CONTENTS

COMPUTER DEFINITION
MEANINIG OF COMPUTER
PARTS OF COMPUTER
COMPUTER MEMORY
ABOUT MS WORD
USES OF MS WORD
MENUS OF MS WORD
ABOUT MS EXCEL
MENUS OF MS EXCEL
ABOUT POWER POINT
VERSIONS OF POWER POINT

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Computer dh ifjHkk"kk

Computer ,d rhoz xfr dk electronic device gS tks xf.krh; ,oa rkfdZd fdz;k
dykiksa dk lQyrk ls lapkyu djrk gSA ;g vkadM+s dks ysrk gS vkSj ,d dzec) izfdz;k
?kfu"Vrk mls ckafNr ;k vko;drk vuqlkj lwpuk ds :i esa izLrqr djrk gS A
Computer og electronic device gS ftls x.kuk djus ds fy;s mi;ksx esa yk;k
tkrk gSA tks arithmetic fdz;kvksa dks 'kq)rk o rhoz xfr lss dj ldrk gS A
Computer ,d electronic device gSA ftlesa vf/kd ls vf/kd vkdM+s j[kus dh

{kerk gksrh gSA P.C.B. (Printed Circuit Board) ,d Mother board gS tks Computer ls
connect gksrk gS ftl rjg euq"; dk viuk brain gksrk gS vkSj mldh viuh memory gksrh

gS mlh rjg Computer dk viuk brain (C.P.U.) gksrk gS rFkk bldh viuh memory gksrh
gSA tks izk;% nks izdkj dh gksrh gA

Computer dk vkk;
Computer ,d Electronic Device gSA ;g vifjiDo (RAW) MsVk ,oa rF;ksa

dks fdlh izfdz;k foks"k dh enn~ ls m|s;iw.kZd lwpuk es ifjofrZr djrk gSA
Computer fuEufyf[kr kCnksa ls fey dj cuk gS ftldk vkk; fuEu izdkj gS
C = Calculater
O = Output that you can look at
M = Machine
P = Print
U = Use it for drawing
T= Type text
E = Enjoy music with it
R = Remember everything

Computer iz.kkyh
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,d ;k ,d ls vf/kd y{k;ksa dks gkfly djus ds fy, dk;Zjr bdkb;ksa ds lewg dks
,d iz.kkyh dgrs gSA

Computer ,d iz.kkyh ds #i esa dk;Z djrk gS ftlds fuEufyf[kr Hkkx gksrs gS

%&
1- Computer hardware :- Computer ds ;kaf=d oS|qr rFkk Electronic Hkkx
Computer Hardware dgykrs gSA

2- Computer software :- ;s os izksxzke gS tks Computer dks ;g funsZk nsrs gS

fd fdl izdkj MkVk izkl
s sl fd;k tk, vkSj vko;d lwpuk tfur fd tk,A
3- Computer personal or user :- os yksx tks Computerised Data rS;kj
djrs gS izksxzke fy[krs gS Computer dks pykrs gS vkSj vkmViqV izkIr djrs gS
Computer Personal ;k User dgykrs gSA

Computer ds ykHk
Computer ds ykHkksa dk oxhZdj.k fuEufyf[kr #iksa esa fd;k gS

1- dk;Z{kerk & Computer ogqr rst xfr ls dk;Z djrk gS blds dk;Z djus dh xfr
yk[kksa funsZk izfr lsds.M es gksrh gSA
2- mRikndrk & la;=
a ks es Computer ds ek/;e ls Lopkfyr ekhuks }kjk vPNs mRiknksa
dk fuekZ.k fd;k tkrk gS blls mRiknksa dk Lrj Hkh c<+rk gSA
3- jkstxkj es o`f) %& Computer us jkstxkj ds u;s {ks=ksa dks tUe fn;k gS la;a=ks o
lax<uks ds Computerised gks tkus ij u;s jkstxkj ds volj [kqys gSA

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Computer ds Hkkx
COMPUTER

INPUT

OUTPUT

C.P.U.

Computer ds fuEufyf[kr 3 Hkkx gksrs gS

1.Input :- Input device og Hardware device gS tks Computer gsrq ck txr ls

lwpuk izkIr djrs gSaA oLrqr% ;g og fo|qr vfHk;kaf=dh; midj.k gS tks ck txr ls dataa
izkIr dj bUgsa Computer ds iz;ksx gsrq ifjofrZr djrs gSa Input or Output midj.k nksuksa
feydj ,d nwljs ds foijhr dk;Z djrs gSa rFkk ck txr dk Computer ls laca/k LFkkfir
djrs gSaA Input fuEu izdkj gS tSls %&
Keyboard
Mouse
Scanner
2.Output :- Output device og fo|qr ;kaf=dh midj.k (electro mechanical device )

gS tks computer ls data processing ds ifj.kkeksa dks Binary code ds :i esa izkIr djrk
gS rFkk mls iz;ksDrk }kjk le>us;ksX; :i esa ifjofrZr djrk gS A bl midj.k }kjk output
lwpuk, lwpuk iznkZu ( display informations) ;k fu;a=.k ladsr (control signal) ;k
recording fdlh Hkh :i esa iznku dh tkrh gSA output fuEu izdkj ds gS a %&

