User Manual FI04.
02
Title: AP Outgoing Payments
Module Name : Account Payable Module
OVERVIEW
Payment procedures in Accounts Payable
The unit explains the various steps involved in generating the payment file and mandate form to be
sent to the bank for payment for the multiple vendors .
Scenarios covered :
Course Transaction Code Description
FI04.01.09 ZFI114 Automatic Bank payment file generation
FI04.01.10 ZFI031 RTGS and NEFT form Printout
Input - Required Fields Field Value / Comments
Company Code 1021
Automatic Payment id Run Date : 20.01.2011 , Identification : 1021
Vendor Code Payment method
1001651 C
1001652 T
1001653 E
1001654 E
Consider using Automatc payment program , the below proposal is created for all the above
vendors
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User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module
Procedural Steps
FI04.01.09 Automatic Bank Payment file generation
This functionality is used to generate payment file to be sent to the bank for making final
payment . This process will cover all the payment methods used including RTGS ,
NEFT , ECS and cheque
Via Transaction Code ZFI114
Update the following Required ( R ) and Optional ( O ) field
Field Name Description R/O Values ( Example )
Paying Company Company code for which R 1021
code payment is to be made
Rundate Date of making proposal R 20.01.2011
Identification ID of proposal R 1021
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User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module
Click Execute
It will give the list of all the vendors selected in proposal run for payment with the
amount due
You can also download this vendor list in excel and save on your desktop . Click
, choose spreadsheet option
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User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module
Tick and save on our desktop
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User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module
Payment file can be generated once payment run is done. For the given Run date and
id , only proposal is created but no payment run is done , so if you put tick on below
option , the error message will appear
Do the payment run for the Run date and Identification
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User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module
In ZFI114 , now put tick on the and execute
System will ask Settlement date for ECS ( date on which you want bank to make
payment ) .Enter date here
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User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module
The path for Non ECS file is as :
The path for ECS is as :
To check the file generated , go the above path . Below are the attached files :
20012011-1021-TUL
NI001.txt
Non ECS :
NECS_20012011-102
1-TULNI001.txt
ECS :
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User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module
File once generated cannot be generated again . In case again user executes file
generation again , then below message will come
Also it shows the path , sap user name , date and time when file was generated
FI04.01.10 RTGS and NEFT Form Printout
This functionality is used to print the mandate form to be send to the bank for RTGS and
NEFT printout
Via Transaction Code ZFI031
Update the following Required ( R ) and Optional ( O ) field
Field Name Description R/O Values ( Example )
Rundate Date of making proposal R 20.01.2011
Identification ID of proposal R 1021
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User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module
Company code Circle R 1021
Office Address Address of paying circle O Kormangla Bangalore
Telephone No Tel No of paying circle O 0120-77554667778
Fax Number Fax No of paying circle O 8967899990000000
Execute
On execution , it shows the print preview of the mandate form . Different mandate forms
will be created for the different vendors .
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User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module
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User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module
Once payment run is done , the number will be generated in the form ( shown at the top
) .Based on the total payment due , the option of RTGS or NEFT will be derived . If the
total payment due is more than Rs. 200000 , then RTGS will come otherwise NEFT will
come.
The number logic is Run Date / Identification / Payment document no / Company
code
Print option of form will come . Using same spool will be generated and same can be
used for taking printout
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User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module
On clicking print , spool will be generated
Once printout is taken , then for second printout , word Duplicate will come on the
mandate form
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User Manual FI04.02
Title: AP Outgoing Payments
Module Name : Account Payable Module
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