AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL

(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL
DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCESOR
AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)
Tuesday, November 20, 2018
City Council Chambers, 225 Park Street, Lakeport, California 95453
Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of the
City Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.
CLOSED SESSION: 5:15 p.m.
Threat to Public Services or Facilities (Gov. Code § 54957)
Name of Law Enforcement Agency: Lakeport Police Department
Title of Officer: Chief of Police

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:
III. ACCEPTANCE OF AGENDA/ URGENCY ITEMS: Move to accept agenda as posted, or move to add or delete items.
To add item, Council is required to make a majority decision that an urgency
exists (as defined in the Brown Act) and a 2/3rds determination that the need to
take action arose subsequent to the Agenda being posted.
IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by
the Council at one time without any discussion. Any Council Member may request that any item be removed from
the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the
Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this
meeting for either introduction or passage per Government Code Section 36934.
B. Minutes: Approve minutes of the City Council regular meeting of November 6, 2018.
C. Warrants: Approve the warrant register of November 14, 2018.
D. Renew Emergency Resolution: Confirm the continuing existence of a local emergency in the City of Lakeport.

E. Amendment to Application 2018-008: Approve an amendment to Application 2018-028, with staff recommendations,
for additional street closures and the addition of a roller rink and slide for the
Dickens Faire to be held November 24, 2018.

V. PUBLIC PRESENTATIONS/REQUESTS:
A. Citizen Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the
subject is not already on tonight’s agenda. Persons wishing to address the City Council are required to complete a
Citizen’s Input form and submit it to the City Clerk prior to the meeting being called to order. While not required,
please state your name and address for the record. NOTE: Per Government Code §54954.3(a), the City Council
cannot take action or express a consensus of approval or disapproval on any public comments regarding matters
which do not appear on the printed agenda.

VI. COUNCIL BUSINESS:

A. Finance Director
1. Investment Policy Review and Adopt a Resolution approving the City of Lakeport, City of Lakeport Municipal
Status Update: Sewer District and Lakeport Municipal Financing Agency of Lakeport Investment
Policy for idle funds as recommended by staff.

B. Utilities Director

1. Bid Award: ¾ Ton Service Truck Authorize the City Manager to sign a purchase order and supporting documents
for the procurement of (1) ¾ Ton Utility Service Truck from Redwood Ford, the
lowest bidder, for an amount not to exceed $32,078.68.
City Council Agenda of November 20, 2018 Page 2

2. Bid Award: Small Utility Pick- Authorize the City Manager to sign a purchase order and supporting documents
up for the procurement of (1) Utility Pick-up Truck from Matt Mazzei, the lowest
bidder, for an amount not to exceed $25,975.84.

C. Public Works Director

1. Bid Award: Sea Wall Approve and authorize the City Manager to execute a professional services
agreement with the chosen Engineering firm for the Library Park Seawall
Replacement Design

VII. CITY COUNCIL COMMUNICATIONS:

A. Miscellaneous Reports, if any:
IX. ADJOURNMENT:
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 225
Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com, subject to
staff’s ability to post the documents before the meeting.
The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or
participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable
accommodations are provided.

_______________________________________
Hilary Britton, Deputy City Clerk
 MINUTES
REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE
MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCESOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)
Tuesday, November 6, 2018
City Council Chambers, 225 Park Street, Lakeport, California 95453
Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of the
City Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.
I. CALL TO ORDER & ROLL CALL: Mayor Turner called the meeting to order at 6:00 p.m., with Council Members
Barnes, Mattina, Parlet, Spurr, and Mayor Turner present.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Nick Walker.
III. ACCEPTANCE OF AGENDA/ URGENCY ITEMS: A motion was made by Council Member Mattina, seconded by Council Member
Spurr, and unanimously carried by voice vote to accept agenda as posted.
IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by
the Council at one time without any discussion. Any Council Member may request that any item be removed from
the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the
Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this
meeting for either introduction or passage per Government Code Section 36934.
B. Minutes: Approve the minutes of the City Council regular meeting of October 16, 2018.
C. Warrants: Approve the warrant register of October 29, 2018.

D. Renew Emergency Resolution: Confirm the continuing existence of a local emergency in the City of Lakeport.

E. Measure Z Advisory Committee (MZAC): Receive and file the draft minutes of the MZAC meeting of October 17, 2018.

F. Letter of Support: Approve sending a letter in support of the relocation of the headquarters of the
National Institute of Food and Agriculture and the Economic Research Service to
Lake County, California, as proposed in an expression of interest submitted by
the Lucerne Area Revitalization Association.

Vote on Consent Agenda: A motion was made by Council Member Spurr, seconded by Council Member
Barnes, and unanimously carried by voice vote to approve the Consent Agenda,
items A-F.
V. PUBLIC PRESENTATIONS/REQUESTS:
A. Citizen Input: Ruby Jones asked when crosswalks on 11th Street would be completed as she had
observed unsafe crossings. Community Development Director Ingram stated he
would get the schedule for the striping project and provide it to her.

Wilda Shock announced the new art exhibit in City Hall from the Resilience
Project from the Middletown Art Center.

B. Lakeport Main Street Association: Panette Talia from the Lakeport Main Street Association presented the “Business
of the Quarter” Awards for the second quarter to O'Meara Brothers and the Gas
Light Grill for the third quarter. Ms. Talia presented the “People’s Choice”
Awards from the Taste of Lake County event which included the favorite
restaurant award to Mi Chelas and the favorite beverage award to Kelsey Creek
Brewery.

VI. COUNCIL BUSINESS:

A. Police Chief
1. Police Vehicles: The staff report was presented by Chief Rasmussen.
 City Council Minutes of November 6, 2018 Page 2

A motion was made by Council Member Mattina, seconded by Council Member

Spurr, and unanimously carried by voice vote to authorize the City Manager to
sign a purchase order and supporting documents for the procurement of four
fully equipped 2019 Dodge Charger police vehicles for the Police Department,
using lowest bidding vendors. (Matt Mazzei, Precision Wireless and sole source
MAV vendor Watch Guard.)
B. Public Works Director:

1. Bid Award: As staff report was presented by Parks Supervisor Ron Ladd.
A motion was made by Council Member Mattina, seconded by Council Member
Parlet, and unanimously carried by voice vote to move to approve and authorize
the City Manager to execute a professional services agreement with Foster
Morrison Consulting for the development of the Hazard Mitigation Plan.
VII. CITY COUNCIL COMMUNICATIONS:
A. Miscellaneous Reports, if any: City Manager Silveira reported that the employee appreciation event will be held
November 9, 2018.
City Attorney Ruderman will be absent at the next meeting, but will send a
colleague in his place.
Public Works Director Grider was absent.
Finance Director Walker had no report.
Administrative Services Director/City Clerk Buendia extended an invite to the
Council for the employee appreciation event.
Police Chief Rasmussen reported that the Police Sergeant and Officer
recruitments are going well, and he thanked the Council for the contract with the
LPOA which helped with recruiting.
Community Development Director Ingram advised that Engie has put in sample
lights on Main Street and in Library Park with varying degrees of intensity that
the City can choose from for the project.
Council Member Spurr had no report.
Council Member Parlet had no report.
Council Member Mattina reported that she attended the Safety Night event at
the school and mentioned that Officer Rico is doing a great job as the School
Resource Officer.
Council Member Barnes extended an invite to attend the last performance of the
Lake County Theatre Company’s production of Oklahoma!.
Mayor Turner thanked Wilda for sending economic development alerts.
IX. ADJOURNMENT: Mayor Turner adjourned the meeting at 6:27 p.m.

_______________________________________
Mireya G. Turner, Mayor
Attest:

______________________________________
Kelly Buendia, City Clerk
CITY OF LAKEPORT
Over 125 years of community
pride, progress and service

11/15/2018

I hereby certify that the attached list of warrants has been audited,
extensions are proper, purchase orders have been issued, and department
heads have been given the opportunity to review and sign claim forms.

