ATSSB REGION 11

RULES AND BY-LAWS

UPDATED July, 2018

I. Membership
A. Membership shall be limited to individuals who are considered Active or
Associate members by ATSSB and whose school or associated business is
geographically within Region 11. Active Membership will allow the individual
to participate in Region 11 activities, the right to vote and admittance to
meetings upon compliance with registration requirements. Associate
Membership will allow admittance to meetings upon compliance with
registration requirements and to participate in Region activities with the
EXCEPTION OF voting and holding office. Associate Members cannot enter
students in the Region Band.
B. The membership year is September 1 through August 31.
C. The ATSSB State Board of Directors establishes membership dues.

II. Meetings
A. The fall and spring meeting of Region 11 ATSSB members will be in
conjunction with the fall and spring UIL/TMEA meeting.
B. The Region Coordinator can call additional Region Meetings with ample
notice.
C. All elected officers of Region 11 shall serve a term of two years. Term shall
begin immediately upon election and shall terminate upon the election of a
successor.

III. Region Officers

A. Elections
1. Region Officers will serve a 2-year term. They will be nominated by the
Region members and elected by majority vote.
 2. Term shall begin immediately upon election and shall terminate upon the
election of a successor.
3. Officers will be the following: Region Coordinator, Secretary/Assistant
Coordinator, and Jazz Coordinator.
4. In the event of an officer needing to vacate their office, an election will
be held at the next scheduled meeting.
B. Duties of the Region Coordinator
1. The Region Coordinator shall be the presiding officer at all Region 11
meetings.
2. The Region Coordinator will notify all members of upcoming meetings.
3. The Region Coordinator shall have the power to appoint committees and
members to committees and is an ex-officio member of all committees.
4. The Region Coordinator will oversee all All-Region Band/Jazz auditions
in matters such as dates, sites and hosts.
5. The Region Coordinator will provide all member schools with a copy of
the audition requirements for the Junior High All-Region Band.
6. The Region Coordinator will collect and certify all Region Band entries
and pass on these entries to the Region Administrator.
7. The Region Coordinator, or his proxy, will attend and preside as contest
director at all Region Band auditions and will enforce all the Region by-
laws as well as all rules and guidelines as established by the ATSSB
State Board of Directors.
8. The Region Coordinator will collect the results of Region Band auditions
and pass on the results to the Region membership and required ATSSB
officials.
9. The Region Coordinator will certify all qualified Region Band Members
to Area auditions.
10. The Region Coordinator will provide sufficient judges from Region 11
to Area auditions.
11. The Region Coordinator, with input from the Region, will secure Region
Band clinicians.
12. The Region Band Coordinator will select literature for each group with
the assistance of the Region Clinicians.
13. The Region Coordinator will oversee all ATSSB All-Region clinics in
matters such as dates, sites and hosts.
14. The Region Coordinator or his proxy will preside as Master of
Ceremonies at the All-Region concerts.
15. The Region Coordinator will oversee program preparations for the All-
Region Concerts.
16. The Region Coordinator may arrange for t-shirt, plaque and recording
sales for the All-Region bands.
 17.The Region Coordinator will oversee OPS (Outstanding Performance
Series) judging in all matters regarding date, time and site.
18. The Region Coordinator will fulfill the duties assigned by ATSSB as a
part of the OPS.
19. The Region Coordinator will present to the Region membership at each
Fall and Spring Meeting, a financial statement outlining the Region’s
financial collections and expenditures that have occurred since the
previous report.
20. The Region Coordinator will communicate with members of the region.
21. The Region Coordinator will organize and set the agenda for meetings.
22. The Region Coordinator will maintain and update the website as
necessary.
23. The Region Coordinator will attend State Board meetings.
C. Duties of the Assistant Coordinator/Secretary
1. Conduct called Region Meetings, with the agenda set forth by the
Region Coordinator in absences of the Region Coordinator.
2. Perform the duties of the Region Coordinator in the event of his/her
absence.
3. Assist the officers as needed.
4. Communicate with members of the region.
5. Take and maintain the minutes of each meeting. Email or mail region
minutes to the region members for their review for the next meeting.
Pass on the minutes to the next secretary.
D. Duties of the Jazz Coordinator
1. Secure audition site, recording equipment, assist Region Coordinator in
auditions.
2. Have all materials ready for auditions.
3. Secure Clinic site, clinician, music and be there to assist clinician during
clinic.
4. Assist the officers as needed

