Doc. Ref. No.

: UTP-ACA-CSIMAL-SIP-01
Issue Version: 6.0
Date: November 2016

GUIDELINES FOR
STUDENT INDUSTRIAL PROJECT
(SIP) ICB/IDB3047

CENTRE FOR STUDENT INTERNSHIP,

MOBILITY AND ADJUNCT
LECTURESHIP (CSIMAL)

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 Doc. Ref. No.: UTP-ACA- CSIMAL –SIP-01
Issue Version: 6.0
Date: Jan 2018

Electronic File
UTP GUIDELINES FOR STUDENT INDUSTRIAL PROJECT-VER.6
Name:
Prepared by CSIMAL Programme

Release Date
Owned by: CSIMAL Programme

Approved by:

AMENDMENT SHEET
Version
Date Author Summary of Changes
This guideline has been revised and restructured
according to new SIIP course syllabus. Some of
Roslina Nordin Ali
1.0 June 2013 M Izmafaimal Abdul
the contents are referring to previous SIIP
Manaf Guidelines - Doc. Ref. No.: UTP-ACA-
CSIMAL-01

Update additional information on Offences &

Penalties During Student Industrial Project at Table 1
6 Jan 2014 Roslina Nordin Ali
point 3-Major offences
2.0
Ammended Form SIP-B-UTP SV Copy . Multiple
20 Jan 2014 Roslina Nordin Ali factor for Result & Discussion amended from 8 to 4
for each criteria
M Izmafaimal Abdul Amended the General Writing Format: New Method
3.0 26 Jan 2015
Manaf of Submission, via CD.
Remove the Reassessment for SIT/SIP Form
M Izmafaimal Abdul
4.0 12 Feb 2016 Updates on Plagarism Submission
Manaf
Minor Offence updates
M Izmafaimal Abdul
5.0 1 June 2016 Updates Appendices
Manaf
M Izmafaimal Abdul
Manaf
6.0 8 Jan 2018 Updates on SIP Evaluation Forms
Manesh Kumar A/L
Niithinathan

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This Guideline for Student Industrial Project (SIP) is only
available to UTP students and companies participating in
the practical training programme of UTP students.

The guidelines shall be kept in a secure place, where access

is available only to those authorized to see them.

Reproduction by any means, including storage on an

electronic system, is prohibited.

© CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT

LECTURESHIP 2013

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CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP
UNIVERSITI TEKNOLOGI PETRONAS
Bandar Seri Iskandar, 31750 Tronoh, Perak Darul Ridzuan
Tel : +6 (05) 3688380 /8381/8383/8385/8387/8389/8397 Fax : +6 (05) 368 8386
 Table of Contents
GUIDELINES FOR STUDENT INDUSTRIAL PROJECT ( SIP )

AMENDMENT SHEET S
1 INTRODUCTION 1
2 PURPOSE OF STUDENT INDUSTRIAL PROJECT 1
3 COURSE LEARNING OUTCOMES 2
4 TRAINING APPROACH 2
5 BENEFITS TO THE INDUSTRY 2
6 STUDENT ELIGIBILITY 2
7 STUDENT INDUSTRIAL PROJECT PROCESS 3
7.1 PRE-STUDENT INDUSTRIAL PROJECT 3
7.2 DURING INTERNSHIP 3
7.3 POST-INTERNSHIP 4
8 DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME 4
8.1 HOST COMPANIES 4
8.2 DURATION AND PERIOD OF INTERNSHIP 4
8.3 TRANSFER OF INTERNSHIP PLACEMENT 4-5
8.4 LEAVE 5
8.5 INSURANCE 5
8.6 TRAINING ALLOWANCE 5
8.7 SAFETY TRAINING 5-6
8.8 VISITS BY THE UTP (ACADEMIC) SUPERVISOR 6
9 RESPONSIBILITIES 6
9.1 RESPONSIBILITIES OF THE HOST COMPANIES 6-7
9.2 RESPONSIBILITIES OF UTP 7-9
10 REPORT DUTY CONFIRMATION 10
11 OFFENCES AND PENALTIES DURING STUDENT INDUSTRIAL PROJECT 10
12 ASSESSMENT OF STUDENT INDUSTRIAL PROJECT 11
13 LOGBOOK 11
14 STUDENT INDUSTRIAL PROJECT (SIP) PRESENTATION 11
15 STUDENT INDUSTRIAL PROJECT (SIP) REPORT 12-13
16 GENERAL WRITING FORMAT 14-16
17 STUDENT’S FINAL GRADING 16
18 APPENDICES 18-50

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 List Of Tables

Table 1 Types of Offence and Penalty on Final Internship

Grade
Table 2 Industrial Project Assessment
Table 3 Hard Cover Color
Table 4 Grading Scheme

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1. INTRODUCTION

Universiti Teknologi PETRONAS (UTP) was established with the objective to produce
well-rounded graduates who are not only technically competent but also possess other
traits such as lifetime learning capacity, critical thinking, communication and behavioral
skills, business acumen, practical aptitude and solution synthesis ability.

In line with the vision to close the industry gap, UTP has made it compulsory for its
undergraduate students to undergo practical work in the form of a fourteen (14) - weeks
industrial attachment prior to their completion of studies at UTP. The Student Industrial
Project (SIP) carries seven (7) credit hours. SIP is coordinated by the Centre for Student
Internship, Mobility and Adjunct Lectureship (CSIMAL) who is responsible in ensuring
the success of SIP. With an average of 500 interns per semester, CSIMAL has successfully
secured the placements for all students with various host companies such as PETRONAS
subsidiaries, government-linked companies (GLC), multi-national companies (MNC), as
well as major overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE,
Japan, Sudan, South Africa, Italy ,UK, Thailand and Vietnam.

UTP has always placed great emphasis in having a close collaboration with the industries
in which its graduates will eventually gain recognition from industry players locally and
abroad. This internship programme is a prime example of the University-Industry
collaboration.

Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical &
Electronics, Mechanical and Petroleum Engineering, and three technological programmes
namely Information & Communication Technology, Business Information Systems and
Petroleum Geosciences at Bachelor degree level.

2. PURPOSE OF STUDENT INDUSTRIAL PROJECT (SIP)

The purpose of the SIP is to expose UTP students to the real working environment so that
they can relate theoretical knowledge with application in the industry. From the SIP, the
students will also develop skills in safety practices, work ethics, communication,
management, etc. Furthermore, SIP will establish close relationship between the industries
and UTP.

SIP will provide opportunity to UTP’s students to build a solid understanding of the
fundamentals of business and organization performance such as economic models of
business, competitive positioning and strategy execution. With this real life environment,
students develop their ability to assess performance, interpret trends, explore the
consequences of change and make better decisions.

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3. COURSE LEARNING OUTCOMES

At the end of the industrial internship, student will be able to:

3.1. Investigate theoretical knowledge in the industry.

3.2. Analyse complex engineering/technical projects or problems.
3.3. Evaluate and propose solutions for given complex project or problems.
3.4. Communicate effectively on complex engineering/technical activities

4. TRAINING APPROACH

SIP should have the following features:

4.1. Hands-on training

4.2. Real project-based assignments
4.3. Research-based activities
4.4. Team-work activities
4.5. Leadership and management skills
4.6. Safety awareness
The suggested training areas (but not limited to) for the respective programmes can be
found in Appendix I.