______________________________
Nicholas Walker
Finance Director

225 PARK STREET • LAKEPORT, CALIFORNIA 95453 • TELEPHONE (707) 263-5615 • FAX (707) 263-8584
 Bank Transaction Report
Lakeport Transaction Detail
Issued Date Range: 10/30/2018 - 11/14/2018
Cleared Date Range: -

Issued Cleared
Date Date Number Description Module Status Type Amount
Bank Account: 15-0352000798 - POOLED CASH BANK
11/05/2018 54204 AFLAC Accounts Payable Outstanding Check -802.50
11/05/2018 54205 CA STATE DISBURSEMENT UNIT Accounts Payable Outstanding Check -466.67
11/05/2018 54206 FRANCHISE TAX BOARD Accounts Payable Outstanding Check -150.00
11/05/2018 54207 LAKEPORT EMPLOYEE'S ASSOC Accounts Payable Outstanding Check -345.00
11/05/2018 54208 LPOA Accounts Payable Outstanding Check -405.00
11/05/2018 54209 NATIONWIDE RETIREMENT SOLUTION Accounts Payable Outstanding Check -1,015.00
11/05/2018 54210 VALIC - C/O JP MORGAN CHASE Accounts Payable Outstanding Check -2,689.90
11/05/2018 54211 LAKEPORT DISPOSAL, INC. Accounts Payable Outstanding Check -37,776.48
11/05/2018 DFT0001062 CALPERS Accounts Payable Outstanding Bank Draft -2,268.66
11/05/2018 DFT0001063 CALPERS Accounts Payable Outstanding Bank Draft -2,295.31
11/05/2018 DFT0001064 CALPERS Accounts Payable Outstanding Bank Draft -2,520.93
11/05/2018 DFT0001065 CALPERS Accounts Payable Outstanding Bank Draft -2,759.69
11/05/2018 DFT0001066 CALPERS Accounts Payable Outstanding Bank Draft -4,086.95
11/05/2018 DFT0001067 CALPERS Accounts Payable Outstanding Bank Draft -5,419.82
11/05/2018 DFT0001068 CALPERS Accounts Payable Outstanding Bank Draft -1,068.25
11/05/2018 DFT0001069 CALPERS Accounts Payable Outstanding Bank Draft -2,216.85
11/05/2018 DFT0001070 CALPERS Accounts Payable Outstanding Bank Draft -49.00
11/05/2018 DFT0001071 CALPERS Accounts Payable Outstanding Bank Draft -67.46
11/05/2018 DFT0001072 IRS Accounts Payable Outstanding Bank Draft -3,616.62
11/05/2018 DFT0001073 CA EMP DEVELOPMENT DEPT Accounts Payable Outstanding Bank Draft -3,800.28
11/05/2018 DFT0001074 CA EMP DEVELOPMENT DEPT Accounts Payable Outstanding Bank Draft -1,192.59
11/05/2018 DFT0001075 IRS Accounts Payable Outstanding Bank Draft -11,424.37
11/05/2018 DFT0001076 IRS Accounts Payable Outstanding Bank Draft -245.52
11/06/2018 54212 LAKE COUNTY FAIR/49TH DAA Accounts Payable Outstanding Check -70.00
11/13/2018 54213 ALPHA ANALYTICAL LABORATORIES Accounts Payable Outstanding Check -1,356.00
11/13/2018 54214 AMERICAN WATER WORKS ASSOCIATION Accounts Payable Outstanding Check -433.00
11/13/2018 54215 APEX TECHNOLOGY MGMT, INC. Accounts Payable Outstanding Check -1,547.39
11/13/2018 54216 ARAMARK UNIFORM SERVICES Accounts Payable Outstanding Check -22.14
11/13/2018 54217 AT&T Accounts Payable Outstanding Check -80.69
11/13/2018 54218 AT&T CALNET3 Accounts Payable Outstanding Check -1,210.88
11/13/2018 54219 BOB NISHIYAMA INVESTIGATIONS Accounts Payable Outstanding Check -1,101.99
11/13/2018 54220 BONNIE SHARP Accounts Payable Outstanding Check -807.00
11/13/2018 54221 CALIFORNIA PARK & RECREATION SOCIETY Accounts Payable Outstanding Check -170.00
11/13/2018 54222 CARLOS PRADOMEZA Accounts Payable Outstanding Check -38.00
11/13/2018 54223 CHRIS PION Accounts Payable Outstanding Check -120.00
11/13/2018 54224 DEBRA ENGLAND Accounts Payable Outstanding Check -675.00

11/15/2018 4:05:30 PM Page 1 of 4

Bank Transaction Report Issued Date Range: -
Issued Cleared
Date Date Number Description Module Status Type Amount
11/13/2018 54225 DEEP VALLEY SECURITY Accounts Payable Outstanding Check -137.90
11/13/2018 54226 DELL MARKETING L.P. C/O DELL USA L.P. Accounts Payable Outstanding Check -5,939.93
11/13/2018 54227 DEPT OF JUSTICE Accounts Payable Outstanding Check -245.00
11/13/2018 54228 ENTERPRISE - EAN SERVICES, LLC Accounts Payable Outstanding Check -720.01
11/13/2018 54229 ENTERPRISE - TOLL Accounts Payable Outstanding Check -8.95
11/13/2018 54230 ENVIRO-TECH Accounts Payable Outstanding Check -168.07
11/13/2018 54231 EUREKA OXYGEN COMPANY Accounts Payable Outstanding Check -228.82
11/13/2018 54232 FERRELLGAS Accounts Payable Outstanding Check -177.80
11/13/2018 54233 G & G PRINTING SERVICES Accounts Payable Outstanding Check -60.36
11/13/2018 54234 HACH CHEMICAL COMPANY Accounts Payable Outstanding Check -376.10
11/13/2018 54235 HILARY BRITTON Accounts Payable Outstanding Check -66.52
11/13/2018 54236 IT'S ABOUT TIME, INC Accounts Payable Outstanding Check -32.84
11/13/2018 54237 JOHN HAMNER Accounts Payable Outstanding Check -270.00
11/13/2018 54238 KIWANIS CLUB OF LAKEPORT Accounts Payable Outstanding Check -125.00
11/13/2018 54239 L. N. CURTIS & SONS Accounts Payable Outstanding Check -1,203.39
11/13/2018 54240 LAKE COUNTY LOCK & SAFE Accounts Payable Outstanding Check -673.27
11/13/2018 54241 LAKE COUNTY RECORD BEE Accounts Payable Outstanding Check -1,041.48
11/13/2018 54242 LAKE COUNTY TAX COLLECTOR Accounts Payable Outstanding Check -1,491.22
11/13/2018 54243 LAKEPORT MAIN STREET ASSN. Accounts Payable Outstanding Check -11,000.00
11/13/2018 54244 LCOE Accounts Payable Outstanding Check -50.00
11/13/2018 54245 LUCERNE ROOFING & SUPPLY INC. Accounts Payable Outstanding Check -302.96
11/13/2018 54246 MAIN STREET NURSERY Accounts Payable Outstanding Check -379.52
11/13/2018 54247 MARGARET SILVEIRA Accounts Payable Outstanding Check -78.79
11/13/2018 54248 MATT MAZZEI CHEVROLET Accounts Payable Outstanding Check -180.09
11/13/2018 54249 MEDIACOM Accounts Payable Outstanding Check -136.90
11/13/2018 54250 MENDO MILL & LUMBER CO. Accounts Payable Outstanding Check -420.35
11/13/2018 54251 MYERS STEVENS & TOOHEY & CO. Accounts Payable Outstanding Check -326.70
11/13/2018 54252 NAPA AUTO - LAKE PARTS Accounts Payable Outstanding Check -255.82
11/13/2018 54253 NFP NATIONAL ACCOUNT SERVICES Accounts Payable Outstanding Check -984.35
11/13/2018 54254 NORTH COAST COMMUNITY PLANNING Accounts Payable Outstanding Check -3,206.25
11/13/2018 54255 OCCU-MED, LTD. Accounts Payable Outstanding Check -40.00
11/13/2018 54256 OE PUBLIC & MISC EE'S Accounts Payable Outstanding Check -14,650.00
11/13/2018 54257 O'REILLY AUTO PARTS Accounts Payable Outstanding Check -152.97
11/13/2018 54258 PACIFIC REDWOOD MEDICAL GROUP-JOB CARE Accounts Payable Outstanding Check -382.00
11/13/2018 54259 PACIFIC WATER RESOURCES Accounts Payable Outstanding Check -811.25
11/13/2018 54260 PAMELA SAMAC Accounts Payable Outstanding Check -63.00
11/13/2018 54261 PAPE MACHINERY Accounts Payable Outstanding Check -88,423.68
11/13/2018 54262 PAUL R. CURREN Accounts Payable Outstanding Check -8,289.25
11/13/2018 54263 PEOPLE SERVICES, INC. Accounts Payable Outstanding Check -200.00
11/13/2018 54264 PERFORMANCE MECHANICAL Accounts Payable Outstanding Check -261.00
11/13/2018 54265 PERKINS SEPTIC TANK CLEANING Accounts Payable Outstanding Check -407.81
11/13/2018 54266 PG&E Accounts Payable Outstanding Check -6,697.73
11/13/2018 54267 PLAZA PAINT & SUPPLIES Accounts Payable Outstanding Check -63.25

