OFFSHORE SPEC No.

5104
SPECIFICATION
DESIGN FOR Rev. No. 1
SECTION HSE REQUIREMENT
Discipline Mechanical

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HSE REQUIREMENT

PREPARED/ REVISED
REVIEWED BY APPROVED BY TOTAL No.
BY DATE REV. No.
OF PAGES

AKM SKG JSS 26 7-1-05 1

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SPECIFICATION
DESIGN FOR Rev. No. I
SECTION HSE REQUIREMENT
Discipline Mechanical

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CONTENTS
1. INTRODUCTION
1.1 Scope
1.2 Application of this Document
1.3 Purpose of this Document
2. DEFINITIONS / LANGUAGES
3. COMPLIANCE
3.1 Company Policy and Standards
3.2 Mandatory Indian Statutory Requirements
3.3 International Standards
4. HSE TARGETS AND GOALS
5. AUTHORITIES, ROLES AND RESPONSIBILITIES
5.1 Company Representatives
1.2 Key Roles and Responsibilities
5.2.1 Contractor’s Representative
5.3 Contractor’s Personnel
5.4 Company Site Representative
6. CONTRACTOR HSE MANAGEMENT
7. TRAINING AND COMPETENCY
7.1 Site Induction
7.2 Competency Requirements
8. HAZARD IDENTIFICATION, ASSESSMENT AND MANAGEMENT OF HSE
RISK
8.1 Operational Procedures
8.2 Job Hazard Analysis
8.3 Hazard Identification and Risk Management During Site Work
9. COMMUNICATION
9.1 Site Meetings
9.2 Daily Log and Reports

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DESIGN FOR Rev. No. I
SECTION HSE REQUIREMENT
Discipline Mechanical

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9.3 HSE Committees

9.4 Safety Plot Plans
10. INCIDENT AND NEAR MISS REPORTS AND INVESTIGATIONS
11. EMERGENCY RESPONSE PLAN
12. HSE PERFORMANCE, MEASUREMENT AND REPORTING
12.1 Incident reporting
12.2 Monthly reporting
12.3 Sickness Leave Report
12.4 Environmental Accounting Report
13. AUDITS AND INSPECTIONS
13.1 Audits
13.2 Inspections
14. ENVIRONMENTAL ISSUES AND EFFECTS
15. PROVISION OF FIRST AID
16. HEALTH
16.1 Smoking
16.2 Alcohol and Drugs
16.3 Personal Protective Clothing and Safety Equipment
16.4 Hours of Work
16.5 Harassment
17. WORK CONDUCTED ON / IN VICINITY OF EXISTING FACILITIES

APPENDICES
APPENDIX 1 ITEMS TO BE INCLUDED IN CONTRACTOR’S HSE PLAN
APPENDIX 2 MONTHLY HSE REPORT
APPENDIX 3 MONTHLY INCIDENT FILE
APPENDIX 4 ENVIRONMENTAL ACCOUNTING FORM

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DESIGN FOR Rev. No. I
SECTION HSE REQUIREMENT
Discipline Mechanical

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1. INTRODUCTION

1.1 Scope

This document defines the health, safety and environmental (HSE) requirements
associated with the conduct of the Contractor’s scope of work for Well/Process
Platform Project.

1.2 Application of this Document

This documents applies to all aspects of the Contractor’s scope of work, including all
aspects conducted by sub-contractors.

1.3 Purpose of this Document

This document defines principal requirements for Health, Safety and Environment
(HSE) matters during the conduct of the Works.

The objective is to ensure that adequate precautions are taken to avoid accidents,
occupational illness and harmful effects on the environment during construction. Also
to assure that satisfactory emergency planning is undertaken and adequate means are
taken to secure contract objects.
This document:

• Describes the HSE interfaces between Owner and the Contractor

• Details the processes by which the Contractor shall manage HSE while carrying
out the work under the Contract.
• Describes by reference the practices and procedures for HSE Performance

2. DEFINITIONS / LANGUAGES

In this documents

• The use of ‘shall’ indicates a mandatory requirement.

• The use of ‘should’ indicates a guideline that is strongly recommended.
• The use of ‘may’ indicates a guidelines that is to be considered.