Monitor
Printer
Plotter

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Central processing unit (CPU) :- CPU es input Device ,oa Output

device ls tqM+k jgrk gSA ;g Computer dk Brain gksrk gSA CPU lHkh

vadxf.krh; lac/a kh dk;Z djrh gS rkfdZd fu.kZ; ysrh gS vkSj bldh Units ds dk;Z
dks fu;af=r djrh gSA
Computer memory :- Memory Computer dk ,d vko;d Hkkx gS ;g
C.P.U. ds }kjk fdz;kfUor gksus okys izkx
s zke dks laxzg djus ds fy, vko;drk gSA

ftl izdkj ekuo kjhj es Memory dh vko;drk gksrh gSA mlh izkdkj
Computer es Hkh Memory dh vko;drk gksrh gSA

Primary Memory

Secondary Memory

MEMORY

Primary

Secondary
Memory

Memory
1-Primary Memory :- bls vkarfjd eSseksjh ;k esu eSeksjh Hkh dgk tkrk gSA izkFkfed eSseksjh

dh lajpuk ,sls semi-conductors ij vk/kkfjr gksrh gS tks vf/kd ykxr okys gksrs gSaA ;g
eSeksjh vR;f/kd rhoz xfr ls dk;Z djrh gSA Primary memory esa vkdM+ksa ds :i esa lwpukvksa
dk laxzg lhfer ek=k esa fd;k tkrk gSA ;g Computer ds C.P.U. dk vko;d vax gS
Primary memory nks izdkj dh gksrh gS A

a) Permanent memory (ROM)

b) Temporary memory (RAM)

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 ROM (Read Only Memory) :- bl memory esa Computer fuekZ.k ds le;

gh lwpuk, laxzfgr dj nh tkrh gSa ftUgsa mi;ksxdrkZ dsoy i<+ ldrk gS rFkk bl
laxfgr lwpukvksa es fdlh Hkh izdkj dk ifjorZu ugha dj ldrkA bl memory esa
laxzfgr lwpuk, LFkk;h gksrh gSaA
RAM (Random Access Memory) :- ;g memory vLFkk;h memory gksrh

gS D;ksafd Computer can djus ij bl memory esa laxzfgr lHkh lwpuk, Lo;a u"V
gks tkrh gSA Computer esa Input dh tkus okyh dksbZ Hkh lwpuk loZiFz ke blh
memory esa laxzfgr gksrh gSA ;gh dkj.k gS fd Computer dk iz;ksx djrs le; bl
memory dks lcls vf/kd mi;ksx esa yk;k tkrk gS A

2-Secondary Memory :- Secondary memory vf/kla[; lwpukvksa dks Hk.Mkj.k djus dk

dk;Z djrh gS rFkk ;g C.P.U. ds ckgj vofLFkr gksrh gS Secondary memory gekjh
diary, notebook bR;kfn dh rjg gS ftlesa ge Hkfo"; ds lanHkZ gsrq lwpuk;sa ,df=r djds

j[krs gSaA gekjs efLr"d esa lwpuk;sa dqN le;kUrjky ckn vklkuh ls foLe`r gks tkrh gS
ysfdu diary vFkok notebook esa fy[kh lwpuk;sa ml le; rd LFkkbZ :Ik ls fpfUgr jgrh gS
tc rd ge Lo;a mUgsa feVk;sa ugha A
Secondary memory, Primary memory ls dkQh /kheh gksrh gS fdarq ;g data

lajf{kr djus dk lokZf/kd lLrk vkSj lqxe lk/ku gSA blesa data feVk;sa ;k gVk;sa tkus rd
lqjf{kr jgrk gSA Secondary memory lkekU;r% floppy disk, Harddisk, C.D. Rom ,
D.V.D., Pendrive, Memory Card , Blue ray disk etc. ds :i esa gksrh gSA

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Operating System ls vkk;

,d operating system og programme gS tks Computer esa load gksus ds ckn

computer ds lkjs programme dk izca/ku djrk gSAnwljs 'kCnksa es] Operating system
programmes dk ,d leqg gksrk gSA tks Computer system ds Hardwaredk fu;a=.k

rFkk fufj{k.k djrk gS ,oa mi;ksxdrkZ dks lsok, Hkh iznku djrk gS A
Operating system Computer dk lokZf/kd egRoiw.kZ programme gSA ;g oLrqr%

,d cM+k vkSj tfVy programme gksrk gS tks fd 'ks"k lHkh programmes ds loading vkSj
operating esa lg;ksx djrk gS A

Lkjy 'kCnksa esa] Oerating system ,d main programme gksrk gSA tks Computer
vkSj user ds chp communicate djrk gS A

Computer

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Operating System ds dk;Z

1. User dh Hkk"kk dks Computer dh Hkk"kk esa vkSj Computer dh Hkk"kk dks User dh
Hkk"kk esa cnyrk gSA
2. Memory Management :- ;g Computer dh Primary & Secondary
Memory dks izca/k djus dk dk;Z djrk gSA ;fn Computer es ,d izksxjke [kqyk

gS vpkud nwljk izkx

s jke [kksyrs gS rks ;g igys izksxjke dks lkbZM es j[kdj nwljs
dks cM+s LFkku es [kksyrk gSA
3. Disk Management :- Computer File dks NksVs&NksVs VqdM+kas esa Memory es
Save djrk gSA blds ek/;e ls NksVs&NksVs VqdM+ksa dks tksM+dj Computer es File

dk izLrqr fd;k tkrk gSA

Operating system dks nks Hkkxksa esa ckVk x;k gS
1- Single User Operating System
2- Multiuser Operating System

