INDIAN INSTITUTE OF TECHNOLOGY 4 ee BANARAS HINDU UNIVERSITY 20703) Ref. No, IIT(BHU)/ACD /Senate/15.9/2016-17/12 Dated : August 27, 2016 All Heads of Departments, All Coordinators of Schools, Indian Institute of Technology (Banaras Hindu University) Sub.: “Specification and information regardin; the prepa ion of Thesis” - regarding. Dear Sir / Madam, In continuation of this office letter No.I(BHU)/ACD-Senate/2016-17/100 dated ‘August 12, 2016, communicating the Senate Resolution No. 15.9 dated 25.06.2016, please find enclosed herewith modified copy of /innexure-IX - “Specification and information regarding the preparation of Thesis’ with its Appendices, after incorporation of corrections suggested by the Senate members in tie 15% meeting of the Senate. In this connection, this is to inform that before forwarding the Ph.D. Thesis of a Research student, the DPGC musi ensure that the concerned student has “minimum two quality journal publications” which is mandato‘y for the Ph.D. Degree. If the candidate is, unable to fulfill this criterion, he/she should not be allowed to submit Ph.D. Thesis. You are, requested that the Ph.D. students submitting their Thesis may be advised neither to attach their publications with the Ph.D. Thesis nor their C.V. However, a list of publications that arose out of his/her thesis work must be appended at the end of the ‘Thesis and a copy each of the publications must be supplied separately for office records while forwarding the Thesis. Attention is drawn towards Appendix-D of the said Guidelines completion of which is. to be ensured by the Department ’School concerned while forwarding Ph.D. Thesis. Yours faithfyjly, Encl: As stated } Asstt. dlc Gat Bape Copy forwarded to the following for inform tion and necessary action : Conveners of DPGCs of Departments/Schools, IIT(BHU) ‘The Chairperson, SPGC, lIT(BHU) ‘The Chairman, WMG, for uploading it on the website of the Institute. ‘The Assstt. Registrar (Examinations), IIT! SHU) ‘The P.S. to Director, UT(BHU) ‘The P.A. to Registrar, ii (BHU) Faculty. al “opeene Sale (cagic) BAS Asstt. RegistrarAnnexure —1X Specification and Information Regarding the Preparation of Thesis (Under Clause 11.3.2 of Revised PG Ordinances) INDIAN INSTITUTE OF TECHNOLOGY (BANARAS HINDU UNIVERSITY) VARANASI - 221 005GUIDELINES FOR THESIS PREPARATION This document, herein after referred to as Specification and Information Regarding the Preparation of Thesis, lists the general and specific requirements governing thesis preparation including guidelines for structuring the content. 1, SUBMISSION OF THESIS Required number of copies of the thesis and the abstracts are to be submitted to the Dean, Academic Affairs along with the checklist as per the details given below. Thesis will be submitted only after all other requirements for graduation has been completed successfully, including the thesis credits requirements. Checklist at the time of Thesis Submission (for Office Use) Please see Appendix —D. 1.1 M,Tech/M.Pharm./I1DD/IMD Unbound copies of the thesis, one for each examiner of the oral board (including the thesis, supervisor(s)) along with two copies of abstract (of about 250 words) should be submitted at least 10 days before the probable date of oral examination. The abstract should include a cover page, the format of which is given in Appendix - A. After the oral examination board has cleared the thesis, the student should incorporate suggestions and/or corrections (if any) and submit the thesis in the final bound form to the Examination Unit of Office of the Dean, Academic Affairs. 12 PhD. An extended abstract of about 1500 words in PDF format written on a CD along with two print copies is required to be submitted one month in advance of the submission of the thesis for transmission to various examiners. The abstract should include a cover page, the format of which is given in Appendix - A. It may also contain some illustrations if necessary. Upon intimation from Dean, Academic Affaits, six softbound (not spiral bound) copies of the thesis should be submitted. In addition, a soft copy of the thesis, split chapter-wise, PDF format should also be submitted along with the thesis. 