3. COMPLIANCE

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3.1 Company Policy and Standards

The works shall be undertaken in accordance with the Company’s HSE Policy and
Management System

3.2 Mandatory Indian Statutory Requirements

The Works shall be undertaken in accordance with all applicable legislation and
mandatory Indian Statutory requirements.

3.3 International Standards

The works shall be undertaken in with the standards and specifications listed below,
except where varied by agreement.

ISO/CD 14690 : Petroleum and Natural Gas Industries – Health, Safety

and Environmental Management Systems.
API RP 75 : Recommended Practice for Development of a Safety and
Environment Management Program for Offshore
Operations and Facilities.

4. HSE TARGETS AND GOALS

The HSE targets, goals and aims for the Works are to achieve :

• Zero total recordable injuries.

• Zero reportable environmental incidents
• Emergency response drills conducted as per approved emergency response
plans
• All personnel inducted in accordance with the Approved Contractor HSE Plan
• 100% hazard recording and reporting
• 100% incident recording and reporting
The contractor must adopt and be involved in the development, implementation and
ownership of these goals.

5. AUTHORITIES, ROLES AND RESPONSIBILITIES

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This activities carried out by the Contractor shall completely fulfill the requirements of
the contractor himself, as well as the authorities, related to avoidance of loss of human
life or health, economic assets, the environment and the contract object.

This implies that the Contractor shall systematically work to HSE requirements in
accordance with established principles of quality assurance. Contractor shall ensure
management commitment and attention to HSE matters in all phases of the work.
Contractor’s organization shall reflect the implementation of HSE matters as a line
responsibility at all levels.

The Contractor shall comply with applicable legislation and ensure that employer
working on the contract object complies with the legislation. If the requirements stated
in this document are less stringent than or in conflict with the country’s legislation the
latter shall apply.

The Contractor has the overall responsibility for ensuring that the works are planned,
organized, performed and documented in compliance with the Contractor’s HSE
programme. The Contractor is also fully responsible for coordinating the HSE
activities of each employer (the contractor group and company) engaged on the works.

The contractor shall use ensure fitness of construction spread (man, material and
machine) valid for entire period of construction including :

a) Sea Survival certificate and fire fighting competency certificate for personnel

b) certificate fitness for barges, tugs, vessels etc

c) Load test certificate for hoists , cranes

The Contractor shall ensure that each employer at the site plans, organizes, performs
and documents their own activities so that (his and other employer’s) personnel, the
environment and property are protected in accordance with the HSE plan.
The same responsibilities apply to the Contractor’s sub-contractors.
5.1 Company Representatives

The Contractor’s primary point of contact for HSE matters will be with the Company
Representative or designate.

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For HSE matters, at any site, the Contractor’s point of contact will be with the
Company Site Representative, who will report to the Company project manager.

5.2 Key Roles and Responsibilities

The Contractor shall define the roles and responsibilities of the Contractor’s Personnel
to include following descriptions.

5.2.1 Contractor’s Representative

The Contractor’s Representative shall

• Lead by example on HSE performance

• Adopt a philosophy for all personnel for all tasks of ‘think it through, before you
do’.
• Ensure that all work is performed in accordance with Approved HSE plans and
operational procedures.
• Facilitate communication of HSE issues from the workforce to management and
vice versa.
• Direct mobilization and demobilization activities
• Direct Site Work.
• Lead Job Hazard Analyses (JHA’s)
• Lead in the daily project meetings and lead Toolbox meetings.
• Perform HSE inspections of the work area at regular and agreed frequencies.
• Order operations to cease if he/she believes that HSE performance of the Site
Work is being compromised and that ‘time out’ for HSE is warranted.

5.3 Contractor’s Personnel

The Contractor shall ensure that its personnel are required to: -

• Be aware of the Works HSE goals and targets understand their HSE obligations
and take responsibility for their own HSE performance.
• Adopt a philosophy for all tasks of ‘think it through, before you do’.
• Work in compliance to procedures applicable to their work tasks.
• Stop work and advise their supervisor should circumstances arise which could
compromise the HSE integrity of the existing procedures.

