Legacy System Migration Workbench (LSMW) for Transaction data uploads

What is the LSM workbench?

The LSMW (Legacy System Migration Workbench) is a tool based on SAP software that supports single
or periodic data transfer from non-SAP to SAP systems (and with restriction from SAP to SAP system). Its
core functions are:

 Importing legacy data from PC spreadsheet tables or sequential files

 Converting data from its original (legacy system) format to the target (SAP) format
 Importing the data using the standard interfaces of SAP (IDoc inbound processing, Batch Input,
Direct Input)

Which data can be migrated using the LSMW?

 By means of standard transfer programs: a wide range of master data (e.g. G/L accounts,
customer master, vendor master, material master, bills of material) and transaction data (e.g.
financial documents, sales orders)
 By means of recording of transactions: further data objects (if the transaction can be run in batch
input mode)

GO to SAP Easy Access Session and follow the following steps:

GO to Transaction code “LSMW” in Commond box from the SAP Easy Access
Session/Window/Screen:

Click on “Enter” as below

Click on "Continue (push button)"
Update following fields with Unique name for Project, Subproject and Object.

After update the below fields, click “Enter” than click “Create (Shift+F1)”.
Update the description for Project, Sub Project and Object and click on “Continue”.

Now “Execute” or press CTRL+F8.

Overviw of “Process Steps”.

Step 1 : Now Select 1st step “Maintain Object Attributes” and “Execute” or press CTRL+F8.
Click on “Display<->Change” tab as shown below.
Click on “Batch Input Recording” radio button tab as shown below.
Click on recording “Overview” as shown below.

Select /click on “Recordings” as shown below.

Select /click on “Create Recordings” as shown below.

Recording Overview.
Update Recording and Description fields and click on “Continue” or Enter.

Note: In “Recording” field NO space and Special character allowed (alphanumeric allowed).

Insert Transaction code or required transaction data upload transaction code.

(In this case it is F-02/FB01).

Update Transaction code “F-02” and click on “Continue” or enter.
Transaction code F-02 Overview/window/session/screen.
Update required & necessary fields as shown below (in this case filled required some of fields for
posting). Than press “Enter”.

(Header data and Debit line item).

Update “Amount” and “Text” field than click on “More data” for assign cost objects as shown
below.

(Debit line item data).

Update “Cost Center” field and click on “Continue” or enter as shown below.

(Debit line item data).

Screen 1/2

Screen 2:
Update “Posting Key” and “Account”. Than press “Enter”.

(Credit line item data).

Update “Amount, Value & Text” fields than click on “More data” tab as shown below.

(Credit line item data).

Update “Profit Center” and click on “Continue” or enter.

(Credit line item data).

Go to “Document” tab on menu bar and click on “Simulate” option as shown below.
Entry Overview as shown below and Click on “Save” button or CTLR+S.

(Debit and Credit line item data).

After Save the Transaction, system enter in the below overview with “Screen Field” name and
“Transaction data” .

Note: Page 1
Note: Page 2

Click on “Default All” tab on Application toolbar.

After click on “Default All” tab, Field Name and Description will auto update as shown below.

Note: Page 1 (Debit line item data).

Note: Page 2 (Credit line item data).
Note: Page 3

(Last two row are included in page 3 and same can be ignored at the time of prepared excel file of
transaction data for uploading purpose).

Before going to next process please read and understand the below info.

Important Info:

If you compare Page 1 (Debit line) and Page 2 (Credit line) there are 4 Field names are same that are:

1.NEWBS Posting Key for the Next Line Item

2.NEWKO Account or Matchcode for the Next Line Item
3.WRBTR Amount in document currency
4.SGTXT Item Text

We need to change the Page 2 (Credit line) Field name with like “NEWBS_2” for all 4 Field names.

(If we not change the second same field name, will get error at the time of file upload).
Double click on page 2 (Credit) “NEWBS” field name and change to “NEWBS_2” and click
“Continue” or enter.
Same as above process do it for remaining 3 fields that are “NEWKO”, “WRBTR” and “SGTXT”
like
“NEWKO_2”, WRBTR_2” and “SGTXT_2”.

After Completion of Field name change, click on “Save” button or CTRL+S.