5. BENEFITS TO THE INDUSTRY

5.1. Provides opportunity for the industry to assess the capabilities of potential employee.
5.2. Recognizes the industry’s support to the education sector.
5.3. Facilitates and strengthens university-industry partnership and linkages.
5.4. Receives fresh, energetic, enthusiastic and productive employees.
5.5. Enhances the company’s reputation amongst graduates.

6. STUDENT ELIGIBILITY

Student is eligible to register Student Industrial Project upon meeting the following
requirements:

6.1. Obtained a PASS for ICB/IDB3037

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7. STUDENT INDUSTRIAL PROJECT PROCESS

7.1. PRE-STUDENT INDUSTRIAL PROJECT

7.1.1. Students are to update Proposed Project Title, if any, to CSIMAL between
week ONE (1) and TWO (2) during Student Industrial Project (SIP).
7.1.2. Internship Coordinator from respective department will review and approve the
proposed Project Title.
7.1.3. The approved project title is not final and students can change the title upon
the company’s request.
7.1.4. Students that have been approved to change Host Company must secure new
placement ONE (1) month before completing Student Industrial Training. If
students fail to secure placement within TWO (2) weeks before SIP start date,
student has to proceed registering for courses that does not require SIT & SIP
as pre-requisite for the following semester. CSIMAL will follow the official
academic add & drop deadline.
7.1.5. Students shall submit new offer letter to CSIMAL TWO (2) weeks before SIP
start date.

7.2. DURING INTERNSHIP

7.2.1. Students are to perform course registration for SIP in PRISM. CSIMAL will
follow the official academic add & drop deadline.
7.2.2. Students that have changed to new host company shall submit Report Duty
Confirmation during the first week of SIP.
7.2.3. Students are to submit the SIP report to UTP SV on week THIRTEEN (13).
7.2.4. UTP SV is to evaluate the SIP Report and complete the SIP-B form (Appendix
VIII).
7.2.5. UTP SV shall conduct assessment visit to the company between week
TWELVE (12) and FOURTEEN (14). The assessment are follow:
7.2.5.1. Oral Presentation by students and completion of SIP-A Form (Oral
Presentation Evaluation Form) (Appendix VII) by HC SV and UTP
SV.
7.2.6. HC SV is to submit all SIP’s assessment form to UTP SV at the end of the
assessment visit.

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 7.2.7. Students are to submit the Summary of the Logbook (Appendix VI) weekly
report scores from week 1 - 14 to UTP SV and CSIMAL on week FOURTEEN
(14).
7.2.8. UTP SV shall key in the assessment scores and submit all the SIP evaluation
forms to CSIMAL upon returning from assessment visit.

7.3. POST-INTERNSHIP

7.3.1. Students shall submit softcopy (CD) of Logbook, SIT and SIP Report to
CSIMAL upon returning to UTP (on Week ONE (1) and TWO (2) of the new
semester).
7.3.2. CSIMAL’s Course Evaluation Form is to be filled up and submitted by
students upon submission of softcopy Logbook, SIT and SIP Report.
7.3.3. Consolidation of marks for SIP-A, SIP-B and Logbook are tabulated at
department and faculty level upon the end of internship.
7.3.4. The final marks and grades are endorsed by University Examination
Committee.
7.3.5. The final marks and grades are approved during Senate meeting.
7.3.6. SIP’s official result will be announced by the Registration and Examination
Unit.

8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

8.1. HOST COMPANIES

8.1.1 Students are only allowed to undergo SIP at companies which have been
recognized by CSIMAL.
8.1.2 New host companies shall apply for in-house evaluation by CSIMAL.
8.1.3 CSIMAL’s Guidelines will be given to the host Company Supervisors for
their reference.

8.2. DURATION AND PERIOD OF INTERNSHIP

The minimum duration of the SIP shall be for a period of 14 weeks.

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 8.3. TRANSFER OF INTERNSHIP PLACEMENT

Students are not encouraged to transfer or change to another Host Company without
prior approval from CSIMAL and agreement from the Host Company. For any
application to transfer, the following procedures shall be followed:

8.3.1 Submit request to change host using Form SIIP-05: Change of Host Company
to CSIMAL.(Appendix II)
8.3.2 Evaluation of submission will be carried out after getting recommendation from
programme coordinator. Submission also shall include offer letter from new
host and obtain consent of leaving from current host.
8.3.3 Student can only change Host Company after getting approval from CSIMAL.
8.3.4. Upon approval, students must secure new placement ONE (1) month before
completing Student Industrial Training (SIT). If students fail to secure
placement within TWO (2) weeks before SIP start date, student has to register
for the following semester. CSIMAL will follow the official academic add &
drop deadline.
8.3.5. Students shall submit new offer letter to CSIMAL TWO (2) weeks before SIP
start date.

8.4. LEAVE

Entitlement of annual leave is based on the host company policy. In the event that
the student has to take leave due to emergency, student shall seek prior approval
from the Host Company. In the case of prolonged leave (exceeding 7 days) due to
hospitalization, student shall notify both CSIMAL and host company in writing and
provides necessary documents as evidence. Please note that the minimum duration
of SIP is as per 8.2.

8.5. INSURANCE

Students are covered by group personal insurance throughout SIP(Appendix III).

8.6. TRAINING ALLOWANCE

Training allowance entitlement is solely at the host company’s discretion. Although

the training allowance is not a requirement, substantial numbers of host companies
provide training allowance in order to make its internship programme attractive and
competitive.

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 8.7. SAFETY TRAINING

Student shall abide to safety as students are encouraged to attend safety training as
deem fit by the Host Company.

8.7.1 Basic Offshore Safety Induction & Emergency Training(BOSIET) AND

National Institute of Occupational Safety and Health (NIOSH) Safety
Passport. Procedure for BOSIET/NIOSH are as follows:
8.7.1.1 Submit the Requisition for BOSIET /NIOSH using Form SIIP-07
(Appendix V) TWO (2) weeks before the training to CSIMAL.
8.7.1.2 Upon approval student can attend the training.
8.7.1.3 Host Company shall use their own fund to pay for the total cost of
training and medical check-up.
8.7.1.4 CSIMAL will pay 50% of the training and medical checkup cost based
on the invoice sent to CSIMAL after completion of the training.
8.7.1.5 CSIMAL will not cover the cost for traveling, lodging and meals
throughout the training.

8.7.2 Green Card (special requirement for Civil Engineering Programme)

Green Card is an integrated program that involves the registration and
accreditation of Construction Personnel to enhance safety levels at
Construction Sites. Students who have been issued the Green Card by CIDB
are automatically covered by Insurance Scheme that insures the students
against death and accidents.
Green Card is mandatory for all Civil Engineering students before going for
internship. Training is organized by Civil Engineering Department every
semester.