Operating System ds izdkj

OPERATIG
SYSTEM

SINGLE
USER

MULTI
USER

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1- Single user ds vUrxZr fuEufyf[kr version vkrs gSa A

MS Windows DOS

MS Windows 95

MS Windows 98

MS Windows 98 SE

MS Windows ME

MS Windows XP

MS Windows Vista

MS Windows 7

2-Multi user ds vUrxZr fuEufyf[kr version vkrs gSa A

MS WindowsNT Server

- MS Windows NT work station

MSWindows 2000 Server - MS Windows 2000 professinals

MS Windows 2003 Server - MS Windows XP professional

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Booting Process

Switch on

Rom activated

Boot strap loader

Operating starts loading into RAM

Operating Desktop appears

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DESKTOP SCREEN

MS Suite
A Bundle of programme is known as suite.
MS Suite ds vUrxZr fofHkUu izdkj ds Programmes vkrs gSa MS Suite dk ;g Latest
Version gSA %&

MS Word Word editor

MS Excelworkbook /charting programme

MS Powerpoint Presentation graphic programme

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MS AccessRDBMS (Relational Database Management System)
Programme

MS Outlookorganizer programme

MS Publisher D.T.P. package

MS front pageWeb editor/Web designer.

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MSWORD

MS Word dk ifjp;

Word processor og tool gS ftlesa ge letter, memo, report, newsletter,

manual rFkk lHkh izdkj ds ,sls text dk;Z dj ldrs gSa tgk vk/kqfud jkstejkZ ds thou esa

fyf[kr laizs"k.k dh vko;drk gksrh gS tks ,d typewriter esa gksrh gSA Word processor u
dsoy viuh foks"krkvksa ds dkj.k oju~ mi;ksx dh fofo/krk ds dkj.k vkt Computer dk
vko;d ?kVd gSA blds ek/;e ls fdlh Hkh text dks type djds document ;k file dks
rS;kj fd;k tk ldrk gSATypingdh leLr lqfo/kk ds vfrfjDr blesa editing , spelling
check, grammer check etc. dh lqfo/kk;sa miyC/k gS tks gekjs ys[ku & dk;Z dks lq/kkjus

rFkk vkdf"kZr cukus esa lgk;rk djrk gSA ;g gekjs 'kCnks, lines, paragraph dks cut djds
paste Hkh dj ldrk gS A
M.S. Word dks ,d ,slh fdz;k ds :Ik esa ifjHkkf"kr fd;k tk ldrk gS ftlds }kjk
Hardware rFkk Ssoftware dh enn ls type fd;s x;s text or material dks rS;kj fd;k

tkrk gS,enter fd;k tk ldrk gS, editing dh tk ldrh gS okfil ik;k tk ldrk gS rFkk
print fd;k tk ldrk gSA

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MS Word dh foks"krk;sa %&

Speed :- ;g ,d vfrrhoz package gS ftlesa fdlh Hkh text dh

'kh?kzrk ls fy[kk tk ldrk gS ftlls le; dh cpr gksrh gSA

Editing :- MS Word esa vko;drkuqlkj text dks tksMk] ?kVk;k

]gVk;k rFkk lq/kkjk tk ldrk gSA

Storage :- MS Word esa data dks rS;kj dj laxzg fd;k tk ldrk

gSA lqjf{kr document dks vko;drkuqlkj izkIr fd;k tk ldrk gS rFkk
mldk print out fudkyk tk ldrk gS A

Formatting :- MS Word esa type fd;s x;s text dks

vko;drkuqlkj bold,italic,underline,subscript fd;k tk ldrk gS vr%
text ds font ,font size,font colour or paragraph dh formatting dh tk

ldrh gSA ftlls text dks lqnja cuk;k tk lds A

Graphics :- MS Word esa document esa vko;drkuqlkj drawing dks

lfEeyr fd;k tk ldrk gS A

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 Spell check :- MS Word esa type fd;s x;s 'kCnksa dh spelling

check djrk gS rFkk mudk LFkkUkkiu 'kCn dk lq>ko nsus esa Hkh l{ke gS A ;gh

ugha ;g grammer lac/a kh nks"kksa dk Hkh fuokj.k djrk gS A

Mail Merge:- MS Word ds }kjk ge ,d leku text dks ,d ls

vf/kd document dks print dj ldrs gSa A

Table Construction :- MS Wordesa table dks cuk;k tk ldrk

gSA Computer txr esa table ls vFkZ row rFkk column ls cukbZ xbZ vkd`fr
gSA rFkk row or column dh yEckbZ o pkSM+kbZ dks Hkh fu/kkZfjr fd;k tk ldrk
gS A

Table of Contents:- MS Word esa Table of contents dks

,dlkFk ns[kus dh lqfo/kk gksrh gS rFkk izR;sd content esa Hkh lq/kkj 'kh?kzrk ls
fd;k tk ldrk gS A

Automatic formatting :- MS Wordesa automatic formatting

djus dh lqfo/kk gksrh gSA

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MS Word dks fuEu izdkj ls open fd;k tk ldrk gS

