REPUBLIC OF THE PHILIPPINES DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT ‘A. Francisco Gold Condominium I EDSA cor. Mapagmanal St Diliman, Quezon City OFFICE OF THE SECRETARY July 21, 2005 MEMORANDUM CIRCULAR NO. 2005-__69 FOR ‘ ALL PROVINCIAL GOVERNORS, CITY/MUNICIPAL MAYORS, PUNONG BARANGAYS, DILG REGIONAL DIRECTORS, FIELD OPERATIONS OFFICERS AND OTHERS CONCERNED SUBJECT : MAINTENANCE AND UPDATING OF RECORDS OF ALL INHABITANTS OF THE BARANGAY The Local Government Code Sec. 394 (d) (6) provides that the Barangay Secretary is mandated to maintain, update and keep records of inhabitants in a barangay, The information should contain the name, address, place, and date of birth, sex, civil status, citizenship and occupation of said inhabitants. The maintenance and updating of the list is necessitated by the call of the times and the need to formulate a highly efficient system of keeping the records of inhabitants in all the barangays in the country. This needs to be done for the following purposes * For easy identification of nhabitants; * Asa tool for planning, and + As updated reference in the number of inhabitants in a specific barangay. ‘The City/Municipal Mayors and Punong Barangays shall adopt necessary measures to ensure that the right to privacy will be observed in the process of maintaining and updating records of all inhabitants of the barangay which shall include but not be limited to the following a The data to be recorded and stored, which shall be used only for the purpose of establishing the identity of a person, shall be limited to those specified in the RBI Farms A & B; b, In no case shall the collection or compilation of other data in violation of a person's right to privacy be allowed or tolerated under this memorandum; ¢. Stringent systems of access and control to data shall be instituted; d Data collected and stored for this purpose shall be kept and treated as strictly confidential and a personal written authorization of the Owner shall be required for access and disclosure of data; e Avwritten request by the Owner of the forms/data shall be required for any correction or revision of relevant data; f. The Chief of Police and Loca! Civil Registrar may, from time to time, be allowed to verify the records kept by the Barangay Secretary, when circumstances warrant.Further, City/Municipal Mayors and Punong Barangays are hereby encouraged to ensure that by the end of August 2005, all barangays shall have updated their records of barangay inhabitants ysing the attached Form A (Individual Record of Barangay Inhabitants) and Form B (Household Record of Barangay Inhabitants), To facilitate the updating of records of all inhabitants of the barangay, the Barangay Secretary shall be assisted by a Task Force to be created by the Punong Barangay. This Task Force shall be responsible for the house to house distribution of RBI Forms A & B and data gathering. Inhabitants aged 1 years old and above, who are residents in the barangay for at least 6 months shall accomplish RBI Form A in two (2) copies. One copy shall be kept by the Barangay Secretary and the other copy shall be maintained by the person accomplishing the form. RBI Form B shall also be accomplished in two (2) copies by the household head, one copy shall be retained by ‘the household head and the othet copy shall be kept on record by the Barangay Secretary There shall be a City/Municipal Task Force to be created and headed by the City/Municipal Mayor, composed ofthe local civil registrar, the city/municipal President of the Liga ng mga Barangay, the DiLG Officer assigned in the city/municipality and two (2) other members to be designated by the Mayor. The Task Force shall monitor barangays’ compliance to this issuance. The Sangguniang Panlungsod/Bayan are encouraged to support this undertaking by enacting appropriate ordinance; to pursue the intent and spirit of the law. Such ordinance shall include, among others, the regular updating every six (6) months of the Records of Barangay Inhabitants (RBI) by the Barangay Secretary. Provincial governors are likewise requested to ensure that component cities and municipalities comply with this issuance. DILG Regional Directors and Field Operations Officers shall monitor LGU compliance with this issuance by submitting a Monitoring Report (Form C) every quarter starting from the 3rd week of September 2005 to the undersigned through the Undersecretary for Local Government, Attention: National Barangay Operations Office (NBOO) Funding for this purpose shall be chargeable against local funds. For your reference and compliance. oo ANGELO T. REYES Secretary met Reta Siteos-o060INDIVIDUAL RECORD OF BARANGAY INHABITANTS Ne Sree fame of Subdlvsion/Zone/Sito/Purok fea Gay] Manieipanty Frovings Gamay) Mate |_[ Female |_] Sam singte_] Married [_] Widower] Brae) I hereby certify that the above information are true and gorrect to the best of my knowledge, ‘Narwe/Signature of Person Accomplishing this Fo Date Accomplished Attested by: Tet a5 Barangay Secretary Taumbmark Thumbmark (in case inhabitant is unable to read anc write) Note: The HIV shal be filed up by the Barangay Secretory