6600035463 (IK)

SEP-MGSE-DC-PRO-0001
DOCUMENT MANAGEMENT PROCEDURE REV. 3
PAGE 2 of 15

TABLE OF CONTENTS
1 PURPOSE ......................................................................................... 3

2 SCOPE ............................................................................................. 3

3 DEFINITIONS ..................................................................................... 3

4 RESPONSIBILITIES ............................................................................. 3

5 RELEVANT CODING ............................................................................ 4

6 INSTRUCTIONS .................................................................................. 4

6.1 Document Preparation, Check and Approval. ..................................................... 4

6.2 Document Receiving, Issuing, Distribution, Logging. ............................................. 4
6.3 Document Format .................................................................................... 4
6.3.1 Revision No. ..................................................................................... 5
6.3.2 Status ............................................................................................. 6
6.3.3 Issue Code ....................................................................................... 6
6.3.4 Text Format ...................................................................................... 7
6.3.5 Typeset ........................................................................................... 7
6.3.6 Electronic File Format .......................................................................... 7
6.4 Transmission / Receipt of Formal Documents .................................................... 8
7 DOCUMENT IDENTIFICATION NUMBERING ............................................... 8

7.1 Management/Procedure ............................................................................. 8

7.2 Procurement ........................................................................................... 9
7.3 SUPPLIER / VENDOR DOCUMENT NUMBERING AND REVISION ......................... 9
8 DRAWING / TECHNICAL DOCUMENTS IDENTIFICATION NUMBERING ........... 10

9 TITLE BLOCK INFORMATION ON DRAWINGS .......................................... 11

10 REFERENCE DOCUMENTS ................................................................. 11

11 APPENDIX ...................................................................................... 11

Appendix 1: Management / Procedure Document Coversheet Sample ......................... 11

Appendix 2: Technical Document Coversheet Sample ............................................ 12
Appendix 3: Material Requisition (MR) Coversheet Sample ...................................... 13
Appendix 4: Data Sheet Sample ...................................................................... 14
Appendix 5: Border File Template .................................................................... 15
 SEP-MGSE-DC-PRO-0001
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1 PURPOSE

In order to achieve standardization of document management, this procedure provides the

necessary requirements and guidelines for controlling project documents and their revisions
to assure that personnel is aware of and uses correct and current documents.

2 SCOPE

The scope covers all the administrative and technical document types applied in this
project, including but not limited to plan, report, management system document, quality
inspection plan, work instruction, safety instruction, technical specification, record, design
document, nonconformity document, standard and code, etc. The management procedure
of communication and correspondence, including Letter, Transmittal, Technical Query,
Minutes of Meeting etc. refers to SEP-MGSE-DC-PRO-0002.

3 DEFINITIONS

Project name: Saudi Aramco Master Gas System Expansion - Phase I. "COMPANY"
means "ARAMCO OVERSEAS COMPANY BV' if it is used in relation to WORK to be
performed Out-Of-Kingdom under the OOK Contract, and it shall mean "SAUDI ARAMCO"
if it is used in relation to work to be performed In-Kingdom under the IK Contract.

CONTRACTOR for OOK contract is SEPCO Electric Power Construction Corporation

(SEPCO), a company organized under the laws of Peoples Republic of China.

CONTRACTOR for IK Contract is SEPCO Arabia Company, a company organized

under the laws of the Kingdom of Saudi Arabia.

DCC means Document Control Center reporting to the Project Controls Manager (PCM).

4 RESPONSIBILITIES

DCC is responsible for receiving, issuing, distribution, logging, preserving and archiving of all
documents & data, and handover of As-Built Drawings and related documents as
necessitated.
The functional division is in charge of document preparation, modification and
implementation after approval.
The sub-contractor is responsible for the establishment of document management system in
accordance with the required MGSE/SEPCOs specifications, project procedures & working
instructions and other concerned documents applied in this project.
 SEP-MGSE-DC-PRO-0001
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5 RELEVANT CODING

Please refer to SEP-MGSE-DC-PRO-0003 Document & Drawing Coding Index for details.

6 INSTRUCTIONS

6.1 Document Preparation, Check and Approval.

Documents should be prepared by the r el evant per son nel who are
familiar with their respective disciplines.
The originator is responsible to submit the document (soft and hard copy) to
the functional department/person for check and approval. Normally documents
are approved by project manager or authorized person.
After drafted and then approval, the documents shall be delivered to DCC for
issuing/distribution and/or archiving appropriately.

