric power

()ompany.

Limited, Gujranwala.

e) *Maintenance charges', means maintenance

charges as per

Clause 9 of this transport policy.

f)

"Notice" means any notice issued under this transport policy.

g) "Officer"

means regular officer of GEpCO serving in BpS

l7 to

BPS-20.

h) "POL

charges,, means fixed monthly amount for expenses of

Petrol, Oil and Lubricants of the vehicle as per Clause 9 of this
transport policy.

i)
j)

"Pool"

means pool of vehicles maintained by GEpCO.

"Pool vehicle" means any vehicle of the GEpCO,s pool.

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GEPCO TRANSPORT POLrcY

k)

"Scheme(s)" means various Schemes chalked out for provision

ofvehicle(s) under this policy.

I)

"Settlement value" means an amount higher of the

A or B

where:-

A is the market value of the vehicle

endorsed by the Transport

Committee; and

B is the amount representing Cost less Accumulated depreciation

where Accumulated Depreciation shall be computed by applying
depreciation rate @ 15 % for the first year and 10 o/o for seclrnd
and subsequent years on reducing balance rnethod. The term Clost

shall include Cost of purchase of vehicle plus all applicable

Federal and Provincial Taxes but excluding withholding Income
Taxes.

m) "Transport Committee, means Transport Committee set up

under Clause 6 of this policy.

n) "Transport Policy,' or ,.policy',

means this Transport policl,

of

GEPCO,

o) "Rules" means any

Rules framed under this policy from time to

time.

Scope of the

Policl

5.1

This policy is applicable to and mandatory for alr regular officers of the
GEPCO who are serving in BpS-17 to BpS-20, having a minimum
service of five years.

5.2

If

the service of an offrcer is less than five years, he will file his
application to the Transport committee. The Transport committee
rvill
evaluate the application considering the nature ofjob assigned
to such
officer and will decide the fate of his application.

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GEPCO TRANSPORT POLrcY

5.3

In

case Transport Committee decides to accept the application, such

officer shall be required to furnish sufficient security in the fbrm of a
surety bond to the satisfaction of the Transport Committee for secur.ing
the vehicle.

6.
6.1

The Transport Committee shall consist of following two officers of

GEPCO as its members and a Chairperson:

i.
ii.
iii.

Finance Direcror GEPCO (Chairman)

Manager Admin GEpCO (Member)
Deputy Manager Transport GEPCO (Member)

6:,)-

The above officers will take charge as chainnan and member(s) of the
Transport Committce in their capacity as officers working in GEpCO on
the same designation and every incoming officer, taking charge of the
posts / designation, will assume the role as a member or chairman of the
Transport Committee, as the case mav be.

6.3

The Transport Committee shall have the powers to implement and to

decide the matters relating to applicability of this policy.

6.4

The Transport committee shall be responsible for the interpretation

any provision / matter relating to this policy.

7.

Functions of the Transport Committee

of

The functions of the Transport Committee shall include:

7.1

To submit a quarterly report to CEO, assessing compliance with this

Policy and its impact in achieving its benefits and goals.

7.2

The CEO shall submit the above report to the BOD as and
when
required.

7.3

To perform any other function consistent with this policy

as rnay be
conferred by the CEO

ftgrfti

to time.

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GEPCO TRANSPORT POLrcY

8.

Schemes of the Transport policv

8.1

The GEPCO will launch scheme for the purpose of providing vehicles to
officers under this Transport Policy.

8.2

Following shall be the entitlement criteria for the purpose sanctioning of

vehicles under this transport policy:
Scheme

BPS

t7

Vehicle Category

Locally Assembled Motor Cars having

engjne

capacity up to 1,000 CC.

Locally Assembled Motor Cars having

B

18

capacity up to 1,300 CC restricted to the

or equivalent.

"tr11ine
XLI variant

Locally Assembled Motor Cars having engini

19

20

capacity up to 1,300 CC restricted to the GI_I variant

or equivalent.

Locally Assembled Motor Cars having engine

capacity up to 1,300 CC restricted to the GLI
Automatic Transmission vadant or equivalent.

8.3

For the limited purpose of determination of entitlement of vehicle under

this Policy, the BPS in second column of above table shafl mean the post
but not the scale thus the upgraded officers shall have entitlement
according to their substantive BPS.

n..l

on the date of promulgation of this policy, the vehicres arready a[otted /

possessed by the officers could be opted for retention at settlement
value

as defined in this Policy instead of a new one. All other terms and
conditions including ancillary benefits under this policy shalt apply
accordingly.
9.
9.1

Maintaining of GI, Fund Account will be a condition precedent

for
availing the benefrts of this transport policy.

9.?-

A GEPCO officer, sening in BpS-17 to 20 and having minimurn

sewice
of five y
be deemed eligible for this policy. In case o1. lcsser
servlce,
ions of Clause 5 ofthis Transport policy shall apply..

