MINISTRY OF HOUSING & CONSTRUCTION

APPLICATION for
REGISTRATION, GRADING AND
MONITORING OF
CONSTRUCTION CONTRACTORS
MAIN CONSTRUCTION CONTRACTORS

Construction Industry Development Authority

Savsiripaya
123, Wijerama Mawatha
Colombo 07.
Tel : 2699801, 2695965
Publication No. :

CIDA/ID/09(E)

Revised Edition :

March 2016

Price

Rs. 400/=

FOR CIDA OFFICE USE ONLY

CIDA No. :
Registered Name of Contractor:
Records of Work Done during last 05 years
TURN OVER OF THAT
YEAR
(Rs. Million)

TODAYS VALUE
(Rs. Million)

New Records

From the Previous File

YEAR

TOTAL TURN OVER (Rs. Million)

DETAILS ON LARGEST JOB COMPLETED

OTHER DETAILS

Finance : Cash :
PREVIOUS RECORDS

Others
Prof. Staff :

Tech. Staff

CURRENT RECORDS (on Largest job)

Machinery & Equipment

Others

OTHER DETAILS & CALCULATIONS

ANY OTHER
REMARKS

FOR CIDA OFFICE USE ONLY

DATE

DOCUMENTS REQUESTED

INFORMED TO

(FOR CIDA OFFICE USE ONLY)

Documents to be checked at the Receipt of Application by the Information Officer

Contractor

CIDA No .

Ref No ..
Date ..

No application (New, Renewal or Upgrading) should be accepted if the Business Registration is not
submitted.
All the missing documents should be submitted before the application is processed and finalized. If not the
application will be rejected.
Documents
Remarks
1. Details of Business Registration.
in file
a. Individual proprietor/partnership
- Copies Business registration

YES NO
b. Limited liability company
- Form 01/form 40 - for
Registered Name of the Company

YES NO

Registered Address

YES NO

Names of Directors

YES NO

Share distribution (for foreign collaboration)

YES NO

YES NO

2. Bank letters

YES NO

3. Signed affidavit in the application

(Date/Place/Rs. 50/- Stamps)

YES NO

4. For grades C6 and above

- Copies of audited statements

YES NO

5. C forms with names highlighted

YES NO

6. Plant list with GA/Chartered Mechanical engineers approval

(optional for C3 & above)

YES NO

YES NO

YES NO

YES NO

Form 20

- for

Information on change of Directors.

7. Records of work done with tags fixed to identify the work

-

Largest project in different specialties

Last 5 years

8. Availability of NCASL Membership

Checked by
(Information Officer)
Agreed by the Contractor

Date ..

Name
Signature .

APPLICATION FOR REGISTRATION, GRADING AND

MONITORING AS A MAIN CONSTRUCTION CONTRACTOR
INSTRUCTIONS:
1.

The applicants are strongly advised to consult the Guidelines for Registration and Grading
(CIDA/ID/10-M) before filling this form. They are also free to consult Information Centre
of CIDA for further clarifications.

2.

The sections A, B, C, D, E and F of this Application Form should be duly perfected and forwarded
to the Information Centre of CIDA directly.

3.

In the event where an item does not apply to the applicant, Not Applicable should be inserted
against the item concerned.

4.

This duly perfected application should be submitted with all the necessary supporting documents,
which should be numbered in a sequence. Further, the supporting documents must be properly
compiled as a series of enclosures each of which must be labeled according to relevant paragraph of
this application form. The photocopies submitted must be authenticated by a Notary public or
by an Attorney at Law.

5.

The affidavit given in Annex (II) of the application should be completed confirming that what
has been submitted is true and correct to the knowledge of the contractor.

6.

If any irregularities are observed in the photocopies of the supporting documents submitted, such
copies will be checked with the originals. In this event the originals must be produced.

7.

At the submission of the application a preliminary screening will be done to ensure that the
contractor possesses the basic requirements for registration.

8.

Deliberate submission of false documentation will result in the rejection of the application.
Preliminary investigations will be carried out for such cases & necessary action will be taken as per
the Annex 3 of Guideline for Registration, Grading and Monitoring of Construction Contractors
(CIDA/ID/10-M). No further applications from such contractors will be accepted until whatever
action that has been initiated subsequent to such reporting has been concluded.

9.

The Contractors Record Book (when obtained to the first time) will be issued only to the owner.