IV. Honorariums, Fees

A. The JH Region Band Clinicians and Jazz Band Clinicians will be paid a fee of
$400.00 (mileage and meals will be paid for by region).
B. The HS Region Band Clinicians will be paid a fee of $500.00 (mileage/meals
and housing will be paid for by region).
C. The Region Band Organizers will be paid for duties including preparing
folders, attending the rehearsals, or having a substitute director in the rehearsal
 during the Region Clinic/Concert and other necessary items as determined by
the Region Coordinator.
1. Each Region Band Organizer will receive $50.00.
2. Each Percussion Organizer will receive $50.00.
3. The Clinic/Concert Host will receive $50.00.
D. The Jazz Coordinator will receive $75.00 per school year for services set forth
in the section titled “Duties of the Jazz Coordinator.”
E. The Region Coordinator or selected director will receive $100 as an
honorarium to host the Region OPS (Paid by the State).
F. The Region Secretary/Assistant Coordinator will receive $150.00 per school
year for services set forth in the section titled "Duties of the Secretary/Assistant
Coordinator."
G. The Region Coordinator will receive $300.00 per school year for services set
forth in the section titled “Duties of the Region Coordinator.”

V. Region Band Entry Procedures

A. Auditions will follow the ATSSB Audition procedures as listed on the ATSSB
website.
B. High School audition music will come from the approved ATSSB list.
C. Middle School audition music will come from the list approved by Region 11
which is available on the ATSSB Region 11 website.
D. Fees for ATSSB All-Region Band Auditions are set at $8.00 per student per
instrument. Fees for ATSSB Jazz Band Auditions are set at $25.00 per student
per instrument. The entries must be submitted online through the TMEA
website or according to ATSSB procedures.
 All contest deadlines will be 14 days prior to auditions. The late and
final online student entry will be 7 days prior to the day of auditions.
Correction to an existing student entry may be made between 13 and 7
days prior to the audition without penalty, but any student entry added
less than 14 days but more than 7 days prior to the contest will result in
an additional 100% student late fee. Directors will be allowed to add or
change student entries the day of the audition and 100% additional
student late fee will be assessed. Late entries on the day of auditions
must be paid with cash or check.
 E. The head junior high/middle school band director must be a paid member of
ATSSB and TMEA. The high school director’s card cannot be used unless
there is no junior high/middle school director.
F. A student will be denied to tryout due to a director not being an ATSSB and
TMEA paid member.

VI. Director/Judge Responsibilities-Band Auditions

A. Auditions will use five-member judging panels. The Region Coordinator does,
at his/her discretion, have the right to petition the ATSSB State Board to use
three-member panels for junior high auditions. The Region Coordinator will
use discretion and place qualified personnel on judging panels.
B. An honorarium of $60.00 will be paid to judges that do not have students
involved in the audition process.
C. Prior to beginning the auditions, the judges in each room will select three scales
plus the chromatic and one excerpt from each etude of the audition
materials. At the High School Region level, students are only required to learn
the first 50% (half) of the area cut. Judges will select a minimum of 60% from
that cut for the auditions. At the Junior High School Region audition, judges
will pick a minimum of 60% of the required etude for each round.
D. All judges are required to use a calculator to add the results of his/her sheets. At
the conclusion of the audition, judges must exchange Form 2A and check the
tabulations.
E. Students auditioning should be out of view to the judges. At no time should the
judges or students be in view of each other.
F. There will be no vocal communication between participants and judges.
G. Schools are recommended to bring adult chaperones to the audition for junior
high/middle school and high school students.
H. Junior High/Middle School only- If the student leaves off part of the tryout, the
room chairperson will remind the student via the Monitor of the omitted section
as soon as he/she detects it, before the student leaves the room.