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Discipline Mechanical

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• Stop work and advise their supervisor, Contractor’s Representative or the

Company site Representative should he/she believe that the Work’s HSE
performance is being compromised and that ‘time out’ for HSE is warranted.
5.4 Company Site Representative

The Company Site Representative shall have a responsibility to:

• Lead by example on HSE performance.
• Monitor Site Work and ensure that work is performed in accordance with
Approved Contractor HSE Plan and operational procedures.
• Advise the Contractor’s Representative when he/she believes that HSE
performance is being compromised and that ‘timeout’ for HSE is warranted.
• Instruct the Contractor’s Representative and/or marine vessel master to cease
operations when he/she believes that HSE performance is continuing to be
compromised.
• Perform formal and informal HSE inspections of the areas on a routine basis.

6. CONTRACTOR HSE MANAGEMENT

The contractor shall develop a HSE plan for the Works.

If appropriate, this plan may be a bridging document between the Contractor’s existing
HSE system and the Company requirements. The Contractor’s documents shall
describe the Contractor’s plans for managing HSE issues related to the works. The
topics covered in the Contractor HSE Plan shall include, but not be limited to, those
identified in these HSE Requirements.

The Contractor HSE Plan and related documents which affect HSE performance,
including procedures and engineering calculations, shall be submitted for Company
review a minimum of twenty one (21) days prior to commencement of any work on site
to allow for document review by company.

Appendix 1 indicates the required contents of the HSE Plan for the works.

7. TRAINING AND COMPETENCY

Prior to commencing work, the Contractor shall ensure that all personnel proposed for
the work have been given the necessary HSE and job related training required by law as
well as training in the applicable safety policies and procedures.

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The Contractor shall maintain all records of safety and environmental training and of
personnel job competency for the period of the Contract.
All Contractor personnel working offshore shall have satisfied the offshore training
requirements as specified by the Company.

Contractor shall ensure that all offshore going personnel/ work place personnel are
having following valid certified trainings: 1) Survival at Sea 2) Fire Prevention and
Fire Fighting 3) First Aid and 4) Helicopter Safety

Contractor shall also ensure that entries of undergoing of these trainings are made in
their site passport/ relevant document for site visit along with their photographs.

7.1 Site Induction

The Contractor shall ensure that all personnel working at the Site receive an
introductory briefing explaining the nature of the work, the hazards that may be
encountered during the Site Work and the particular hazards attached to their own
function within the operation.

All personnel shall be assessed for their understanding of the induction information and
will be required to meet a set level of understanding.

Contractor shall issue a personnel HSE handbook, which provides information on HSE
and emergency procedures that all personnel working on contract are required to know.
Contractor shall ensure that this is distributed and its content introduced to all personnel
working at the site. Visitors to the site shall be given adequate information on HSE
requirements applicable to the site.

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7.2 Competency Requirements

The Contractor shall ensure that all personnel are competent to perform the job
activities assigned to them. In the event that the Contractor is unable to demonstrate
the competency of any person whose activities can directly impact on the Works HSE
performance, that person shall be removed from the Site.

8. HAZARD IDENTIFICATION, ASSESSMENT AND MANAGEMENT OF HSE

RISK

8.1 Operational Procedures

All site work shall be performed in accordance with documented operational

procedures and where applicable, with inspection and test plans (ITP’s) that have been
submitted to Company. The Contractor shall prepare procedures for all activities which
could, in the opinion of the Company, affect the safety of personnel or equipment and /
or affect the environment and shall submit these procedures for review.

Where appropriate, vessels shall have appropriate procedures covering safe working
practices and vessel operations. These procedures shall be available for review by
Company and shall be submitted on request.

The Contractor shall provide equipment that is fit for purpose, complies with all
regulatory requirements and, where appropriate has current certification. Contractor
shall be able to demonstrate its adherence to these requirements.
The Contractor shall repair, remove or replace any of the Contractor’s equipment,
which in the opinion of the Company is a potential hazard.

8.2 Job Hazard Analysis

The Contractor HSE Plan shall include procedures for performing job Hazard Analysis
(JHAs)

JHAs shall be performed in accordance with the Contractor HSE Plan for all activities,
which could affect the safety of personnel or equipment and/or affect the environment.
JHAs shall identify :
• Any safety environmental affects that have the potential to occur during Site
Work.

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• The measures to be taken to eliminate, control or mitigate the consequent risk.

JHAs covering all activities shall be held prior to mobilization to site at a time such that
they can be incorporated in the Approved operational procedures.

