Analysis report
Database management system
Lalithya reddy
Grade: 7
Section: B
INTRODUCTION
Many people struggle to manage their data if they own a hotel,company etc. so we
decided to the DBMS to help them to control their data. This is a very good way to
identify the data which you had stored before.
INQUIRY QUESTIONS
What is database management system?
A database management system (DBMS) is system software for creating and
managing databases. The DBMS provides users and programmers with a
systematic way to create, retrieve, update and manage data. A DBMS makes
it possible for end users to create, read, update and delete data in a database.
The DBMS essentially serves as an interface between the database and end
users or application programs, ensuring that data is consistently organized
and remains easily accessible.
What is entity relationship diagram? How to create ER Diagram.
An entity relationship diagram (ERD) shows the relationships of entity sets stored
in a database. An entity in this context is a component of data. In other words, ER
diagrams illustrate the logical structure of databases. At first glance an entity
relationship diagram looks very much like a flowchart. It is the specialized
symbols, and the meanings of those symbols, that make it unique.
How are databases beneficial to different businesses?
1. You are no longer a one-man-show.
You were once solely responsible for handling your own marketing, sales and office administration.
You had all the information safely stored in your filing cabinet at the tip of your fingers. Now that your
business is growing and you have staff to help you run it, keeping track of the increasing amount of
data becomes a bit trickier. Good database systems can help you manage all your business-critical
data safely and securely - whenever required - to boost you chances of success.
2. You are caught up in human resource (HR) affairs.
Your staff headcount is growing and, with it, the need for you to keep more staff records. Using a HR
database to manage these can save you time and money. It can streamline most of the HR tasks,
automate routine jobs and speed up processing of data such as staff hours, leave, benefits, payroll,
etc leaving you more time to focus on furthering your business.
3. Your customer base is on the rise.
If customers are the lifeblood of your business, then a good customer relationship management
(CRM) database should be at the heart of your growth plans. Full-featured CRM databases are
usually powerful enough to store and process everything, from customer contact details, interaction
history and accounts, to new prospects, leads and business opportunities. Some CRM systems can
even help you run and track marketing campaigns, such as email newsletters. Bear in mind that the
price and implementation costs of a good CRM database may be high, so consider your
requirements carefully before deciding on the right solution for your business. Read more about
customer relationship management.
4. You need to keep better track of your inventory.
Managing your inventory well can feel at times like a balancing act. Its easy to have too much
sitting on a shelf risking wastage, or too little disappointing your customers and damaging your
reputation. If youre tracking your inventory manually, its also easy to miscount, make data entry
errors or misplace spreadsheets and notes. By employing an inventory tracking database, especially
alongside electronic data interchange and bar code scanning, you can avoid those risks and
minimise lost sales while maximising your opportunities for growth.
5. You need to analyse and strategize for growth.
Most business databases have some form of reporting capabilities from analysing input data and
productivity tracking, to anticipating future trends and customers needs. If youre planning a strategy
for growth, a robust database system can be your business most valuable resource.
What is the unlimited purpose of database management system?
A DBMS is a software for creating and managing databases. It provides users with a systematic
way to create, retrieve, update and manage data. It is a middleware between the database which
store all the data and the users or applications which need to interact with that stored database.
A DBMS can limit what data the end user sees, as well as how that end user can view the data,
providing many views of a single database schema.
What software can be used to create databases, and their advantages and disadvantages?
DBMS A database management system is the software system that allows users to define,
create and maintain a database and provides controlled access to the data.
A Database Management System (DBMS) is basically a collection of programs that enables users
to store, modify, and extract informationfrom a database as per the requirements. DBMS is an
intermediate layer between programs and the data. Programs access the DBMS, which then
accesses the data. There are different types of DBMS ranging from small systems that run on
personal computers to huge systems that run on mainframes. The following are main examples
of database applications:
Computerized library systems
Automated teller machines
Flight reservation systems
Computerized parts inventory systems
A database management system is a piece of software that provides services for accessing a
database, while maintaining all the required features of the data. Commercially available
Database management systems in the market are dbase, FoxPro, IMS and Oracle, MySQL, SQL
Servers and DB2 etc. These systems allow users to create update, and extract information from
their databases. Compared to a manual filing system, the biggest advantages to a computerized
database system are speed, accuracy, and' accessibility.