11/15/2018 4:05:30 PM Page 2 of 4

Bank Transaction Report Issued Date Range: -
Issued Cleared
Date Date Number Description Module Status Type Amount
11/13/2018 54268 POLESTAR COMPUTERS Accounts Payable Outstanding Check -5,243.67
11/13/2018 54269 QUALITY DOOR, TRIM & CABINETS Accounts Payable Outstanding Check -152.29
11/13/2018 54270 QUINCY ENGINEERING, INC. Accounts Payable Outstanding Check -23,998.65
11/13/2018 54271 R & C CONSTRUCTION Accounts Payable Outstanding Check -74,713.84
11/13/2018 54272 R.S. HUGHES Accounts Payable Outstanding Check -299.88
11/13/2018 54273 RAINBOW AGRICULTURAL SERVICES Accounts Payable Outstanding Check -363.17
11/13/2018 54274 REMIF Accounts Payable Outstanding Check -1,255.29
11/13/2018 54275 ROBERT KELLEY Accounts Payable Outstanding Check -108.74
11/13/2018 54276 ROGER WHEELER Accounts Payable Outstanding Check -250.00
11/13/2018 54277 ROTARY CLUB OF LAKEPORT Accounts Payable Outstanding Check -184.50
11/13/2018 54278 ROY HASTINGS Accounts Payable Outstanding Check -2,000.00
11/13/2018 54279 SHRED-IT USA LLC Accounts Payable Outstanding Check -119.86
11/13/2018 54280 SOTEL Accounts Payable Outstanding Check -247.44
11/13/2018 54281 STANDARD PRINTING COMPANY Accounts Payable Outstanding Check -892.09
11/13/2018 54282 STAPLES BUSINESS CREDIT Accounts Payable Outstanding Check -565.33
11/13/2018 54283 SUTTER LAKESIDE HOSPITAL Accounts Payable Outstanding Check -641.00
11/13/2018 54284 SYAR INDUSTRIES, INC. Accounts Payable Outstanding Check -28.52
11/13/2018 54285 THATCHER COMPANY OF CA., INC. Accounts Payable Outstanding Check -3,184.41
11/13/2018 54286 THE SHOE BOX Accounts Payable Outstanding Check -200.00
11/13/2018 54287 THE WORKS INC/MLS - LSQ FUNDING GROUP Accounts Payable Outstanding Check -6,003.82
11/13/2018 54288 TRI-CITIES ANSWERING SERVICE Accounts Payable Outstanding Check -131.50
11/13/2018 54289 U.S. BANK Accounts Payable Outstanding Check -13,901.08
11/13/2018 54290 UKIAH PAPER SUPPLY, INC. Accounts Payable Outstanding Check -908.77
11/13/2018 54291 US POSTMASTER - ARIZONA Accounts Payable Outstanding Check -907.83
11/13/2018 54292 VERIZON WIRELESS Accounts Payable Outstanding Check -253.19
11/13/2018 54293 VSS INTERNATIONAL, INC. Accounts Payable Outstanding Check -157,225.00
11/13/2018 54294 WEST CONSULTANTS, INC. Accounts Payable Outstanding Check -6,560.83
11/13/2018 54295 WESTGATE PETROLEUM CO., INC. Accounts Payable Outstanding Check -4,590.01
Bank Account 15-0352000798 Total: (107) -549,975.98
Report Total: (107) -549,975.98

11/15/2018 4:05:30 PM Page 3 of 4

Bank Transaction Report Issued Date Range: -

Summary
Bank Account Count Amount
15-0352000798 POOLED CASH BANK 107 -549,975.98
Report Total: 107 -549,975.98

Cash Account Count Amount

998 998-0000-101000 POOLED CASH - WEST AMERICA 107 -549,975.98
Report Total: 107 -549,975.98

Transaction Type Count Amount

Bank Draft 15 -43,032.30
Check 92 -506,943.68
Report Total: 107 -549,975.98

11/15/2018 4:05:30 PM Page 4 of 4

 CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Development Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Continuation of Local Emergency Declaration MEETING DATE: 11/06/2018

SUBMITTED BY: Margaret Silveira, City Manager

PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to review the need to continue the proclamation declaring a Local State
of Emergency due to conditions of extreme peril as a result of the River Fire, re-named along with the
Ranch Fire, the Mendocino Complex fire and provide direction.

BACKGROUND/DISCUSSION:
On July 28, 2018, the Director of Emergency Services for the City of Lakeport declared a local State of
Emergency in connection with the conditions of extreme peril to the safety of persons and property
within the city as a result of the River Fire, re-named the Mendocino Complex fire in combination with
the Ranch Fire. In accordance with the Emergency Services Act Section 8630(b) and Lakeport Municipal
Code section 2.28.130, the City Council ratified the declared emergency on July 30, 2018 under
Resolution 2679 (2018). Under Lakeport Municipal Code section 2.28.150, the City Council shall review,
at least every 14 days, the need for continuing the emergency declaration until the local emergency is
terminated.
The City Council, at a Special Meeting on August 13, 2018, continued the emergency declaration via
Resolution 2680 (2018). The City Council subsequently continued the emergency declaration on August
21, 2018, September 18, 2018, October 2, 2018 October 16, 2018, and November 6, 2018. Since a need
still exists for the declaration, Council is asked to review and continue the declaration. Should the need
continue, staff will return this item at the next regularly scheduled City Council meeting.

OPTIONS:

Approve the need for the continuation of the proclamation declaring a Local State of Emergency due to
Mendocino Complex fire; or proclaim the termination of the Local State of Emergency

FISCAL IMPACT:
None $ Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $
Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:
Comments:
Meeting Date: 11/20/2018 Page 1 Agenda Item #IV.D.
SUGGESTED MOTIONS: Move to confirm the continuing existence of a local emergency in the City of
Lakeport.
Attachments: 1. Resolution No. 2679 (2018)

Meeting Date: 11/20/2018 Page 2 Agenda Item #IV.D.