2 SPECIFICATIONS FOR THESIS FORMAT 2.1 Preparation of Manuscript and Copies 2.1.1 The thesis needs to be prepared using a standard text processing software and must be printed on both sides of the paper in black text (color for images, if necessary)243 using a laser printer in Times New Roman with font size 12 pt. Text of the thesis must be in single column on each page. All copies of thesis must be clear, sharp and even, with uniform size and uniformly spaced characters, lines, paragraphs and margins on every page of good quality white paper of 75 gsm or more Every chapter has to begin on a new page. 2.2. Size and Margins 2.2.1 22.2 2.23 224 225 2.2.6 ‘The thesis must be printed only on Ad size white paper. The top and bottom margins should be 25 mm, whereas the left side margins of odd Pages and right side margins of even pages should be 35 mm for both textual and non-textual (2.., figures, tables) pages (if MS word is used "mirror margin"option can be adopted for this purpose). Content should not extend beyond the bottom margin except for completing a footnote, last line of chapter/subdivision, or figure caption, A sub-head at the bottom of the page should have at least two full lines of content below it. Ifthe sub-head is too short to allow this, it should begin on the next page. All tables and figures should conform to the same requirements as text. Color may bbe used for figures. If tables and figures are large, they may be reduced to the standard size (provided the reduced area is not less than 50% of the original) and/or folded just once to flush with the thesis margin. In figures, the tick marks on the axes of the graph and the symbols used in the graph should be distinct and bold enough even after the necessary reduction. After the thesis is accepted by the oral board for the award of Ph.D, degree, the student should make the final submission of two copies of the thesis in hard bound form, one for record in the examination office of the Institute and the other for Keeping in the Institute Main Library. ‘The student may choose to submit printed Copies of the thesis either in the standard size (as in 2.2.1) or in a book format that is roughly half of A4. If the book format is adopted for final submission, it should be ensured that all textual and illustrative materials and figures are distinct and legible after reduction in size. Students should also submit the final thesis in soft form (Chapter wise PDFs) CD for storage and archival on “Shodhganga” of UGC. 2.3. Page Numbering 23.1 Beginning with the first page of the text in the thesis (chapter 1), all pages should be numbered consecutively and consistently in Arabic numerals through the appendices. On the first page of each chapter the page numbers need not be printed,24 25 26 27 23.2 Page numbers prior to Chapter 1 should be in lower case Roman ‘Sumerals. The title page is considered to be page (i) but the number is not printed Multi-Volume Thesis 2h thesis may be in two or more volumes, if required, The Volume separation should come at he end{s) of major division(s). The preliminary pages prior to Chapter Tae contained only in Volume I, except the ttle page, which should be present on all te ookncee Line Spacing fnagigneral text of the manuscript should be in tw Line spacing. Long tables, quotations, footnotes, multi-line captions, references and bibliographic entries should be in single spacing, Tables, Figures and Equations 2.6.1 All Tables (tabulated data) and Figures (chars, graphs, Taps, images, diagrams, ic.) should be prepared, wherever possible, on the same paper as used to type the ceed Gonform to the specifications outlined earlier. They should be inscoed og lose to the textual reference as possible. 2.6.2 Tables, Figures and Equations should be numbered s 26.3 If Tables and Figures are of only half page or les, they may appear on the same page (ext but separated above and below by triple line spacing. Font size for ter: of the Table and Figure captions should be the same as for the general tex 264 Good quality Line Drawings/Figures must be drawn using standard software that Provides vector rather than bit-map graphics. Figures must be elear in print version With respect to legends, symbols and tick marks ete. 2.6.5 Images, Photographs, efc. must be scanned in resolution exceeding 200 dpi with 256 grayscales for the monochrome images and with pixel size at least 24 vit per pixel for the color images. Binding ‘The student should submit the copies of the thesis in softbound form with soft cover (not fra! bound) for Ph.D. and partially bound form (spiral binding, clamping, or filing) for MTech, respectively. Once the thesis is accepted by the Oral Bosrd, the student should to the office of Dean, Academic Affirs. The front cover of the bound copy should be the same we che title page of the thesis. The front cover should have printing on the spine to include rhe author's name, abbreviated thesis title (optional) degree, department, and the year3. GUIDELINES FOR STRUCTURING CONTENTS, 3.1 Sequence of Contents ‘The following sequence for the thesis organization should be followed: (Preliminaries (ii) Text of Thesis (ii) References and Bibliography (iv) Appendices All the headings are centered (without punctuation) 25 mm down the top edge of the page. The subsequent type-setting begins four spaces below the heading. 