What are the objects used in microsoft access,and how do the work?
Tables. All data is stored in tables. When you create a new table, Access asks you define fields
(column headings), giving each a unique name, and telling Access the data type. Use the "Text" type for
most data, including numbers that don't need to be added e.g. phone numbers or postal codes. Using
Wizards, Access will walk you through the process of creating common tables such as lists of names and
addresses. Once you have defined a table's structure, you can enter data. Each new row that you add
to the table is called a record. To define relationships between tables:
in Access 2007 or later: Database Tools | Relationships,
in Access 95 2003: Tools | Relationships,
in Access 1 2: Edit | Relationships.
Queries. Use a query to find or operate on the data in your tables. With a query, you can
display the records that match certain criteria (e.g. all the members called "Barry"), sort the data as
you please (e.g. by Surname), and even combine data from different tables. You can edit the data
displayed in a query (in most cases), and the data in the underlying table will change. Special queries
can also be defined to makewholesale changes to your data, e.g. delete all members whose
subscriptions are 2 years overdue, or set a "State" field to "WA" wherever postcode begins with 6.
Forms. These are screens for displaying data from and inputting data into your tables. The
basic form has an appearance similar to an index card: it shows only one record at a time, with a
different field on each line. If you want to control how the records are sorted, define a query first, and
then create a form based on the query. If you have defined a one-to-many relationship between two
tables, use the "Subform" Wizard to create a form which contains another form. The subform will then
display only the records matching the one on the main form.
Reports. If forms are for input, then reports are for output. Anything you plan to print
deserves a report, whether it is a list of names and addresses, a financial summary for a period, or a
set of mailing labels. Again the Access Wizards walk you through the process of defining reports.
Pages (Access 2000 - 2003). Use pages to enter or display data via Internet. Pages are
stored as HTML files, with data read from and written to the database. Michael Kaplan has published a
free utility to convert Access forms and reports into Data Access Pages. (Pages were deprecated in
Access 2007.)
Macros. An Access Macro is a script for doing some job. For example, to create a button
which opens a report, you could use a macro which fires off the "OpenReport" action. Macros can also
be used to set one field based on the value of another (the "SetValue" action), to validate that certain
conditions are met before a record saved (the "CancelEvent" action) etc.
Modules. This is where you write your own functions and programs if you want to.
Everything that can be done in a macro can also be done in a module, but you don't get the Macro
interface that prompts you what is needed for each action. Modules are far more powerful, and are
essential if you plan to write code for a multi-user environment, since macros cannot include error
handling. Most serious Access users start out with macros to get a feel for things, but end up using
modules almost exclusively. On the other hand, if your needs are simple, you may never need to delve
into the depths of Access modules.
Interview questions
1.
2.
3.
4.
5.
Where do you store your data?
What data do you store?
Do you have any problem to store your data?
What is the process of storing your data?
Can you explain the reason of storing your data through your perspective?
RESULTS
1) I use wd hard drives as well icloud, google drive, dropbox, evernote, box, mega, and
onedrive cloud storages.
2) All the required data for business purpose and photos, videos, and other important
things.
3) No, i dont have any problem to store my data because i follow the chosen process.
4) Selecting the concerned and transfer it to the connected hard drive or by logging into
the concerned cloud storage.
5) Data is the backbone of any business or for doing anything, data can be memories
to business files to study subjects hence data is important.
CONCLUSION
I finally conclude that storing data is a very good idea to keep DBMS is a very easy job to
identify the data. It would not help company it can help other businesses like hotel,
restaurant, or school data base management system.
REFERENCES
1. Slideshare.com
2. http://searchsqlserver.techtarget.com/definition/database-management-system
3. http://www.lovelycoding.org/2013/11/top-18-database-projectsideas-for.engineering-bca-mca-btech-bsc.html
4. http://ecomputernotes.com/fundamental/what-is-a-database/advantagesand-disadvantages-of-dbms
5. http://allenbrowne.com/casu-01.html
6. https://www.quora.com/Whats-the-purpose-of-a-DBMS
7. https://www.smartdraw.com/entity-relationship-diagram/
