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IT Tools and Business System
Chapter : 6.2 Introduction to PowerPoint Presentation
Topic : 6.2.1 Overview of PowerPoint
Overview of PowerPoint
Microsoft PowerPoint is a slide show presentation program developed by
Microsoft.
PowerPoint is simple, flexible and powerful tool for creating professional-looking
slides.
PowerPoint presentation provides various views and tools the user can use to
build a presentation that includes words, graphics and media.
Presentation package present information like business proposals, reports and
plans in an effective and attractive manner using slides through presentations.
FIG 6.1: PowerPoint Logo
Opening a Presentation
Click the Start button on the Windows taskbar to display the Start menu.
Click All programs at the bottom of the left pane on the start menu to display the
All programs list.
Click Microsoft Office in the All Programs list to display the Microsoft Office
applications.
Click Microsoft Office PowerPoint 2010 to start PowerPoint.
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FIG 6.2: Opening a PowerPoint window
Otherwise, double click on the PowerPoint 2010 Logo on the Windows desktop
to start presentation.
When PowerPoint 2010 is opened, a blank Title slide appears by default as the
first slide in the new presentation.
Click File menu then choose New and click blank presentation to open a blank
presentation.
FIG 6.3: Blank presentation
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FIG 6.4: PowerPoint program window
The most important areas of the PowerPoint environments are
File Menu
Quick Access Toolbar
Tabs
Ribbons
Dialog Box Launcher
Slide
Navigation Pane
Slide and Outline Tab
Notes Pane
Zoom Slider
File Menu
File Menu consist of New, Open, Save, Save As, Print, Save & Send and
Close.
Quick Access Toolbar
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Quick Access Toolbar consist of Save, Undo and Redo buttons.
Tabs
There are many tabs in power point, each tab has several groups and
buttons.
Ribbons
Ribbon is displayed by clicking its tab found below the title bar.
Each collection of commands found in a ribbon is further grouped into
sections.
Dialog Box Launcher
Some groups have a dialog box launcher button in the lower right corner that
will display a dialog box window for that particular group.
Slide
Slide is a working area of the power point presentation.
Navigation Pane
By default, thumbnails of the slides are shown here allowing for quick access
of a slide, rearranging order of slides, and inserting/deleting slides.
Slide and Outline Tab
Slide tab is a main area. It shows the current slide we are working on.
Switch to Outline View on the left instead of slide thumbnails.
Notes Pane
User can write presentation notes in this area.
Zoom Slider
Drag the Zoom slider left to shrink or right to enlarge slides.
Click the Zoom In or Zoom Out button to zoom in or out by 10-percent
increments.
PowerPoint is presentation software that allows creating slides, speaker notes,
audience handouts and outlines, all in a single presentation.
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IT Tools and Business System
Chapter : 6.2 Introduction to PowerPoint Presentation
Topic : 6.2.2 Creating a Presentation
Creating a Presentation
PowerPoint presentation can be created in two ways as follows
Blank Presentation
Using a Templates
Creating a Blank Presentation
Click File menu then choose New and click blank presentation to open a
blank presentation.
Then Click Create to get a blank Presentation.
FIG 6.5: Opening a blank Presentation
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Creating a Presentation Using a Template
Click File menu then choose New, it will navigate to an Available Templates
and themes window.
FIG 6.6: Opening a Sample Template
The Templates pane will display on the right side of the window with a variety
of different templates to choose from.
Select Sample templates option and choose any slide design from it.
Then click Create button to create a new presentation with templates.
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IT Tools and Business System
Chapter : 6.2 Introduction to PowerPoint Presentation
Topic : 6.2.3 Saving a Presentation
Saving a Presentation
Click File menu and choose Save or Save As button.
FIG 6.7: Choosing Save button
This opens the Save As dialog box as shown in FIG 6.8
User can also change the current drive and directory in which they want to save
the presentation.
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FIG 6.8: Save As dialog box
Type a name for the file in the Save As dialog box and In the Save as type list,
pick the file format that user want and then click Save.
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