Start on

Programs

MS Office

MS Word

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MS Word esa document dks print djus ds fy;s file menu

ds fuEufyf[kr commands dk vuqlj.k fd;k tkrk gS

Page set up :- Windows esa page set up }kjk ge document ds ml :Ik

dh tkudkjh izkIr dj ldrs gSa tks print gksus ds ckn page ij fn[kkbZ nax
s h A blds fy;s
MS word esa short cut keys dk mi;ksx djds page dks 'kh?kzrk ls set fd;k tk ldrk

gSA blds varxZr dkxt dk vkdkj ]izdkj ]fofHkUu izdkj ds ekftZZu (top,bottom,left,right
or gutter rFkk header o footer vkfn dks vklkuh ls lqfufpr fd;k tk ldrk gS A

Print Preview :- ge file menu ds print preview option dk use djds

document dks screen ij print gksus ls igys gh ns[k ldrs gSa A

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Print :- Preview ns[kus ds mijkar document dks print fd;k tk ldrk gS A

Formatting :- Formatting Tool Bar dk mi;ksx Text dks lqanj cukus ds fy, fd;k
tkrk gSA
blds vUrxZr fuEufyf[kr Option gksrs gSA
1. Font :- blesa vusd fy[kus ds rjhds fn, jgrs gSA fgUnh o vaxzsth vkfn vusd Hkk"kk

ds fy[kus ds rjhds bles gksrs gSA blds ek/;e ls Text dks Style ls Type
fd;k tk ldrk gSA tSls---

2. Font Size :- bles Font Size dks fufpr fd;k tkrk gSA blds ek/;e ls Text dks

NksVk ;k cM+k fy[kk ldrk gSA

3. Font Colour :- blds ek/;e ls Font ds dyj dks flysDV fd;k tkrk gSA

Alignment
Left Alignment (ctrl +L)
Right Alignment (ctrl +R)
Center Alignment (ctrl +E)
Justified (ctrl +J)
Force Justified

Line Spacing :- Line Spacing nks ykbZu ds chp dk varj gSA ;g Formatting
Tool Bar es gksrk gSA
Formatting Tool Bar ds var es fpUg gksrk gSA bl ij Left Click djrs gS

rks ,d Dialogue Box izkIr gksrk gSA ftles Add or Remove Buttens Option
gksrk gSA bl ij fdfyd djus ls Line Spacing Option izkIr gksrk gSA bl
Option dks ok djus ls Formatting Tool Bar Line Spacing

Window izkIr

gksrh gSA ftles nks ykbZu ds chp dk varj fn;k jgrk gSA ;g varj fuEu izdkj gS

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1.0, 1.5, 2.0, 2.5, 3.0 more bles ls fdlh ,d dks flysDV djds ok dj nsus

ls Text es line spacing gks tkrh gSA

Page Setup :- File Menu ds ek/;e ls Page Setup Dialogue Box Open
fd;k tkrk gSA bldh Short Cut Key Alt+FV gSA
blds ek/;e ls Page dh Margine ,oa Page Size dks fufpr fd;k tkrk gSA
Tab :- Tab Set djus ls Text dk Lisl ,d tSlk vkrk gSA

Tab ds izdkj :- Tab ikp izdkj ds gksrs gSA

=>

Left Tab

Right Tab

Center Tab

Decimal Tab

Bar Tab

'

;g fpUg Vertical Rular ,oa Horizontal Rular ds chp esa M.S.

Word dh Windows es gksrk gSA bl fpUg ij fdfyd djus ij Left, Right

Tab, Center, Decimal & Bar Tab vkrs gSA Horizontal Rular ij fdfyd

djrs gS rks Tab izkIr gksrk gSA blds ckn blds ckn Keybord ds Tab dks Use
djus ls computer ij tab izkIr gksrk gSA
Tab gVkuk :- tgk ij tab yxk gS ml tab ij fdfyd djds uhps [khpsx
a sA
First Line Indent :- Paragraph dh igyh Line FkksfM+ nwjh ls 'kq# gksrh gSA blh
Paragraph dh vU; Lines izkjaHk ls fy[kh tkrh gSA igyk Paragraph fy[krs

le; First Line Indent yxkus ls dzek% vkxs vkus ckys Paragraph Hkh mlh
LFkku ls izkjaHk gksrs gS tgk ls igyk Paragraph dks fy[kuk 'kq# fd;k gSA
First Line Indent dk mi;ksx :- fcuk dqN Type fd;S Tab yxkus ij dsoy Tab
gh yxrk gS ysfdu dqN Type djus ds ckn igyh ykbu ds igys 'kCn ij Tab
yxkus ij First Line Indent 0.5 bap ij yx tkrk gSA Paragraph Spacing :nks Paragraph ds varj dks Paragraph Spacing gksrk gSA ;g ctrl+0 ls gksrk
gSA

Styles
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Automatic Formatting djus ds fy, Styles dk Use fd;k tkrk gSA ;s

Formatting Bar ds lcls Left Corner ij fn[kkbZ nsrh gSA
Types of Styles
Heading 1
Heading 2
Heading 3
Body text

fdlh Style dks cnyus ;k Modify djus ds fy, lcls igys Icon ij Click
djrs gSA ;g Formatting es gksrk gSA
Right Hand Side Style And Formatting uked Task Pane fn[kkbZ gksrk

gSA bl Task Pane ij ;fn Heading 1 dks Modify djuk gks rks Heading 1 ij
Mouse Pointer ij ys tkrs gS ftlls
Heading 1