3.2 Preliminaries The preliminaries consists the following in the sequence as mentioned below: * Title Page * Certificates * Acknowledgement and/or Dedication +» Table of Contents + List of Figures, Tables, Illustrations # Symbols used © Preface 3.2.1 Title Page Outer cover and inner title page should be on light blue Board for Ph.D. Thesis and on Light CREAME Colour Board for M.Tech/M.Pharm,/IDD/IMD Thesis. Refer to the Format given in Appendix - B 322 Certificates Refer to Appendix -C.3.2.3 Acknowledgement and/or Dedication As per student's desire but they should contain only text and no photographs. 3.24 Table of Contents The Table of contents should tist all material that follows it and no preceding ‘material should be listed. Chapter, Section, Subs-section should be mentioned with Proper indent along with corresponding page numbers, For sub-sub-sections only title without page numbers may be mentioned (not mandatory), Three levels of indenting is preferred and in any case the indenting should not exceed 4 levels. 3.2.5 List of Figures, Tables, Illustrations Tables, figures and illustrations (if used in the thesis) should be listed under separate headings. 3.2.6 Symbols used Various symbols used in the Thesis should be listed along with their meaning. 3.2.7 Preface Preface should contain a brief introduction of the thesis stating its subject, scope and aims of the research work undertaken and the philosophy of approach. The Text of the Thesis ‘The text of the thesis contains the follo' Introduction + The Body of the Thesis, * Summary and Conclusion 3.3.1 Introduction Introduction forms the first Chapter or its first major division. In either case, it Should contain a brief statement of the problem investigated. It should outline the objectives and scope, general character of the research and a review of the investigations already carried out in the field the thesis. 3.3.2. The body of Thesis This is the substance of the thesis inclusive of all Figures, etc. ions, subdivisions, Tables,3.3.3 Summary and conclusions This forms the last Chapter of the thesis. A brief summary of the work followed by the salient findings are given here. A further subdivision titled “Scope for Further Work” may follow. 3.4 Reference and Bibliography The list of references should appear as a consolidated list with references listed either alphabetically or sequentially as they appear in the text of the thesis under the subheading “References”. If pertinent works have been consulted but not specifically cited, they should be listed under the subheading “Bibliography”. Spacing and font size should be consistent inside a single reference, and there should be one and half spacing between two different references (see Section 2.5). Formats to be used for various categories of referencing are given below: + Referencing an article in a scientific journal: The suggested format should contain authors, title of the paper, name of journal, volume number, page numbers and year. + Referencing an article published in proceedings of a conference: The suggested format should contain authors, title of the paper, name of proceedings, publisher's details, page numbers and year. + Referencing an article published in a book: ‘The suggested format should contain authors, the title of the book, editors, publishers if any, year, page number of the article in the book being referred to. + Referencing a thesis: The suggested format should contain author, the title of thesis, where thesis was submitted or awarded, year, A few examples of formats of references are given below and the student should be consistent in following the style, Journals H.E. Exner, “Physical and Chemical Nature of Cemented Carbides,” International ‘Metals Review, 1979, v. 24, pp. 149-173. OR 24(1979)149-173 [if referencing is done fon the name of first author in the body of the Thesis, then these references should appear in alphabetical order] GE. Spriggs, “The Importance of Atmosphere Control in Hard Metal Production,” Powder Metallurgy, 1970, v. 13, n. 26, pp. 369-393. OR (26),13(1970)369-393 web references in specific cases are permitted.Conference Proceedings LF. Fischmeister, “Development and Present Status of the Science and Technology of Hard Materials,” Science of Hard Materials, R-K. ‘Viswanadham, D.J. Rowcliffe, and J. Gurland (eds), Plenum Pres, New York, NY, USA, 1982, pp. 1-45, NVH. Back, M.H. Hong, S. Lee, and D.T. Chung, “A Study on the Shear Localization Behavior of Tungsten Heavy Alloy,” Tungsten and Refractory Metals 2, A. Bose and KJ. Dowding (eds.), Metal Powder Industries Federation, Princeton, NJ, USA, 1995, pp. 463-471 Books RM. (German, Powder Injection Molding, Metal Powder Industries Federation, Princeton, NJ, USA, 1990. Thesis 74 Johnson, “Densification, Microstructural Evolution, and Thermal Properties of Liquid Phase Sintered Composites,” Ph.D. Thesis, ‘The Pennsylvania State University, University Park, PA, USA, 1994, Technical Reports EG. Zukas, PSZ. Rogers, and R.S. Rogers, “Experimental Evidence