3/17/2017 ProcuretoPay(p2p)R12erpSchools
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PROCESS FLOWS
Procure to Pay (p2p) R12
Prudhvi
Oracle, Oracle Apps, p2p, procure to pay, R12
Apr 21, 2014
Like Share 28peoplelikethis.Bethefirstofyourfriends.
ProcuretoPayprocesswhichisalsoknownasP2PcycleisfollowedbyanyorganizationinanyERPsystemiftheywouldlike
purchaseanyproducts(itcouldrawmaterials,officesupplies,infrastructureetc).Ofcoursewhenthereisapurchasethereshould
beapayment.Thisentireprocessofpurchasingaproductandmakingpaymentforthatproducttosupplieriscalledprocureto
payprocess.
Watchtheprocurepaycyclevideo
Articlewith11iscreenshots:ProcuretoPayCycle11i
Query:ProcuretoPayCycleQuery
ThoughthisprocessisnotspecifictooracleERPsystem,screenshotsshowninthebelowarefromOracleERP.
CreateRequisition
CreatePurchaseOrder
CreateInventoryReceipt
EnterAPInvoice
MakePayment
TransfertoGL
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3/17/2017 ProcuretoPay(p2p)R12erpSchools
Enterthebelowinformationlikerequisitiontypeanditemdetailsasshownbelow
EnterQuantityandSaveRequisition.Youcansavetherequisitionnumberatthisstage.
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ClickApprovebuttonandSubmitforApproval
Oncerequisitionisapprovedwewillnotbeabletoopentherequisitionagain.WecanchecktherequisitiondetailsinRequisition
summaryform.
Navigation:PurchasingResponsibility>Autocreate
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EnterrequisitionnumberwhichissavedandhitTABtoensureyourequisitionisvalid.MakesureyouemptytheShipToandBuyer
fieldsasitmightaddunnecessaryconditiontoyoursearchquery.
Onceyoufindtherequisitionselectitbyenablingthecheckboxandchoosethetypeofdocumentyouwanttocreate.Inthis
exampleweareconvertingrequisitionintoStandardPurchaseOrder.YoualsohavetheoptiontoconvertrequisitionintoRFQ.
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Chooseautomaticifyouwishtoconvertthissinglerequisitionintoonepurchaseorder.Choosemanualifyouwanttoaddmultiple
requisitionsintoonepurchaseorder.
Inthebelowscreenyoucanchoosethesupplierandsuppliersite.IfyouskiphereyouwillneedtoenteronPurchaseOrderform
beforeyousubmitPOforapproval.
OnceyouclickonCreatebuttonallrequisitioninformationistransferredtoPurchaseOrderForm.
SelectShipTofieldcarefullyasthisisrequiredtocreateinventoryreceipt/purchasingreceipt.
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ClickApprovebuttonandsubmitforapproval.Assumingthatyouhaveenough$limitoritisapprovedbyconcernedpersonwe
willmoveontonextstep.
NowPObeingsenttoSupplier,wecanexpecttheproductstobedeliveredtous.Onceitems/productsaredeliveredtouswewill
createReceipttorecordthedetailsoftheproductsreceived.
WecancreateReceiptinpurchasingmoduleorinventorymodule.
Navigation:PurchasingResponsibility>Receiving>Receipts
SelecttheorganizationthatyouhaveselectedinShipTofiledofPurchaseorder
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EnterthePurchaseordernumberonfindscreenandfindit.
IfyourPOisfoundthenitwillopenReceiptHeaderandReceiptsform.
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MoveReceiptHeaderformsideandcheckthelineyouwouldliketoreceive.Ifsubinventoryisnotdefaultedautomaticallychoose
subinventoryinwhichyouwouldliketoreceivethemateriallikeFGI,Storesetc.
OnceyouenteralltheinformationMakesuretoSavetheReceipt.
OnceyoucreateareceiptforPOyouwillnotbeallowedtocreateanotherreceiptforthesamePO.Itisallowedonlyincaseof
partialreceipts.
Alongwithitems/productssupplierwillalsosendInvoiceaskingforpayment.
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Navigation:PayablesResponsibility>Invoices>Entry>Invoices
Entertheinformationasperthedocument(Invoice)receivedfromsupplier
OncetheheaderinformationisenteredwewillmatchtheinvoicewithpurchaseorderbyclickingMatchbutton.
EnterPurchaseOrderNumberandFindit.
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OncethePOisfoundselecttheMatchcheckboxandclickMatchbuttonatthebottom.
OncethePOismatchedyoucanseetheTotalamountinGeneralTabasshownbelow.
ClickCalculateTaxbuttontoaddanytaxifitisapplicable.
Thetotalamountonheadershouldbeequaltototaloflineamounts.
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ClickActionsButtonandSelectValidateoption.
MakesureInvoiceisvalidatedcorrectlyasshownbelow.
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AgainclickonActionsbuttonandthistimeselectCreateAccountingoption.chooseFinalPosttosendaccountinginformation
directlytoGLandpost.
Onceaccountingissuccessfulyouwillbegreetedwiththefollowingmessage.
NowinGeneralTabofInvoiceyoushouldbeabletoseetheStatusasbelow.