Go to Menu Bar click on “SystemListSaveLocal File”.

Note: Exporting the Filed name and Description in excel file for preparing the transaction data.
Select “Spreadsheet” radio button and click on “Continue” or enter.

Update “File Name.XLS” with simple name & excel format (in this case File name is
“LSMWTrans.xls) and click on “Generate” button for save the file as shown below (Save on
desktop).
Once again click on “Save” and click on “Back” button or press F3.

Again click on “Back” button for press F3.

Select “Recording field” and press F4 (Field will get update) and click on “Save” and “Back”
button as shown below.
Note: The steps selection should be auto selected (should move selection cursor down step by
step by the stems, it means we have successfully completed each step) only we need to click on
execute steps.

Before going Step 2, we will prepare excel & Text file for uploading file with transaction data which
is we save on desktop as following process.

(Once we complete excel and text file format, will come back to the same LSMW screen for step 2).
Process:

Go to desktop and open the saved exported excel file and select “J” & “K” column that is Field
name and description.
Past it in second sheet in same file as shown below.
Delete the extra rows between line item data as following process.
Delete the extra row between the line item data:
Press “F5”, select “Special” button in popup box.

Select “Blanks” radio button and click “OK” button.

Go to Menu Bar and click “Home” tab and click on “Delete” button as shown below.

Screen 1/2

Screen 2
Cut the column “B” that is description column and past to the column “D” as shown below.
Update column “B” and “C” as shown below and delete last 2 rows (XBLNR & BKTXT) not
required as I mentioned before (step before Credit line item change field names).
Copy column “A” and open new sheet2 in same file and past special with transpose in new sheet2
as shown below.

Screen 1/5

Screen 2 (Open new sheet and put cursor row no 1 & column A).
Screen 3 (Right click and click “Paste Special”).

Screen 4 (Select “Transpose” and click “OK” button).

Data pasted in row no 1 as shown below.

Screen 5

Same Copy column “D” from Sheet 1 and paste special with transpose in sheet 2 as shown below.

Screen 1/2
Screen 2 (put cursor row no 2 & column A, next right click than click “Past special” , select
“Transpose” radio button and click “OK”) as shown below.
Update Transaction data in row no 3 in sheet2 as per header details.

Note: update data as per SAP configured data like Company code, Account no, Cost center and
profit center etc…. and please ensure amount in digits only like 4466 (Not 4,466.00).
Select full sheet2 and go to menu bar and click “Home” and click on “Align Text Left” (ensure all
text should be left side to the field).
(Sheet2 full selection mode) Right click and select “format cells”.
Select “General” option and click “OK” button (ensure all texts in General mode only).
Copy sheet2 and paste in new sheet or copy with duplicate of sheet2 as shown below.

In duplicate of sheet2 delete the header data row no 1 & 2 .

Screen 1/2
Screen 2 (after deleting the header data row no 1&2).

Press & hold CTRL button and press “Home” button and next “End” button on keyboard one by
one, it should auto select last row and last column (in this case row no 1 and column “U”
:ACCTS-P). if auto selected other row please delete the extra row and again do the same press &
hold CTRL and press home & end one by one till auto selected by last row and last column.

Than Save the file on desktop once again with simple name (in this case File name
“LSMWTrans5.xls).
Important:

Need to save in Text format for uploading transaction data in LSMW.

In duplicate of Sheet2 (excluding header data) : Go to menu bar click “File”, select “Save as”
option and update File Name with simple name and Save as type “Text (Tab delimited) format and
click on “Save” as shown below.

Screen 1/3
Screen 2 (Press “OK”).
Screen 3 (Press “Yes”).
After save in text format on desktop, than close the excel file and press “don’t save” as shown
below.

Next go back LSMW screen/window.

Step 2: Come back to the LSMW window in SAP for Step 2.

Auto selected Stet 2 (Maintain Source Structures) and click on “Execute” button on application
toolbar or press CTRL+F8 or double click on step 2.

Select “Source Structure” Element.

Click on “Display<->Change” button on application toolbar as shown below.

Click on “Create” button on application toolbar as shown below.

Update “Source Structure & Description” Field with simple name (in this case “GLEntries”) and
click on “Continue” as shown below.