ATTACHMENT 1
ATTACHMENT 1
 CITY OF LAKEPORT
225 Park Street Phone: (707) 263-5615, Ext. 12
Lakeport, CA 95453 Amendment to Application 2018-008 Fax: (707) 263-8584

APPLICATION FOR USE OF PUBLIC AREAS

Please note: City Council meetings are held the FIRST and THIRD TUESDAY of the month. Application forms require City Council approval and must
be completed and submitted to the City Clerk at least ten working days before the Council meeting at which they will be considered.
This section to be completed by City:

Application Received (Date): 11/07/2018 Application No. 2018-008 (revised)

X $15.00 Application Fee Paid For Council Meeting of (Date): 111/20/2018
This section to be completed by Applicant (please answer all questions):

Applicant Name: Panette Talia Organization Name: Lakeport Main Street Association
Address: Address:
225 Park St., Lakeport, CA 95453 Same
Home Phone: 707-263-8843 Work Phone: Mobile Phone:
Email Address: [email protected]
Other Contact: Barbara Breunig Phone for Other Contact: 707-263-9000 Ext.101
Organization is: ✔ Nonprofit Organization For Profit Organization

Name of Event: Dickens' Faire

Description of Event:
Street fair with beverages and food available for purchase. Tree lighting and carolers. Large slide and skating rink.

Specific Location of Event (Map Must be Attached): See map attached

Does this use involve public right of way, streets, or sidewalk? ✔ Yes No If yes, please indicate specific location:
If requesting closure of streets, sidewalk, etc., please describe notification procedure for affected businesses and/or residences:

We will notify businesses via email and flyer along with media sources promoting the event.
Date(s) of Event: Total Number of Days: Set Up Time: 5 AM
November 24, 2018 1
Time of Event: - 10 AM-8 PM
Tear Down Time: 9 PM

Specify anticipated number of people (both participants and the public): 500
Will any vendors be present? Yes ✔ No Will any food booths be present? Yes ✔ No
Requirements: Specific City Staff Needs:
✔ Electricity (cannot be guaranteed by City) ✔ Police
✔ Barricades ✔ Public Works
✔ Street/Sidewalk Closures Parks
No irrigation in park prior to event Other (please specify):
Need to have 2nd St. closed on 11/23/18 at 5pm
✔ Other (please specify): between Forbes and Main St.

Coordination of these requirements must be made through the Public The City reserves the right to bill applicant for related City costs.
Works Department: (707) 263-0751
Insurance Information:
Specify Insurance Company:
Policy Number: Expiration Date: Limits of Coverage:
INSURANCE CERTIFICATE REQUIRED
Note: The insurance certificate provided to the City by your organization’s insurance company must name the City of Lakeport as an additional insured for the
event specified in this application and must include a copy of any endorsements. The minimum coverage amount required is $2,000,000. The certificate and
endorsements must also be in a form acceptable to risk management and available for review 15 working days prior to the scheduled event.
USE OF ALCOHOL: Is a permit for alcoholic beverages requested? ✔ Yes No
If you have checked yes, you must obtain a signed permit from the Lakeport Police Department and attach it to this application. This will allow for consumption of
alcoholic beverages in connection with the event but will NOT allow for the SALE of alcoholic beverages. If alcoholic beverages are going to be sold or included
with the price of any ticket or admission to the event, then the applicant is required to obtain a one-day license from the California Department of Alcoholic
Beverage Control. This one-day permit would be required in addition to a permit by the Lakeport Police Department.

HOLD HARMLESS AGREEMENT

In consideration of allowing the event(s) specified in this application, and to the fullest extent permitted by law, I/we agree to indemnify and hold
harmless the City of Lakeport, its officers, agents, employees, and volunteers against and from any and all liability claims, lawsuits, damages, losses,
expenses, and costs brought for, or on account of, injuries to or death of any person or persons, including myself and this organization, or damage
to or destruction of property, arising out of, or other occurrence during or in connection with the foregoing event(s).

________________________________________________ Dated:
Signature of Applicant
Responsible Official of Applicant Organization

STAFF RESPONSE
This section to be completed by City and Other Affected Agencies:

Staff Name: Kelly Buendia Department: Administration/Risk Management

No Fiscal Impact Fiscal Impact Police Other (please specify):
(Describe/Include Estimated Costs) Public Works
Parks

The following will be Required:

Business License Health Department Permit
ABC License X Other (Specify): See below for Insurance/Indemnification

Staff Comments:

The addition of the sled hill and skate rink will require the following:

Contracts with Paradise Skates and RampWorks, prepared by the City

Attorney, with appropriate indemnification and insurance requirements
set in conjunction with REMIF.

This section to be completed by City Clerk following Council meeting:

Considered at Council Meeting (Date): Application Approved

Application Denied
Application Approved With Conditions (See Below)

Conditions of Approval:

Attachments (specify):
From: Wanda Gray
To: Hilary Britton
Subject: Re: <SPAM> Application 2018-008 Dickens Faire Amendment
Date: Monday, November 12, 2018 9:31:34 AM

Hilary,

We have no comment. 

Thank you,

Wanda Gray

Director Regional Operations

Paratransit Services
Operators of Lake Transit

"Providing Quality Coordinated Transportation and community services since 1980"

Direct: (707) 994-3384 ext 5

Cell: (707)951-6403
Fax: (707) 994-3387

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>>> Hilary Britton <[email protected]> 11/8/2018 8:44 AM >>>

Hi all,

Please find attached the revised application for the Dickens Faire to be held November 24th on Main Street for your review and comments.

The revision includes adding street closures on 2nd and 3rd Streets, between Forbes and Main Streets, as well adding a roller rink and a slide.

We would like to submit this application for Council approval at the 11/20/2018 Council meeting, so please have your comments back to me by Tuesday, 11/13/2018.

Thank you for your input!

Hilary Britton
Deputy City Clerk
City of Lakeport
225 Park Street
Lakeport, CA  95453
(707) 263-5615 x102
[email protected]<mailto:[email protected]>
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From: Kelly Buendia
To: Hilary Britton
Subject: RE: Application 2018-008 Dickens Faire Amendment
Date: Thursday, November 15, 2018 9:08:03 AM
Attachments: image002.png

The addition of the sled hill and skate rink will require the following:
 
Contracts with Paradise Skates and RampWorks, prepared by the City Attorney, with appropriate
indemnification and insurance requirements set in conjunction with REMIF.
 
 
Kelly Buendia, CMC
Administrative Services Director/City Clerk
City of Lakeport
225 Park Street
Lakeport, CA  95453
 
tel: 707-263-5615 ext 101
fax: 707-263-8584
 
From: Hilary Britton
Sent: Thursday, November 08, 2018 8:44 AM
To: Kelly Buendia <[email protected]>; Doug Grider <[email protected]>; Jim
Kennedy <[email protected]>; Ron Ladd <[email protected]>; Kevin Ingram
<[email protected]>
Cc: 'Wanda Gray' <[email protected]>
Subject: Application 2018-008 Dickens Faire Amendment
 
Hi all,
 
Please find attached the revised application for the Dickens Faire to be held November 24th on Main
Street for your review and comments.
 
The revision includes adding street closures on 2nd and 3rd Streets, between Forbes and Main
Streets, as well adding a roller rink and a slide.
 
We would like to submit this application for Council approval at the 11/20/2018 Council meeting, so
please have your comments back to me by Tuesday, 11/13/2018.
 
Thank you for your input!
 
Hilary Britton
Deputy City Clerk
City of Lakeport
 CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Development Agency
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Annual Review of the City of Lakeport, City of Lakeport MEETING DATE: 11/20/2018
Municipal Sewer District (CLMSD) and Municipal Financing
Agency of Lakeport (MFAL) Investment Policy

SUBMITTED BY: Nicholas Walker, Finance Director

PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to review the idle funds investment policy for the City of Lakeport, the City of
Lakeport Municipal Sewer District (CLMSD) and Municipal Financing Agency of Lakeport (MFAL);
approve a proposed Resolution adopting the policy for FY 2018-2019; receive an update on the status of
investment activity.

