CIN U20299DL1986 NPL023253

GST NO. 07AAACE1747M1ZJ

EXPORT PROMOTION COUNCIL FOR HANDICRAFTS

______________________________________________________________________________________________
EPCH HOUSE, POCKET 6 & 7, SECTOR ‘C’, LOCAL SHOPPING CENTRE, VASANT KUNJ, NEW DELHI-70.
Tel : 91-11-26135256 (ext. 109) Email: [email protected]
Fax : 91-11-26135518, 26135519 Web : www.epch.in
EPCH-4/2[1]/2018-IHGF/AUTUMN Dated: 01st May 2018
Urgent – For Immediate Attention
Last Date for submission: 15-06-2018

46TH IHGF DELHI FAIR - AUTUMN (14 – 18 OCTOBER 2018)

APPLICATION FORM FOR PRE-QUALIFICATION FOR PARTICIPATION – REG.

AUTUMN 2018

Dear Members,
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As you are aware that Export Promotion Council for Handicrafts is organizing the 46 IHGF Delhi Fair
(AUTUMN) from 14 - 18 October, 2018. Keeping in line with our objective of providing the best of the services to the
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members and overseas buyers, the Council has planned IHGF Delhi Fair – AUTUMN, 2018 as the 46 Mega Edition
with new product range, section-wise display and extensive publicity promotion for inviting larger number of overseas
buyers.

The entire exhibition will be divided into product groups and even if one displays a mix of different
products, the applicant has to select a product category out of the listed categories as one of the pre-
dominant categories for his products by virtue of their appearance, nature or use so that he can be placed
only in one of the categories (subject to availability). The product list viz-a-viz categories are also annexed for
reference.

We are attaching with this letter an Application Form for Participation to be submitted along with a fee of
Rs. 50,000/- (if space applied upto 18 sq. mtrs.) or Rs. 75,000/- (if space applied above 18 sq. mtrs.). This will help us
to understand your space requirement and also the kind of products you would like to display in the show. The need
for space may please be assumed and demanded carefully as space allotted once at any place will have to be
accepted completely, otherwise amount be forfeited. The new, first time applicant or not participated in last show be
provided space subject to availability in respective section otherwise will be accommodated in mart area or space
available elsewhere and that too on availability.

In case, you have participated in the IHGF (Autumn) 2017 held in October 2017 and IHGF (Autumn) 2016
held in October 2016, you are required to submit the feedback report of the fair.

The last date for submission of the Application Form for Pre-Qualification for Participation form is
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15 June 2018. Only applications received with the application fees as stated above shall be considered. Incomplete
application forms received are liable to be rejected. The Terms & Conditions of participation, space rent and the
schedule of payment may please be read carefully as the same is to be strictly adhered.

Looking forward to your immediate response.

Thanks and regards,

(Rakesh Kumar)
Executive Director-cum-Secretary
Enclosed:-
 Application Form for Pre-Qualification for Participation – page 01 to 07.
 EXPORT PROMOTION COUNCIL FOR HANDICRAFTS (EPCH)

46TH IHGF DELHI FAIR - AUTUMN (14 – 18 OCTOBER 2018)

APPLICATION FORM FOR PRE-QUALIFICATION FOR PARTICIPATION – REG.
Last Date for submission: 15-06-2018
[READ WITH ENCLOSED LETTER NO. EPCH-4/2[1]/2018-IHGF/AUTUMN DATED: 01-05-2018]
AUTUMN 2018 [PLEASE FILL IN ALL THE COLUMNS]

Organization Name ____________________________________________________________________

EPCH Membership No. _________________________ EPCH Registration No. ________________________

Address ____________________________________________________________________

____________________________________________________________________

Name of the Contact Person _____________________________________________________________

Phone No. _______________________ Fax No. _____________________ Mobile No. _______________________

Email ____________________________________________ Website ____________________________________

IEC no. _________________________ PAN no. ______________________ GST no. ________________________