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GEPCO TRANSPORT POLrcY

9.3

The vehicle shall be purchased once the Transport Committee approves

the case of GEPCO officer and such officer undertakes to execute the
agreement and other required documents, attached herewith as schedule
A of this Transport Policy.

9.4

The vehicle shall be purchased by GEpCO and the same shall be

registered in the name of GEpCO. The registration charges of the
vehicle including prevalent taxes shall be bome by GEpCO.

9.5

The vehicle shall be kept insured through insurance policy / Takaful

Arrangement of an Insurance Company or Takaful Company during the
period of payment of monthly instalments by GEpCO officer. The
premium for insurance / takaful shall be paid by GEpCO.

9.6

A GEPCO officer entitled for Scheme A - D (given in para g.2 of this

policy) shall also be entitled for following ancillary benefits on rnonthly
basis subject to the mode and manner of the payment as decidecl by the
Transport Committee:

9.ti.l

Scheme-A

A sum equivalent to 200 Litres of fuel per rnonth against pOL

charges to an officer performing field duties;
It.

A sum equivalent to 100 Litres of fuel per month

against pOL

charges to an officer performing office duties;

llr.

tv.

sum of Rs. 5,000/- per month against maintenance charges

from the date of handing over of the vehicle under this Policy,
subject to an annual increase ofRs. 500/-;

sum of Rs. 12,000/- per month against driver's salary with

annual increase ofRs. 500/-.
During the period of five years, one time replacement of tyres
/
tubes and battery shall be allowed but not before the
completion
of wotx6.,ar},.

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GEPCO TRANSPORT POLrcY

9.6.2 Scheme-B
l.

ll.

A sum equivalent to 150 Litres of fuel per month

sum equivalent to 250 Litres of fuel per month against pOL

charges to an officer performing field duties;
against pOL

charges to an officer performing office duties;

l.

tv.

lt

sum of Rs. 8,000/- per month against maintenance charges

from the date of handing over of the vehicle under this policy,
subject to an annual increase ofRs. 800/-;

sum of Rs. 15,000/- per month against driver's salary rvith

annual increase equivalent to Rs. 500/-.

During the period of five years, one time replacement of tyres /

tubes and battery shall be allowed but not before the completion
of two years.

9.6.3 Scheme-C&D

sum equivalent to 300 Litres of fuel per month against pOL

charges to an officer performing field duties;

tt.

lIl.

lv.

sum equivalent to 200 Litres of fuel per month against pOL

charges to an officer performing office duties;
sum of Rs. 8,000/- per month against maintenance charges
from the date of handing over of the vehicle under this policy,
subject to an annual increase ofRs. 800/-;

sum of Rs. 18,000/- per month against driver,s salary with

annual increase equivalent to Rs. 500/-.

During the period of five years, one time replacernent of tyres /

tubes and battery shall be allowed but not before the compler.ion
of two years.

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GEPCO TRANSPORT POLrcY

9.7

The payments of these monthly lump sum amounts shall be considered

as payment of actual expenses of GEPCO for all intents and purposes

and these payments shall not be considered a value addition to the

salary of any such officer.

10.
l0.l

Pavment Amount. Mode & Manner

A GEPCO officer entitled for Scheme A - D (given in para g.2 of this

policy) shall be required to pay, by way of deduction from his salary, to
GEPCO a sum equal to the 60 %o of the cost of vehicle (including all
Federal and Provincial taxes but excluding cost of registration and

prevailing withholding income taxes)

in sixty equal rnonthly

instalments.

10.2

The first deduction shall be made from the salary of the month in which
handing over ofthe vehicle is made.

l.
I I .1

Ollicial

11

.2

use of the vehicle

A GEPCO officer provided with a vehicle under this policy shall always
prefer its use for official purposes. The priority of use of vehicle for
official purpose over its personal use is a sine qua none for the
continuation ofthe benefits under this policy.

An officer shall not permit another person to make use of his or her
vehicle for official or private purposes in the absence of such officer,
apart from a licenced driver designated in this behalf by the officer.
However, an immediate family member (including only the spouse,
father, mother, son and daughter) of such officer, holding u prop.,
driving license rnay be pennitted by such officer to use the vehicle
during the period when such vehicle is not required by the oflicer for
performance of his official duties.

1.3

11.4

The consistent private use of the vehicle, when such vehicle is required
to be used for officiar duty / assignment, wiil be reported to Transport
committee. The Transport comrnittee shall issue a warning in writini
to
such officer and in case of continuation of such misuse o-f the vehi"cl",
the matter shall be refened to an Independent Inquiry Colnmitte;
constituted by the CEO comprising of ai least three members.
Such
independent inquiry committee shalr decide the matter after providing
an opportunity of hearing to such officer.

