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Control of Documents of External Origin

This document outlines the procedure for controlling documents of external origin at a company. It defines key terms like customer drawings, vendor drawings, and standards. It assigns responsibilities to various departments for supplying external documents and maintaining the document library. The document control department is responsible for maintaining copies of all external documents, issuing documents to requesters, and keeping a database catalog.

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azamyn
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5K views

Control of Documents of External Origin

This document outlines the procedure for controlling documents of external origin at a company. It defines key terms like customer drawings, vendor drawings, and standards. It assigns responsibilities to various departments for supplying external documents and maintaining the document library. The document control department is responsible for maintaining copies of all external documents, issuing documents to requesters, and keeping a database catalog.

Uploaded by

azamyn
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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[Company Name]

[Company Group, Division, Location]

Document Title: Control of Documents of External Origin


Document Number: [Document Number]
Document Filename: [Document Filename]

CONTROLLED COPY/ MASTER COPY


STAMP HERE

OTHER
STAMP HERE

Revision Revision DCO/ECO Revision


Level Date Number Description of Revision Author
DRAFT DD/MM/Y YY-00000 Draft Author Name
Y
1.00 DD/MM/Y YY-00000 Initial Release Author Name
Y

COMPANY PROPRIETARY AND CONFIDENTIAL


[Company Name] Control of Documents of External Origin
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

Table of Contents

Table of Contents...................................................................................................................................................1

1.0 Purpose..............................................................................................................................................................1

2.0 Scope.................................................................................................................................................................1

3.0 Definition Of Terms..........................................................................................................................................1


3.1 Document 1
3.2 Customer Drawing..................................................................................................................................1
3.3 Vendor Drawing.....................................................................................................................................1
3.4 Standards/Regulations............................................................................................................................2

4.0 Responsibilities and Requirements...................................................................................................................2


4.1 Document Control Department..............................................................................................................2
4.2 Quality Assurance..................................................................................................................................2
4.3 Customer Service/Program Management..............................................................................................2
4.4 All Personnel..........................................................................................................................................2

5.0 References.........................................................................................................................................................2

6.0 Procedure...........................................................................................................................................................2

1.0 Purpose
The purpose of this procedure is to define the methods of maintaining and controlling documents of
external origin at the facilities of [Company Name].

2.0 Scope
This procedure applies to documents originating outside of [Company Name] only.

3.0 Definition Of Terms

3.1 Document
A document is any written, printed, or electronic record. Documents include, but are not limited
to the following examples: drawings, specifications, blueprints, procedures, and work
instructions.

3.2 Customer Drawing


A customer drawing is a drawing supplied by a customer of [Company Name], which specifies
criteria that must be met by [Company Name] when supplying product to the customer.
Customer drawings may include graphical or text-based specifications.

3.3 Vendor Drawing


A vendor drawing is a drawing supplied by a vendor of [Company Name], which specifies
criteria that must be met, by that vendor when supplying product to Photoelectron. Vendor
drawings may include graphical or text-based specifications.

[Document Filename] COMPANY PROPRIETARY AND CONFIDENTIAL Page 1 of 4


[Company Name] Control of Documents of External Origin
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

3.4 Standards/Regulations
Standards and regulations are the documents or principles originating external to [Company
Name] but not by a customer of [Company Name] to which [Company Name] is either required
or has agreed to comply.

4.0 Responsibilities and Requirements

4.1 Document Control Department


Document Control Department is responsible for:

• Maintaining copies of all externally originating documents submitted by other departments


to Document Control Department for maintenance and/or control;
• Maintaining a database catalog of all externally originated documents submitted to
Document Control Department;
• Issuing copies of externally originating documents as needed to requesters.

4.2 Quality Assurance


Quality Assurance is responsible for keeping abreast of pertinent regulatory requirements and
standards and supplying Document Control Department with copies of those standards and
regulations.

4.3 Customer Service/Program Management


In collaboration with one another, Customer Service and Program Management are responsible
for supplying Document Control Department with needed customer drawings.

4.4 All Personnel


Any employee who references external, non-[Company Name], documentation within standard,
released [Company Name] documentation, is responsible for ensuring that Document Control
Department is supplied a copy of that referenced documentation.

5.0 References
None

6.0 Procedure
Any employee who references external, non-[Company Name], documentation within standard,
released [Company Name] documentation, is responsible for ensuring that Document Control
Department is supplied a copy of that referenced documentation. Copies of standards, regulations,
customer drawings, and vendor drawings should be supplied to Document Control Department by the
appropriate [Company Name] personnel.

Document Control Department will maintain a library of needed externally originating documents for
use by personnel in other departments. In addition, Document Control Department also will maintain a
database catalog of external document holdings for use by other departments.

Upon request, Document Control Department will provide copies of documents in the library as needed
to the requester.

[Document Filename] COMPANY PROPRIETARY AND CONFIDENTIAL Page 2 of 4

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