BACKGROUND/DISCUSSION:
The City Council/ Board annually reviews the investment policy of idle funds, pursuant to California State
Government Code 53601 and 53601.1. As stated in the policy, its purpose is to "…invest public funds in a
manner which will provide the highest return with the maximum security while meeting the daily cash flow
demands…” Policy also requires quarterly reporting of all investments to the City Council and Boards.
The investment policy provides specific guidelines for the City to follow in pursuing different investment options,
including holding the majority of cash in LAIF.
Significant tenets of the policy include:
• capital preservation and prudent cash management
• maximization of the rate of return of idle funds
• emphasis on ensuring sufficient liquidity to meet operational needs
• clearly defining roles and responsibilities
• establishing reporting requirements and updates by the Finance Director
• emphasis on significant oversight by the City Council and RDA Board of Directors, and
• Suitable investment guidelines based on statutorily defined parameters.

Meeting Date: 11/20/2018 Page 1 Agenda Item #VI.A.1

Over the past several years the City has not had a specific investment strategy other than to hold all idle funds in
LAIF. The practice is simple and relatively risk free. LAIF is a highly liquid fund, meaning the City has access to its
cash within one business day upon request. It is managed by the state and historically has been a very good
investment option, yielding high returns with little effort on the City's part. However, those returns eroded
considerably due to the economic downturn of 2008. While rates associated with LAIF have rebounded slightly,
up to 1.4% for the year ended June 30, 2018, other low risk type of investments are offering yields which exceed
those offered by LAIF.
In March of 2018 the Investment Committee, identified in the policy, was recommissioned with the expressed
purpose of evaluating the City’s current cash portfolio and exploring new ways of prudently diversifying it. The
City had received several investment proposals from various broker/dealers specializing in municipal securities
which have brought attention to opportunities that warrant consideration. The primary focus will remain capital
preservation, a core tenet explicitly stated in the investment policy. But greater emphasis than before will be
placed on returns and portfolio growth. Due to market volatility and uncertainty in the US economy, a
conservative approach will be employed.
Proposals and products have been explored by the Investment Committee and in early November staff
purchased $2,000,000 worth of Certificates of Deposits (CDs). $1,000,000 from the General Fund and $1,000,000
from the Sewer Operating Fund. The CDs can be liquidated at anytime without penalty, the fees charged by the
broker are built into the yield and under the laddered structure deployed all CDs are FDIC insured. The schedule
below shows expected cash flows from the investments:
General Fund Settlement Investment income for the fiscal years ended,
CD Title Yeild FDIC # Date Term Amount 6/30/2019 6/30/2020 6/30/2021 6/30/2022 6/30/2023 6/30/2024
Wells Fargo Bank 2.70% 3511 12/9/2019 13 Months 200,000.00 3,447.12 1,952.88
JP Morgan Chase Bank 3.05% 628 11/16/2020 2 Years 200,000.00 3,776.99 6,100.00 2,323.01
Ally Bank 3.15% 57803 11/9/2021 3 Years 200,000.00 4,021.64 6,300.00 6,300.00 2,278.36
Discover Bank 3.30% 5649 11/7/2022 4 Years 200,000.00 4,249.32 6,600.00 6,600.00 6,600.00 2,350.68
Morgan Stanley Bank 3.55% 32992 11/8/2023 5 Years 200,000.00 4,551.78 7,100.00 7,100.00 7,100.00 7,100.00 2,548.22
Total 1,000,000.00 20,046.85 28,052.88 22,323.01 15,978.36 9,450.68 2,548.22

Wastewater Settlement Investment income for the fiscal years ended,

CD Title Yeild FDIC # Date Term Amount 6/30/2019 6/30/2020 6/30/2021 6/30/2022 6/30/2023 6/30/2024
Safra National Bank 2.65% 26879 12/16/2019 13 Months 200,000.00 3,281.64 2,018.36
UBS Bank USA 3.10% 57565 11/23/2020 2 Years 200,000.00 3,720.00 6,200.00 2,480.00
Goldman Sachs Bank 3.25% 33124 11/15/2021 3 Years 200,000.00 4,042.47 6,500.00 6,500.00 2,457.53
Barclays Bank Delaware 3.35% 57203 11/7/2022 4 Years 200,000.00 4,313.70 6,700.00 6,700.00 6,700.00 2,386.30
Morgan Stanley Private Bank 3.55% 34221 11/8/2023 5 Years 200,000.00 4,551.78 7,100.00 7,100.00 7,100.00 7,100.00 2,548.22
Total 1,000,000.00 19,909.59 28,518.36 22,780.00 16,257.53 9,486.30 2,548.22

As these CDs mature the Investment Committee will consider reinvesting principle amounts in new CD’s and
investigating other investment opportunities according to the policy.
While the policy requires quarterly reporting to the council, a policy which will be adhered to going forward.
Below is a snapshot of what the City-wide investment portfolio is made up of as of November 13, 2018:
Investment Type Fair Value Concentration
Local Agency Investment Fund (LAIF) $ 2,550,411 14.76%
Certificates of Deposit 2,000,000 11.57%
Money Market Mutual Funds 0 0.00%
Demand Deposits (checking) 7,960,223 46.06%
U.S. Government Securities 4,770,000 27.60%
Total Funds $ 17,280,634 100.00%

Meeting Date: 11/20/2018 Page 2 Agenda Item #VI.A.1

OPTIONS:
1. Approve the investment policy as recommended by staff.
2. Do not approve but provide direction to staff.

FISCAL IMPACT:
None $ Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $
Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:
Comments:

SUGGESTED MOTIONS:
Move to adopt a Resolution approving the City of Lakeport, City of Lakeport Municipal Sewer District and
Lakeport Municipal Financing Agency of Lakeport Investment Policy for idle funds as recommended by staff.

Attachments: 1. Proposed Resolution

2. Resolution Exhibit A: City of Lakeport, City of Lakeport Municipal Sewer
District and Lakeport Municipal Financing Agency of Lakeport Investment
Policy

Meeting Date: 11/20/2018 Page 3 Agenda Item #VI.A.1

 ATTACHMENT 1

RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LAKEPORT AND THE BOARD OF DIRECTORS OF THE
CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT AND THE
MUNICIPAL FINANCING AGENCY OF LAKEPORT ADOPTING
INVESTMENT POLICY FOR IDLE FUNDS

WHEREAS, California State Government Code §§53601 and 53601.1 set forth criteria for
investment of public funds; and

WHEREAS, the City Council and the Board of Directors of the City of Lakeport Municipal
Sewer District and Municipal Financing Agency of Lakeport elect to annually adopt a statement of
investment policy.

NOW, THEREFORE, BE IT RESOLVED by the City Council and the Board of

Directors of the City of Lakeport Municipal Sewer District and Municipal Financing Agency of
Lakeport that the investment policy for idle funds, as presented by the Finance Director in
conformance with state law and as specified in Exhibit A attached, is hereby approved and adopted.

* * * * * * * * * *

IT IS HEREBY CERTIFIED that the foregoing resolution was duly introduced and
legally adopted at a regular meeting of the City Council and the Board of Directors of the City of
Lakeport Municipal Sewer District and Municipal Financing Agency of Lakeport held on the 20th
day of November, 2018, by the following vote:

AYES:
NOES:
ABSENT:
ABSTAINING:

_____________________________
Mireya G. Turner, Mayor and Chair
ATTEST:

___________________________________
Kelly Buendia, City Clerk and Secretary
 ATTACHMENT 2
EXHIBIT A

CITY OF LAKEPORT, CITY OF LAKEPORT MUNICIPAL

SEWER DISRICT AND LAKEPORT MUNICIPAL FINANCING
AGENCY
INVESTMENT POLICY

POLICY
It is the policy of the City of Lakeport, the City of Lakeport Municipal Sewer District (CMLSD) and the
Lakeport Municipal Financing Agency (LMFA)to invest public funds in a manner which will provide the
highest investment return with the maximum security while meeting the daily cash flow demands of the City
of Lakeport and conforming to all state and local statues governing the investment of public funds.