A minimum of two weeks period will be taken to process an application.

Mark ( ) in the appropriate box applied for
New Registration

Additional Registration

Upgrading of Registration

Renewal of Registration

SECTION A ORGANISATIONAL INFORMATION

A1
REGISTERED NAME OF
CONTRACTOR/
ORGANISATION

(Write in clear English Block Letters in order to enter the Business Name to Data
Base. Leave a gap in between two words)
A2

NATURE OF

Sole proprietor

Partnership

Public Ltd.
Liability Company

Private Ltd.
Liability Company

Statutory Body

Community Based
Organization

ORGANISATION
(As given on the Business
Registration)

A3

Tel. No. : .....

REGISTERED ADDRESS
(As given on the Business
Registration)

District :
..

Fax

E Mail

Web Site Details : ..

Province:
..

A4

A5

NAME & DESIGNATION OF

PERSON TO CONTACT FOR
CLARIFICATIONS
(IF ANY)
ORGANIZATION DETAILS

..
Tel. No. : ....
Fax

: ..

E Mail

: .

Percentage owned by Nationals of Sri Lanka

In case of a limited liability company or statutory body

Registration No.

..

Date of Registration

..

Authorized Share Capital

..

Issued Share Capital

..

For Statutory bodies information relevant to its Incorporation should be

given separately.
In case of a sole proprietor or partnership
Business Registration No.

..

Date of Registration

..

CIDA Registration No. (if available) ....

Date of First Registration

...

Registration with CCPM (Construction Contractors Performance Monitoring)

System of CIDA (for grades CS2, CS1, C1, C2, C3 & projects above Rs.50 M)
YES

NO

A6

NAMES AND QULIFICATIONS OF PARTNERS / DIRECTORS

(Other than the names given under permanent staff)

Name

SELF

MARKS

EVALUATION BY CIDA

National
Identity Card
Number

Qualification

1
2
3
4

Attach photo copies of National Identity Cards.

A7

A7REGISTRATION AND GRADES APPLIED FOR MAIN CONSTRUCTION CONTRACTORS

FIELDS OF

Building

Highways

Bridge

Water Supply & Sewerage

Irrigation & Drainage Canals

Dredging & Reclamation

Storm Water Disposal and Land Drainage

Maritime Construction

Heavy Construction
(Areas to be specified)

A8

IF ANY OF THE OWNER / PARTNERS/DIRECTORS HAVE INTEREST IN OTHER CONTRACTING

ORGANIZATIONS FURNISH THE FOLLOWING DETAILS

Name of the person

Organization

1
2

CIDA Reg. No.

Interest

SECTION B - FINANCIAL RESOURCES

FINANCIAL FACILITIES FROM BANKS OR OTHER INSTITUTIONS (approved by the
Central Bank)

Facility

Value

Name of the Institution

SELF

MARKS

EVALUATION BY CIDA

Permanent Overdraft
Fixed Deposits
Wealth Certificates
Current Accounts
Saving Accounts

EXTRACTS FROM THE FINANCIAL STATEMENTS FOR LAST 3 YEARS

20

20

20

SELF

EVALUATION BY CIDA

Turnover from construction

Fixed assets (FA)
Current Assets (CA)
Current Liabilities (CL)
Long term liabilities (LL)
Working Capital (CA-CL)
Net Worth (CA+FA-CL-LL)

Attach audited annual Financial Statements for last three years.

For a new organization, wealth and income of Partners/Sole Proprietor need to be submitted in a
separate sheet.

MARKS

SECTION C- PERSONNEL RESOURCES

C1

PROFESSIONAL STAFF

Regular / In-house Staff Only

Documents to be attached:
1.

Evidence of Employment (Give details of EPF paid copies of C Forms six months pervious & Central Bank payment records)

2.

Copies of Educational, and Professional Certificates

3.

Documents to prove relevant experience

4.

Curriculum Vitae in a format as shown in Annexure I (Reproduce if necessary)

FIELD OF
SPECIALITY

NIC NUMBER

MEMBERS
EPF NO.

PROFESSIONAL
QULIFICATIONS AND
MEMBERSHIP NUMBER

SELF
EVALUATION

MARKS
BY CIDA

1.

..

2.

..

3.

..

1.

..

2.
c. Chartered Quantity Surveyor with 15 years
Experience
1.

..

..