6.2 Document Receiving, Issuing, Distribution, Logging.

DCC is responsible for the document receiving.
DCC will issue/distribute the document according to the Managements
instructions.
DCC shall maintain log register for inward/outward documents submitted via
transmittals.

6.3 Document Format

SEPCO and sub-contractor shall use standardized document format.
Document Cover.
Standardized document cover shall be used for technical documents such
as Data Sheet, ISS, MR and TBE etc.
See Appendix 1. Management/Procedure Document Cover, Appendix 2.
Drawing/Technical Document Cover, Appendix 3. MR Cover and 4. Sample
Data Sheet.
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6.3.1 Revision No.

Revision No. for submitted document shall follow as below;

Revision Details
Management Documents
Submittal as new documents is all revision 0. Issued for Approval
0
(IFA)
If Accepted with Comments (AWC), or Resubmit (TRS), the
1, 2, 3 documents will be modifies as per Owner comments and re-
submittal.
If Accepted or Information, the document will be issued for final
00
document.
Technical Drawings/Documents
Revision Details
i) New Drawings
First revision Issued for Review (IFR). Developmental revision.
Further revisions if any up to IFC. If Accepted with Comments
(AWC), or Resubmit (TRS), the document will be modified as per
Owner comments and re-submitted for review, Issued for Review
(IFR) and finally Issued for Construction (IFC). AWC coded
documents can be issued IFC with prior clarification and acceptance
with Owner for the comments. Continue the same series if any
revisions after IFC before entering to iPlant.
00A, 00B, 00C, etc. The IFC issue status.
ISSUED FOR CONSTRUCTION shall be clearly indicated on the
face sheet of text documents and on upper part of title block of
drawings.
All previous Revision clouds shall be removed from the IFC
deliverables.

Note: For the new documents which are not in Auto-Sacs format,
use revision numbers as A, B, C, etc.
While uploading to iPlant as IFC as accepted by Aramco, change
revision to 00. Any Drawings entering the iPlant as new drawings
are all revision 00.
00
Grass-roots LSTK Project new drawings may be made as-built
(Revision 01) without submitting initial revision (00) into iPlant.
ii) Existing Drawings (not as-built)
If the existing drawing from iPlant is 00,
Development revisions of drawing (rev 00) from iPlant. (When the
0A1, 0A2 (HOLD Note1) construction documents need to be updated as per Vendor
information, field comments, etc.)
iii) Existing As-Built Drawings
If the as-built drawing from iPlant is 01
01A, 01B If the as-built drawing from iPlant is 01

Note 1: Rev No. to be used shall be confirmed with PM as Auto-Sacs allows only numeric for first
two characters of Rev No.
 SEP-MGSE-DC-PRO-0001
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6.3.2 Status
Issued for Review
Issued for Approval
Issued for Information
Issued for Construction
Issued for Enquiry
Issued for Purchase
Issued as Final
As-Built

One Document / Drawing may not undergo all the status indicated here.
According to the approval and the purpose at the time of issue, the status shall be
given.

6.3.3 Issue Code

Issue code for submitted technical documents shall follow as below;

Documents Type First Issue Final Issue Format

Drawing Issued for review Issued for construction Appendix 5
Data Sheet Issued for review Issued for Purchase Appendix 4
Issued for Purchase/Construction
Specification Issued for review Appendix 2
(as applicable)
Calculations Issued for review Issued as Final Appendix 2
Scope of work Issued for review Issued as Final Appendix 2
Basis of design Issued for review Issued as Final Appendix 2
MTO Issued for Information Issued for Information Appendix 2
Issued for construction/as Final
Schedules/List Issued for review Appendix 2
(as applicable)
Calculations, Scope of
Work, Basis of Design, Issued for review Issued as Final Appendix 2
Report
MR Issued for review Issued for Purchase Appendix 3
TBE Issued for review Issued for Purchase Appendix 3
Plan/Procedure Issued for review Issued for implementation Appendix 1
Soil Investigation report Issued for Information Issued for Information Appendix 2
Topographic survey report Issued for Information Issued for Information Appendix 2

All documents/drawings shall have full name of the Authorized Persons

(Prepared By, Checked By, Approved By), signed with wet original signature
(as per Quality check requirements) prior to release for SEPCO review.
Document number, title, revision and page number shall be indicated in the
header of the document as per Appendix 1.
Table of Contents shall include Headings & Subheadings and Appendix with
Page number.
 SEP-MGSE-DC-PRO-0001
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6.3.4 Text Format

The text alignment of the document shall be justified with proper
page margins and headings should be maintained according to the
content also headings and subheadings should reflect in TABLE
OF CONTENTS of the document.