Supervisory personnel involved in the tasks shall participate in the JHAs.

Details of the JHA workshop(s) shall be documented, including the personnel taking
part. The completed JHA sheets (including the resulting actions) shall be maintained
and kept for Company review at any time.

Copies of the JHA sheets shall be held on Site for as long as they remain applicable to
the activities being conducted.

8.3 Hazard Identification and Risk Management During Site Work

During daily Site meetings the appropriate procedures associated with the impending
work activities and the JHAs relating to those procedures are to be reviewed in order:

• for them to be reviewed and updated as to that day’s activities by the personnel
performing the tasks and
• To ensure the potential hazards associated with the activities have been
understood as well as the measures to be taken to eliminate, control or mitigate
their risk.

Supervisors shall covey to their personnel (via toolbox meetings) the procedures to be
followed, including hazards and mitigation measures. Supervisors shall ask their
personnel whether they foresee any other hazards that have not been addressed and
shall address any concerns raised.

During operations, any person involved may request ‘time out’ for HSE if they consider
that HSE performance is or may be compromised. Where ‘time-out’ for HSE is
requested, action shall be taken by the supervisor to resolve the HSE concerns. This
may include conducting toolbox meetings, JHAs or other HSE techniques, prior to
restarting the operation.

When operational circumstances necessitate revising an operational procedure, the

change shall be documented and submitted to Company.

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As a minimum, the Contractor HSE plan shall include aspects such as the operation of a
Permit to work system, procedures for isolation of equipment and the management of
change systems for updating procedures.

9. COMMUNICATION

9.1 Site Meetings

The Contractor’s Representative shall convene daily meetings with the Company Site
Representative, Contractor’s supervisory personnel and where applicable other
applicable supervisory personnel (eg. Vessel Masters during transportation and
installation phases) to plan and coordinate the day’s activities. The meetings shall be
minuted. Where feasible, both persons occupying a position and working back-to-back
shifts shall attend these meetings. These meetings shall:

• Review progress on incidents, near misses and hazards that have been reported.
• Identity and agree implementation of any lessons, equipment or operational
changes which may arise from incident or hazard reports.
• Identify the procedures applying to the next 24 hours of work and manage any
changes required to them.
• Review the HSE hazards and associated control measures to be confronted within
the next 24 hours of work.

9.2 Daily Log and Reports

A daily log of all HSE activities including incidents, inductions, JHAs, toolbox meeting
and other safety initiatives shall be recorded and maintained by the Contractor. The
daily log will be available to the Company at all times. At the end of the Site Work a
copy of the log shall be submitted to Company.

Safety and environmental incidents and any other major HSE item shall be included in
the daily report from the Vessel.
HSE hand books shall be prepared and distributed by the contractor to all personnel on
board and at other work sites

9.3 HSE Committees

The Contractor will facilitate the effective operation of a Site HSE Committee
conducted in compliance with relevant regulatory requirements.

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9.4 Safety Plot Plans

Contractor shall prepare safety plot plans for the site and for the contract object,
showing escape ways, mustering stations and the location of fire fighting and first aid
equipment. The plot plans shall be kept undated and be posted at all main entrances on
each level of the works sites.

9.5 Display boards shall be placed at a prominent location at work site indicating the total
number of hot jobs for the day.

10. INCIDENT AND NEAR MISS REPORTS AND INVESTIGATIONS

The Contractor shall report on and investigate any incident near miss or hazard
occurring at the site in accordance with the procedure in the Contractor HSE Plan.

An Incident Report pro-forma is to be included in the Contractor HSE Plan and shall be
used on site if an incident or near miss occurs.

The Contractor’s incident reporting procedure shall include the following notifications:

• The Contractor’s Representative shall notify the Company immediately an

incident or near miss occurs (after having first ensured and safety of personnel
and equipment).
• The Contractor’s Representative shall provide the Company with a written
Incident Report within 12 hours of the incident or near miss occurring.

Owner’s normal response to such an incident is :

• The Company site Representative will verbally notify the Company project
manager of an incident necessitating medical treatment (i.e. treatment extending
beyond first aid) or an environmental incident as soon as possible but within four
(4) hours of the incident occurring.
• The company Site Representative will fax or e-mail the Contractor’s Incident
Report to the Owner project manager within 15 hours of the incident occurring.
• Company will determine if there is a requirement to report an incident to
Authorities.