8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS

SIP assessment visit will be conducted at the Host Company tentatively between
week TWELVE (12) to FOURTEEN (14). For a non-visiting assessment
(normally for overseas internship), the session can be conducted either via skype,
teleconferencing or video recording.

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9. RESPONSIBILITIES

9.1. RESPONSIBILITIES OF THE HOST COMPANIES

9.1.1. HOST COMPANY SUPERVISOR (HCS)

Host Companies plays an important role in ensuring the success of the

industrial internship programme. They are expected to provide the following
support:

9.1.1.1 Plans and schedules the overall internship programme to ensure

that it provides maximum opportunity for students to obtain
useful experience related to their field of study (Section A of
Appendix V).
9.1.1.2 Selects and assigns qualified engineering/technology staff to be
students’ Host Company Supervisor.
9.1.1.3 Assists students to find accommodation and transportation (if
necessary).
9.1.1.4 Provides briefing on the background of the project.
9.1.1.5 Meet with the students on a regular basis and discuss in details of
their internship programme’s expected outcomes.
9.1.1.6 Provide contructive feedback on the students’ performance and
guide them in their industrial project.
9.1.1.7 Provides the necessary facilities, equipment, tools and guidance to
students.
9.1.1.8 Provides necessary recommendations to improve the programme.
9.1.1.9 Assess logbook (Section B of Apendix V) fortnightly and checks
their detailed of logbook reports (Section C of Appendix V).
9.1.1.10 Provides weekly report scores using Summary of the Weekly
Report Scores (Logbook) Form (Appendix VI)
9.1.1.11 Evaluates students’ oral presentation during assessment visit using
Form SIP-A(Appendix VII)

9.2. RESPONSIBILITIES OF UTP

9.2.1. CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND
ADJUNCT LECTURESHIP (CSIMAL)
9.2.1.1 Facilitate the internship programme so that it can complement the
learning outcomes.
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 9.2.1.2 Provides list of approved companies to students for selection.
9.2.1.3 Confirms the placement of students with the Host
Companies.Sends students’ resume to the Host Companies (if
necessary).
9.2.1.4 Assists students on visa/work permit application for internship ( if
necessary)
9.2.1.5 Coordinates the following visits by UTP supervisors:
9.2.1.5.1 Pre-Visit and briefing to the Host Company’s
management (if necessary).
9.2.1.5.2 Organize and arrange the assessment visit for UTP
Supervisors to Host Companies.
9.2.1.6 Reviews the industrial internship matters and schedule with the
students before, during and after SIP.
9.2.1.7 Finalizes students’ grading in Internship Committee Meeting.
9.2.1.8 Organizes special assignments such as UTP –Industry Dialogue,
Forum or Sharing Session.

9.2.2 DEPARTMENT INTERNSHIP COORDINATOR

9.2.2.1 Addresses internship matters/updates at respective departments.

9.2.2.2 Compiles students’ scores using Form SIP-A, SIP-B and Logbook.
9.2.2.3 Promotes and establishes UTP-Industry relationship via internship.
9.2.2.4 Assigning of UTP SVs from respective departments.
9.2.2.5 Review and endorse application for new host company’s
registration.
9.2.2.6 Reviewproposed project title submitted by students.
9.2.2.7 Encourages contribution of industrial projects towards final year
project.

9.2.3 UTP SUPERVISORS

9.2.3.1 Establish and maintain communication with students and Host

Company Supervisor throughout the duration of the internship
period.
9.2.3.2 Develop and maintain good rapport with the Host Companies.

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 9.2.3.3 Provide contructive feedback on the students’ perfomamnce and
guide them in their industrial project.
9.2.3.4 Visit the Host Companies and review the industrial project
schedules with Host Company Supervisor.
9.2.3.5 Evaluate the students’ oral presentation at the Host Company using
Form SIP-A.
9.2.3.6 Evaluate Industrial Project Report using Form SIP-B.
9.2.3.7 Complete and collect all the assessment forms from Host Company
SV at the end of the assessment visit.
9.2.3.8 Key in assessment scores and submit both Host Company and UTP
SV’s assessment forms to CSIMAL.
9.2.3.9 Provide necessary recommendations to improve the programme.

9.2.4 UTP STUDENTS

9.2.4.1 To confirm Student Industrial Project title to CSIMAL between

week ONE (1) and TWO (2) after SIT starts.
9.2.4.2 Adhere to the UTP and Host Company’s rules and regulation
(Appendix X : General Plant Rules and Regulations)
9.2.4.3 Follow the Host Company’s safety procedures.
9.2.4.4 Maintain good discipline and personal conduct.
9.2.4.5 Listen to and follow supervisor’s instruction.
9.2.4.6 Meet work schedules (Appendix V: Section A:) on time.
9.2.4.7 Discuss with supervisor on the training schedule (if necessary)
9.2.4.8 Update logbook regularly and present it to the Host Company
Supervisor for weekly review and endorsement.
9.2.4.9 Be responsible and committed in acquiring as much knowledge
and skills as possible during the internship
9.2.4.10 Perform oral presentation to the Host Company and UTP
supervisors during the assessment visit.
9.2.4.11 Complete and submit the softcopy of logbook and industrial
project report to CSIMAL upon returning to UTP (on the first
week of the beginning semester)
9.2.4.12 Make the necessary recommendations to improve the
programme.
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10. REPORT DUTY CONFIRMATION

Students that have changed to new host are required to submit Report Duty Confirmation
to CSIMAL between week ONE (1) of industrial project.

11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL PROJECT

Students undergoing Industrial Internship Programme must adhere to the rules and
regulations, as specified by the respective host company/industry and also comply with
the Students’ Disciplinary Rules & Regulations of Universiti Teknologi PETRONAS
and Academic Policies and Procedures.

Internship students committing inappropriate conduct during the course of soliciting

internship placement and during the period of undergoing industrial internship programme
will be subjected to the following penalties as per Table 1.

Table 1: Types of Offence and Penalty on Final Internship Grade (SIP)

Major offences – Final Grade F Minor Offence – Lower one grade

for Final Grade
1. Termination of internship by host company Accepting more than 1 internship
due to student’s fault. offer OR failure to decline internship
offer officially OR last minute
rejection of internship offer.

