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8 NAW To Be - Customer Invoice Credit Memo

The document summarizes the to-be process for customer invoicing and credit memos in SAP. Key points include: 1) Invoices and credit memos not generated through sales and billing can be manually posted from FI. 2) Parking of incomplete invoices is introduced for approval by higher authorities. 3) Standard SAP reports and authorizations will be used, with no additional custom developments needed.

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sivasivasap
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307 views10 pages

8 NAW To Be - Customer Invoice Credit Memo

The document summarizes the to-be process for customer invoicing and credit memos in SAP. Key points include: 1) Invoices and credit memos not generated through sales and billing can be manually posted from FI. 2) Parking of incomplete invoices is introduced for approval by higher authorities. 3) Standard SAP reports and authorizations will be used, with no additional custom developments needed.

Uploaded by

sivasivasap
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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SAP-TO BE Process

New Allenberrry Works


FICO NAW
Finance and Controlling

Version 1.0
25.09.2006

STATEMENT OF CONFIDENTIALITY / DISCLAIMER


This document is the property of Caritor, Inc. No part of this
document shall be reproduced, stored in a retrieval system,
or transmitted by any means, electronic, mechanical,
photocopying, recording, or otherwise without prior written
permission from Caritor, Inc.

Table of Contents

Table of Contents
Customer Invoice/Credit Memo.....................................................................................................................3
1

AS IS Process..........................................................................................................................................4

Core to Be Process.................................................................................................................................5
Changes to Existing Organization..........................................................................................................................6
Description of Improvements and Key Metrics.......................................................................................................6
Notes on Further Improvements.............................................................................................................................6
Functional Deficit and Method to Remove that.......................................................................................................6
Interface Requirement............................................................................................................................................6
System Configuration Considerations....................................................................................................................6
File Conversion Considerations..............................................................................................................................6
Any reports required related to current business process......................................................................................6
Any document/output would be printed for this business process..........................................................................7
Authorization Considerations..................................................................................................................................7
End User Training Requirements............................................................................................................................7

A. SAP Standard Reports............................................................................................................................8


B. Custom Developments...........................................................................................................................9

Caritor

Confidential

Page ii

SAP-TO BE Process

Customer Invoice/Credit Memo


TO-BE Document
For SAP R/3 Implementation at New Allenberry Works
Date: 28.09 2006
Sr. No of TO BE document

Ref. Sr. No. Of AS-IS document


Name of Business Process:

Customer Invoice/Credit Memo

Module: Finance

Sub module: Accounts Receivable

Version no of document:

Date: 25.09.2006

Version Management This Document is subject to change control. Every change of the document has to Undergo change
control procedure and has to be registered in the following table
Version

Caritor

Change

Prepared By

Confidential

Date

Page 3

SAP-TO BE Process

1 AS IS Process
Invoices and credit memo
All FI Invoices/Credit memos (Invoices/Credit memos which are purely of financial nature
and for which goods issue/receipt is not required) are directly posted by finance department
and the higher authorities approves the invoice/credit memo subsequently on the physical
voucher.

Caritor

Confidential

Page 4

SAP-TO BE Process

2 Core to Be Process
The Accounts Receivable sub module records the transactions of business related to
debtors of the company. It handles recording of receivables from the Customers of the
company and clearing of receivables from the Customer books when payment has been
received.
The process in SAP will be as follows:

SAP being integrated, Product Sales and other customer order related invoices are
automatically posted to A/R and G/L from transactions affected in the SD. However, there
are invoices of a purely financial nature which are not generated by the sales and billing
process. Examples include one off item sales to employees or Inter Company charges for
employees time or travel expenses. These customer invoices will require direct manual
posting from the FI module of SAP.
FI Customer Invoice can be raised using F-22/FB70 and FI Customer credit memo can be
raised using F-27/FB75. FI customer Invoice/Credit memo entry in SAP can be made
with/without reference to a Sale Order. Invoice/credit memo postings generate a unique
document number in SAP.
Parking of incomplete documents can be done through FV70/FV75.
One time customer-invoice

A one-time customer is a customer with whom business is done once in a while. Therefore a
single master record is created for all of these customers, which does not, however, contain
data specific to one single customer, such as name and address. This information is entered
when processing a document. The appropriate entry screen is automatically called up when
the postings are made to a one-time account.
Transactions in Accounts Receivable
Invoice A/R posting
Process an invoice A/R using the Fast Entry Option
Change an A/R invoice
Display an A/R invoice

Caritor

Confidential

Page 5

SAP-TO BE Process
Reverse an A/R invoice
Posting a customer credit memo
Customer down payment
Clearing down payment
Incoming partial / residual payment posting

Circulating of statements of Balance confirmation on debtors will be finalized during the


progress of the project.
Further Notes

Changes to Existing Organization


Parking of FI invoices concept introduced and higher authorities can approve the
same in system by posting the FI invoice
Description of Improvements and Key Metrics
Parking & Approving results in better internal controls.
Notes on Further Improvements
NA

Functional Deficit and Method to Remove that


NA

Interface Requirement
NA

System Configuration Considerations


NA

File Conversion Considerations


NA

Caritor

Confidential

Page 6

SAP-TO BE Process
Any reports required related to current business process
NA

Any document/output would be printed for this business process


NA

Authorization Considerations
Detailed Authorization matrix will be defined for all users in the common file for all modules.
The high level Authorization requirements are as below.
Business Roles

Number of Users

Business Manager
Operations Manager
Transaction Owners

End User Training Requirements


<E.g.:
Business User Segments

Number of Users

Type of Transaction

Business Manager

Display, Reports

Operations Manager

Change, Display, Reports

Transaction Owners

Create, Display, Reports

Geographical Location

Sign-off (Approval) for this document:


Name of Team members:

Organization / Bus. Unit

FI/CO Consultant-Vinod Atmakuri

Caritor Inc

Business Process Owners-C.M.Duggar

New Allenberry Works

Key User-Balbir Khanna

New Allenberry Works

Key User-Vishal Sharma

New Allenberry Works

Caritor

Confidential

Signature

Page 7

SAP-TO BE Process

A. SAP Standard Reports


<E.g.:
SAP Standard Reports
Sl No:
01

Report Description
Due date analysis for Customer
Open Items

Selection Criteria
S_ALR_87012168

Output
Screen Output/Print

02
03
04
05
06
07
08
09
10
11

Caritor

Confidential

Page 8

SAP-TO BE Process

B. Custom Developments
<E.g.:
Print Requirements
Sl No:

Report Description

Selection Criteria

Output

1.0
2.0

Development Requirements
Sl No:

Report Description

Selection Criteria

Output

1.0

Report Requirements
Sl No:

Report Description

Selection Criteria

Output

1.
2.
3.

Caritor

Confidential

Page 9

SAP-TO BE Process

Caritor

Confidential

Page 10

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