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11. EMERGENCY RESPONSE PLAN

The Contractor shall prepare an Emergency Response Plan for all work sites and
marine vessels as part of the Contractor HSE Plan.

The plan shall integrate the emergency response plans of the Contractor, any involved
subcontractors, and any marine vessel plans. The Emergency Response Plan shall
detail the Contractor’s procedures, including detailed communications arrangements,
for dealing with all emergencies that could affect the Site. This include where
applicable, injury, sickness, vessel evacuation, fire, fuel or chemical spillage, severe
weather and search and rescue.

12. HSE PERFORMANCE, MEASUREMENT AND REPORTING

At the conclusion of the works at any site, the Contractor shall provide the Company
site Representative with a report of the performance against the Works HSE targets.
All progress reports are to include HSE issues, performance against targets and
activities.

12.1 Incident reporting

See Section 10.

12.2 Monthly reporting

As part of regular monthly reporting, contractor shall provide a monthly report with a
summary of reported incidents. The report shall be forwarded to company not later
than 3 work days after monthly out-off date, unless otherwise instructed by company.

The report shall contain at least the following information for the personnel working at
the site and for principal subcontractors working off-site unless otherwise instructed by
Company.

• Number of incidents
- Total number of incidents
- Occupational injury (total number)
- Environment
- Material (fires and explosions, other)
- Production loss.

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• New cases of occupational illness

• Lost work days due to injury/ accident
• Total working hours in construction activities

Accident all reported files and explosions and occupational illnesses shall be listed,
together with the preventive measures, as a part of the HSE report. The forms shown in
Appendices 2 and 3 or similar shall be used.

In addition, the report shall give a summary of site HSE related activities during the
month such as audits, inspections, HSE motivation and training etc. Contractor shall
keep a file of restricted work cases. Compliance with established HSE goals shall also
be measured and reported.

12.3 Sickness Leave Report

Quarterly, Contractor shall upon request submit a sickness leave report showing
Contractor’s own employees overall sickness leave in percentage of possible working
days.

12.4 Environmental Accounting Report

Quarterly, Contractor shall submit an environmental accounting report. The report

shall show the use of hazardous substances and disposal of special waste. If
Contractor’s work is only a part of a larger production, the account may be based on an
estimate of the part of the total production represented by the contract. The account
shall as a minimum include the substances given in Appendix 4. The form used in
Appendix 4, or similar, shall be used for the account.

13. AUDITS AND INSPECTIONS

13.1 Audits

Formal audits by Company will be undertaken and Contractor shall provide full
cooperation in these audits.

In addition, the Company Site Representative will monitor the Contractor compliance
with the Contractor HSE Plan, procedures and ITPs. In the event of a breach of the
plans and procedures, the Company site Representative will order the cessation of Site
Work and formally issue a corrective action request. Work may re-commence when it

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is safe to do so and when an action or process to achieve compliance has been agreed
by the Company Site representative and the Contractor.

Audits instigated by the Contractor are encouraged and Company may elect to
participate if invited.

13.2 Inspections

Contractor shall establish a HSE inspection plan to ensure safe working conditions and
compliance with rules and regulations. The plan shall identify participants and
frequencies. Line management and safety representative of the workers shall
participate as a minimum and regular participation by site middle and top management
shall be ensured.

Weekly inspections are recommended. Other inspection frequencies may be chosen

when appropriate.

Company has the right to participate in the inspections.

HSE topics to be inspected and inspection findings shall be documented. Proper

follow-up of inspection findings shall be ensured.

14. ENVIRONMENTAL ISSUES AND EFFECTS

The Contractor is required to investigate the environmental effects and issues arising
from the Works and to identify these and any mitigating actions are required to be
included in the Contractor HSE Plan for the work.

Waste management strategies for all aspects of the project shall be described in the
HSE Plan.

The Company Site Representative will monitor implementation of environmental

aspects of the Contractor HSE Plan for compliance.

15. PROVISION OF FIRST AID

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The Contractor shall provide first aid facilities and first aid personnel in accordance
with the applicable legislative and guidance requirements.