2.

..

1.

..

2.

..

1.

..

2.

..

NAME
a. Chartered Engineer with 15 years Experience

b. Chartered Architect with 15 years Experience

d. Chartered Engineer with 10 years Experience

e. Chartered Architect with 10 years Experience

FIELD OF
SPECIALITY

NIC NUMBER

MEMBERS
EPF NO.

PROFESSIONAL
QULIFICATIONS AND
MEMBERSHIP NUMBER

SELF
EVALUATION

MARKS
BY CIDA

1.

..

2.

..

1.

..

2.

..

1.

..

2.

..

1.

..

2.

..

..

..

..

..

1.

..

2.

..

1.

..

2.

..

NAME
f. Chartered Quantity Surveyor with 10

years

Experience

g. Chartered Engineer

h. Chartered Architect

i. Chartered Quantity Surveyor

j. Departmentally Qualified Engineer

1.
2.
k. Graduate Engineer or equivalent with 6 years
experience
1.
2.
l. Incorporated Engineer with 10 years experience

m. Graduate Engineer or equivalent

NAME

FIELD OF
SPECIALITY

NIC NUMBER

MEMBERS
EPF NO.

PROFESSIONAL
QULIFICATIONS AND
MEMBERSHIP NUMBER

SELF
EVALUATION

MARKS
BY CIDA

1.

..

2.

..

1.

..

2.

..

1.

..

2.

..

1.

..

2.

..

1.

..

2.

..

1.

..

2.

..

1 ..

..

2. .

..

n. Architect

o. Graduate Quantity Surveyor

p. Incorporated Engineer

q. Engineer (Vocationally Qualified)

r. Assistant Engineer

s. Architectural Licentiate

t. Assistant Quantity Surveyor

Note : In the case of C6 & C7 Contractors the details of the consultant should be filled under the relevant category. The Documentation needed to be submitted
are a binding consultancy agreement [Annex (III)] with a letter of consent from the Consultant [Annex (IV)]

C2

TECHNICAL STAFF

Regular / In-house Staff Only

Documents to be attached:
1.
2.
3.
4.

Evidence of Employment (Give details of EPF paid copies of C Forms six months pervious & Central Bank payment Records)
Copies of Educational, and Professional Certificates
Documents to prove relevant experience
Curriculum Vitae in a format as shown in Annexure I (Reproduce if necessary)
NIC
NUMBER

MEMBERS
EPF NO.

TECHNICAL
QULIFICATIONS

SELF
EVALUATION

1. ..

..

..

2. ..

..

..

3. ..

..

..

1. ..

..

..

2. ..

..

3. ..

..

1. ..

..

..

2. ...

..

3. ..

..

1. ..

..

..

2. ..

..

3. ..

..

1. ..

..

..

2. ..

..

3. ..

..

.
.

..
.

..
..

.
.

NAME

MARKS
BY CIDA

a. Engineering Assistant

b. Technical Assistant

c. Quantity Surveying Assistant

d. Foreman

e. Supervisor

f. Construction Craftsman / NVQ Level 3

1. ..
2. ..

SECTION D

EXPERIENCE AS A MAIN CONSTRUCTION CONTRACTOR

The Contractor should submit Documentary evidence to support his experience as a

Construction Contractor.
The Documents to be attached are the copies of the relevant pages of the CIDA record
book (certified by the Consultant) with necessary entries for the completion of work
backed by:
1.

Completion certificates issued by qualified consultants.

2.

Completion certificates issued by state sector clients (In the case of private
clients, certificate issued by the Consultant for the particular project and the final
payment certificate certified by the qualified consultant should also be attached).

3.

D1

Agreements related to the project

ORGANISATIONAL EXPERIENCE
NO. OF YEARS OF
EXPERIENCE

FIELD OF SPECIALITY

D2

SELF
EVALUATION

MARKS
BY CIDA

CONSTRUCTION WORK PERFORMED DURING LAST 5 YEARS

YEAR
(In the descending
order)

TURNOVER
(Construction only)

Year 1 ()
Year 2 ()
Year 3 ()
Year 4 ()
Year 5 ()
TOTAL

SELF
EVALUATION

MARKS BY
CIDA

D3

THE LARGEST CONSTRUCTION CONTRACT COMPLETED DURING LAST

FIVE YEARS

FIELD OF SPECIALTY

D4

FINAL
YEAR
CONTRACT
COMPLETED
VALUE

PROJECT ,
LOCATION
&CLIENT

SELF
EVALUATION

MARKS BY
CIDA

WORK IN HAND (Attach documentary evidence)