VII. Procedures for Band Auditions

A. Directors are responsible to make sure that students from their school are
eligible to participate in the Auditions.
B. At the Region Audition, only one student at a time will be in the room to
compete. Parents of the student auditioning will not be allowed in the audition
room.
C. High School students’ required music will be the 1st half of each etude and all
scales listed in the ATSSB Prescribed Audition List (PAL). The ATSSB
newsletter is the official source of errata for the PAL. Jr. High students’
required music for the appropriate year will be as posted in the ATSSB Region
11 Website. Jr. High students are responsible to learn all the scales plus the
entire etudes as described on the list for the appropriate year.
D. Students may use their own music in the audition room. Original music will be
provided in each room.
E. Two rounds will be used for the Wind auditions and three rounds will be used
for the Percussion auditions. For Winds, the first Hearing will start with Letter
1A and the second Hearing will start ½ way down the list. Percussion will start
with Letter 1A for the first Hearing, 1/3 way down for the second hearing, and
2/3 way down for the third hearing. (This aligns with the State Auditions
Guidelines)
F. Students who wish to audition on multiple instruments are permitted only for
Low Clarinets (Alto, Bass, Contra), Saxophones (Alto, Tenor Bari) and
Trombone (Tenor, Bass), provided an audition fee is paid for each instrument
entry. Students making the Region Band on more than one instrument must
decide on which instrument he/she will perform at the Region Clinic/Concert
before Region results are final and will receive one patch for performing at the
Clinic/Concert. For High School Auditions: If a student qualifies for Area on
two instruments, the student must choose on which instrument he/she will
perform at Area before the Region audition results are final. The student will
perform on the same instrument at the Region Clinic/Concert that is chosen to
proceed to Area Auditions.
G. Students must perform excerpts selected by the judges from the required list for
the appropriate year. Judges must hear at least two-thirds of the first half of
each etude.
H. High School students will perform three (3) scales, the Chromatic Scale, and
excerpts selected by the judges from the required list for the appropriate year.
Judges must hear at least two-thirds (2/3) of the first half of each etude.
Jr. High students will perform two (2) scales, the Chromatic Scale, and
excerpts selected by the judges from the required list for the appropriate year.
Judges must hear at least two-thirds (2/3) of each full etude. There is no
memorization requirement at any ATSSB Audition.
I. For both High School and Jr. High Auditions, the student will be allowed a
one-breath warm-up before the scales, a one-breath warm-up before the slow
etude, and a one-breath warm-up before the fast etude. The Monitor will
 announce the Audition Letter immediately after this warm-up. If the student
chooses not to warm-up, then the Monitor will immediately announce the
Audition Letter. In any case, Judging will begin after the Monitor calls out the
Audition Letter.
J. Students are to begin playing their Audition immediately after the Monitor
announces their Audition Letter. Practice-fingering of audition music before
the performance will not be allowed. If a student begins fingering the music,
the Monitor will remind him/her that it is not allowed and that they must begin
the Audition performance. If the student continues fingering, the Monitor will
inform the Panel Chair about the issue and there will be a deduction of points.
K. Should the student experience an instrument malfunction during the playing of
the warm-up (or scales for winds), the student must inform the Monitor (who
will inform the Panel) and she/he will be allowed to leave the room to take the
instrument to the Contest Office so they can attend to the malfunction. The
Student will have up to ten (10) minutes after the last audition of that round to
return and play in that round. The Audition Room Monitor will be responsible
for timing after the end of the round and for placing the student back into the
audition rotation. If the student hasn’t returned after the ten minutes, the
Audition Room Monitor will inform the Panel Chair that the student didn’t
return and the Panel will score that student with a total point value of “0” for
that Round. Once a student sounds the first note of the etude, the student must
continue to play and be scored.
L. The monitor must stand away (preferably behind the student) and out of sight
from the student while the student is performing.
M. Should a student fail to appear to play the final etude and all others have
completed the audition, the student not appearing shall be given a total point
value of “0” for the fast etude.
N. A student will be allowed to audition early (before Letter A) only when there
are extenuating family emergencies (death in the family or other serious
circumstances) at the discretion of his/her Band Director after consultation and
approval of the Region Coordinator.