,slk fn[kkbZ nsus yxrk gS vkSj blds Arrow ij Click djrs gS ftlls
Modify Option fn[kkbZ nsrk gS vkSj ml ij Click djrs gS rks ,d u;h Window
Open gksrh gSA

Modify option fn[kkbZ nsrk gS ml ij click djrs gS rks ,d window

open gksrh gSs bles modify fd;k tkrk gSA vr% bl rjg modify fd;k tkrk gSA

blh rjg vU; dks Hkh modify dj ldrs gSA

mijksDr task pane ij ;fn body text dks modify djuk gS rks
show :

available formatting

ij click djsx
a as ftlls dialogue box fn[kkbZ nsrk gS

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

vc bl dialogue box es ls all styles dks select djsx

a as ftlls pick
formatting to apply ij body text izkIr gksrk gSA
body text dks modify djus ds fy, bl ij cursor ys tk, ftlls arrow

fn[kkbZ nsrk gSA ,sls ij click djus ls modify option fn[kkbZ nsrk gS bl ij
click djsxas rks ,d window open gksrh gSA bl window es format option gksrk

gSA bl ij click djus ls ,d dialogue box izkIr gksrk gSA blesa ls paragraph
dks flysDV djds ftlls ,d u;h window izkIr gksrh gSA vr% bl rjg body
text dks modify fd;k tkrk gSA

M.S. Word esa Table Insert :M.S. Word esa table menu dh lgk;rk ls table izkIr dj ldrs gS ysfdu

blesa calculation dk dk;Z ugha dj ldrs gS blds fy, M.S. Excel dk iz;ksx
fd;k tkrk gSA
vr% Li"V gS fd M.S. word es insert dh xbZ table ij calculation dk
dk;Z ugh dj ldrs gSA ;g dk;Z djus ds fy, M.S. office ds m.s. excel
software dk use fd;k tkrk gSA ftldh tkudkjh foLrkj ls fuEu izdkj gS

Create a Table
To create a table:

Place the cursor on the page where you want the new table

Click the Insert Tab of the Ribbon

Click the Tables Button on the Tables Group. You can create a

table one of four ways:

Highlight the number of row and columns

Click Insert Table and enter the number of rows and columns

Click the Draw Table, create your table by clicking and entering the

rows and columns

Click Excel Spreadsheet and enter data

Enter Data in a Table

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Place the cursor in the cell where you wish to enter the information. Begin
typing.
Modify the Table Structure and Format a Table
To modify the structure of a table:

Click the table and notice that you have two new tabs on the
Ribbon: Design and Layout. These pertain to the table design and
layout.

Table Style On the Design Tab, you can choose:

Options

Table Styles

Draw Borders

To format a table, click the table and then click the Layout Tab on the Ribbon.
This Layout tab allows you to:

View Gridlines and Properties (from the Table Group)

Insert Rows and Columns (from the Rows & Columns Group)

Delete the Table, Rows and/or Columns (from the Rows & Columns
Group)

Merge or Split Cells (from the Merge Group)

Increase and decrease cell size (Cell Size Group)

Align text within the cells and change text directions (Alignment Group)

Short cuts:

To open a new file: CTRL+N

To switch other program: ALT+TAB

Alignments:
a. Left: CTRL+L
b. Right: CTRL+R

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

c. Center: CTRL+E
d. Justify: CTRL+J

To select all: CTRL+A

To open font dialog box: CTRL+SHIFT+F

To zoom in or zoom out: CTRL+SCROLL BUTTON

Bold letters: CTRL+B

Italic letters: CTRL+I

Underline words: CTRL+U

Font size:
a. Increase size: CTRL+SHIFT+>
b. Increase size point vice: CTRL+]
c. Decrease size: CTRL+SHIFT+<
d. Decrease size point vice: CTRL+[

To save a file:
i.

CTRL+S

ii.

SAVE ICON

iii.

F12

To change case: SHIFT+F3

To go at the end of the page: CTRL+END KEY

To go at the beginning of the document: CTRL+HOME KEY

Line spacing:
i.

Double line space: CTRL+2

ii.

Single line space: CTRL+1

iii.

1.5 line space: CTRL+5

To delete a whole word: CTRL+BACK SPACE KEY

To select particular portion: SHIFT+ARROW KEYS

USES:
1. Letter drafting
2. Cover pages
3. Telephone directory

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

4. Thesis
5. Book work
6. Others
File Extension:
.doc: document file (word 2003 and before).
.docx: document file (word 2007 and after).