CLIENT

DESCRIPTION OF CONTRACT

10

CONTRACT AMOUNT

SECTION E
E1

OTHER INFORMATION

OTHER STAFF

(ADMINISTRATIVE AND MANAGEMENT)

Regular / In-house staff only

Documents to be attached:
1. Evidence of Employment (attach details of EPF paid Copies of C Forms for six
months & Central Bank payment records)
2. Educational & Professional Certificates.
3. Curriculum Vitae in a format as given in Annex (I)

NAME

E2

PROFESSIONAL
QAULIFICATIONS

NO OF YEARS
OF
EXPERIENCE

SELF
EVALUATION

MARKS
BY CIDA

TRADE TESTED EMPLOYEES

SELF
EVALUATION

No of employees: ..

MARKS
BY CIDA

Documents to be attached:

E3

1.

Copies of trade tested certificates

2.

Proof for employment

DOES THE COMPANY POSSESS A VALID SYSTEM MANAGEMENT CERTIFICATION

(attach the copy/copies of the valid System Management Certificates)

SELF
EVALUATION

ISO 9000

YES

NO

ISO 14000

YES

NO

OHSAS
18000

YES

NO

11

MARKS
BY CIDA

E4

DETAILS OF CONSTRUCTION EXCELLENCE AWARD /MERIT CERTIFICATE /NCASL AWARD

OBTAINED DURING LAST FIVE YEARS? (Attach relevant certificates)

TYPE OF AWARD &

THE AWARDING
ORGANIZATION

PROJECT

E5

YEAR OF
AWARD

SELF
EVALUATION

MARKS
BY CIDA

DETAILS OF WORKSHOPS, SHORT COURSES, SEMINARS & OTHER TRAINING PROGRAMMES

ATTENDED TO GAIN CCD POINTS (Attach details, certificates or any other available information)

PERSON/S
NAME OF THE COURSE

COURSE

ATTENDED (FULL
DATE

TIME STAFF ONLY)

E6

DURATION

SELF
EVALUATION

MARKS
BY
CIDA

DETAILS OF CONSTRUCTION SAFETY & OCCUPATIONAL HEALTH PERSONNEL ENGAGED

NAME

EPF
NO.

NIC NO.

QUALIFICATION

CONSTRUCTION SAFETY &

OCCUPATIONAL HEALTH
MANAGER

..

..

..

CONSTRUCTION SAFETY &

OCCUPATIONAL HEALTH
OFFICER

..

..

..

CONSTRUCTION SAFETY &

OCCUPATIONAL HEALTH
SUPERVISOR

..

..

..

12

SELF
MARKS
EVALUABY
TION
CIDA

E7

DETAILS OF NVQ LEVEL 3 QUALIFIED PERSONS EMPLOYED.

(Attach a separate sheet to furnish additional names)

NAME

E8

NIC NO.

EPF NO.

NVQ LEVEL

SELF
MARKS
EVALUABY
TION
CIDA

DETAILS ON PROVISION OF TRAINING TO EXTERNAL TRAINEES (FOR C3 & ABOVE ONLY)

(Attach documentary evidence)

NAME OF THE
TRAINEE

NIC NO.

RELEVANT
INSTITUTE
(Eg. IESL etc.)

13

YEARS OF
TRAINING
PROVIDED

SELF
MARKS
EVALUABY
TION
CIDA

E9

DETAILS OF CSR ACTIVITIES

PROJECT NAME

SUMMARISED DESCRIPTION
OF WORK

MAGNITUDE

YEAR OF
COMPLETION

SELF
MARKS
EVALUABY
TION
CIDA

I / We hereby certify that the information provided in this application including annexes and supporting
documents are true and accurate as at this date. I /We am / are aware in the event that any information
given is found to be incorrect or that relevant information is with-held, my/our application will be
automatically disqualified in addition to any further action Institute for Construction Industry Development
Authority (CIDA) may decide to take.

Signature

: .

Name of authorized person

: .

Designation / Title

: .

Date of application

: ..

14

SECTION F

SCHEDULE OF MACHINERY AND EQUIPMENT OWNED BY THE CONTRACTOR

OPTIONAL FOR GRADES C3 & ABOVE ONLY.