VIII. Optional Use of Recorded Audition

A. A live audition is preferred, but if a football playoff game should cause a
student to miss Auditions completely, Regions may allow the student to
audition via a recording. No other reasons for recording will be considered
other than a football playoff game scheduled so that a student would be
unable to attend a live audition due to travel or game time constrictions.
The audition software allows for morning or evening and, if the student could
make a morning audition, then recording is not an option. The use of
 recordings must be specifically approved by each Region prior to the Audition
year and must be so noted in the Region Rules on file with the State Office.
The following procedures shall be followed:
1. Plans shall be made to make the recording during the school week prior
to Auditions (no more than five calendar days prior to the scheduled live
Auditions). A CD recording is preferred, but not required.
2. The etude cuts and scales shall be selected by the Region Coordinator
and announced to the student(s) immediately before the recording is to
begin.
3. Recording shall be done under the supervision of the Region Coordinator
or his/her designee (usually the student’s principal – but not the student’s
Band Director, although the Director may be present during the
Auditions).
4. The recording shall be done “live” in one take with pauses between
scales and each etude for the student to breathe, empty water, adjust
reeds, etc. – but not leave the room.
5. The recording shall be delivered to the Region Coordinator prior to
Region Auditions. The Region Coordinator will have made
arrangements for playback equipment to be available in the Audition
Room.
6. The same scales and etude cuts shall be announced to the students prior
to the beginning of the Auditions as usual.
7. When the recorded student’s Audition number comes up, the monitor
shall play the recording.

IX. Administrative Issues

A. Region Auditions
1. Directors are responsible to make sure that their students are eligible to
participate in the Region Auditions.
2. All results will not be considered official until thirty minutes after ALL
auditions and tabulations have been completed.
3. No pictures may be taken nor any audio or video recordings made in
the room (s) where judges scores are displayed for directors to check.
4. The Region Coordinator will mail or e-mail the results of the contest to
all directors.
B. Area Auditions
1. Directors are responsible to make sure that their students are eligible to
participate in the Area Auditions.
 2. When a director learns that his/her student will not be able to participate
in the Area Auditions, he/she must send notice by email directly to Mr.
Frank Coachman at the ATSSB State Office and also to his/her Region
Coordinator as soon as possible. Mr. Coachman will be responsible for
notifying the Alternate Area student.
C. High School and Jr. High School Region Band Clinic/Concert
1. Directors are responsible to make sure that their students are eligible to participate
in the Region Band Clinic/Concert.
2. If a director has knowledge that a student will not be able to participate
in the Region Band Clinic/Concert, he/she must contact the Region
Coordinator at the earliest possible time so the Alternate can be notified.
3. Alternate students who have not been called up and are brought to the
C/C will not be allowed to rehearse with the Concert Band.
4. Percussion students will be expected to bring their own drum sticks and
timpani and keyboard mallets as their parts require.
5. Each student’s director (or a qualified proxy) MUST be in attendance at
the rehearsals to assist the clinicians and assist in supervising his/her
students.

X. Student’s Rights
A. Up to such time as the scales are completed, a student has the right to exit the
audition room due to mechanical failure of his/her instrument and return to
complete the audition after the instrument is repaired or the student locates
another instrument to use. If an instrument cannot be repaired prior to the
conclusion of the audition and the student is unable to continue the audition, the
audition will be considered complete. If the student leaves the room after the
first note of the first etude has been played, the audition will be considered
complete.
B. Students have the right to an anonymous audition.

XI. Student’s Responsibilities

A. Students are responsible for attaining the accurate audition material from the
ATSSB and Region 11 ATSSB websites.
B. Students are responsible for reporting any mechanical problems to the monitor
before beginning the etude portion of the audition.
 C. Students are responsible to refrain from any activity that would identify
themselves or their school during the audition.
D. Students, who are selected as members of the Region Band, are required to
attend all rehearsals and the concert. A student may be excused from a
rehearsal in case of an emergency as determined by the Region Officers. The
director must notify the Region Coordinator of the anticipated absence prior to
the rehearsal or the student’s membership will be forfeited and an alternate will
be called. No unexcused absences are allowed for the rehearsal or concert.
E. Alternates will perform with the Region Band only if they are called upon
when there is an opening due to eligibility, illness, family emergency, or other
approved excuse.
F. Alternate students who have not been called up and are brought to the C/C are
not allowed to rehearse with the Concert Band.