2. Any act of academic misconduct will Failure to report at host company on

subject a student to disciplinary action. official reporting day without a valid
Academic misconduct includes but not reason.
limited to:
a. Cheating
b. Plagiarism
c. False information and representation,
fabrication or alteration of information
d. Theft or damaged of intellectual
property

3. Non-submission of SIP Report within the Change of host company during the
duration of assessment period will be given course of internship program without
an F grade for Student Industrial Project prior approval by CSIMAL
(SIP)

4. Conduct of Ethics

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12. ASSESSMENT OF STUDENT INDUSTRIAL PROJECT

The students will be evaluated on following aspects:

12.1. Investigate theoretical knowledge in the industry.

12.2. Analyse complex engineering/technical projects or problems.
12.3. Evaluate and propose solutions for given complex project or problems.
12.4. Communicate effectively on complex engineering/technical activities

Percentage (%)
No. Item Host Company
UTP Examiner
Supervisor
1. Log Book 20 -
2. Presentation 10 20
3. Industrial Project Report - 50
Total 30 70

13. LOGBOOK

The logbook contains weekly and detailed reports prepared by the students and endorsed
by the Host Company Supervisor (Appendix V: Section B and Section C). The students
should describe the tasks that they are undertaking, how these tasks contribute towards
achieving the Host Company's objectives, the problems and challenges they face, the
lessons learn from the experience, and provide any comments or recommendations they
wish to make. The logbook should also record any points discussed with the Host
Company Supervisor in relation to the industrialproject. Student must submit summary of
weekly scores of the logbook (in soft copy format) to UTP SV and CSIMAL in week 14.

14. STUDENT INDUSTRIAL PROJECT (SIP) PRESENTATION

Students are required to present an oral presentation describing the gist of their industrial
project, experience gained and any significant contribution that they have given to the
host company. The UTP and Host Company Supervisor will jointly evaluate the oral
presentation. The evaluation will be based on the following criteria in the SIP-A Form
(Appendix VII):
14.1. Visual and Non-Verbal Communication
14.2. Content
14.3. Clarity of presentation
14.4. Questions and Answers

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15. STUDENT INDUSTRIAL PROJECT (SIP) REPORT

The purpose of the report is to record all the relevant activities that contribute towards
developing the students' cognitive and practical skills. Students will have the opportunity
to exercise their writing skills and to clearly communicate their ideas and experience. It is
compulsory for students to prepare and submit the Industrial Project report. Student must
submit the soft copy report to UTP SV and cc to CSIMAL in week THIRTEEN (13).
Marks will be deducted as follows for late submission:

15.1. 20% will be deducted immediately upon late submission.

15.2 50% will be deducted a week after submission deadline.
15.3. 0 mark will be given after third week of submission deadline.
15.4. Non-submission will be given an F grade for Industrial Internship program.

15.5. Compulsory submission of SIP Report through plagiarism software

15.5.1 Students are required to submit SIP Report through plagiarism software
to check on the similarity percentage.
15.5.2 Students to consult with Course Coordinator and/or UTP SV on the
details of the submission process

15.6. STUDENT INDUSTRIAL PROJECT REPORT OUTLINE

The report consists of many parts arranged in a certain order. It is recommended
that the contents are in the following order:

15.5.1. Host Company’s Verification Statement (Appendix XI)

15.5.2. Non-Confidentiality Statement (If any)
15.5.3. Endorsement by the Host Company Supervisor
15.5.4. Acknowledgements
15.5.5. Table of Contents
15.5.6. List of Figures
15.5.7. List of Tables
15.5.8. Industrial Project Report
15.5.8.1. Abstract
15.5.8.1.1. Introduction
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 15.5.8.1.2. Problem statement
15.5.8.1.3. Objective
15.5.8.1.4. Methodology
15.5.8.1.5. Results and Conclusion

15.5.8.2. Introduction
15.5.8.2.1. Background of study
15.5.8.2.2. Problem statement

15.5.8.3. Objective
15.5.8.3.1. Scope of work

15.5.8.4. Literature Review

15.5.8.4.1. Literature Review

15.5.8.5. Methodology
15.5.8.5.1. Methods and Tools
15.5.8.5.2. Project Activities
15.5.8.5.3. Gantt Chart and Milestone

15.5.8.6. Results and Discussion

15.5.8.6.1. Result and Discussion

15.5.8.7. Conclusion and Recommendations

15.5.8.7.1. Conclusion
15.5.8.7.2. Recommendation

15.5.8.8. References and Citations

15.5.8.8.1. References and Citations

15.5.8.9. Others
15.5.8.9.1. SIP Format Guidelines
15.5.8.9.2. Writing Skills
15.5.8.9.3. Grammar
15.5.8.9.4. Report Organisation
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16. GENERAL WRITING FORMAT

16.2.1. Language
The Industrial project report must be written in acceptable and formal
English.

16.2.2. Font and Spacing

All text should be 1.5 lines spacing between paragraphs (Times New Roman
regular font-style, size 12) written on white A4 paper on one side of each
sheet.

16.2.3. Length
The minimum length of the report, excluding appendices is 50 pages.

16.2.4. Pagination
All pages must be numbered in proper sequences from Introduction to the
end of the report including pages on figures, tables and appendices. All front
materials are numbered in small Roman Numerals (e.g. i, ii, iii). Page
numbers appear by themselves and are not to be enclosed in parenthesis,
hyphens or other decorative symbols. Page number must be positioned at
the bottom and centered.

16.2.5. Mathematical Equations

Mathematical equations must be spaced out; superscript and subscript must be
clearly shown and numbered.

16.2.6. Documenting Sources

Students are required to cite the sources from which ideas they are using. Please
refer The documentation system to be used is American Psychological
Association (APA).

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 16.2.6. Margin
The top, bottom and right margin are 25 mm except the left margin which is
40 mm. All paragraphs should start from the left margin.

25mm

40mm 25mm
m

25mm

16.2.7. Number of Copies

Student must submit ONE (1) soft copy (in CD) of the Student Industrial
Internship Programme documents (as per below) after completion of both SIT
& SIP (on the first week of the beginning semester).

16.2.7.1. SIT Report Folder

a. Cover Page for SIT Report
b. Host Company Verification Statement
c. SIT Report
d. SIT Logbook – Summary of Weekly Logbook Scores and
Logbook Weekly Evaluation (Scanned)
e. SIT Logbook – Details Report (Soft copy if typed or scanned
for hand written)
f. SIT Training Schedule

16.2.7.2. SIP Report Folder

a. Cover Page for SIP Report
b. Host Company Verification Statement
c. SIP Report
d. SIP Logbook – Summary of Weekly Logbook Scores and
Logbook Weekly Evaluation (Scanned)

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 e. SIP Logbook – Details Report (Soft copy if typed or scanned for
hand written)
f. SIP Training Schedule

16.2.8. Cover Page for SIT and SIP

SIT Front Cover Page SIP Front Cover Page

STUDENT INDUSTRIAL STUDENT INDUSTRIAL PROJECT

TRAINING REPORT REPORT

DURATION OF INTERNSHIP DURATION OF INTERNSHIP

(MONTH AND YEAR ONLY) (MONTH AND YEAR ONLY)

HOST COMPANY NAME HOST COMPANY NAME

STUDENT’S NAME STUDENT’S NAME

STUDENT ID STUDENT ID
PROGRAMME PROGRAMME

16.2.9. CD Casing Format

The Student Industrial Internship Programme documents must be properly
burn in a CD encased in a hard case CD.

