Let me apologize in advance for my poor English
I'm sorry but I don't speak English very well.
My English isn't very good" o "My English is pretty bad
Please let me know what time works best for you.
What is the best time to schedule a remote support session with you?
Would it be possible to meet on (date) at your / our offices to discuss?
Can we meet (up) to talk about?
Would Tuesday suit you?
Would you be available on Tuesday?
Thank you for your email. I would be available to discuss. on (date) at (time and
place).
(neutral / informal)
Tuesday sounds fine. Shall we say around (time) at (place)?
Unfortunately, I will be away on business during the week of July 6 11, so I will be
unable to meet you then. However, if you were available in the following week, I
would be glad to arrange a meeting with you.
I will be out of the office on Wednesday and Thursday, but I will be available on
Friday afternoon.
Unfortunately, due to some unforeseen business, I will be unable to keep our
appointment for tomorrow afternoon.
Would it be possible to arrange another time later in the week?
(neutral)
Im afraid that I have to cancel our meeting on Wednesday, as something
unexpected has come up.
Would you be free to meet early next week?
Apologising
(formal)
I apologise for any inconvenience.
(informal)
I'm sorry about cancelling.
Please confirm if this date and time is suitable / convenient for you.
(informal)
Can you let me know if this is OK for you?
How do you write an appointment email?
Being able to make, change and cancel appointments is an important skill in
business English. Here are some expressions you can use to do this concisely and
clearly.
Asking for an appointment
(formal situations)
I would like to arrange an appointment to discuss.
Please would you indicate a suitable time and place to meet?
(neutral)
Would it be possible to meet on (date) at your / our offices to discuss?
(informal)
Can we meet (up) to talk about?
Suggesting a time
(neutral)
Would Tuesday suit you?
Would you be available on Tuesday?
(informal)
What about?
Let's say
Agreeing to an appointment
(formal)
Thank you for your email. I would be available to discuss. on (date) at (time and
place).
(neutral / informal)
Tuesday sounds fine. Shall we say around (time) at (place)?
Saying a time is not convenient
(formal)
Unfortunately, I will be away on business during the week of July 6 11, so I will be
unable to meet you then. However, if you were available in the following week, I
would be glad to arrange a meeting with you.
I will be out of the office on Wednesday and Thursday, but I will be available on
Friday afternoon.
Cancelling an appointment
(formal)
Unfortunately, due to some unforeseen business, I will be unable to keep our
appointment for tomorrow afternoon.
Would it be possible to arrange another time later in the week?
(neutral)
Im afraid that I have to cancel our meeting on Wednesday, as something
unexpected has come up.
Would you be free to meet early next week?
Apologising
(formal)
I apologise for any inconvenience.
(informal)
I'm sorry about cancelling.
Asking for confirmation
(neutral)
Please confirm if this date and time is suitable / convenient for you.
(informal)
Can you let me know if this is OK for you?
Writing to someone you don't know
If you don't know the person, you'll need to give some background information about
yourself or your company.
I am and I would be interested to meet you to discuss
I would be grateful if you could indicate a convenient time to meet during this week.
I look forward to hearing from you.
You can say this: We are available at the following time slots. Please let me know which one
works for you, but if none are suitable, please suggest a convenient time to meet.( Se puede
decir esto: Estamos a su disposicin en los siguientes intervalos de tiempo. Por favor,
hgamelo saber cul funciona para usted, pero si no son adecuados, por favor sugerir una
hora conveniente para reunirse)
When would be the best time and date for the meeting?
What would be the best time and date for the meeting?
Requesting an appointment:
Politely asking for a meeting
If possible, I would like to come by and see you [tomorrow]?
I was wondering if we could get together [on Tuesday]?
Do you think we could get together [next week]?
Do you mind if we get together [sometime]?
Could I visit you [later today]?
Could I meet with you about this?
Can we get together and talk about this?
Is there a good time for us to get together [on Monday]?
Suggesting a time/date:
Could we meet at _________ on ________ the _____ of _____?
Could we meet at 10AM on Monday the 3rd of July?
Could we . . .
Can we . . .
Is it possible to . . .
Id like to see you at [time and date] . . .
Would [time and date] be good for you?
Rejecting a time/date:
Apologize and give a reason
Im sorry, Ive got another meeting then.
Im afraid I cant, Im out of town that day.
I wish I could, but . . .
[Date/time] is not good for me, Im sorry.
Suggesting an alternative time/date:
How about next Friday, instead?
Maybe 11:00 a.m., instead?
How about . . .
Could you do it at . . .
Agreeing to a time and date:
Thats fine. Ill see you then.
That sounds fine/good/great/super to me.
Yes, lets try that.
Perfect, lets do it then.
Perfect, lets do that.
Idliketomakeanappointmentwithyou.
Couldwemeettodiscuss...
Whatdaywillbeconvenientforyou?
Whattimewouldbeconvenient?
Howabout...?
Illlookforwardtoseeingyou.