JAZZ ENSEMBLE REGION AUDITIONS

XII. STUDENT ENTRY AND
REGISTRATION PROCEDURES
A. Directors are responsible to make sure that their students are eligible to
participate in the Region Jazz Auditions.
B. Each student must be entered using the online entry process through TMEA
(www.tmea.org).
C. Each student must declare an intention to be considered for the State level or
the Region level only. If no declaration is made, then it is assumed
ATSSB students are auditioning for ATSSB All-State Jazz Ensemble on
the State Jazz Ensemble Track. After the entry to the first audition
leading to possible membership in the ATSSB All-State Jazz Ensemble,
no change can be made in the Jazz Ensemble track selected, regardless
of advancement or loss thereof. Students who are recorded for all-state
have officially qualified for area jazz ensemble and will receive an area
patch. Furthermore, students who record but do not qualify for the all-
state jazz ensemble will remain eligible for all-state consideration in all
other ensembles (i.e. concert band, choir, orchestra, etc.). Students who
are selected for membership in the ATSSB All-State Jazz Ensemble may
not audition for any other All-State Ensemble (ATSSB or TMEA) that
school year. If the performance is not recorded with CD accompaniment,
the performer will be disqualified and the entry fee will not be refunded.
XIII. SELECTION AND
ASSIGNMENT OF ADJUDICATION PANELS
A. Policies concerning judging panels will remain consistent with Association
of Texas Small School Bands All-State Ensemble Tryout Procedures and
Guidelines.
B. In addition to the adult monitors in each audition room, each Region should
have an adult monitor in the Area/State Recording Room to help
maintain decorum in the room, to help the recordings stay on schedule,
and to serve as a way for communication to occur between the student
and the CD technician. The Region Coordinator or Region Audition
Chair shall go over the Monitors’ Instructions with Monitors before
auditions begin.

XIV. AUDITION PROCEDURES

A. Audition music for the ATSSB All-State Jazz Ensemble will come from the
ATSSB All-State Jazz Ensemble Music and the ATSSB All-State Jazz
Ensemble CD. This music is available exclusively from Mattei Music
Services, 202 Covey Lane, McKinney, Texas 75071. The Set used will
conform to the Year designation being used for region and area auditions
each year (Set A will be used when the band auditions are using Year A,
etc.).
B. Students will perform the audition music for their instrument. In the case of
trumpet and trombone where there are two parts for each instrument,
students will audition on the first part only.
C. Students will enter the room one at a time and will perform the required Jazz
Audition Music Selections (a form on the music stand should have
instructions for the allowed warm-up). The winds are allowed a one-
breath warm-up. The rhythm section is allowed 15 seconds (to be timed
by the Monitor) of the student playing anything they wish. Warm-ups
must be completed prior to playing Selection 1 of the Jazz Audition
Music; any additional notes played after the warm-up will result in the
loss of points.
D. Students auditioning will be expected to perform the selected music as
written, specifically the written octave. A student that does not play in
the correct octave should be scored as if they played wrong notes which
will result in a major deduction of points.
E. Should the student experience an instrument malfunction during the playing
of the warm-up, the student may have the instrument checked for
 mechanical problems and return to the audition room before the end of
the audition. Once a student sounds the first note of the etude, the
student must continue to play and be scored.
F. No one except the monitor and the judges may be in the room while each
student auditions. Screens must be used to assure that anonymity is
maintained. Metronome markings should be closely observed so as to
maintain the intent of the music. Inaudible metronomes are allowed in
the audition rooms to set tempos, but may not be used while the etudes
are being performed.
G. No audible electronic communication devices shall be allowed in the
audition room. However, electronic media may be used in lieu of printed
music during the audition.
H. Region Jazz Ensemble auditions must take place between and including the
first Saturday in September and the first Saturday in October.