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Normallyanycompanywillwaitfortheduedatetomakepayment.Ifwechoosetopayaheadalsowecanpayit.
Navigation:ScheduledPayments>Pay..1
Paymentsformwillopenasshownbelow.
EnterPaymentMethodandpaymentprocessprofiledetails
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SaveyourpaymentbyclickingSAVEbutton.
Oncepaymentisdoneweneedtocreateaccounting.
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ClickActionsbuttonandselectFinalPost.
Finally,MakesureyourpaymentisrecordedinViewPaymentstabofyourinvoice.Youmightneedtorequeryyourinvoiceto
seethisinformation.
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Ifyouhaveanyquestions/commentspleaseletusknowinthecommentssection.
Like Share 28peoplelikethis.Bethefirstofyourfriends.
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API: GL_FLEXFIELDS _PKG to get the description of GL PO Matching Rules
Account
25 COMMENTS
ram
JUNE 26, 2014 @ 6:39 PM
Inp2p,po,invoice,paymentsarecreatedthantransfertogl,beforehowcanwedeleteparticularpo,invoice,paymennts
channa kumara
JULY 25, 2014 @ 4:24 PM
howtoreceivedpoGRN
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3/17/2017 ProcuretoPay(p2p)R12erpSchools
Prudhvi Avuthu
JULY 25, 2014 @ 4:45 PM
WhatdoyoumeanbyGRN?
anil
JULY 31, 2014 @ 10:53 AM
howtocreateablanketpurchaseorderthroughapi
Prudhvi Avuthu
AUGUST 1, 2014 @ 12:50 AM
http://erpschools.com/articles/importingblanketpurchaseagreementsbpa2
T Rajesh
SEPTEMBER 19, 2014 @ 3:55 AM
Hisir,AftercreatingPurchaseorderandalsoitisapproved.soshallwedeletetheapprovedpurchaseorder?
Soumen Ghosh
OCTOBER 10, 2014 @ 3:42 PM
GRNimpliesmaterialreceiptnumber
Padmaleela
OCTOBER 17, 2014 @ 4:52 AM
GRNstandsforGoodsReceiptNote.ItsnothingbutReceiptsinEBS
suneel
NOVEMBER 29, 2014 @ 10:24 AM
howtotransferpayabletogeneralledger
Anil
DECEMBER 16, 2014 @ 10:48 AM
whataretheAccountingEntriesinP2PandO2CCycles.PleaseElobarate.
Atthetimeofreceiving?andDelieveryandScenarios
Hari
JANUARY 10, 2015 @ 4:09 PM
ItsveryhelpfulThanks
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3/17/2017 ProcuretoPay(p2p)R12erpSchools
Biti
FEBRUARY 24, 2015 @ 8:11 AM
ASN(AdvanceShipmentNotice)andGRNaresameordifferent?
pardha
MAY 20, 2015 @ 6:05 AM
howcreatepartialreceiptsandhowtocreateanotherreceiptforalreadyreceiptgeneratedpurchaseorder.
Sudhakar
AUGUST 21, 2015 @ 11:55 AM
ItsveryhelpfulThanks
Akshay
SEPTEMBER 15, 2015 @ 10:15 AM
canyoupleaseelaboratetheprocessafterpaymentifany?
Thanks&Regards
AkshayNSatalkar
Prudhvi
SEPTEMBER 15, 2015 @ 8:26 PM
@Akshay,Accountingisthelaststep.AccountingentriesofAPinvoiceandAPPaymentneedtobetransferredtoGL.
vikash Kumar
OCTOBER 14, 2015 @ 7:40 AM
HowtoconnectApmoduletoProjectModule?
vikash Kumar
OCTOBER 14, 2015 @ 7:43 AM
Isthereanydifferencebetween11iandR12P2Pcycle?
Akanksha Prasad
OCTOBER 19, 2015 @ 6:24 AM
Thankuverymuch.
itsreally2helpful
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3/17/2017 ProcuretoPay(p2p)R12erpSchools
Akanksha Prasad
OCTOBER 19, 2015 @ 6:26 AM
Canupleaseexplainthefunctionsofmostusefulresponsibilities
Divya
DECEMBER 6, 2015 @ 7:21 PM
Hi,
Canyoupleaseaddtablesinformationalongsidethearticle.
bittu
DECEMBER 28, 2015 @ 10:33 AM
InthePaymentformwindow..wherefromiwillgetthedocumentnumber.
shiva
APRIL 27, 2016 @ 6:38 AM
whywewegettheholds
nachrichten hamburg
JUNE 4, 2016 @ 9:35 PM
VieleNuckelflaschenwerdenausdemKunststoffPolycarbonathergestellt,
darauskannBisphenolAindieMilchbergehenund
vomBabyaufgenommenwerden.
Prince
OCTOBER 6, 2016 @ 3:31 PM
HiPrudhvi,
Thanksforsharingyourknowledge.
Ihave2questionsinthetopicabove.
1.Ifyouenterthesupplierinformationintherequestionwindowthenwhyitisnotdefaultedinthenewdocumentcreation
window?
2.Isthereadifferencebetweenrequesition&RFQ?
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