The City of Lakeport shall strive to maintain the level of investment of all idle funds as near 100 percent as
possible, through daily and projected cash flow determinations. Idle cash management and investment
transactions are the responsibility of the City Finance Director or his/her designee.

SCOPE
The City of Lakeport pools all cash for investment purposes, and this policy is applicable to all current City
funds or any new funds created. These funds include: The General Fund, capital projects funds, special
revenue funds, enterprise funds, fiduciary funds, and Successor Agency funds. Exceptions to pooling of
investments are bond fund reserves

• Bond fund reserves have conditions imposed by bond indentures which require a segregation of funds.
Bond fund reserves accrue investment earnings directly to the reserved funds as required by the bond
prospectus. For bond fund reserves, the investment policy is stipulated by the bond indenture.

PRUDENCE
Under all circumstances, the “prudent investor rule” shall apply. Investments shall be made with judgment
and care, under circumstances then prevailing, which persons of prudence, direction, and intelligence exercise
in the management of their own affairs, not for speculation, but for investment considering the probable
safety of their capital as well as the probable investment earnings to be derived.

The Finance Director and/or his/her designee, and other individuals assigned to manage the investment
portfolio, acting within the intent and scope of the investment policy and other written procedures and
exercising due diligence, shall be relieved of personal responsibility for an individual security’s credit risk or
market price changes, provided deviations from expectations are reported in a timely manner and appropriate
action is taken to control adverse developments.

OBJECTIVES
1. Safety of Principal
Safety of principal is the foremost objective of the City’s investment policy. Each investment transaction
shall seek to ensure that capital losses are avoided, whether from securities default, broker-dealer default, or
erosion of market value. The City shall seek to preserve principal by mitigating credit risk and market risk.

203388.1
 ATTACHMENT 2
EXHIBIT A

Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing
in high investment grade securities and by diversifying the investment portfolio so that the failure of any one
issuer would not unduly harm the City’s cash flow.

Market risk, defined as market value fluctuations due to overall changes in the general level of interest rates,
shall be mitigated by: (1) limiting the average maturity of the City’s investment portfolio to three years, (2)
limiting the maximum maturity of any one security to five years, and (3) structuring the portfolio based on
historic and current cash flow analysis. This policy eliminates the need to sell securities prior to maturity and
avoids the purchase of securities for the sole purpose of short-term speculation. It is recognized, however,
that in a diversified investment portfolio, occasional measured losses are inevitable and must be considered
within the context of the overall investment return and current economic circumstances.

2. Liquidity
The City’s investment portfolio will remain sufficiently liquid to enable the City to meet all operating
requirements reasonably anticipated. Historical and current cash flow needs are analyzed continually.

3. Return on Investment
The City’s investment portfolio shall be designed to attain a market-average rate of return through economic
cycles.

4. Social and Political Considerations

In addition, the City recognizes that it has an equal obligation to be aware of the social and political impacts
of its investments, and subsequently to act responsibly in making its financial decisions.

The City shall not knowingly make any investments in any institution, company, corporation, subsidiary or
affiliate that practices or supports directly or indirectly through its action’s discrimination on the basis of race,
religion, color, creed, national or ethnic origin, age, sex, sexual preference or physical disability.

The City shall strive to make investments that benefit the local area and are consistent with the City’s plans
and policies. Priority shall be given to investments that promote community economic development, for
example, by doing business with local banks provided that the criteria for safety, liquidity and yield are met.

DELEGATION OF AUTHORITY
The City Council, by Resolution, assigned the responsibility of investing idle funds to the City Manager. The
Finance Director and/or his/her designee shall have day to day responsibility of the investment program and
shall establish procedures for routine operations consistent with this investment policy. The City Manager or
designee shall review and render quarterly reports to the City Council, as set forth by the California Government
Code.

ETHICS AND CONFLICTS OF INTEREST

Officers and employees involved in the investment process shall refrain from personal business activity that
conflicts with proper execution of the investment program, or that impairs their ability to make impartial
investment decisions. Employees and investment officials shall disclose any material financial interest that
could be related to the performance of the City’s investment portfolio.

203388.1
 ATTACHMENT 2
EXHIBIT A

SAFEKEEPING OF SECURITIES
The City shall endeavor to ensure safety of principal invested to the maximum extent possible. This may
include procuring an insurance policy for accounts maintained by broker/dealers, such as those offered by
the Security Investor Protection Corporation (SIPC).

INTERNAL CONTROL
The Finance Director shall establish procedures that separate the internal responsibility for management and
accounting of the investment portfolio. An independent analysis by an external auditor shall be conducted
annually to review internal control, account activity, and compliance with policies and procedures.

An investment committee consisting of no less than the City Manager, the Finance Director, and two Council
Members, shall meet regularly to review both the investment policy of the City of Lakeport, CMLSD and the
LMFA and/or investment strategies and practices to determine appropriate improvements. Two additional
committee members may be added at the recommendation of the City Manager and approval by Council. A
staff report by the Finance Director consisting of the committee’s review, comments, and/or
recommendations will be presented to the full Council annually, no later than the first regularly scheduled
Council meeting in October.

REPORTING
Under the provisions of Section 53646 of the California Government Code, the Finance Director shall render a
quarterly report to the City Council showing the types of investments, institutions, rates of interest, maturity
dates, amounts of deposit, and current market values of securities with maturity in excess of twelve months.
The market values of all investments shall be reported quarterly.

DIVERSIFICATION
The purpose of diversifying is to reduce the overall portfolio risk while attaining an average market rate of
return. Diversification needs to be conceptualized in terms of maturity, instrument types and issuer. The
portfolio shall consist of a mix of various types of securities, issuers, and maturity dates. Diversification of
investment funds among a variety of securities offers an independent return.

COLLATERALIZATION
The California Government Code requires California banks and savings and loans to secure the City’s deposits by
pledging government securities as collateral. The market value of the pledged securities must equal at least
110% of the City’s deposits. California law also allows financial institutions to secure a city’s deposits by
pledging first trust deed mortgage notes at least equal to 150% of the City deposits. Collateral requirements
may be waived for deposits which are fully insured up to $250,000 by the Federal Deposit Insurance
Corporation (FDIC).

AUTHORIZED INVESTMENTS
The City is governed by the California Government Code, Sections 53600 et. seq. Within the context of the
California Government Code, the following investments are authorized:

203388.1
 ATTACHMENT 2
EXHIBIT A

1. Government Agency Issues

As authorized in Government Code § 53601(a) through (f), this category includes a wide variety of government
securities such as: Local government bonds or other indebtedness; U.S. Treasury notes or other indebtedness
secured by the full faith and credit of the Federal government; State bonds or other indebtedness; and other
Federal agency securities including those offered by the Small Business Administration, Fannie Mae, Freddie
Mac, etc... There is no percentage limitation of the portfolio which can be invested in this category, although
a five-year maturity limitation is applicable.

2. Bankers Acceptance
As authorized in Government Code §53601(g), up to 40 percent of the City's portfolio may be invested in
bankers’ acceptances (BAs) that are eligible for purchase by the Federal Reserve System, although no more
than 30% of the portfolio may be invested in BAs with any one commercial bank. Additionally, the maturity
period cannot exceed 270 days.

3. Commercial Paper
As authorized in Government Code §53601(h), up to 15 percent of the City's portfolio may be invested in
"prime" quality commercial paper (CP) as rated by Moody's or Standard & Poor's. The amount may be
increased to 30 percent if the dollar weighted average maturity does not exceed 31 days. Issuing corporations
must be organized and operating in the U.S., have $500 million total assets, and have an "A" or better rating
for other debt. The City cannot purchase more than 10 percent of the outstanding CP of an issuing
corporation, with maturities not to exceed 180 days.