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 16.2.10. Labels
The spine of the hard case should include students’ name and ID number and
duration of internship (month and year only). The color of the spine is as per
Table 3.
Table 3: Spine Color

Department Color
Dark Green
Chemical Engineering
(olive green, accent 3,darker 50%)
Dark Brown
Electrical Engineering
(orange, accent 6, darker 50%)
Mechanical Engineering Yellow

Civil Engineering Black

Petroleum Engineering Dark Red

Petroleum Geosciences Purple

Computer Information Science Dark Blue

Applied Physics Pink

Applied Chemistry Turquoise

16.2.11. Front Hard Case CD Cover Format

Format on front hard cover should include the phrase ‘Student Industrial
Internship Programme Reports’, duration of internship (month & year only),
Host Company’s name SIT, Host Company’s name SIP, student’s name, ID
number and programme.

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 DURATION OF INTERNSHIP (MONTH AND YEAR
STUDENT INDUSTRIAL INTERNSHIP PROGRAMME
REPORTS

DURATION OF INTERNSHIP (MONTH AND YEAR ONLY)

ONLY)

HOST COMPANY’S NAME (SIT)

NAME

HOST COMPANY’S NAME (SIP)

STUDENT’S NAME
ID NUMBER
PROGRAMME

17. STUDENTS’ FINAL GRADING

CSIMAL and respective department Internship Coordinators will verify and certify the
status of the SIP undertaken by the students prior deliberating at department and/or Faculty
level. The final grades will be given as per Table 4 below:
Table 4: Grading Scheme

Score Grade Point

85.0 - 100 A 4.0
80.0 – 84.9 A- 3.75
75.0 – 79.9 B+ 3.5
65.0 – 74.9 B 3.0
55.0 – 64.9 C+ 2.5
50.0 – 54.9 C 2.0
45.0 – 49.9 D+ 1.5
40.0 – 44.9 D 1.0
00.0 – 39.9 F 0.0

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 APPENDICES

Appendix I : List of Training Areas

Appendix II : Form SIIP-05:Change of Host Company

Appendix III : Health Insurance

Appendix IV : FORM SIIP-07: Requisition For Bosiet/NIOSH

Appendix V : Logbook (Section A, Section B, Section C)

Appendix VI : Summary of the Weekly Report Scores (Log Book) Form

Appendix VII : Form SIP-A : Oral Presentation Evaluation

Appendix VIII : Form SIP-B :Student Industrial Project Report

Appendix IX : General Plant Rules And Regulations

Appendix X : Host Company’s Verification Statement

Appendix XI : Student Industrial Project Process Flow

Appendix XII : Student Industrial Project Process Flow

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 APPENDIX I

List Of Training Areas

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 LIST OF TRAINING AREAS

B. Eng. (Hons) Chemical Engineering B. Tech. (Hons) Petroleum Geosciences

♦ Research and Development ♦ Research and Development
♦ Health, Safety and Environment ♦ Health, Safety and Environment
♦ Statistical Process Control ♦ Oil & Gas Exploration
♦ Process Design & Unit Operation ♦ Geophysical Exploration
♦ Process & Instrumentation Control ♦ Reservoir Geosciences
♦ Plant Process/Maintenance ♦ Basin studies
♦ Process Analysis ♦ Seismic Imaging
♦ Thermal System Design ♦ Hydrocarbon Prediction & Assessment
♦ Management & Administration ♦ Rock Physics
♦ Production Planning ♦ Geomechanics in Earth Science
♦ Computer Application ♦ Reservoir characterization

B. Eng. (Hons) Civil Engineering B. Eng. (Hons) Mechanical Engineering

♦ Research and Development ♦ Research and Development
♦ Health, Safety and Environment ♦ Health, Safety and Environment
♦ Transportation ♦ Design & Construction Drawing
♦ Design & Construction of Infrastructures ♦ Assembly & Fabrication Tasks
♦ Geotechnical Engineering ♦ Thermal System Design
♦ Structure Integrity ♦ Structural Engineering
♦ Waste Water Treatment & Operation ♦ Condition Monitoring
♦ Toxic & Hazardous Waste Management ♦ Installation, Testing, Repair &
♦ Environmental Impact Assessment Maintenance of Machine/Devices
♦ Hydrology ♦ Quality Control/Assurance
♦ Project Management ♦ Petroleum Production, Transportation and
♦ Marine Pollution & Control Processing
♦ Computer Application ♦ Management & Administration
♦ Production Planning
B. Eng. (Hons) Electrical & Electronics ♦ Computer Application
Engineering
♦ Research And Development B. Tech. (Hons) Business Information
♦ Health, Safety And Environment System
♦ Devices &Instrument Manufacturing a. Database Development
♦ Repair & Maintenance Of Machine b. Web & E-Commerce
♦ Installation Of Devices/Equipment c. Information Systems Analysis
♦ Testing & Troubleshooting d. Knowledge Management
♦ Calibration & Interconnection Of e. Investment & Portfolio Management
Instrument f. Information System Administration &
♦ Electronic & Control Maintenance
♦ Electromechanical Systems g. Business Analysis
♦ Cathodic Protection h. Corporate Management
♦ Power Generation i. Business & Cyber Law
♦ Electrical Distribution Equipment &
Systems B. Tech. (Hons) Information &
♦ Management & Administration Communication Technology
♦ Computer Application j. ICT Solution Development
k. Web Development
B. Eng. (Hons) Petroleum Engineering l. Systems Analysis& Design
♦ Research and Development m. Network Management
♦ Health, Safety and Environment n. Software Development & Maintenance
♦ Oil & Gas Exploration o. System Security & Management
♦ Drilling & Well Construction p. Video Production & Media Streaming
♦ Production Operation & Maintenance q. Database Management
♦ Well Completion r. Strategic Management
♦ Field Abandonment s. Multimedia & Virtual Reality
♦ Project Management
♦ Reservoir Engineering
♦ Management & Administration
♦ Computer Application

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 APPENDIX II

FORM SIIP-05

Change of Host Company

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 SIIP-05

REQUISITION TO CHANGE HOST COMPANY

Student’s Name: __________________________ Student’s ID no: _________________

Programme: _____________________ _______ Period of Training: ________________

Part A : TO BE COMPLETED BY STUDENT

Current Host New Host Company

If yes please state HC name & Yes / No.
Company enclose offer letter:

Recommendation
Reason/s
by UTP Supervisor

Signature & Official

Signature
Stamp

Date Date

Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOST

COMPANY

Request
approve/ Not
approve
(please justify)

Name

Signature &
Date
Stamp

Part B : TO BE COMPLETED BY CSIMAL

Request
approve / Not
approve

Name

Signature &
stamp

Date

Note : -
1. Request shall be made four weeks after report duty at HC
2. The form must be completed and submitted to Coordinator for endorsement.
3. Upon endorsement, the form is to be submmited to CSIMAL for approval two weeks before transfer of internship
placement

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 APPENDIX III

Health Insurance

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 SCOPE OF COVERAGE BENEFIT

Natural Death RM 10,000.00

Accidental Death RM 20,000.00
Permanent Total Disability RM 10,000.00
Permanent Total Disability due to RM 20,000.00
Accident
Funeral Expenses RM 1,000.00
Hospital Benefit due to Accident RM 30/day max 25 days
LOCAL STUDENTS INSURANCE – SCHEDULE OF BENEFITS.