for Spheroid Growth Mechanisms in the Liquid Phase Sintered Tungsten Based Composites,” {Informal Report: Los Alamos Scientific laboratory, USA, 1976, pp. 1-35. Patents 'V. Ocnning and I. S. R. Clark, U. S, Patent No, 4988386, 1991 ‘Sequencing the references References should be appropriately cited in the text in square brackets either by Continuous numbering in sequence starting from 1 or by using the first author's name. When sequencing is used for referencing references with conreene ‘numbers, only the frst and the last referenced numbers should appear inthe square becker 3.6 Appendices 36.1 Supplementary illustrative materials, original data, and quotations too lengthy for inclusion in the text or which is not immediately essential to cn understanding of3.6.2 Each appendix with its title should be listed separately in the table of contents. Likewise, tables and figures contained in the Appendices are to be included in the lists of tables and figures, respectively. They may be numbered as Fig. A.11 for Appendix ~ A or Table B.15 fora Table in Appendix — B. 3.6.3 List of publications that arose out of the Thesis work. CONCLUDING REMARKS Guidelines are only the basic requirements for preparing the thesis. Over and above the aforementioned points, a thesis should be reader-friendly in both its appearance and presentation, Several aspects of thesis preparation, particularly style of writing and presentation, have not been discussed in great detail. The student should follow appropriate ideas from standard literature of his/ her area of research, and adopt a uniform style and format throughout the thesis, such as in the structural divisions/subdivisions of the thesis, in the mode of citing references and footnotes in the text, in using dimensions, units and notations, and in preparing tables, figures, erc. It is mandatory to use SI system of units. Presentation & style of writing should be impersonal voice (i.e. to be in third person).Appendix - A FORMAT FOR THE COVER PAGE OF EXTENDED ABSTRACT 10EXTENDED ABSTRACT TITLE OF THE THESIS INSTITUTE'S LOGO Name of Student -....+. Degree for which submitted . Name of Department/School ... Signature of the Supervisor (NAME OF THE SUPERVISOR’) nAppendix - B FORMAT FOR THE OUTER COVER AND INNER TITLE PAGE OF THE THESIS 2. Appendix -D INDIAN INSTITUTE OF TECHNOLOGY (BANARAS HINDU UNIVERSITY) FOR SUBMISSION OF PH.D. THESIS PERSONAL DETAILS ‘Name of Student : Roll No. : ‘Term of Registration : Category of Registration Fulfilled required Minimum Residence period: 4 Semesters / 5 Semesters / 6 Semesters (Pl.tick) Supervisor/Co-Supervisor Department/School Title of Thesis ATTENTION NOTE : Before submission of Thesis by a student, the following be verified & completed by the Department/School concerned. ‘+ Minimum Residence Period completed : 4 Sem./5 Sem./6 Sem. YES/NO © Course Credit requirements fulfilled YES/NO * Thesis Credits requirements fulfilled YES/NO + Passed the Comprehensive Examination YES/NO © Admitted to Candidacy (Certificate enclosed) YES/NO * SOTA has beon completed satisfactorily (Certificate enclosed) YES/NO © Open Seminar completed satisfactorily (Certificate enclosed) YESINO * SIX copies of the thesis duly forwarded by the Supervisor & HoD YES/NO (Roll No. of the candidate should be mentioned on each copy) * Atleast 2 Research Publications in reputed Joumals (Published/accepted) YES/NO © TWO copies of ABSTRACT of the thesis in about 600 words YES/NO+ ONE CD containing Abstract YES/NO * ONE CD containing Thesis with Chapter wise pdf files YES/NO Undertaking from the student duly forwarded by the Supervisor : ~ Tothe effect thatthe Thesis has been prepared without resorting to plagiarism YES/NO ~ To the effect thatthe Thesis has not been submitted elsewhere for a Degree YES/NO ~ Torthe effect that Sources used have been cited appropriately YES/NO * Certificate from the Supervisor concerned : YES/NO 4 Tothe effect that Specifications regarding thesis format have been followed * Copyright transfer certificate YESINO * Whether Thesis Evaluation Board constituted and communicated to YES/NO Dean (Academic Affairs) Convener, DPGC of the Supervisor/Co-Supervisor Department/School 20For M.Tech/M.Pharm/DD/MD, “TITLE OF THE THESIS" “INSTITUTE'S LOGO" ‘Thesis submitted in partial fulfillment the Award of "NAME OF THE DEGREE" in Discipline or NAME OF DEPARTMENT/SCHOOL, by "NAME OF THE STUDENT" "NAME OF DEPARTMENT" INDIAN INSTITUTE OF TECHNOLOGY. (BANARAS HINDU UNIVERSITY) VARANASI — 221 005 "ROLL NUMBER OF THE STUDENT" "YEAR OF SUBMISSION" BFor Ph.D, "TITLE OF THE THESIS" "INSTITUTE'S LOGO" ‘Thesis submitted in partial fulfillment for the Award of Degree Doctor of Philosophy by "NAME OF THE STUDENT" “NAME OF DEPARTMENT" INDIAN INSTITUTE OF TECHNOLOGY (BANARAS HINDU UNIVERSITY) VARANASI — 221 005 "ROLL NUMBER OF THE STUDENT" "YEAR OF SUBMISSION" 14