4. Negotiable Certificates of Deposit (NCD’s)

As authorized in Government Code §53601(i), up to 30 percent of the City's portfolio may be invested in
negotiable certificates of deposit (NCDs) issued by commercial banks, Federal or State chartered savings and
loans and State licensed branches of a foreign bank. A maturity limitation of five years is applicable.

5. Repurchase and Reverse Repurchase Agreements

As authorized in Government Code Repurchase Agreements: §53601(j), the City may invest in repurchase
agreements (Repos) or reverse repurchase agreements, although investment in reverse Repos requires the
prior approval of the City Council except when investment is part of a City designated investment pool.
Repos are generally used for short-term investments varying from one day to two weeks, with a maximum
maturity limitation of 30 days.

6. Medium-Term Notes
As authorized in Government Code §53601(k), up to 30 percent of the City's portfolio may be invested in
medium-term notes issued by corporations organized and operating within the United States and with a
maximum maturity of five years. Medium-term notes shall be rated "A" or better by a recognized rating
service. A maturity limitation of five years is applicable.

7. Mutual Funds
As authorized in Government Code §53601(l), up to 20 percent of the City's portfolio may be invested in shares
issued by diversified management companies, as defined in §23701(m) of the Revenue and Taxation Code, which
invest in securities complying with this article. Diversified management companies must either attain the
highest rating by two of the three largest nationally recognized rating agencies, or have an investment advisor
registered with the SEC with not less than five years' experience in local agency investments and with assets
under management in excess of $500 million.

203388.1
 ATTACHMENT 2
EXHIBIT A

8. Certificates of Deposit (CDs)

As authorized in Government Code §53635.8, up to 30 percent of the City's portfolio may be invested in
certificates of deposit issued by a nationally or state-chartered bank or state or federal savings institution. A
maturity limitation of five years is applicable.

9. Local Agency Investment Fund (LAIF)

As authorized by Government Code §16429.1, 90 percent of the City's portfolio may be invested in the Local
Agency Investment Fund, which is managed by the California State Treasurer's Office.

10. Passbook Savings Account

As authorized by Government Code §53601, Demand Deposits, the City may place any amount of funds into a
passbook savings account.

POLICY REVIEW
The City’s investment policy shall be reviewed at least annually to ensure its consistency with the overall
objectives and preservation of principal, liquidity and yield, and its relevance to current law and financial and
economic trends. Any State of California legislative action that further restricts allowable maturities or
percentage allocations will be incorporated into the City’s investment policy and supersede any and all
previous applicable language. Amendments to the policy shall be forwarded to the City Council for approval.

INVESTMENT POLICY ADOPTION

The City’s Investment Policy shall be adopted by resolution by the City Council. Any modifications made
thereto must be approved by the City Council.

Approved by the City Council of the City of Lakeport and the Board of Directors of the CMLSD and the
LMFA joint meeting thereof, held on the November 20, 2018, by Resolution No. _______.

203388.1
 CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency

STAFF REPORT
RE: Utility Vehicle Purchases MEETING DATE: 11/20/2018

SUBMITTED BY: Paul Harris, Utilities Superintendent

PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to authorize the City Manager to sign two purchase orders. One is for the
procurement of a ¾ Ton Utility Truck. The second is for a Small Utility Pick-up. Both of which are for the Utilities
Department.

BACKGROUND/DISCUSSION: Currently there are appropriations of $42,000 in the 2018/2019 budget to add
one additional service truck for the newly created EMT position. The specifications for this vehicle was provided
to dealerships in accordance with the bid process. The City received five bids meeting our specifications for a ¾
ton utility truck as outlined below.

Matt Mazzei Chevrolet $38,674

Hoblit Ford $43,680

Geweke Ford $34,085.29

Don Lewis Motors $39,500

Redwood Ford $32,078.68

Recommend awarding to Redwood Ford, the lowest bidder.

There are also appropriations of $30,000 in the 2018/2019 budget to replace an existing vehicle with a Small
Pick-up Truck. The City also received three bids meeting our specifications for this vehicle as outlined below.

Matt Mazzei $25,975.84

Wheeler Chevrolet $26,107.83

Platinum Chevrolet $27,255.68

Meeting Date: 11/20/2018 Page 1 Agenda Item VI.B.1&2

Recommend awarding to Matt Mazzei, the lowest bidder.

OPTIONS:

Take no action

Return to staff for further investigation

Award bids to lowest bidders, Redwood Ford and Matt Mazzei, and authorize the City Manager to sign purchase
order documents, or provide direction to staff.

FISCAL IMPACT:
None Budgeted Item Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $
Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:
Comments:

SUGGESTED MOTIONS:
Move to authorize the City Manager to sign a purchase order and supporting documents for the procurement of
(1) ¾ Ton Utility Service Truck from Redwood Ford, the lowest bidder, for an amount not to exceed $32,078.68.
Move to authorize the City Manager to sign a purchase order and supporting documents for the procurement of
(1) Utility Pick-up Truck from Matt Mazzei, the lowest bidder, for an amount not to exceed $25,975.84.

Attachments: 1. RFP for ¾ Ton Service Truck bids

2. Quotes for ¾ Ton Service Truck
3. RFP for Small Utility Pick-up bids
4. Quotes for Small Utility Pick-up

Meeting Date: 11/20/2018 Page 2 Agenda Item VI.B.1&2

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 CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Development Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: LIBRARY PARK SEAWALL REPLACEMENT DESIGN MEETING DATE: 11/20/2018

SUBMITTED BY: Douglas Grider, Public Works Director

PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to award a Professional Services Agreement to the successful Engineering firm for
the design of the Library Park Seawall Replacement.

BACKGROUND/DISCUSSION:

During January and February 2017, flooding and storm wave action damaged the Library Park Seawall. Approval
and funding has been obtained to replace the existing CMU seawall with a sheet pile wall placed just to the
lakeside of the existing wall, thus allowing the existing wall to remain in place. The approved preliminary budget
is $522,000. This is a FEMA funded project which will be reimbursed actual costs.

The selected engineering firm will prepare plans and specifications for the construction of the seawall
replacement. City staff prepared and advertised the RFP, it was sent to the local news sources and plans rooms
following our standard procedures. The City received no responses to the RFP. It was decided to advertise the RFP
a second time to insure the City met all of the FEMA RFP requirements. Staff composed a list of all engineering
firms that perform the required type of engineering for the seawall, a list of 30 firms was complied. Staff contacted
all of the firms on the list and sent them the RFP as well as our standard advertising.
The second Request for Proposal (RFP) was issued on October 15, 2018, with a due date of November 5, 2018.
The City received proposals from two (2) firms: MGE Engineering Inc. and GHD Inc. A bid selection panel reviewed
and scored the proposals based on 4 criteria (see attachment 1). Staff is in negotiations with the top ranked firm
MGE Engineering Inc., at this time and will have staff recommendation presented at the Council meeting.

OPTIONS:

1. Authorize City Manager to sign PSA to the chosen Engineering firm

2. Do not approve the Authorization to sign and provide staff direction

FISCAL IMPACT:
None $ Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $

Meeting Date: 11/20/2018 Page 1 Agenda Item #VI.C.1

Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:
Comments: This is a FEMA reimbursement project

SUGGESTED MOTIONS:
Move to approve and authorize the City Manager to execute a professional services agreement with the chosen
Engineering firm for the Library Park Seawall Replacement Design

Attachments: 1. Library Park Seawall Replacement RFP

Meeting Date: 11/20/2018 Page 2 Agenda Item #VI.C.1

 ATTACHMENT 1

City of Lakeport

LIBRARY PARK SEAWALL REPLACEMENT DESIGN

ENGINEERING REQUEST FOR QUALIFICATIONS

October 15, 2018

Background
During January and February 2017, flooding and storm wave action damaged the Library Park
Seawall. Approval and funding has been obtained to replace the existing CMU seawall with a
sheet pile wall placed just to the lakeside of the existing wall, thus allowing the existing wall to
remain in place. The approved preliminary budget is $522,000. This is a FEMA funded project
which will reimburse actual costs.