MS WORD 2007 WINDOW

vr% tks dk;Z ge MS Word esa vklkuh ls ugha dj ldrs tSls table work M.S.
word esa fd;k rks tkrk gS ysfdu dqN leL;kvksa dk lkeuk djuk iM+rk gS blfy;s Table
work dks vklkuh ls djus ds fy;s M.S. Excel dks cuk;k x;k ftlesa Data entries dks
vklkuh ls fd;k tk ldrk gSA

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

MICROSOFT EXCEL

MS Excel dk ifjp;

MS Excel ,d ,slk powerful spreadsheet programme gSA tks data dks

O;ofLFkr dj x.kuk djus ]fu.kZ; rd igqpus ]fjiksZV rS;kj djus ]O;ofLFkr data dks osc ij
izdkfkr djus dh xfrfof/k;k rFkk graphics dk iz;ksx vR;ar ljy ,oa izHkkoh <ax ls djrk
gSA blesa ,d foLr`r spreadsheet ;k worksheet gksrh gS ftlds izR;sd column es ,d
data fy[kk tkrk gSA pwd MS Excel esa os lHkh dk;Z fd;s tk ldrs gSa tks DOS esa dk;Z

djus okys Lotus software esa gksrs gSa ]vr% MS Excel dks Lotus dks le`) ,oa lqfo/kktud
laLdj.k Hkh dgk tkrk gSA
;g ,d Workbook ;k charting programme gS A
Excel dh file dks workbook dgrs gSa A
,d workbook esa 16384 column vkSj 1048576 rows gksrh gSA
izR;sd row or column ls feydj ,d cell curh gS A
izR;sd cell dk viuk cell reference gksrk gS A
Excel dks customize djus

ds fy;s lcls igys start ij click djuk gksrk gS

ftlls start menu [kqy tkrk gS blesa All programmes ij click djus ds ckn sub-menu
esa Microsoft Excel ij click djuk gksrk gS ftlls Microsoft Excel [kqy tkrk gS rFkk gesa
computer screen ij ,d windows fn[kkbZ nsrh gS A

mi;ksfxrk %& ;g izksxzke data dks lkj.kh ,oa xzkQ #i es O;Dr djus dh {kerk j[krk gSA
PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

o daiuh ds mRiknu ds fooj.k dks laxzfgr dj x.kuk, djus esA

o deZpkfj;ksa dh lwpukvksa dks laxzfgr dj dk;kZy; izca/ku es ,oa x.kuk, djus
esA
o foi.ku esa
o osru dh x.kuk esa
o ,dkmfVax dk;Z esA
Extention :- M.S. Excel dk extention .xls gSA
M.S. Excel dks start djus dh izf;k :Start

All program

M.S. Office

M.S. Excel

Microsoft Excel Windows or Screen layout

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

bl rjg M.S. Excel dks start fd;k tkrk gS ftlls ,d window open
gksrh gS blesa fuEu bar gksrs gSA
Program Title Bar
Menu Bar
Standard Tool Bar
Formatting Tool Bar
Formula Bar

Program Title Bar :- tks program [kqyk gS mldk uke fy[kk jgrk gSA
Menu Bar :- M.S. Excel es file, edit, view, insert, format, tools, data,
windows ,oa help tool bar gksrs gSA bl tool bar esa ls vkB tool bar M.S.
Word es Hkh jgrs gS vkSj tool bar u;k tqM+k jgrk gSA og data tool bar gSA

bles Sort, filter table vkfn option jgrs gSA

Standard Tool Bar :- standard tool bar es tools gksrs gS tks M.S. Word es
izkIr gksrs gS tSls open, save, permission vkfnA
Formatting tool bar :- blesa font, font size, alignment vkfn izkIr gksrs gS

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

Formula bar :- M.S. Excel esa formula bar gksrk gSA tc M.S. Excel dh cells
es x.kuk djus ds fy, ftl formula ,oa functions dk iz;ksx djrs gS rks mldk
lw= formula bar es fy[kk jgrk gSA

CELL References
cell ftl column ls curh gS og cell dk references gksrk gSA ;g lsy dk uke ;k
number gksrk gSA

1. Relative cell reference

2. Absolute cell reference

Relative Cell Reference :- Relative cell reference changing gksrk gS

blesa formula ,oa cell reference nksuksa copy gksrh gSA
Ex.- A,B,C,

mnkgj.k ds ek/;e ls Relative cell reference dks fuEu izdkj ls le>k tk

ldrk gS
A

Name

Hindi

Computer

English

Total

Ram

20

30

20

70

Mohan

15

40

30

85

izR;sd O;fDr ds marks ds total dk Kkr djuk gS &

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

B2, C2, D2 cell reference dk total Kkr djuk ds fy, E2 cell reference es =
B2+C2+D2 fy[kdj enter nckrs gS ftlls B2, C2, D2 cell reference dk total =
70 E2 es izkIr gksrk gSA bl rjg jke ds marks dk total izkIr gks tkrk gSA eksgu

ds marks total djus ds fy, E2 dk copy djds vFkkZr E2 cell reference dks
select djds cursor dh lgk;rk ls E3 ij ys tk,saxs ftlls E3 es euksgj ds
marks dk total = 85 gh izkIr gksrk gSA vr% Li"kV gS fd bles formula & cell
reference nksuks copy gqbZ ftlds dkj.k E2 & E3 ds marks es vUrj gSA vr% ;g
relative cell reference gSA

Absolute Cell Reference :- Absolute cell reference Fixed gksrk gS blesa

formula copy gksrk gS ysfdu cell refernce copy ugh gksrk gSA bues cell
refernce charging ugh gksrk gS fixed gksrk gSA Absolute cell reference es