GROUP FAMILY TAKAFUL (TKG 1151) – RM 14.00/student

GROUP HOSPITALIZATION AND SURGERY TAKAFUL (TKH 0398)
– RM 22.00/student

SCOPE OF COVERAGE BENEFIT

Hospitalization *As charged of overall annual limit

(room and board) - Ward 1st class of government hospitals only
Miscellaneous *As charged of overall annual limit
(maximum per disability)
ICU / *As charged of overall annual limit
Daily Cash Allowance RM 20/day max 30 days
Surgical Fees *As charged of overall annual limit
(maximum per disability)
Outpatient Accidental Treatment *As charged of overall annual limit
(maximum per injury)
Hospital Cash Benefit RM 20/day max 120 days

NOTE:
*as charged of overall annual limit is every student is subject to max. claim yearly RM
5,000.00
* this policy is subject to the terms and conditions governed by Etiqa Takaful and
Insurance
* the policy is inclusive the offshore activities.

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 APPENDIX IV
FORM SIIP-07

Requisition For BOSIET/NIOSH

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 FORM SIIP-07

REQUISITION FOR BOSIET/NIOSH TRAINING

Student’s Name: ____________________________________ Student’s ID no: _______

Programme: _____

Place of Training : ______________________ Period of Training: ________________

Details of Training

Date: Venue:
Details of Medical Check-up
Date: Clinic:
Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE

JUSTIFICATION
(please attach training
schedule)

STUDENT’S HOST COMPANY SUPERVISOR

SIGNATURE: SIGNATURE & STAMP:

NAME & NAME:

IC NUMBER:
DATE: DATE:
Part B : APPROVAL BY CSIMAL
APPROVE: NOT APPROVE :
(please justify) (please justify)

SIGNATURE & STAMP:

NAME : DATE:
Note : -
1. Request shall be made upon recommendation from host company supervisor.
2. This form must be completed and approved 2 weeks before training.
3. Please return the completed form to CSIMAL (email [email protected] or [email protected] or fax: 605-
36883860

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 REQUISITION FOR BOSIET TRAINING: PROCESS FLOW

Process Responsibility Document

/ Action

START

Application
Students SIIP-03
&Recommendation
from HC SV

NO

Internship SIIP-03
Approval by Coordinators
CSIMAL &CSIMAL

YES

Letter of Letter of
CSIMAL
Undertaking to Undertaking
HC

Medical Check Medical

Student
up& Training Report &
certificate

Payment by HC Host Company

to clinic &
training provider

Issue invoice to Host Company Invoice

CSIMAL

Payment to HC CSIMAL

END

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 APPENDIX V

LOGBOOK

SECTION A : SIP TRAINING SCHEDULE

SECTION B : SIP WEEKLY REPORT
SECTION C : DETAILED REPORT

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 SECTION A : SIP TRAINING SCHEDULE
Student’s Name: __________________________ Student no: _______ Programme: _____

Place of Training : _________________________ Period of Training: ______________________________________

Training Week No/ Date

Department
activities 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

Host Company Supervisor Signature &stamp:

Name:

Designation:

Date:

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 LOG BOOK WEEK NO: 1 – 2

WEEK NO DATE BRIEF DESCRIPTION OF DAILY ACTIVITIES

Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR

Instruction to Host Company Supervisor
Please refer to the student’s to assess his/her performance.
Please award the scores based on the range below:

Accomplished Exemplary
Beginning Developing
Student’s Score (Rare) (Exceptionally Rare) Score
(<2.0) (2.0 to <3.25)
(3.25 to <4.0) (4.0 to 5.0)
Mostly self-starter
Had little observable Always a self-starter and
Some observable drive and sometimes
Initiative & drive and did not have consistently sought new
and some new ideas sought new /5
Creativity new ideas challenge and offered new
challenges and
creative ideas
offered new ideas
Partially accomplished Accomplished given
Task Accomplished given Accomplished given task
given task despite full task but with some /5
Accomplishment & task but with full with very minimum
Commitment supervision supervision supervision supervision
Never absent and
Frequently absent and Sometimes absent and
Attendance & almost always on Never absent and always /5
Punctuality always late sometimes late on time
time

Sometimes
Unable to demonstrate Occasionally demonstrated Consistently
positive attitude and demonstrated positive positive attitude and demonstrated positive
Attitude & Self attitude and /5
hardly maintained self- maintained self- attitude and consistently
Control occasionally maintained
control under pressure control under maintained self-control
self-control under
pressure under pressure
pressure

Total Score /20

Comments:

Host Company Supervisor’s Signature & stamp:

Name & Designation:

Date:
(make copies if necessary)

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 SECTION C : DETAIL REPORT

DETAIL REPORT WEEK NO. 1

Objective(s) of the activities :

Contents :

(Make copies if necessary)

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 APPENDIX VI
Summary Of The Weekly
Report Scores (Log Book)
Form

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 SIP SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM

Student’s Name: ________________________ Student no: _______

Programme: _____

Place of Training : _______________________ Period of Training: ___________

WEEK SCORE

1-2 /20

3-4 /20

5-6 /20

7-8 /20

9 – 10 /20

11 - 12 /20

13 - 14 /20

TOTAL SCORE /140

𝑻𝑶𝑻𝑨𝑳 𝑺𝑪𝑶𝑹𝑬
FINAL SCORE = × 𝟏𝟎𝟎 /100
𝟏𝟒𝟎

KINDLY SUBMIT A COPY OF THIS COMPLETED FORM WITH SCORES TO UTP

SUPERVISOR DURING THE ASSESSMENT VISIT

Host Company Supervisor’s Signature & stamp:

Name:
Designation:
Host Company’s name:
Date:
*Note :COPY of Summary of the Weekly Report Scores Form to be submitted to UTP SV and cc to CSIMAL by
week 14 .

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 APPENDIX VII

FORM SIP-A

Oral Presentation Evaluation

(UTP SV and HC SV Copy)

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 FORM SIP-A

ORAL PRESENTATION EVALUATION

Student’s Name: Student ID: Programme:

Place of Training: _______________________ Period of Training: ___________

Please award the correspondent mark to each category in the box provided
CATEGORY

Score
Criteria for Judging Quality
Beginning Developing Accomplished Exemplary
(<4.0) (4.0 to <6.5) (6.5 to <8.0) (8.0 to 10.0)