16. HEALTH

16.1 Smoking

Smoking shall only be permitted in designated smoking areas detailed in the Contractor
HSE Plan.

16.2 Alcohol and Drugs

The Contractor shall have a drug and alcohol policy, which shall be described in the
Contractor HSE Plan.

Alcohol and drugs (other than drugs required for bonafide medical reasons) shall not be
permitted on Site.

The Contractor’s Representative shall ensure that personnel under their supervision and
authority do not at any time during the performance of the work, take or work under the
influence of any alcoholic liquor, narcotic or other intoxicating substance, other than
drugs required for bonafide medical reasons which have been approved in advance by
either the Company Site Representative or the Contractor’s Representative. Reporting
for work under the influence of any alcoholic liquor, narcotic or other intoxicating
substance may result in removal from the site and or dismissal.

Persons carrying medically prescribed drugs shall report these to the Contractor’s
Representative and in the case of work on marine vessels, to the Vessel Master.
Persons consuming non-medically prescribed but legal drugs which have attendant side
effects (eg. Drowsiness) shall report these to the Contractor’s Representative and in the
case of work on marine vessels to the Vessel Master.

16.3 Personal Protective Clothing and Safety Equipment

The Contractor HSE Plan shall include requirements for personal protective equipment
that shall apply to Contractor’s and its subcontractor’s personnel. This equipment shall
meet to the following requirements :

• Clothing which covers arms and legs.

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• Safety spectacles with eye shields or safety goggles.

• Protective footwear.
• Safety helmets.
• Ear protection (when appropriate).
• Leather gloves (when appropriate).
• Fall-arrest devices when working at locations from which a free-fall hazard
greater than 1.8 metres exists.
• Flotation work vests when working over water, on the back deck of vessels
near to the stem or in other locations where a fall into the water is possible.
• Any other protective requirements associated with the work task required
and as identified in JHAs.

16.4 Hours of Work

For site work required to be performed on a 24 hour basis, sufficient personnel shall be
allocated to the Works to ensure that the work time of each person does not exceed 14
hours per 24 hour period, except in the case of emergencies.

16.5 Harassment
Harassment of persons shall not be permitted and during the Contractor’s HSE
inductions the Contractor shall explain what constitutes harassment and the measures to
be taken when it occurs.

17. WORK CONDUCTED ON / IN VICINITY OF EXISTING FACILITIES

When Work is conducted on or in the Vicinity of Well Platform, the Contractor shall
comply with the Company’s policies and procedures for these areas.

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DESIGN FOR Rev. No. I
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Discipline Mechanical

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APPENDIX 1 : ITEMS TO BE INCLUDED IN CONTRACTOR’S HSE PLAN

Contractor’s HSE Plan shall be adapted to the site in question, taking into account the
work to be carried out during the different project phases, local conditions, emergency
preparedness, communications etc. ONGC’s HSE policies as per ISRS system shall be
provided to the successful bidder for incorporation in the HSE policy/plan. The HSE
Plan shall when relevant also cover the items listed below.

1. HSE Policy and Goals

• HSE Policy
• HSE Goals

2. Organization and Responsibilities

• Site Organization
• HSE Organization
• Assignment of HSE responsibilities
- Principal enterprise
- Line responsibility
- Subcontractors
- Hired labour
- HSE services
- Instructions for HSE personnel and organizations

3. HSE Procedures and Requirements

3.1 Procedures
• Coordination of contractor group’s activities
• Coordination with company
• Handling of incidents
• HSE inspections
• Constructability evaluations
• Risk assessment

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• Maintenance of HSE programme

• Environmental accounting
• Waste management, including :
- Waste classification, declaration formats for special waste
- Internal handling storing and external disposal

3.2 Requirements
• Mandatory personal protective equipment
• Notification of incidents (accidents and near accidents) and unsafe conditions
• Electrical installations/use of electrical equipment
• Radioactive materials
• Work permits e.g. hot work, safe work (electrical locks, pressure testing, pad
locking, blinding of piping etc.) entering of tanks and vessels, forms for work
permits.
• Rigging and crane safety, certification
• Scaffolding, ladders
• Working and emergency lighting
• Protection against chemical exposure (gases, dust, solvents vapour etc.)
• Provisions for good order, housekeeping
• Internal regulations regarding littering, pollution
• Temporary cables, hoses and equipment
• Signs, barricades
• Provisions regarding alcohol and drugs
• Prevention of fires, fire guards
• Storage and use of explosives and combustibles
• Storage and use of chemicals/noxious substances
• Smoking restrictions
• Infringement of safety provisions
• Evaluation of personnel from contract object

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Discipline Mechanical

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• Traffic rules, parking.