NO POINTS WILL BE ALLOCATED FOR GRADES C4 & BELOW

Documents to be attached
1.

The certificates of Registration issued by the Commissioner of Motor Traffic

and the valid Revenue License

2.

An affidavit from owner.

3.

Fitness certificate.
a.

The serviceability and the ownership of the plant and equipment should be
certified by a chartered Mechanical Engineer and the AGA/Divisional
Secretary depending on the type of the Plant.

EQUIPMENT DESCRIPTION

REGISTRATION NO. /
SERIAL NO.

15

CAPACITY

Annex (1)
CURRICULUM VITAE OF KEY PERSONNEL

This form should be reproduced as necessary so that particulars of each of the staff members referred to
in sub sections C1 & E1 of the application form is set out in a fresh form.

PERSONAL PARTICULARS
NAME
ADDRESS

DEGREES, DIPLOMAS, PROFESSIONAL QULIFICATIONS AND TRADE CERTIFICATES

AWARDING INSTITUTIONS

QULIFICATIONS

YEAR

Please indicate any other programmes /courses which the member has attended and which are
relevant to his/her appointment.

RECORD OF EXPERIENCE

PERIOD
FORM

APPOINTMENT & BRIEF DESCRIPTION OF

TO

DUTIES

16

NAME OF EMPLOYER

Annex (II)
(Sample format of the Affidavit to be used by the contractor)

AFFIDAVIT

of being a Buddhist /
Christian / Hindu / do hereby solemnly sincerely and truly declare and swear / affirm as
follows :
1)

I am the deponent above named.

2)

I state that the information, documents and statements submitted by me attached to my

application to the CIDA for grading and registration of Contractors are true and correct.

3)

I state that if any one of those information, documents and claims furnished by is found to be
incorrect will result in rejection of my application for registration and grading of Contractors.

4)

I also state that I am subject to the control of the disciplinary code of CIDA for the Construction
Contractors.

5)

I indemnify the CIDA from any Criminal of Civil Liability whatsoever arising out of or inrelation to my registration as a Construction Contractor.

The foregoing contents were read over and

explained to the deponent by me and having
understood same affirm/swear to and placed
his/her
signature
in
my
presence
at

Signature on Rs.50/- Stamp

deponent before me
Justice of the peace

17

Annex (III)

(Sample format of the Agreement between the Contractor & Consultant)

DRAFT AGREEMENT FOR CONSULTANCY SERVICE

BETWEEN
..(Contractor)
AND
..Consultant)
THIS AGREEMENT is made and entered into this . day of
20between, on the one hand, .
(hereinafter called
the contractor) and on the other hand ..
.(hereinafter called the consultant)

WHEREAS

(A)

The contractor needs the services, on a part time basis, of the consultant, to provide professional
and technical support in the preparation of tenders for construction contracts, carrying out
contract administration and management and supervision of works for a period of two years from
the date hereof, and

WHEREAS

(B)

The consultant has agreed to provide the above mentioned services.

NOW THEREFORE the parties hereto agree as follows :

1.

The consultant shall attend to the services listed in paragraph (A) herein above as required and in
a manner so that the contractors works are proceeded smoothly and without interruption during
a period of two years from the date hereof.

2.

In consideration of the consultant providing the services listed herein above the contractor agrees
to pay the consultant at the monthly rate of Rs. .

18

INWITHNESS WHEREOF the parties hereto have hereunto set their hands on the day and year just
above written.
Sig : .

Sig. : .

CONTRACTOR

CONSULTANT

In the presence of :

Witness

1. .

Witness

1. .

Witness

2. .

Witness

2. .

NOTARIAL ATTESTATION
I .Notary Public of
hereby attest that the parties to this Agreement and the Witnesses set their hands hereto in my presence at
this .day of 20

NOTARY PUBLIC
(Seal)

19

Annex (IV)

(Sample Letter to be submitted by Consultant)

Director (Development)
CIDA.
PROVISION OF CONSULTANCY SERVICES TO

This is to inform you that I have agreed to provide my services to .

as per the per performance agreement signed
between .
&
and attached to this application for Registration & Grading. I also certify that my services in a similar
capacity are utilized at the moment by,

1.

..

2.

..

3.

..

4.

..

Thank you,
Yours faithfully,

20