 Appearance; Facial expression; Confidence Little eye contact, lack confidence with Some eye contact, fairly confident Good eye contact, confident with the Excellent eye contact, very confident
Visual (Non-Verbal
Communication)
 Gestures; Eye contact the speech throughout the throughout the presentation and speech throughout the presentation throughout the presentation and well /10
presentation and fairly groomed adequately groomed and pleasantly groomed groomed
The background and objectives are The background and objectives are The background and objectives are
 Clear and concise background, objectives, Unclear background and objectives but
continuity of content showed some organization
implied and organized fairly well well prepared and well organized well prepared and extremely /10
organized
Methods and project activities are
Methods and project activities are Methods and project activities are
Methods and project activities are appropriate, clear, well-connected to
 Explanation of Methodology/Strategy
poorly explained
explained but seemed inadequate for appropriate, clear and well-connected
SIP and demonstrate exceptional
/10
Content SIP to SIP
creativity
Minimal analysis and evaluation of Superficial analysis and evaluation of Good analysis and evaluation of In depth analysis and evaluation of
 Involve wide ranging or conflicting technical,
engineering and other issues
industrial based problems on various industrial based problems on various industrial based problems on various industrial based problems on various /10
possible solution possible solution possible solution possible solution
 Conclusions and recommendations Conclusion minimally summarizes the Conclusion adequately summarizes the Conclusion mostly summarizes the Conclusion effectively summarizes the
 Adequacy of key ideas pertinent to objectives presentation with the least presentation with reasonable presentation with acceptable presentation with extensive /10
 Acceptable recommendations recommendations recommendations recommendations recommendations
Articulation is fair, uses inappropriate Articulation is moderate, uses Articulation is good, uses appropriate Articulation is well, uses appropriate
 Fluency and choice of words
Tone of voice (monotonous, intonation)
word choice and speaks with lack appropriate word choices and speaks word choice and speaks with high word choice and speaks with great /10
enthusiasm with enthusiasm enthusiasm enthusiasm
Clarity of presentation
Rate of speech is inappropriate and Rate of speech is fairly appropriate Rate of speech is good and uses Rate of speech is appropriate and uses
 Pace and continuity
 Use of aids
uses minimum selection of audio and uses some selection of audio suitable selection of audio and/or impressive selection of audio and/or /10
and/or visual aids and/or visual aids visual aids visual aids
Ability to listen, attitude towards person asking the Fairly understand the questions given Fairly understand the questions given Understand the questions given and Fully understand the questions given
question (defensive, respect) and defensive towards the evaluators and respect the evaluators respect the evaluators and respect the evaluators
/10

Fairly understanding of the subject Average understanding of the subject Good understanding of the subject Impressive understanding of the
 Technical and factual accuracy; Grasp of subject
Questions and Answers
matter and answered some questions matter and answered most questions matter and answered all questions subject matter and answered all /10
unconfidently fairly confident fluently and confidently questions fluently and confidently
Uncomfortable with information and is Demonstrates full knowledge (more
Ease with expected answers to all Ease with expected answers to all
Creativity and ability to handle question and able to able to answer only rudimentary than required) when answering all
relate to industry core business questions
questions but fails to elaborate with questions but able to elaborate with
questions with explanation and
/10
hints given clues provided
elaborations

Total Score /100

Additional Comments:

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 APPENDIX VIII

FORM SIP-B

Student Industrial Project Report

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 FORM SIP-B
STUDENT INDUSTRIAL PROJECT REPORT EVALUATION

Student’s Name: Student ID: Programme:

Place of Training: _______________________ Period of Training: ___________

Marks (%)
Please award the correspondent mark to each category in the box provided

Total
Criteria for Judging
CATEGORY
Quality
Accomplished Exemplary
Beginning Developing
(Rare) (Exceptionally Rare)
 Introduction
 Problem statement
Only 2 or less elements are Only 3 elements are briefly Only 4 elements are briefly All 5 elements are briefly
 Objective
Abstract briefly elaborated elaborated elaborated elaborated /5
 Methodology
(<2.0) (2.0 to <3.25) (3.25 to <4.0) (4.0 to 5.0)
 Results and
conclusion
Background and problem Background and problem Background and problem
Background and problem
Introduction  Background of Study statement of the project are not statement of the project are not statement of the project are
statement of the project are /15
 Problem Statement stated clearly described fairly described
clearly described (12.0 to 15.0)
(<6.0) (6.0 to <9.75) (9.75 to <12.0)
Objectives and scope of work Objectives and scope of work Objectives and scope of work
Objectives and scope of work
Objective are irrelevant to problem are relevant to problem are clearly stated and highly
Scope of Work are vaguely relevant /5
statement statement relevant to problem statement
(2.0 to <3.25)
(<2.0) (3.25 to <4.0) (4.0 to 5.0)
None or irrelevant literature Provide literature review but
Provide literature review and Provide literature review and
review relevant to the needs vaguely relevant to the needs
relevant to the needs and highly relevant to the needs and
Literature Review Literature Review and development of current and development of current /10
development of current project development of current project
project project
(6.5 to <8.0) (8.0 to 10.0)
(<4.0) (4.0 to <6.5)
 Methods and Tools
Some of the elements are not All elements are stated but not All elements are stated and fairly All elements are stated and
Methodology  Project Activities
stated justified justified strongly justified /20
 Gantt Chart and
(<8.0) (8.0 to <13.0) (13.0 to <16.0) (16.0 to 20.0)
Milestone
Result do not meet project Results are available with Results are available with Results are critically analysed
Results and
Results and Discussion objectives analysis but poorly discussed analysis and relevant discussion and thoroughly discussed /20
Discussion
(<8.0) (8.0 to <13.0) (13.0 to <16.0) (16.0 to 20.0)

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 Some discussion and
conclusions drawn but missing Discussion and conclusions are
No conclusion on achievement Conclusion on achievement of
some points in terms of linkage highly relate to the problem
Conclusion of project objectives project objectives is unclear /5
of results to problem statement statements and objectives
(<2.0) (2.0 to <3.25)
Conclusion & and objectives (4.0 to 5.0)
Recommendations (3.25 to <4.0)
No recommendation on future
Recommendation on future work Future work related to project is Future work related to project is
work
Recommendations is not related to project outlined outlined and discussed further /5
(<2.0)
(2.0 to <3.25) (3.25 to <4.0) (4.0 to 5.0)

Comprehensive and recent

Insufficient relevant references Sufficient relevant references
References and No reference references with comprehensive
References and Citations and inadequate citation and adequate citation /5
Citations (<2.0) citation
(2.0 to <3.25) (3.25 to <4.0)
(4.0 to 5.0)
 SIP Format Comply to SIP Format Guidelines Comply to SIP Format Guidelines
Do not comply to SIP Format Comply to SIP Format Guidelines
Guidelines with good English and writing with excellent English and
Guidelines with poor English and with poor English and writing
Others  Writing Skills skills with some grammatical writing skills with minimum /10
writing skills skills
 Grammar errors grammatical errors
(<4.0) (4.0 to <6.5)
 Report Organization (6.5 to <8.0) (8.0 to 10.0)

Total Score /100

Additional Comments:

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 APPENDIX IX

General Plant Rules and Regulations

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GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS

INTRODUCTION

These rules and regulations form part of the conditions of studentsinternship. Students should
read them carefully and make sure they understand them.

1 Any student who contravenes the Plant Rules will be reported immediately by his immediate
Supervisor to the respective Manager or other Authorized Executive.

2 Where a serious offence is alleged, the student may be suspended from internship without
allowance pending investigation. Where the offence is found to be not proven, the student
will be reinstated and the period of suspension will be counted with the allowance (wherever
applicable).