XV. RANKING THE STUDENTS

Policies concerning Ranking of Students will remain consistent with
Association of Texas Small School Bands All-State Band Tryout
Procedures and Guidelines.

JAZZ ENSEMBLE AREA CERTIFICATION

XVI. STUDENT ENTRY PROCEDURES
A. No one may audition on an electronic synthesized wind instrument. Each
Region Coordinator shall have certified the following maximum number
of students to the Area level (CDs to be sent to the State Jazz
Coordinator):
2 Alto Saxophones
2 Tenor Saxophones
1 Baritone Saxophone
3 Trumpets - must audition on cornet or trumpet, not flugelhorn
3 Tenor Trombones - must audition on slide trombone, not valve
trombone or baritone
 2 Bass Trombones - must audition on slide trombone, not valve
trombone or baritone
1 Guitar
1 Bass - may use an electric bass guitar, an acoustic bass or a
string bass (also known as double bass or upright bass)
1 Piano - may use an acoustic, digital or electronic piano
2 Drum Sets
B. At the completion of the region auditions for each instrument, students
accepting Area certification from their Region shall record an All-State
Jazz Ensemble Audition CD per their Region’s recording guidelines.
Jazz Ensemble students who are recorded for All-State have officially
qualified for Area Jazz Ensemble and will receive an Area patch.
Furthermore, students who record but do not qualify for the All-State
Jazz Ensemble will remain eligible for All-State consideration in all
other ensembles. The All-State Jazz Ensemble Audition CD should be
recorded in one take with pauses between tracks. Instruments will play
along with the Audition CD which has no demo recordings on it (only
accompaniment). If the performer is not recorded with CD
accompaniment, that entry will be disqualified and the entry fee will not
be refunded. CDs shall contain:
1. Track 1 shall be Selection 1 in its entirety of the Jazz Audition Music
from that year’s designated Set.
Track 2 shall be Selection 2 in its entirety of the Jazz Audition Music
from that year’s designated Set.
Track 3 shall be Selection 3 in its entirety of the Jazz Audition Music
from that year’s designated Set.
Track 4 shall be the Improvised Solo in the prescribed format along
with the Improvised Solo Accompaniment track from that year’s
Audition CD. Monitor’s Instructions for this Improvised Solo
should be read aloud by the Monitor exactly as they appear below
(Monitor’s instructions are NOT to be recorded on the CD):
a. For all instruments except DRUM SET - “The student
auditioning will not be allowed to have any additional material
(no written solos) to assist in the improvisation section. For the
improvised solo, Wind Instruments, Piano, Guitar, and Bass will
play the lead as written the first time, improvise on the
remaining two choruses, then play to the end as provided on the
Audition CD.”
b. For DRUM SET ONLY - “For the improvised solo, students
should play time on the first chorus, solo on the second chorus,
and play syncopated kicks and fills on the third chorus provided
on the Audition CD.”
 Track 5 shall be the following statement read aloud by the monitor or
recording engineer: “This (name of instrument) jazz audition was
performed by (name of student) from (name of school).”
2. In any year’s designated Set that includes a ballad, all instruments shall
play the solo melodic part only; Drum Set shall play rhythm with
brushes.
3. Selections should be played in the above order.
4. CDs with spoken words, recorded out of order or recorded without the
accompaniment track may be disqualified from participation in the
All-State Jazz Ensemble Audition and, if disqualified, the entry fee
will not be returned.
5. While recording each student, the recording technician should start a
new track at the beginning of each recorded selection. For
example, Selection 1 should be track 1, Selection 2 should be track
2, Selection 3 should be track 3, and the Improvised Solo should be
track 4, and the information track (name of student, school,
instrument) should be track 5. It is also recommended that each
student have up to one minute between selections to prepare for the
recording of the next selection. This preparation time should not
be included on the CD.
6. All CDs shall be recorded under the supervision of the Region
Coordinator or his designee. All CDs shall be recorded at one
Region recording session. All Regions are urged to follow the All-
State Jazz Ensemble Recording Recommendations.
C. Area certification materials should be addressed to the State Jazz
Coordinator as listed in the instructions. Materials must be postmarked
by the second Saturday of October. Each Region’s Area certification
materials should include:
1. One high quality CD and a backup CD from each student listing the
student’s name, instrument, school, and CD Audition Letter on the CD
label. All CDs must be sent in individual CD containers.
2. A completed ATSSB Region Jazz Chairman’s Composite All-State Jazz
Ensemble Certification Jazz Form 10. Each Region Jazz Chairman
should keep a copy of the Composite Certification Jazz Form for use in
viewing All-State Jazz Ensemble results.
3. A single check from each Region covering the total cost of all certified
applicants ($40.00 per applicant) made payable to “ATSSB.”
4. These items must be mailed for arrival by the second Saturday of
October deadline under the same guidelines used for OPS mailings
(certified Priority US Mail with a postmark) or hand delivered to the
State Jazz Coordinator. It is recommended that directors contact the
State Jazz Coordinator by telephone or email several days after shipping
to ensure CDs were received.
5. Designated Regions are encouraged to submit names of those directors
willing to judge the Designated Region Jazz Adjudication CDs.
 D. The identity of the State Jazz Coordinator shall be reported to the Region
Band and Region Jazz Chairs at the ATSSB State Board Meeting held
during TBA and shall be published on the ATSSB website.

