MINUTES OF 1ST BOARD MEETING
Minutes of the 1st Meeting of the Board of Directors of …………………………. LIMITED held on
…………day, the………….., 19………………. at 4 P.M. at the Registered Office ………………..of the
Company.
Directors Present
1. ……………………… Chairman
2. ……………………. Managing Director
As named in the Articles of Association of the company, ……………………….. took the chair as Chairman
of the meeting and welcomed the other member present at the meeting. The Chairman called the
meeting to order.
After threadbare discussions, the following decisions were made:
Agenda 01.01
Appointment of Chairman
“Resolved that …………………………… be and is hereby confirmed as Chairman of the Company in
pursuance with the Articles of Association of the Company.”
Agenda 01.02
Appointment of Managing Director (MD)
“Resolved that ……………………… be and is hereby appointed Managing Director of the Company in
pursuance with the Articles of Association of the Company.”
Agenda 01.04
Allotments of Shares
“Resolved that the Allotment of shares of the company will be as follows:
Name Designation Quantity of Shares
…………………. Chairman ………………….
……………………… Managing Director …………………
Agenda 01.05
To Issue Shares Certificate
“Resolved that Share Certificate shall be issued as allotment is made above in Agenda No. 01.04 with
Distinctive Number”
“Resolved further that ………………….., Managing Director of the Company be and is hereby authorized
to issue Share Certificates by name within specified time limit as per Articles of Association of the
Company and The Companies Act 1994 with the requisite signatories on the Certificate under common
seal of the Company.”
Agenda 01.06
Common seal of the Company
The Board approved the design of Common Seal of the Company and passed the following resolution:
“Resolved that the Common Seal of ……………………….. Limited be and is hereby approved which to be
affix on Share Certificate, different Agreements/Deed and documents as stated in the Articles of
Association of the Company and the Companies Act 1994.”
“Resolved further that …………………….., managing Director of the Company shall initiate proper
measures for safe custody of the Common Seal of the Company.”
Agenda 01.07
To appoint first Auditors of the Company
Agenda 01.08
Date, Time and Venue of next Board Meeting
The next meeting of the Board of Directors of the company shall be held on ……………………… at the
Registered Office of the Company at 11 A.M.
The Board took a note of the same
There being no other business to discuss the meeting ended with a hearty vote of thanks to the chair.
…………………
Chairman