3 The Human Resource (HR) Training Executive together with the Industrial Relation Executive
will investigate the circumstances of the offence and relevant witnesses will be called up to
give evidence. The student concerned will have the right to give his/her version of the
incident.

4 Where the HR Training Executive, in conjunction with the Industrial Relation Executive
confers that the offence is proven,disciplinary action will be taken as follows, either :

 Verbal warning
 Written warning
 Suspension without allowance
 Dismissal with or without notice

5 On a case to case basis, the gravity of the offence and the previous record of the students
will determine the measure of the disciplinary action to be taken but as a guide for student,
the offences liable for immediate dismissal with or without notice are pointed out in the text.
However, it is not possible to cover all circumstances but there will be other serious offences
which similarly may lead to immediate dismissal with or without notice. Such dismissal will
not in any way prejudice the possibility of subsequent legal proceedings.

6 Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning,
written warning or dismissal depending on the seriousness of the offence and the record of
the student.

7 The management reserves the right to amend the existing rules or introduce new rules to
meet the changing circumstances.

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 GENERAL RULES AND REGULATIONS

RULE 1: GENERAL CONDUCT ON PLANT PREMISES

YOU MUST NOT :-

 Smoke in any place where signs prohibits you from doing so.
 Sleep whilst on training/duty.
 Commit any immoral act on the premises.
 Commit any criminal offence.
 Fight with or strike any other employee.
 Adopt an insubordinate attitude to any Supervisor or Executive.
 Fail to obey any order given by the trainer or any Authorized Executive.
 Incite or aid another student to commit any of the above offences.

PENALTY - If you commit any of the above offences, you are liable to dismissal with or without
notice.

RULE 2: HOUR OF TRAINING WORK

Training/working hours will be in accordance to the times of office hours/shift duty as determined
by the OPU/subsidiary from time to time for specified jobs.

YOU MUST:-

 Observe the office working hours which specified for your training.
 Work shift as required.
 Be ready to start training/work at your appointed place and time in your work dress.
 Be prepared to work overtime when the job requires it.
 Report immediately to your Line Trainer/Supervisor if you are late for work.

YOU MUST NOT:-

(i) Arrive late for training/work.

(ii) Stop training/work before the normal finishing time.
(iii) Leave your assigned training/work until relieved where you are undergoing continuous or
semi-continuous shift.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or
without notice.

RULE 3: TIME RECORDING

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YOU MUST:-

(i) Clock “IN” at the beginning and “OUT” at the end of each training day or shift.
(ii) Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong
card or if you find that someone has clocked yours.

YOU MUST NOT:-

 Clock other person’s card.

 Allow anybody else to clock your card.
 Make any entry on or deletion in your or any others student’s time card.
 Tamper with the time clocks in any way.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or
without notice.

RULE 4: ENTERING AND LEAVING THE PLANT AND SECURITY CHECK

YOU MUST:-

 Only enter or leave the Office or Plant through an authorized gate.

 Produce your entry pass when required to do so to anyone appointed by the Management.
 Accept the right of the Security Guards to search you when entering or leaving the Plant
or during working hours in the presence of a responsible person authorized by the
OPU/subsidiary.
 Be only in the specified places as indicated in your security pass card.
 Accept the right of access of an authorized official of the OPU/subsidiary to inspect any
locker provided.

YOU MUST NOT:-

 Leave the plant other than at the normal stopping time without a leave slip or permission
from your trainer/supervisor or a Medical card from Medical Officer authorizing the Security
to pass you out.
 Take any material out of the Plant unless you have an official note giving you permission
to do so.
 Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed
against the OPU’s/subsidiary’s rules and regulations.

PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence.

RULE 5: LEAVE, ABSENCE AND HOLIDAYS

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 YOU MUST:-

(i) Observe the gazetted holidays of the OPU/subsidiary or host company.

YOU MUST NOT:-

(i) Take any leave. However, in the case of emergency, obtain prior permission from your
Line Trainer/Supervisor and if this is not possible you must telephone your Line
Trainer/Supervisor immediately to give your reason.

PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to
immediate dismissal with or without notice.

RULE 6: MEDICAL LEAVE

YOU MUST:-

 Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work.
 Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot
attend.
 Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on
shift.
 Report immediately to your Line Trainer/Supervisor on returning to training/work after
absence by reason of sickness or other cause.
 A certificate must be obtained from any registered medical practitioner to cover the period
of sickness. The certificate has to be submitted to the Head of Training through your Line
Trainer/Supervisor.

PENALTY - If you are absent without leave, you are liable to immediate dismissal.

RULE 7: PANTRY AND AMENITIES

YOU MUST:-

 Take your meals only during the recognised meal breaks and in the OPU’s/subsidiary’s
premises either in the canteen, pantry or mess rooms provided, unless otherwise
authorised.
 Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the
trays or bins provided.

YOU MUST NOT:-

i. Eat your meals in any part of the Plant premises other than the canteen, pantry or mess
room or otherwise without prior permission of the management.
ii. Leave your training/job to take a meal where you are in charge of a continuous or semi-
continuous process without the permission of your Supervisor.

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PENALTY - If you commit any of the above offences, you are liable to suspension without
allowance.

RULE 8: USE OF PLANT AND EQUIPMENT

YOU MUST:-

 Use or operate any OPU’s/subsidiary’s property, buildings, fittings, plant, goods,

machinery, tools, stores, materials in any stage of their use or manufacture unless it is in
the course of your training/duty.
 Do private work either for yourself or other people on the OPU’s/subsidiary’s premises.

PENALTY - If you cause deliberate damage to the OPU’s/subsidiary’s property or guilty of a gross
negligence resulting in damage to the OPU’s/subsidiary’s property or financial loss, you are liable
to immediate dismissal with or without notice.

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 APPENDIX X
Host Company’s Verification
Statement

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 VERIFICATON STATEMENT

I hereby verify that this report was written by

___________________________________________________________ (Student’s Name)
and all information regarding this company and the projects involved are NOT
confidential.

Host Company Supervisor’s Signature &

Stamp

Name:

Designation:

Host Company’s:

Date:

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 APPENDIX XI

FORM SIIP-05

Requisition to Extend Internship

Period

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 SIIP-06
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND
ADJUNCT LECTURESHIP (CSIMAL)

UNIVERSITI TEKNOLOGI PETRONAS

REQUISITION TO EXTEND INTERNSHIP PERIOD
Part A : TO BE COMPLETED BY STUDENT
Name ID Number

Program Email Address

Internship Batch /
Semester New End Date
(eg : SIT Jan 2015 / SIP Jan
2015)

Company Name

Contact
Number

Reason

Signature Date

Note : Please attach proof of reason and letter of indemnity & Undertaking

Part B : TO BE COMPLETED BY CSIMAL

Decision Approve Not approve

Remarks

Head of Department &

Official Stamp

Signature Date

1. Request shall be made two weeks before end of SIP

2. The form must be completed and submitted to CSIMAL for approval

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 APPENDIX XII

Student Industrial Project Process

Flow

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