Approximately 525 lineal feet of seawall supporting a concrete promenade and handrail is to be
replaced. The existing sidewalk is to be removed to reveal voids. Voids under the existing
footings will be backfilled with pumped grout or controlled low strength material (CLSM). Voids
under the sidewalk available to equipment will be backfilled using aggregate base. The top of
the existing wall is to be removed.

Attached are several documents which more fully describe the work:
Attachment A is a concept design and details (4 pages)..
Attachment B is the City of Lakeport preliminary estimate including Notes and
Assumptions used in the FEMA application process (2 pages).
Attachment C is the CEF Estimate (10 pages)
Attachment D is the FEMA subgrant application No. PA-09-CA-4308-PW-00054(0) (14
pages)

Scope of Work

A. Topographic Survey
Provide a survey of the existing seawall and adjacent area. The minimum area shall be
20-25 feet on the west of the existing wall and 10-15 feet on the lake side. The south limit is the
southern edge of the 1st street boat ramp. The north limit is 20 feet north of the southern edge
of the 3rd street ramp. No driplines required, only tree trunk locations including diameter waist
high. Locate and label all improvements. Topographic lines shall be on 0.5 foot intervals in the
promenade and park areas and 1 foot intervals elsewhere. The City will provide benchmarks. At
least one cross section will contain both USGS elevations and Rumsey elevations. Provide
AutoCAD 3D -2013 electronic file, hardcopy print and .pdf file on 22”x34” format.

B. Geotechnical Testing
Provide sufficient testing to determine soil type and classification. Provide soil design
parameters for design of sheet pile wall. Provide investigation, testing and recommendations in
a letter type report signed by either a CA registered civil or geotechnical engineer.
 ATTACHMENT 1

C. Preliminary Design Submittal

Provide preliminary design information including sheet pile design and detailed
construction estimate. Note variances from preliminary design provided as part of this RFP.
Provide references to cost data such as Caltrans, Means or other references. Provide
recommendations for contingency, construction management, testing and other allowances. The
estimates shall be provided in a proposed bid schedule type format.

D. 90% Design
Provide 90% design based upon preliminary design submittal comments. Provide detailed
technical specifications, quantity estimate details, and engineer’s cost estimate. Provide written
technical specifications in either Caltrans formatting or CSI formatting. The City will coordinate
front end documents including Notice to Bidders, Bid Documents, General Conditions, etc. Include
required code references beyond the 2010 Caltrans Standard Specifications.

E. Final Design
Provide completed design submittal of plans, specifications and estimate incorporating
design review comments by the City. Review front end contract documents provided by the City.

F. Construction Support
Anticipated construction support services include site meetings, submittal reviews, on site
observations, and field testing.

All work shall become the property of the City including electronic documents. A single hard copy
of reports, plans, specifications, etc. shall be provided. Electronic documents shall be provided
in Microsoft Word or Microsoft Excel 2010 versions as applicable as well as .pdf. Drawings shall
be provided in AutoCad 2013-3D as well as .pdf. Electronic copies of photographs shall also be
provided in a mutually agreeable format.

Statement of Qualifications Requirements

Provide one hard copy with wet signature and one .pdf electronic copy. Provide the following
information with your SOQ:
• Cover letter indicating that you agree to supply the required insurance and sign the
professional services agreement (see Attachment E)
• Company Background and History ( 2 pages maximum)
• Similar Reference Projects (2 pages maximum)
o Provide current contact information for each reference
o Provide cost data where available
• Resumes of proposed lead personnel – provide resumes of only persons who will be
directly involved in project. ( 4 pages maximum)
• Provide a narrative description of project approach for each phase covered in the scope
of work at a minimum. (4 pages). Provide schedule for work including completion dates
for each task including City review times.
 ATTACHMENT 1

• Submit electronic signed copy by or before 4:00 PM on October 29, 2018 to

[email protected]. DO NOT INCLUDE PRICING/FEE INFORMATION IN THE
ELECTRONIC COPY!

• Provide signed hard copy within 4 working days after the above date. Please provide a
cost proposal in a separate sealed envelope from the SOQ. Only the cost proposal from
the most qualified consultant will be opened to begin cost negotiations.

Mail or deliver to:

City of Lakeport-Seawall Proposal
Olivia Grupp
225 Park Street
Lakeport, CA 95453

Inquiries
• Inquiries regarding the scope of work or other portions of this RFQ shall be sent via
email to Olivia Grupp at [email protected]. Provide telephone contact number
with inquiry.

Proposal evaluation

All submittals will be evaluated by the City of Lakeport’s Consultant Selection Committee.
The Committee may be composed of City of Lakeport staff and other parties that may have
expertise or experience in the services described herein. The Committee will review the
submittals and will rank the proposers. The evaluation of the proposals shall be within the
sole judgment and discretion of the Committee. The Consultant will be selected based on
the following criteria:

Understanding of Duties and Responsibilities 25%

Related Experience 25%
Availability and Scheduling 20%
Project Understanding 30%

Interviews may be required of the top two ranked candidates. Negotiations will take place with
the most qualified firm. If failing to agree on a fair and reasonable price, the City will conduct
negotiations with successive offerors in descending order until contract award can be made.

Additional information

• Your firm is highly encouraged to arrange a site visit with the City to discuss the scope of
work in detail. Contact [email protected] if you would like to schedule a meeting.
Site meeting notes are attached from August 17, 2018. (Attachment G)
• All submittals must be in writing and fully responsive to this RFQ. Non-responsive
submittals or submittals found to be irregular or not in conformance with the requirements
and instructions contained herein may be rejected. Other conditions which may lead to the
 ATTACHMENT 1

selection committee’s decision not to evaluate a submittal include obvious lack of

experience, expertise, or adequate resources to perform the required work, and/or failure
to perform or meet financial obligations on pervious contracts. The City reserves the right
to reject any and all submittals for any reason whatsoever.
• The City may waive informalities or irregularities in submittals received where such is
merely a matter of form and not substance, and the correction or waiver of which is not
prejudicial to other submittals.
• The terms of the contract related to cost will be negotiated with the chosen firm. If an
agreement cannot be reached, the City will reevaluate the remaining proposals and may
elect to choose another firm or reject all proposals for any reason whatsoever.
• The proposed Professional Services Agreement is Attachment F with reference to
insurance requirements. The consultant shall provide comments on the agreement terms
if there is an area of question. It will be assumed that if no comments are received, the
submitter shall execute the agreement and provide the insurance as outlined.
• This project is funded by FEMA. There are federal regulations requiring the prime
contractor/consultant to take necessary steps to assure minority and women-owned
businesses are afforded contracting opportunities. Attached is the policy and REQUIRED
documentation needed to support a good faith effort in soliciting these specific firms. Note
this documentation is only required to be in your files. This project is subject to prevailing
wages where applicable. (Attachment H)

Schedule

Advertise/Solicit-Second posting October 15, 2018

Last Day for Questions October 22, 2018 by 5:00 pm
SOQ due via email October 29, 2018 by 4:00 pm
Hard copy with separate cost proposal due November 5, 2018 by 10:00 am
Consultant selection and Interviews Week of November 5, 2018
Fee negotiations Week of November 5, 2018
City Council approval November 20, 2018
Begin services December 10, 2018

Attachments
• Attachment A - Concept design and details.
• Attachment B - City of Lakeport preliminary estimate including Notes and Assumptions
used in the FEMA application process.
• Attachment C - CEF Estimate.
• Attachment D - FEMA subgrant application No. PA-09-CA-4308-PW-00054(0)
• Attachment E – Project location map
• Attachment F - City of Lakeport Professional Services Agreement with Insurance
Requirements
• Attachment G-Field meeting minutes from August 17, 2018.
• Attachment H-Six Affirmative Steps for Assurance of MBE/WBE Bid Participation