4. HSE Activity Plan

• HSE activities and schedules
- HSE evaluations
- HSE audits
- HSE inspections
- HSE meetings etc.
- HSE information/training of own and subcontractor personnel
- Training for HSE personnel / safety delegates
• Implementation and follow-up of findings and recommendations from the above
HSE activities.

5. Security
• Security provisions
• Perimeter guarding
• Restricted areas
• Checks of entries and exists
• Visitors
• Photography
• Sabotage
• Criminal acts
• Espionage
• Original documents and drawings
• Confidentiality
• Data security
6. Emergency Preparedness
• Organization Plan (during / Outside office hours)
- Personnel
- Line of command

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- Areas of responsibility, instructions

- First-aid organization (geographical area of responsibility)
• Equipment for first aid, fire fighting and handling of accidental pollution
• Action plans, including alarm and notifying system for
- First-aid Evaluation
- service (personal injury, acute illness)
- Fire, explosions
- Pollution
- Radioactive accidents
- Other possible accidents
• Communication plan
- Equipment
• External resources
• Specific plans for contract object
• Logging routines, reporting, forms included
• Handling of information to:
- Company
- Next-to-kin
- Press, media
- Authorities
- Filing
• Training plan

6.1 Appendices
• Site safety plot plan
• Safety plot plan for contract object
• Map showing location of waste skips and storage facilities
• Safety data sheet index (copy to company representative)
• Discharge permits
• Personal HSE handbook

FORMAT No. Ref. PROCEDURE No. ISSUE No. REV. No. REV. DATE:
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DESIGN FOR Rev. No. I
SECTION HSE REQUIREMENT
Discipline Mechanical

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APPENDIX 2 MONTHLY HSE REPORT

MONTHLY HSE REPORT

Project Contractor Site Month Year

This Month
Number of Incidents
Total Number of Incidents
Occupational injury Total number
Lost-time (LTI)
Environment
Material Fires and explosions
Other
Production loss
New cases of occupational illness
Lost workdays due
Total working hours in construction

Note 1 : Including lost work days this month from earlier injuries.

HSE related activities this month :

Date: Signature

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Discipline Mechanical

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APPENDIX 3 MONTHLY INCIDENT FILE

MONTHLY INCIDENT FILE

Project: Contractor: Site: Month: Year:

File Date Employer Sequence of events Actual Injury or Preventive
No. Damage
Type of occupational Descrip Severity Actions
illness tion Grade

Date: Signature:

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Discipline Mechanical

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APPENDIX 4 : ENVIRONMENTAL ACCOUNTING FORM

ENVIRONMENTAL ACCOUNTING FORM

The indicated substances are to be included

Substance Import Used amount Planned Undesired Waste

releases releases
Diesel (fuel)
Oil, compounds
containing oil
Organic solvents with
halogens
Organic solvents
without halogens
Paint, glue, lacquer
and printing colours
Substances/batteries
containing heavy
metals
Cyanide containing
substances
Pesticides
Substances containing
PCB
Isocyanates
Other organic
substances (specify)2)

Strong acids
Strong alkalic
compounds
Other organic
substances (Specify)3)
Aerosol cans
Other (Specify if
relevant)

FORMAT No. Ref. PROCEDURE No. ISSUE No. REV. No. REV. DATE:
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Notes :

1. Amount released and place of release.

2. Other organic substances :

Organic compounds hazards to the environment that do not belong to other

groups, such as phenol, formalin, plastic softeners, drugs, various regents from
chemical industry etc.

3. Other inorganic substances :

Inorganic compounds hazards to the environment that do not belong to other

groups, such as elementary bromide and iodine, metallic sodium and potassium,
various salts such as chlorite, chlorate, per chlorate, fluoride etc.

FORMAT No. Ref. PROCEDURE No. ISSUE No. REV. No. REV. DATE:
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