6.3.5 Typeset
Default text font of the document can be Arial and the font size
should be 11 for document contents. Heading can be bold with
font size 12. Front page main title will be 14 in font size.
Standard line spacing of paragraph can be single line.
Please refer this procedure in the other typeset.

6.3.6 Electronic File Format

1) Management procedure document: Electronic file should adopt
the following format, for example, SEP-MGSE-DC-PRO-0001_1,
it means revision 1 of this document.

2) Technical document: It should follow the SAES-A-202 section

4 when it is registered to iPlant as bellows:

Drawing Name must comply with the file naming convention. Vector,
Hybrid (Vector and Raster), Microsoft Excel, Word and Acrobat PDF
files shall have a naming format as follows:

Vector drawings

Prefix + Number + Sheet +V or A + Revision

Example: B123456001V01 or B123456001V01A (for

MicroStation files)

Example: B123456001A01 or B123456001A01A (for AutoCAD files)

Hybrid drawings, two Files

Vector file: Prefix + Number + Sheet + V or A + Revision

Raster file: Prefix + Number + Sheet + R + Revision

Example: B123456001V01 or B123456001V01A (for

MicroStation vector)

B123456001A01 or B123456001A01A (for AutoCAD vector)

B123456001R01 or B123456001R01A (for raster portion)

Excel

Prefix + Number + Sheet + X + Revision

Example: B123456001X01 or B123456001X01A

 SEP-MGSE-DC-PRO-0001
DOCUMENT MANAGEMENT PROCEDURE REV. 3
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Word

Prefix + Number + Sheet + W + Revision

Example: B123456001W01 or B123456001W01A

PDF
PDF (for Data-Centric only. Refer to section 15.12 of SAEP-334 for
details)

Prefix + Number + Sheet + P + Revision

Example: B123456001P01 or B123456001P01A

6.4 Transmission / Receipt of Formal Documents

All f ormal documents shall be transmitted/receipt by DCC as per t h e
r eq u i r e m e nt s.
All electronic documents shall be transmitted/receipt via formal e-mail address
i.e. [email protected] and copy (Cc) to [email protected].
Vendor Deliverables Management Procedure (SEP-MGSE-DC-PRO-0004)
shall be followed for Vendor Documents.

7 DOCUMENT IDENTIFICATION NUMBERING

7.1 Management/Procedure

Documents, which shall be adopted within SEPCO, shall be coded as follows:

A-MGSE-X-Z-EEEE

Where:

A : Organization Code (refer 4.2 of SEP-MGSE-DC-PRO-0003)

MGSE : Project Name Acronym;
X : Discipline code (as per section 4.5 of SEP-MGSE-DC-PRO
0003)
Z : Document type code (PRO, PLN, PEP, and so on), please
refer to 4.4 of SEP-MGSE-DC-PRO-0003
EEEE : Sequential number, use four digits.

Example: SEP-MGSE-QC-PRO-0005

Means the 5th Procedure document sent by Quality Control Department of SEPCO (OOK
CONTRACTOR).
MR documents are coded as SEP-MGSE-EM-MR-EEEE.
 SEP-MGSE-DC-PRO-0001
DOCUMENT MANAGEMENT PROCEDURE REV. 3
PAGE 9 of 15

7.2 Procurement

Documents Numbering shall be adopted within SEPCO for convenience and can
be followed the following methodology;

A-MGSE-X-Z-EEEE

Where:

A : Organization Code (refer 4.2 of SEP-MGSE-DC-PRO-0003)

MGSE : Project Name Acronym;
X : Project Department Code (refer 4.3 of SEP-MGSE-DC-PRO
0003)
Z : Type of Activity/Document (i.e. PO for Purchase Order or
RFQ for request for Quotation
EEEE : Sequential number, use four digits.