MkWyj $ dk mi;ksx gksrk gSA

Ex. $A$2

mnkgj.k :- blh mnkgj.k ls Absolute cell reference dks le>rs gSA

jke ds marks dk total Absolute cell reference ds ek/;e ls Kkr djus ds
fy, E2 cell reference es = $B$2 + $C$2+$D$2 fy[kdj enter djds ftlls
gesa budk sum izkIr gksrk gSA
eksgu ds marks dk total Absolute cell reference ds ek/;e ls Kkr djus ds
fy, E3 cell reference es = $B$3 + $C$3+$D$3 fy[kdj enter djds ftlls
gesa budk sum izkIr gksrk gSA
Formula And Function :1. Formula :- ;g xf.krh; lehdj.k gksrs gSA bldk dksbZ uke ugh gksrk gSA bUgsa
viuh vko;drk ds vuqlkj cuk dj excel esa user djds vko;d ifj.kke dks
izkIr fd;k tk ldrk gSA
lcls igys cjkcj dk fpUg yxk;k tkrk gSA mlds ckn vko;d formula dks
fy[kk ,oa mi;ksx fd;k tkrk gSA
M.S. Excel es fuEufyf[kr formula cuk dj result izkIr fd;k tk ldrk gS
- DA Kkr djus dk formula := if (D2>10000, D2*80%, D2*65%)

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

vFkkZr ;fn D2>10000 rks 80%, D2 dk ugh rks D2 dk 65%

- TA Kkr djus dk formula := if (D2>10000, 1000rs., 750rs.)

vFkkZr ;fn D2>10000 rks 1000 rs. ugh rks 750rs.

vr% ;fn ge bl rjg dbZ formula cuk dj Excel es user djds
vko;d ifj.kke izkIr dj ldrs gSA
2. Function :- Excel es igys ls cus cuk;s formulas gksrs gS ftudk uke h gksrk
gSA Function dgykrs gSA
Standard tool bar es ;g ,d fpUg gksrk gS ftls autosum dgrs gS bl ij
click djus ls ,d dialogue box open gksrk gS ftles function ds uke fn;s

jgrs gSA
M.S.excel es x.kuk ds fy, fuEufyf[kr functions gksrs gSA
= if ( )
= concalenale ( )
= sum ( )
= max ( )
= min ( )
=average ( )
= date ( )

bu lHkh functions dk rduhdh x.kukvksa ,oa lkf[;dh x.kukvksa ds fy, fd;k

tkrk gS tSls =sum () dk mi;ksx tksM+us ds fy,] = min () dk mi;ksx lcls
NksVk djus ds fy, fd;k tkrk gSA vr% blh rjg vU; function dk mi;ksx
xf.krh; x.kukvksa ds fy, fd;k tkrk gSA
Function ds dks"Bd es syntax fy[ks tkrs gSA tSls-------------= sum (syntex fy[krs gS )

;k
= syn (A1+B1+C1)

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

Graph

MS Word esa vkdM+ks dks graph ds ek/;e ls Hkh iznfkZr fd;k tk ldrk gSA blesa

fofHkUu izdkj ds graph ds ek/;e ls dataa dks iznfkZr fd;k tkrk gSA tSls&
1- Coloumn / Bar chart :- ;g chart fn;s x;s data ds e/; varj dks iznfkZr djrk

gS A

2- Pia chart :- ;s chart fn;s x;s data ds dqy 100% dks vk/kkj ekudj izHkkxksa dks
fn[kkrk gSA

Example :-

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

Graph ds ek/;e ls dataa dks iznfkZr djus ls data dks ;k fdlh Hkh ifj.kke dks

vklkuh ls le>k tk ldrk gS A

pkVZ cukus dh fof/k %&

lcls igys excel dh table es data dks type djsxs
type data dks select djsxs

standard tool bar es chart wizara option jgrk gS ;k insert menu ls pkVZ option ij
click djrs gS rks chart window [kqyrh gSA

vc type of charts es ls fdlh ,d ij click djrs gSA

vc sub types ij click djrs gSA
click on next

click on next

fill the information as chart title, category, value etc.

click on next

click on finish

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

bl rjg ls chart sheet ij cudj rS;kj gks tkrk gSA

vr% MS Excel esa graph ,d egRoiw.kZ Hkqfedk fuHkkrs gaSA dqN dk;Z ,sls gSa tks MS
Word o Excel esa dj rks fy;s tkrs gSa ysfdu mls vPNs ls Show ugha dj ikrs blfy;s

vius dk;Z dks vkd"kZd rjhds ls show djus ds fy;s MS Powerpoint dks cuk;k x;k
ftlesa vlaHko dk;Z dks laHko cuk;k x;k A

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

MS POWERPOINT

Powerpoint ls vkk;