Note: Source Structure not allowed special characters and space.

Click on “Save” and click on “Back” button on standard toolbar.

Step 3: Auto selected step 3 (Maintain Source Fileds) and click on “Execute” button on application
toolbar.

Select “GLENTRIES” element as shown below.

Click on “Display<->Change” button on application toolbar.

Click on “Table Maintenance” button on application toolbar.

Table overview.
Go to desktop and open the excel file which we saved name of “LSMWTrans5.xls.
From the excel file go to sheet1 and copy all the data (Column A, B, C & D).
Paste the copied data in SAP LSMW table overview screen as shown below.

Click on “Save” and click on “Back” button on application toolbar.

Click on “Save” and click on “Back” button as shown below.
Step 4: Auto selected step 4 (Maintain Structure Relations) and click on “Execute” button as
shown below.

Select “GLENTRY” element as shown below.

Click on “Display<->Change” button on application toolbar.

Click on “Relationship” button on application toolbar.

The below popup for information and click on “Continue” or enter.

Click on “Save” and click on “Back” button on standard toolbar as shown below.

Step 5: Auto selected step 5 (Maintain Field Mapping and Conversion Rules) and click on
“Execute” button.
Select “GLENTRY” element and click on “Display<->Change” button as shown below.

Go to Menu Bar and click on “ExtrasAuto-Field Mapping” option.

Click on “Continue” without changing any selections.
Click on “Accept Proposal” button till complete the all the fields auto selected as shown below.

Select “DDMMYYYY” radio button and click on “Continue” till auto selected for all fields same
process.
Keep on click on “Accept Proposal” in each screen till end

In the End popup box for information as shown below and click on “Continue”.
Click on “Save” and click on “Back” button as shown below.
Step 6: skip the step 6
Step 7: Auto selected step 7 (Specify Files) and click on “Execute” button.

Select “Legacy Data On the PC (Frontend)” element.

Click on “Display<->Change” button.

Click on “Add Entry” button as shown below.

Go to File field and press F4/Brows the Text format file for upload purpose which is save on
desktop.
Select Text format file (in this case “LSMWTrans5.txt”).
Update “Name” field with simple name (in this case “GLPsting33”).

Select “Tabulator” radio button.

Click on “Continue” button.

Click on “Save” and click on “Back” button.
Step 8: Auto selected step 8 (Assign Files) and click on “Execute” button.

Note: should be auto select steps.

Select “GLENTRIES” element.

Click on “Display<->Change” button.

Click on “Assignment” button.

Popup box for information and click on “Continue” button.

Click on “Save” and click on “Back” button as shown below.

Step 9: Auto selected step 9 (Read Data) and click on “Execute” button.
Click on “Execute” button.

In this Overview click on “Back” button or press F3 “2 times”.

Step 10: Auto selected step 10 (Display Read Data) and click on “Execute” button.

In this Overview just click on “Continue” button.

In this Overview select line item for cross check the transaction data (System Reading status).

Check the the “Fld Value” with “Fld Name” and click on “Back” button 2 times.
Step 11: Auto selected step 11 (Convert Data) and click on “Execute” button.

Again click on “Execute” button.

In this Overview just click on “Back” button 2 times.
Step 12: Auto selected step 12 (Display Converted Data) and click on “Execute” button.

Click on “Continue” button.

In this Overview just click on line item for cross check the converted data.

Check the the “Fld Value” with “Fld Name” and click on “Back” button 2 times.
Step 13: Auto selected step 13 (Create Batch Input Session) and click on “Execute” button.
Select “Keep batch input folders” check box and click on “Execute” button as shown below.

Popup box for information and click on “Continue” button or enter.

Step 14: Auto selected step 14 (Run Batch Input Session) and click on “Execute” button.

Select Session name/ line item and click on “Process” button on application toolbar as shown
below.
Select “Display errors only” radio button and click on “Process” button.

Click on “Exit batch input” button (it means document uploaded successfully).

Note: if error comes, need to resolve and re-run the same.

Document overview:

Go to any transaction code FBL3N/FAGLL03/FB03 for posted document overview.

(Successfully uploaded document thru LSMW , verified GL accounts ,amount value and reference).

Thank you for reading patiently…!!