Example 1: SEP-MGSE-PLD-PO-0001

Means the 1st Purchase Order placed by Procurement & Logistics Dept. of
SEPCO for MGSE Project.

Example 2: SEP-MGSE-PLD-RFQ-0005

Means the 5th Request for Quotation by Procurement & Logistics Dept. of SEPCO
for MGSE Project.

Payment will be coded as SEP-MGSE-PLD-CST-Z-EEEE-XXX

Where Z = PO Number, EEEE Sequential number series and XXX is Sequential

Payment number.

7.3 SUPPLIER / VENDOR DOCUMENT NUMBERING AND REVISION

Please refer to Vendor Deliverable Management Procedure (SEP-MGSE-DC-
PRO-0004).
 SEP-MGSE-DC-PRO-0001
DOCUMENT MANAGEMENT PROCEDURE REV. 3
PAGE 10 of 15

8 DRAWING / TECHNICAL DOCUMENTS IDENTIFICATION NUMBERING

Saudi Aramco numbering system as per SAES-202 shall be used. A typical drawing
numbering scheme is as below:

Example: VA-765432
where
V=Prefix letter: a single alpha letter, as below:

A = Drawing size: a single alpha letter, as below:

765432=Identifying no. : 6 digit numbers, and this no. should be provided from iPlant
 SEP-MGSE-DC-PRO-0001
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PAGE 11 of 15

9 TITLE BLOCK INFORMATION ON DRAWINGS

Title block information shall be as per section 5 of SAES-202.

10 REFERENCE DOCUMENTS

SAES-A-202 Saudi Aramco Engineering Drawing Preparation

SAEP-334 Retrieval, Certification and Submittal of Saudi Aramco Engineering and
Vendor Drawings
SAEP-120 Security Drawings for Saudi Aramco Facilities

11 APPENDIX

Appendix 1: Management / Procedure Document Coversheet Sample

 Master Gas System Expansion - Phase I

SEPCO Electric Power Construction Corporation

6600033892(OOK)
Contract No. : Document No.: SEP-MGSE-XX-XXX-XXXX
6600035463 (IK)

DOCUMENT MANAGEMENT PROCEDURE

Rev. Date Status Prepared by Checked by Approved by

 SEP-MGSE-XX-XXX-XXXX
DOCUMENT MANAGEMENT PROCEDURE REV. X
PAGE 2 of 2

TABLE OF CONTENTS
1 XXXX ................................................................................................ 2

1 XXXX
 SEP-MGSE-DC-PRO-0001
DOCUMENT MANAGEMENT PROCEDURE REV. 3
PAGE 12 of 15

Appendix 2: Technical Document Coversheet Sample

 SAUDI ARABIAN OIL COMPANY
PMT
CERT
ENGG
DESCRIPTION

MASTER GAS SYSTEM EXPANSION PHASE I

JO/EWO
DATE

Contract No: 6600033892(OOK) & 6600035463(IK)

REV. NO.

DISC. ENGR
DOCUMENT NAME
DATE

PROJ. ENGR

DATE

CERTIFIED

ISSUED CODE
DATE

CONST. GENCY

DATE

OPERATIONS

DATE
EDSDVERIFICATION

CONTROL NUMBER

DATE:
BY:
THIS INDICATES THAT REV. NO. _______
REVISION CERTIFICATION
OF THIS DRAWING IS COVERED, FOR

_______________________________
REQUIREMENTS,BY DOCUMENT
ALL APPROVAL/CERTIFICATION

COMPLETION CERTIFICATE

DWG TYPE PLANT INDEX DOC. SHT REV.

DOCUMENT NAME DOC

K53 A
Master Gas System Expansion - Phase I 1/1 A
(DCC)NO.