MS powerpoint ,d presentation graphic proramme gSA ;g professional

rjhds ls presentation dh lqfo/kk nsrk gSA powerpoint ds izR;sd page dks slide dgrs gSaA
powerpoint esa ;g lqfo/kk gksrh gS fd computer dks projection device ds lkFk attach

djds on-screen- audio-video presentation fn;k tk ldrk gSA izR;sd new slide dkss
ysus ds fy;s short cut key CTRL +M dk use fd;k tk ldrk gSA powerpoint ds iz;ksx
ls izR;sd slide dks effective cukdj presentation dks attractive cuk;k tk ldrk gS MS
powerpoint esa fdlh Hkh fLFkj object dks move djkrk gqvkk fn[kk;k tk ldrk gSA blds

vraxZr fofHkUu izdkj ds animation effect Mkys tk ldrs gSa A

Slide show powerpoint presentation dh ,d effective rduhd gSA ftlds

}kjk mouse ;k keyboard dh enter key ds }kjk ,d slide ls nwljh slide ij move
fd;k tk ldrk gSA powerpoint }kjk izLrqrhdj.k ls iwoZ dh :ijs[kk rS;kj dh tk ldrh
gS rFkk ckn esa vko;drkuqlkj blesa lq/kkj Hkh fd;k tk ldrk gS A
vr% powerpoint ea fofHkUu slides dks design templates ,colour schemes rFkk
animation effect ds }kjk attractive or effective cuk;k tk ldrk gS A

bldk extension .ppt gksrk gS A

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

Powerpoint Screen windows or layout

Powerpoint dh foks"krk;sa
Powerpoint programme dh foks"krk;sa fuEuor~ gSa A

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

 bl programme ds varxZr menu bar ,d ;k vf/kd toolbar tSls formatting

toolbar ;k drawing toolbar, ruler, navigation button vkfn dk mi;ksx fd;k

tkrk gSA
Powerpoint ds varxZr graphics ,Charts, animation vkfn dk mi;ksx dj rF;ksa
,oa fopkjksa dk izHkkoh :Ik ls laizs?k.k fd;k tk ldrk gS A
Powerpoint ds varxZr M.S. Word ls text, tables ,oa graphics rFkk M.S.
Excel ls tables ,oa chart vkfn blds slides ij vk;kr fd;s tk ldrs gSa A

Powerpoint dk mi;ksx fofHkUu izfr"Bkuksa ,oa daifu;ksa }kjk laizs"k.k ,oa lapkyd
okrkZyki gsrq Hkh fd;k tkrk gS A
Powerpoint dk mi;ksx djds tks slide cukbZ tkrh gSA mUgsa vksojgsM presentation
, 35 MM slides ;k projected image ds :Ik esa Hkh mi;ksx fd;k tk ldrk gS A
slide ds vfrfjDr blds }kjk audience , handouts, outlines rFkk speakers
notes ds print Hkh izkIr fd;s tk ldrs gSa A
Microsoft Office Button:
The Microsoft Office Button performs many of the functions that were
located in the File menu of older versions of PowerPoint. This button allows you
to create a new presentation, Open an existing presentation, save and save as,
print, send, or close.

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

Ribbon:
The ribbon is the panel at the top portion of the document It has seven
tabs: Home, Insert, Design, Animations, Slide Show, Review and View. Each
tab is divided into groups. The groups are logical collections of features
designed to perform function that you will utilize in developing or editing your
PowerPoint slides.

Commonly utilized features are displayed on the Ribbon. To view additional

features within each group, click the arrow at the bottom right corner of each
group.

Home: Clipboard, Slides, Font, Paragraph, Drawing, and Editing

Insert: Tables, Illustrations, Links, Text, and Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transition to this Slide
Slide Show: Start Slide Show, Set Up, Monitors
Review: Proofing, Comments, Protect
View: Presentation Views, Show/Hide, Zoom, Window, Macros
Quick Access Toolbar:
The quick access toolbar is a customizable toolbar that contains
commands that you may want to use. You can place the quick access toolbar
above or below the ribbon. To change the location of the quick access toolbar,
click on the arrow at the end of the toolbar and click Show Below the

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

You can also add items to the quick access toolbar. Right click on any item in
the Office Button or the Ribbon and click Add to Quick Access Toolbar and a
shortcut will be added.

Mini Toolbar:
A new feature in Office 2007 is the Mini Toolbar. This is a floating toolbar
that is displayed when you select text or right-click text. It displays common
formatting tools, such as Bold, Italics, Fonts, Font Size and Font Color.

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

Navigation:Navigation through the slides can be accomplished through the Slide

Navigation menu on the left side of the screen. Also, an outline appears from
materials that have been entered in the presentation. To access the outline, click
the outline tab.

Slide Views:
Presentations can be viewed in a variety of manners. On the View tab,
the Presentation Views group allows you to view the slides as Normal, Slide
Sorter, Notes Page, Slide Show, Slide Master, Handout Master, and Notes
Master.

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)

Powerpoint ds fofHkUu Versions

Microsoft powrpoint windows esa fuEufyf[kr version lfEefyr gSa &

1. 1993 Powerpoint 4.0 ( Office 4 X);

2. 1995 Powerpoint 7(Office 95)
3. 1997 powerpoint 97 ( Office 97)
4. 1999 Powerpoint 2000 ( Office 2000)
5. 2001 Powerpoint 2002 (Office XP)
6. 2003 Powerpoint 2003 (Office 2003)
7. 2006-2007 Powerpoint 2007 (Office 2007)

lkekU;r% Powerpoint dk izR;sd version vius iwoZ version ds format esa lqjf{kr
dh xbZ files dks i<+ ldrk gSA powerpoint ds iqjkus version dqN & dqN uohu versions
dh foks"krkvksa dks support ugha djrs gSaA vr% vc ge Corel Draw ds ckjs esa v/;;u djsx
a as
tks D.T.P. ds varxZr vkrs gSaA

PROSYS EDUCATION & SERVICES, 5-CIVIL LINE, SAGAR (M.P.)