XVII. ALL-STATE JAZZ ENSEMBLE

CD Adjudication Procedure
A. All Jazz CDs recorded at the region level are to be sent to the State Jazz
Coordinator and must be hand delivered or mailed certified Priority US
Mail for receipt by the State Jazz Coordinator by the second Saturday
in October.
B. When the Designated Region Coordinators receive the Jazz CDs from the
State Jazz Coordinator, the Designated Region Coordinator will
assemble a panel of judges to select their Set of the All-State Jazz
Ensemble by the Saturday following the UIL State Marching Contest.
Class consciousness shall be encouraged on each panel. Each Designated
Region CD adjudication room shall have an adult Monitor to help the
audition stay on schedule.
C. Only ATSSB-member directors may serve as judges. Exception: After all
attempts to secure ATSSB members as judges has been exhausted, that
Region Coordinator may use non-ATSSB members as judges provided
those non-ATSSB members are active TMEA members. Judges may be
paid a $75 honorarium (no meal or mileage allowance).
D. All Designated Region Coordinators may be paid a $100 honorarium for
their services.
E. The CDs will be divided into six Sets as follows:
SET 1 - Alto Saxophone (Designated Region Coordinators will certify 2
Alto Saxophones to the All-State Jazz Ensemble);
SET 2 - Tenor and Baritone Saxophone (Designated Region
Coordinators will certify 2 Tenor Saxophones and 1 Baritone
Saxophone to the All-State Jazz Ensemble);
SET 3 - Trumpet (Designated Region Coordinators will certify 5
trumpets to the All-State Jazz Ensemble;
SET 4 - Tenor Trombone and Bass Trombone (Designated Region
Coordinators will certify 3 Tenor Trombones and 2 Bass
Trombones to the All-State Jazz Ensemble); SET 5 - Piano,
Guitar, Bass Guitar (Designated Region Coordinators will
certify 1 piano, 1 guitar and 1 bass guitar to the All-State Jazz
Ensemble);
 and SET 6 - Drums (Designated Region Coordinators will certify 2 Drums to
the All-State Jazz Ensemble). Each Designated Region
Coordinator will assemble a panel of five judges to adjudicate
their designated Set.
F. Each All-State Jazz Ensemble Audition CD shall be given a randomly
assigned audition letter by the State Jazz Coordinator.
G. Auditions will be held in one round beginning with the first randomly
assigned audition letter. The panel will listen to each CD in its entirety.
H. No identifying marks on the All-State Jazz Ensemble Audition CD shall be
made visible in the CD adjudication room.
I. Visitors may be allowed to attend the CD adjudication session at the
discretion of the Area host (depending on room size and availability of
spectator space. Should the presence of visitors distract judges from their
task, the audition shall be suspended until everyone except adjudicators,
monitor and/or technician has been cleared from the area.
J. The date for the Designated Region Jazz Ensemble CD Adjudication shall be
reported at the ATSSB State Board Meeting held during TBA and shall
be published on the ATSSB website.
K. The Designated Region Jazz Ensemble CD Adjudication shall be concluded
by and including the first Saturday following the UIL State Marching
Contest each year.
L. Results will be available on the ATSSB website within twelve hours
following the completion of the last section of the Designated Region
CD Adjudication after the completed file has been sent to the Executive
Secretary. Tabulated results will be final at 5 PM on the Wednesday
following the Designated Region CD Adjudication, after which no
appeal can be made regarding the published outcome.