SAUDI ARABIA Job No.:10-01282-0003

 SEP-MGSE-DC-PRO-0001
DOCUMENT MANAGEMENT PROCEDURE REV. 3
PAGE 13 of 15

Appendix 3: Material Requisition (MR) Coversheet Sample

 Master Gas system Expansion Phase I
Material Requisition
Doc. No.: SEP-MGSE-EM-MR-XXX Rev. : X

Title MATERIAL REQUISITION FOR XXXXXXXX Page: 1 of XX

MATERIAL REQUISITION FOR

XXXXXXXXXXXXXX
BGCS #3 & BGCS #5
9COM No.: 6000000573

X 15-Feb-15 Issued for XXX XXX XXX XXX

Rev. Issued Date Status Checker Reviewer Approver

 Master Gas system Expansion Phase I
Aramco overseas
Company Material Requisition
Doc. No.: SEP-MGSE-EM-MR-XXX Rev.: X

Title MATERIAL REQUISITION FOR XXXXXXXX Page: 2 of XX

 SEP-MGSE-DC-PRO-0001
DOCUMENT MANAGEMENT PROCEDURE REV. 3
PAGE 14 of 15

Appendix 4: Data Sheet Sample

Saudi Aramco 2741-ENG (11/2010)

THIS REVISION IS NOT TO BE USED FOR

CONSTRUCTION UNTIL CERTIFIED AND
SAUDI ARABIAN OIL COMPANY
CENTRIFUGAL PUMP DATA SHEET FOR HORIZONTAL PUMPS AND VERTICAL IN-LINE PUMPS
NOTE: BY MANUFACTURER OF PUMPS PER ASME B 73.1 OR B 73.2
INDICATES INFORMATION TO BE COMPLETED BY PURCHASER; BY MANUFACTURER OF PUMPS OR PUMPS PER 31-SAMSS-004
DATED

PURCHASERS REFERENCES SITE CONDITIONS

REVISION DESCRIPTION

INDOOR OUTDOOR UNDER ROOF

26 JAN 15 ISSUED FOR REVIEW

APPLICABLE TO: PROPOSALS PURCHASE AS BUILT

ON SHORE COASTAL OFF SHORE
/ PUMP MFR ELECTRICAL AREA CLASS Non-Haz , DIV. , GROUP
/ SIZE & TYPE ASME B73.1 or equivalent
/ SERIAL NO. PERFORMANCE DATA
DRIVER TYPE Induction Motor PERFORMANCE
THIS DATA SHEET COVER Two PUMP(S)
PUMP MARK NO(S). K53 0001 A K53 0001B / / RATED SPEED RPM
10-01282-0003

-G- - -G-
DATE

-G- - -G- / / DRIVER NAME PLATE POWER RATING HP

THIS DRAWING AND THE INFORMATION CONTAINED HEREIN ARE THE SOLE PROPERTY OF SAUDI ARAMCO. NO REPRODUCTION IN FULL OR IN PART SHALL BE OBTAINED FROM THIS DOCUMENT WITHOUT THE WRITTEN CONSENT OF ITS OWNER.
JOB ORDER/EWO NO.

/ PUMPS OF IDENTICAL TYPE & SIZE IN OPERATION RPM

-G- - -G- / / PERFORMANCE AT 100% 120%

REV. NO.

MIN. CONT.STABLE NORMAL

-G- - -G- FLOW FLOW OF RATED
A

DRIVER DATA SHEET CAPACITY

GEAR UNIT DATA SHEET Not applicable TOTAL DIFF. HEAD Ft

LUBE OIL SYST DATA SHEET Not applicable EFFICIENCY %
SAFETY INSTRUCTION SHEET REQUIRED POWER HP
BY/DATE
OTHER

LCC EF $/kW NPSH REQ'D FOR:

3% DH 1st STAGE ON H2O Ft
40,000 HRS LIQ'D PUMPED Ft
SERVICE
/ SHUT-OFF HEAD AT ACTUAL IMP. DIAM. Ft
OPERATIONS/DATE

PUMP FUNCTION Raw water unloading pump AT MAX. IMP. DIAM. Ft

CONTINUOUS INTERMITTENT STANDY BY CAPACITY AT END OF CURVE USGPM
REVIEW FOR KEY DRAWINGS
REQUIRED (SAUDI ARAMCO)

ATTENDED UNATTENDED TOT.DIFF. HEAD AT END OF CURVE Ft

INDIVIDUALLY IN SERIES IN PARALLEL RATIO. SHUT-OFF HEAD/RATED HEAD
UPSTREAM OF PUMP NO(S) -G- RATIO. END OF CURVE CAPACITY/RATED CAP.
-G- MINIMUM CONTINUOUS STABLE FLOW USGPM
DOWNSTREAM OF PUMP NO(S) -G- MINIMUM CONTINUOUS THERMAL FLOW USGPM
CONST. AGENCY/ DATE

