PC shortcuts & Mac shortcuts

Editing shortcuts

Edit active cell F2 Ctrl U

Cut Ctrl X ⏳ X

Copy Ctrl C ⏳ C

Paste Ctrl V ⏳ V

Paste Special Alt E S ⏳ Shift V

Paste name into formula F3

Toggle references F4 ⏳ T

Ctrl Option
Start a new line within the
Alt Enter
same cell
Return

Insert or edit cell

Shift F2 Shift F2
comment

Display shortcut menu

Shift F10 Shift F10
(i.e. same as right click)

Insert worksheet Shift F11 Shift F11

Define a name for a cell Ctrl F3 Ctrl F3

 Fill down (e.g. copy
formula down in selected Ctrl D Ctrl D
cells)

Fill right Ctrl R Ctrl R

Insert argument names

and parentheses for a
function after typing a Ctrl Shift A Ctrl Shift A
function name in a
formula

Insert row Alt I R Ctrl I

Insert column Alt I C Ctrl I

Formatting Shortcuts

Brings up format cells

Ctrl 1 ⏳ 1
menu

Bold Ctrl B ⏳ B

Italic Ctrl I ⏳ I

Undo Ctrl Z ⏳ Z

Repeat last action Ctrl Y ⏳ Y

Select all used cells

(select entire worksheet if Ctrl A ⏳ A
command is repeated)

Number format Ctrl Shift ! Ctrl Shift !

 Date format Ctrl Shift # Ctrl Shift #

Percent format Ctrl Shift % Ctrl Shift %

Increase font size Alt h fg ⏳ Shift >

Decrease font size Alt h fk ⏳ Shift <

Increase decimal Alt h

Decrease decimal Alt h 9

Increase indent Alt h 6 Ctrl M

Decrease indent Alt h 5 ⏳ Shift m

Navigation Shortcuts

Move from cell to cell Arrows Arrows

Go to F5 F5

Go to cell A1 Ctrl Home Fn Ctrl Left

Go to beginning of row Home Fn Left

Select the adjacent cell Shift Arrow Shift Arrow

Select entire row Shift Spacebar Shift Spacebar

Select entire column Ctrl Spacebar Ctrl Spacebar

Ctrl Shift Ctrl Shift

Select all to the start of
the sheet
Home Home

Ctrl Shift
Select all to the last
Ctrl Shift End
used cell of the sheet
End

Select to the end of the Ctrl Shift Ctrl Shift

last used cell in
row/column Arrow Arrow

Select the last used cell

Ctrl Arrow Ctrl Arrow
in row/column

Move one screen up PageUp Fn Up

Move one screen down PageDown Fn Down

Fn Option
Move one screen left Alt PageUp
Up

Fn Option
Move one screen right Alt PageDown
Down

Move to the next or

previous worksheet Ctrl Ctrl
(Move between tabs if
you are in a menu PageUp/Down PageUp/Down
window)
 Move to next workbook
(while in spreadsheet)
Ctrl Tab Ctrl Tab
Move to next divider
(when in menu options)

Move to the next cell

(Move between items Tab Tab
within a menu window)

File Shortcuts

New Ctrl N ⏳ N

Open Ctrl O ⏳ O

Save workbook Ctrl S ⏳

⏳ ⇿ Shift
Save As F12
S

Print Ctrl P ⏳ P

Open print preview

Ctrl F2
window

Go to next workbook Ctrl Tab ⏳ -

Close file Ctrl F4 ⏳ W

Close all open Excel files Alt F4 ⏳ Q

 
Ribbon Shortcuts

Show ribbon accelerator

Alt
keys

Show/hide ribbon Ctrl F1 ⏳ ⏳ R

Paste Special Shortcuts

Ctrl Alt V Ctrl ⏳ V

Paste Special formats
t t

Ctrl Alt V Ctrl ⏳ V

Paste Special values
v v

Ctrl Alt V Ctrl ⏳ V

Paste Special formulas
f f

Ctrl Alt V Ctrl ⏳ V

Paste Special comments
c c

Clear Shortcuts

Clear cell data Delete Delete

Clear cell formats Alt h e f

 Clear cell comments Alt h e m

Clear all (data, formats,

Alt h e a
comments)

Selection Shortcuts

Select a cell range Shift Arrows Shift Arrows

Ctrl Shift Ctrl Shift

Highlight a contiguous
range
Arrows Arrows

Extend selection up one

Shift PageUp Fn Shift Up
screen

Fn Shift
Extend selection down
Shift PageDown
one screen
Down

Alt shift Fn Shift ⏳

Extend selection left one
screen
PageUp Up

Alt shift Fn Shift ⏳

Extend selection right
one screen
PageDown Down

Select all Ctrl A ⏳ A

 
Data Editing Shortcuts

Fill down from cell above Ctrl D Ctrl D

Fill right from cell left Ctrl R Ctrl R

Find and replace Ctrl F Ctrl F

Show all constants F5 Alt s o

Highlight cells with

F5 Alt s c
comments

Data Editing (inside cell) Shortcuts

Edit the active cell (edit

F2 F2
mode)

While editing cell, allow

use of arrow keys to F2 F2
create reference

Confirm change and get

Enter Enter
out of cell

Cancel a cell entry and

Esc Esc
get out of cell

Insert line break within

Alt Enter Option Enter
cell

Shift
Highlight within a cell Shift Left/Right
Left/Right
 Ctrl Shift Ctrl Shift
Highlight contiguous
items
Left/Right Left/Right

Jump to beginning of
Home Fn Left
cell contents

Jump to end of cell

End Fn Right
contents

Delete character to left Backspace Delete

Delete character to right Delete Fn Delete

Accept autocomplete
Tab Tab
suggestion

Ctrl Ctrl Fn

Referencing a cell from

PageUp/Down Down/Up
another worksheet

Arrows Arrows

Other Shortcuts

Enter date Ctrl ; Ctrl ;

Enter time Ctrl : Ctrl :

Show formula/show
Ctrl ` Ctrl `
values (key to the left of 1)
 Select cells which refer to
the active cell (useful
Ctrl ] Ctrl ]
before deleting a cell in a
worksheet)

Drives menu bar Alt

Next open program Alt Tab ⏳ Tab

Autosum Alt = ⏳ T