If

the

provided

Inquiry Committee concludes that

the vehicle

icy or any other pool or departmental / project

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GEPCO TRANSPORT POLrcY

vehicle has been misused by such officer, the Independent Inquiry
Committee may propose following actions against such offrcer:

a)
b)

Minor Penalty; or

Major Penalty.

'5

No superior authority or offrcer of the GEpco, in any circumstances,

shall be authorised to direct any GEpco offrcer to surrender or hand
over the vehicle provided under this policy for any purpose, whatsoever.

1.6

The official utilisation period for a vehicle provided under this policy
shall be a period ol 60 months. It is only after the lapse of 60 months,
subject to the provisions of this policy, that an officer shall be entitted
for a new vehicle under this policy.

ll.7

The use of pool transport / vehicles shall only be authorised with the
permission of the Transport Committee for a short time on the occun.ing
of the following events:

a.

If the allocated vehicle under this policy

b.

If the allocated vehicle

c.

has met an accident and

is not available with the officer due to its repair requirements;

under this policy is stolen and such theft

has been reported to local police and an FIR of the same has been
registered;

If

the allocated vehicle has been taken in custody by any taw

enforcement agency;

ll.8 If an officer is fo,nd to have used the pool transport fbr of{icial or
personal use, without the prior written permission of the Transport
committee shall tantamount to misconduct by the officer. Such instance
of misconduct shall be referred to the Transport committee. 'fhe

Transport Committee shall decide the matter after providing an

opportunity ofhearing to the concerned officer.
I

1.9

No extra payment for fuel / pOL charges shall be paid to any offrcer.

l.l0

In case of official outstation journey using the vehicre provided under

this policy, the officer shall be entitled to claim taxi fare set
out as per

rules,

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GEPCO TRANSPORT POLrcY

t2.

el !ffiqer

l2.l

In case of promotion, transfer i posting outside GEpCO, deputation,

long leave, resignation, removal / dismissal from service, dealh /
disability or medical invaridation of an officer before the expiry of the
period mentioned in clause 11.6, the officer or his legar heirs shall
be
bound to retain the vehicle by immediate payment of settlement value of
the vehicle as reduced by the total amount paid by the officer. ,Ihe
transfer charges including taxes, if any, of the vehicle from GEpCO to
such officer shall be bome by the officer or his legal heirs.

12.2 without

prejudice to clause

r2.l

above,

if

the officer or his legar heirs

.fransport
retain

express their financial inability to

the vehicle, the
committee shall dispose of the vehicle and from the consideration
received an amount already paid by the officer shall be refunded to the
officer or his legal heirs provided that the refund or a portion of it shall
only be made if the amount realised is more than the component B of
settlement value as defined in sub-clause (l) of Clause 4 of the policy.

13.

Accidents & Snatching or theft ofVehicle

13.1 In case ofan accident, the officer shall report

the accident to the police

having jurisdiction, Insurance company and the Transport committee as
soon as possible. The expenditure on repairs shall be bome by the
Insurance Company and any shortfall shall be met by the officer.

13.2 If

a payment is paid by GEPCO to any person, whosoever by force

law, the officer shall indemnifu GEPCO of any such payment.

13.3

14.
14.l

of

The officer, whose vehicle is declared total loss or unrecoverable,

shall
apply to the Transport committee for purchase and allocatiorr of new
vehicle.
ResponsibiliW for the vehicle

rhe overall responsibility for the safeguarding ofa vehicre issued

to an
officer and any accessories therein rests with the officer concemed.

14.2

The officer or the driver

the use and han

by him must exercise proper carc in

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GEPCO TRANSPORT POLrcY

14.3 An officer or anyone to whom

he handed over the vehicle, if Ibuntr to

have used the vehiole recklessly, negligently and if such negligence and
recklessness has caused any damage
any third party, the
compensation or damages of such third party will be liabiliry* of the
officers.

to

14.4 All traffic fines and road taxes except

annual token fee, toll charges. fbes

shall be paid by the oflicer and no reimbursements shall be rnade.

14.5 Ifthe

vehicle is impounded by any authority for having been used in any

criminal or unlawful activity, the officer shall not be provided with any
other vehicle and non-availability of the vehicle in such circumstances
will not be an admissible explanation for non-performing ofi his duties
towards GEPCO.

14.5 No officer shall be authorised to

use green number plate on vehicle

provided to him after its transfer in his name.

15.

Appeals

The appeal against any decision of the Transport Committee shall lie
with the cEo.

16.

Review of policy
This policy may be reviewed as and when requiretl by the BOD.

17.

Contraventions

Any person who contravenes or fails to comply with any provision of

this policy may be subjected to disciplinary action as per
of employment.

I'age

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