-G- MAXIMUM OPERATING TIME AT SHUT-OFF SEC

FIRST CRIT. SPEED; DRY RPM
FIRST CRIT. SPEED; WET RPM
LIQUID CHARACTERISTICS MAX. ALLOWABLE SPEED RPM
MAX. POWER FULL CURVE ACTUAL IMP. DIAM. HP
LIQUID PUMPED Raw Water TDS PPM POWER AT SHUT-OFF HEAD HP
NORMAL FLOW TEMPERATURE O
F 140
MAX. FLOW TEMPERATURE O
F 185 PERFORMANCE WITH MAX. AND
CERTIFIED/DATE

RELATIVE DENSITY AT NORMAL FLOW TEMP. 1 MIN. IMPELLER DIAMETERS

VISCOSITY AT FLOW TEMP. CS / CP / SSU 1 cP MAX. MIN.
VYD
DESIGN CERTIFICATION

VAPOR PRESSURE AT NORMAL TOT.DIFF. HEAD AT RATED CAPACITY Ft

(DESIGN AGENCY)

FLOW TEMP. PSIA EFFICIENCY AT RATED CAPACITY %

V.P. AT MAX. FLOW TEMP. PSIA 8.4 REQUIRED POWER AT RATED CAP. HP
TSS NONE PSIA UNKNOWN MAX. REQUIRED POWER FULL CURVE HP
CHARACTER OF PULPY GRITTY HARD SOFT
SOLIDS: INTERMEDIATE TRANSMISSION
ENGG./DATE

GAS IN FLUID: NONE VOL. % UNKNOWN / GEAR BOX RATIO

NBP

PRINCIPAL CORROSIVES: Inorganic Salts / HYDR. COUPL. SPEED RANGE % % OF DRIVER SPEED

pH CI PPM
CONSTRUCTION DATA
PUMP TYPE
OPERATING CONDITIONS HORIZONTAL (BET. BRGS) / OVERHUNG
/ VERT. IN-LINE INTEGRAL SHAFT
IS COVERED, FOR ALL APPROVAL

CAPACITY NORMAL USGPM 132 CASING MOUNT: CENTERLINE FLANGE CENTERLINE

AND CERTIFICATION REQUIREMENTS, PER SAEP-334, UNDER

RATED USGPM 145 FOOT

RATED TOTAL DIFFERENTIAL HEAD Ft 132.8 VERT. IN-LINE IN-LINE CASE SUPPORTED
NPSH AVAILABLE AT SUCTION FLG. CASING SPLIT AXIAL RADIAL
AT RATED CAPACITY Ft 13.61 CASING TYPE DOUBLE VOLUTE SINGLE VOLUTE
REVISION VALIDATION

AT 120% OF RATED CAPACITY Ft DIFFUSOR STAGGER

DRAWING COMPLETION CERTIFICATE NO.

VISC. CORR. FACTOR CQ; CH; CE SELF PRIMING / YES / NO

RATED SUCTION PRESSURE PSIA 10.59 DIR. OF ROT. / / CCW / / CW
MAX. SUCT. PR. AT RATED CAP. PSIA 16.973 (VIEWED FROM DRIVER)
MAX. SUCT. PR. AT SHUT-OFF PSIA PUMP NOZZLES
TOTAL DIFFERENTIAL PRESSURE PSI 52.72 SIZE RATING FACING LOCATION
RATED DISCHARGE PRESSURE PSIA 63.31 / SUCTION 150 RF End
THIS REVISION NO.

MAX. DISCH. PR. AT RATED CAP. PSIA / DISCHARGE 150 RF Top

DATA SHEET FOR EQUIPMENT DWG. TYPE PLANT NO. INDEX DRAWING NO. SHT.NO. REV.NO.

RAW WATER UNLOADING PUMPS BGCS - 5 DAT 3

MASTER GAS SYSTEM EXPANSION PHASE I K53 G VE-291930 OF A
SAUDI ARABIA 9
EKRD/2741-1-1110.XLS
 SEP-MGSE-DC-PRO-0001
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Appendix 5: Border File Template