Doyouwanttomeetsometime?
Whenareyoufree?
OK,seeyouthen!
Making Appointments Business English Phrases
Suggesting an Alternative Time/Date
How about next Friday, instead?
Can you make the afternoon, instead?
Could you do it at . . .
Can we put it off till Monday?
What about the following week?
Can we leave it open(decide not to fix a day) for the time
being?
Requesting an Appointment
Can we arrange an appointment/ a meeting?
Could I meet with you about this?
If possible, I would like to come by and see you [om Monday]?
Would it be useful to meet up soon?
Could I visit you [later today]?
Making Appointments and Suggesting a
Time/Date
How about Monday?
What about Monday?
Shall we say Monday?
Would Thursday be suitable?
Would Thursday suit you?
Would Thursday be good for you?
Could we meet at 11AM on Monday the 3rd of February?
Agreeing to a Time and Date:
Thats fine.
Thats fine. Ill see you then.
That sounds fine/good/great to me.
Rejecting a Time/Date:
Im sorry, Ive got another meeting then.
I cant / wont be able to make Monday. Ive got to..
I wish I could, but . . .
Monday is not good for me, Im sorry.
Making an appointment
Being able to make and cancel an appointment is an important skill in English.
You need to be able to:
make an appointment,
respond to an appointment and
cancel an appointment.
Here are some expressions you can use to do this concisely and clearly.
Asking to meet:
Are you
available on... / next...?
free on... / next...?
Can we
meet on... / next ...?
would
next ... be ok?
What about
next ... ?
Is
next ... ok?
Examples:
"Are you available on the 17th?"
"Can we meet on the 16th?"
"How does the 3rd sound to you?"
"Are you free next week?"
"Would Friday suit you?"
"Is next Tuesday convenient for you?"
"What about sometime next week?"
Responding to an appointment:
Yes,
... is fine
.... would be fine.
....
suits me
would be perfect.
I'm afraid
I'm sorry
I can't on ....
I won't be able to... on ...
I really don't think I can
on ...
Examples:
"Yes, Monday is fine."
"Monday suits me."
"Thursday would be perfect."
"I'm afraid I can't on the 3rd. What about the 6th?"
"I'm sorry, I won't be able to make it on Monday. Could we meet on Tuesday
instead?"
"Ah, Wednesday is going to be a little difficult. I'd much prefer Friday, if that's
alright with you."
"I really don't think I can on the 17th. Can we meet up on the 19th?
Cancelling an appointment
You can cancel an appointment as follows
Unfortunately, due to some unforeseen business, I will be unable to keep our
appointment for tomorrow afternoon.
Would it be possible to arrange another time later in the week?
Im afraid that I have to cancel our meeting on Wednesday, as something
unexpected has come up.
You know we were going to meet next Friday? Well, I'm very sorry, but something
urgent has come up.
I'm afraid that I'm not going to be able to meet you after all. Can we fix another
time?
Respuesta:
The following dates/times (EST) work for me:
Monday, 1/24: 11am 12pm EST; 2pm 3pm EST
Tuesday, 1/25: 2pm 4pm EST
Friday, 1/28: 10am 12pm EST; 2pm 4pm EST
I'll propose a few days, and you tell me if either works for you...
I would like to make an appointment for a project meeting.
Of course, I have Monday or Tuesday available. What day would be best for you?
I would like to meet on Monday.
Very well then. Are mornings or afternoons best?
I want to come in the morning.
We could meet on Monday or Tuesday. Which day would you
prefer?
Tuesday would be good for me.
OK. Do you think we should meet in the morning or in the
afternoon?
I think the afternoon would be best.
I will be available on Monday or Tuesday. Choose which day is best for you.
A: I prefer Monday.
B: Good. Can you come in the morning or would afternoon be best
We are available to meet [INCLUDE DAYS AVAILABLE] Please let us know what other
information we can provide to move this request forward. We look forward to
meeting with you.
Use the following sentences to clearly state your purpose:
I would like to schedule a meeting (this week) to discuss our participation
in the upcoming Expo.
I am writing to see whether you would be available this week to discuss
the monthly figures.
Regarding the upcoming Expo, I would like to arrange a time for all of us
to discuss further.
I would like to meet with you tomorrow to go over the sales figures for
last month.
I have (provisionally) booked Meeting Room B for 11am tomorrow.
May I suggest 10-11am on Friday 13th?
Would tomorrow at 4pm be convenient for you?
Would this be convenient?
Would you be available at this time?
Please let me know if you would be available at this time.
Please let me know if this time is convenient for you.
Since we are under a tight deadline, I propose we meet tomorrow
morning at 9am to discuss this further. Please make yourself available.
I apologise for the short notice. However, could you please clear your
schedule and make yourself available for the meeting?
I'll send a couple of dates and times. Let me know if any of them work for you.
I'll send you some suggested dates and times.
You can say this: We are available at the following time slots. Please
let me know which one works for you, but if none are suitable, please
suggest a convenient time to meet.
