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Name: Businge Innocent REG No: RIM/06.15/018D Course Unit: Legal & Policy Framework of Records Facilitator: Mr. Mwanje Senono Aloyious

This document discusses provisions of the National Records and Archives Act of 2001 regarding the creation, preservation, and conservation of electronic and paper-based records in Kenya. Specifically, it examines: Section 5(a) which stresses good practice in managing public records in all formats, including electronic records. Section 5(b) provides for establishing records centers to house semi-current records up to the top secret classification. Section 5(c) emphasizes procedures for disposing records with no continuing value and transferring valuable records to the national archives. Section 5(d) provides for preserving selected enduring records and making them available to the public.

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58 views2 pages

Name: Businge Innocent REG No: RIM/06.15/018D Course Unit: Legal & Policy Framework of Records Facilitator: Mr. Mwanje Senono Aloyious

This document discusses provisions of the National Records and Archives Act of 2001 regarding the creation, preservation, and conservation of electronic and paper-based records in Kenya. Specifically, it examines: Section 5(a) which stresses good practice in managing public records in all formats, including electronic records. Section 5(b) provides for establishing records centers to house semi-current records up to the top secret classification. Section 5(c) emphasizes procedures for disposing records with no continuing value and transferring valuable records to the national archives. Section 5(d) provides for preserving selected enduring records and making them available to the public.

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businge innocent
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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NAME: BUSINGE INNOCENT

REG No: RIM/06.15/018D

COURSE UNIT: LEGAL & POLICY FRAMEWORK OF RECORDS

FACILITATOR: MR. MWANJE SENONO ALOYIOUS

Qn. With reference to national records and archives act, 2001, examine in details the
provisions for creation, preservation and conservation of both electronic and paper
based records.

Section 5(a) stresses on the good practice by all organs of state in the management of
public records containing information in all media of formats including records in
electronic form.

Section 5(b) provides for the establishment of the records centers where the semi-
current records of organs of states should be maintained and accessed by the
authorized persons; these records centers should meet the minimum standards to
enable them house records classified up to top secret.

National records and archives Act, was enacted in 2001 to provide for the rationalized
management of all Government and other public records and archives under one single
authority and for preservation, utilization and disposal of such records and archives.

Section 5(c) emphasizes on establishing and putting in place procedures for disposing
of public records of no continuing utility and also transferring records with continuing
value in the national archives for preservation.

Section 5(d) provides for preservation of selected records with enduring value in the
national archives or in any other archival repository and also stresses that those should
made available to the public for consultations.

Section 7 of the records and archive Act, 2001 gives the mandate to the heads of
organs of state to create and maintain records of the transactions and different
activities of their respective institutions and this is done through establishing good
records keeping practices.

Section 7 (b) provides for the creation and management of all current records within
appropriate registry systems.

Section 8 (d) stresses on maintenance of the security grad of records classified as


secret or top secret on grounds of national security, maintenance of public order or
safeguarding the revenue when those records are being transferred to the custody of
the director or in any other place of deposit.

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