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Committees For Event Planning

The document outlines various committees needed to plan and execute a big event, including their functions, specific duties, and suggested number of members. The Logistics Committee oversees the entire event process and appoints other committee chairs. Other committees include Corporate Relations/Sponsorship to raise funds, Volunteer to recruit helpers, Media/PR to promote, Security/Emergency preparedness, Design, Event Planner, Budgeting/Donations, Menu, Invitations, and Set Up/Tear Down. Each committee has specific responsibilities to ensure the successful planning and execution of the event.

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Federico Estrada
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3K views2 pages

Committees For Event Planning

The document outlines various committees needed to plan and execute a big event, including their functions, specific duties, and suggested number of members. The Logistics Committee oversees the entire event process and appoints other committee chairs. Other committees include Corporate Relations/Sponsorship to raise funds, Volunteer to recruit helpers, Media/PR to promote, Security/Emergency preparedness, Design, Event Planner, Budgeting/Donations, Menu, Invitations, and Set Up/Tear Down. Each committee has specific responsibilities to ensure the successful planning and execution of the event.

Uploaded by

Federico Estrada
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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COMMITTEES FOR CMC BIG EVENT

Suggested no. of
Name Function Specific Duties and Responsibilities Suggested Person Involved
members
 Generate the budget
 Appoint committee chairs
Logistics Committee Oversea the event from start to finish  Determine the theme
 Maintain the communication with staff

 Identify sponsors/donors: Crop & Individual


 Possible benefits for sponsors
Corporate Relations Sponsorship Help raise the seed money for the
 Deliver to promise benefits to sponsors
Committee event
 Draft strategy for acquiring sponsors

 Work with all committee’s


Recruits and energizes volunteers for  Identify volunteer needs for each committee
Volunteer Committee
all committee’s  Communicate regularly with volunteers
 Delegate task on day of event
 Decide how the event is going to be promoted
 Identify media sponsors
 Work with Corporate Relations/Sponsorship
Committee re: press release, communicate
Media and PR Committee Promotes the event
thoroughly through various methods – TV, print,
radio, web, email, social media, Spreading the word
out about the event

 Be able to cover different areas of the event in case


of a no show or other emergency so we aren’t left
Security & Emergency without proper coverage
Committee To be on standby in case of no shows  Work with all committees, keep people safe,
Maintaining order during and after the event, extra
security for the auction items and donations

Determines necessary decorations  Work with Logistics & Invitations committee, setting
Design Committee
based on theme up designs, stage setups

 Organize a function that is a positive experience for


Planning, coordination with
all attendees and makes the attendees feel good
Event Planner volunteers, vendors, businesses, and
about the organization, organizers and charity –
other personnel in order to setup and
work with all committee members
execute a successful function.
 Work with Logistics Committee, return on
Working with a budget for the
Budgeting/ Donations Committee Investment, Watch ROI, Getting free things,
event
Solicitation letters, Work with Sponsorships

Responsible for the menu for the  Work with Logistics Committee, work with caterer
Menu Committee
event on food and drink choices

 Work with the Logistics Committee, Designing the


Invitations Committee Overseas all aspects of the invitations, Mailing the them out, sending out follow
invitations up and thank your cards

 Responsible for setting up the entire event and


Set up/Tear Down Committee Set up & Tear down the event tearing it down when finished

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