XVIII. ALL-STATE JAZZ ENSEMBLE

RECORDING RECOMMENDATIONS
A quality, professional line CD Recorder should be used to create the final disc
(Tascam CDRW2000 or comparable). A studio grade stereo condenser
or pair of condenser microphones should be used to record (Shure
KSM32 or comparable). A quality, professional line microphone preamp
should be used with minimal signal to noise ratio and distortion (dbx 386
or comparable). Microphones should be placed at approximately player’s
eye level and 3 to 4 feet away from the instrument. Microphone levels
should be run at the maximum db level without distortion. The level
 should remain constant from player to player. All recording media
(compact discs) should be of the highest quality possible (Taiyo Yuden
Silver or Platinum or comparable).

XIX. RANKING THE STUDENTS

A. The Designated Region CD Adjudication panels shall place the All-State
Jazz Ensemble Audition CDs in rank order using the Olympic
scoring procedures outlined in the Association of Texas Small School
Bands All-State Tryout Procedures and Guidelines.
B. The maximum number of students assigned chairs in the ATSSB All-State
Jazz Ensemble will be:
2 Alto Saxophones 2 Bass Trombones
2 Tenor Saxophones 1 Guitar
1 Baritone Saxophone 1 Bass
5 Trumpets 1 Piano
3 Tenor Trombones 2 Drum Sets
C. Results shall be posted with the following statement on the ATSSB website:
“Tabulated results were made available for inspection by directors on
MM-DD-YYYY following the Designated Region CD Adjudication on
MM-DD-YYYY. Individual judges’ rankings shall be available for review
by the ATSSB Executive Committee and Jazz Coordinator only during
the time period for appeals. No copies of the judges’ rankings or scores
shall be made available to directors, students, parents, or administrators
via postings on web pages, social media or in print. Tabulated results
will be final at 5 PM on MM-DD-YYYY.”
D. All students certified by their Region to the Designated Region Coordinator
will be ranked in the Designated Region CD Adjudication.
E. If an originally Area certified student becomes unable to attend the All-State
Jazz Ensemble clinic (because of illness, academic ineligibility, etc.), it
shall be the responsibility of the State Jazz Coordinator to certify the
alternate to state.

XX. Honorariums, Fees

H. The JH Region Band Clinicians and Jazz Band Clinicians will be paid a fee of
$400.00 (mileage and meals will be paid for by region).
I. The HS Region Band Clinicians will be paid a fee of $500.00 (mileage/meals
and housing will be paid for by region).
J. The Region Band Organizers will be paid for duties including preparing
folders, attending the rehearsals, or having a substitute director in the rehearsal
 during the Region Clinic/Concert and other necessary items as determined by
the Region Coordinator.
1. Each Region Band Organizer will receive $50.00.
2. Each Percussion Organizer will receive $50.00.
3. The Clinic/Concert Host will receive $50.00.
K. The Jazz Coordinator will receive $75.00 per school year for services set forth
in the section titled “Duties of the Jazz Coordinator.”
L. The Region Coordinator or selected director will receive $100 as an
honorarium to host the Region OPS (Paid by the State).
M. The Region Secretary/Assistant Coordinator will receive $150.00 per school
year for services set forth in the section titled "Duties of the Secretary/Assistant
Coordinator."
N. The Region Coordinator will receive $300.00 per school year for services set
forth in the section titled “Duties of the Region Coordinator.”