1 [A]. Whether you had participated in IHGF Delhi Fair (AUTUMN) 2017. YES [] NO []
if yes, size of stall _________ sq. mtrs.
1 [B]. If Yes, Participating Since _____________ in IHGF – AUTUMN.
1 [C]. Have you been served a notice during or after the fair on any deviations or non-compliance of the
General Exhibitions Rules/Terms & Conditions of Participation in any of the previous IHGFs (Autumn)
or (SPRING) YES [] / NO [].
[If Yes, pl. attach a copy of the notice received along with your reply, if any]
2 [A]. What is your Primary Product Category (Main Line) and Secondary Product Categories? Important: Kindly note, the
Primary Category selected by you should consist of a minimum of 60% of your product range to qualify for
display under the said category. All forms are to be submitted with 4 good quality color photographs of
products proposed to be displayed properly pasted on the enclosed attached sheet.
Please select (Tick) only one primary product category.
Sl. No. Product Categories Please select
only one

1. House ware, Tableware, Kitchenware and Hotel ware

including EPNS
2. Decorative and Gifts (including Corporate Gifts)
3. Bathroom Accessories
4. Lamps, Lighting & Accessories
5. Lawn, Garden Ornaments & Accessories
6. Furniture, Furniture Hardware & Accessories including Cane, Bamboo,
Natural Fiber & Eco Friendly Products (other than Jute/Cotton Bags)
7. Home Furnishings & Made-up
8. Carpets, Rugs & Floorings
9. Fashion Jewellery, Canvas/Cotton/Jute Bags, Leather Bags, Scarves, Tie
& Accessories, Handcrafted Garments including Chikankari & Zardozi
10. Christmas and Festive Decoration
11. Handmade Paper, Gift Wraps & Ribbons including Soft Toys
12. Candles, Incense Sticks, Potpourri and Aromatics
2 [B]. If you have a secondary product-line, kindly provide details in the below column.
Secondary Category

3. Export Performance (even if Nil) of Handicrafts / Carpets & Rugs / Fashion Jewellery/Garments, etc.
in the proforma given below.
2015-2016 2016-2017 2017-2018
In Rs. (April to March)
(in full decimals)
Important:- All applications are to be submitted with a “SELF CERTIFIED EXPORT PERFORMANCE” certificate.
However, the Council reserves the right to ask for a Export Performance Certificate attested by Chartered Accountant
from the applicant if it is deemed necessary.
Pg. 1.
4. Business Results of participations in IHGF Delhi Fair (AUTUMN) 2017 & (AUTUMN) 2016.
(It is mandatory for all participants of IHGF (AUTUMN) Fair to provide the information. Incomplete applications are liable to be rejected)

No. of Trade Enquiries Trade Enquiries Business Generated

Received Converted in Business (Rs. in lacs)
(in Rs.)

IHGF (AUTUMN) 2017

IHGF (AUTUMN) 2016

5 [A]. Whether participated in international trade fairs in the year 2016, 2017 & 2018. [] Yes / [] No.
5 [B]. If yes, kindly give their details as per below-
Name of the International Exhibition Year of Size of Total Trade Trade Enquiries Business
Participation Booth in Enquiries Converted in Generated
(outside India with or without EPCH)
sq. mt. Received Business (Rs. in lacs)

6. Applicants wishing to club their space with other Sister Organizations can submit their request by
completing all the Columns of this Proforma:-
 Applicants may please note, request for Clubbing may be considered subject to decision of the Committee only.
 The Committee may decide the limit of maximum size of a clubbed booth.
 Only requests received from Regular Participants of IHGF (AUTUMN) 2016 & (AUTUMN) 2017 may be considered for Clubbing.
Name of the Sister Organization/Associate EPCH Space Required Product Category for
Membership in sq. mt. Display
No.

7. Whether you would be interested in supplying to “Volume Buyers engaged in Retail/Domestic Sales”
[] Yes / [] No.
8. Would you be interested in “Quick Delivery” or “Ready Stock” to Buyers [] Yes / [] No.
[As a normal practice under this, you are communicating that you have ready stocks or quick delivery merchandise for export (not by
order only)].
9 [A]. Whether handicrafts manufacturing/exports is your Core Business [] Yes / [] No.
9 [B]. In case of No, do you have other business such as a Buying Agency [] Yes / [] No.
(If yes, pl. provide details thereof)

______________________________________________________________________________________________
Important:- The information sought in column 7, 8 & 9 is a must to be provided and the same will be followed in practice in the fair as
“Visitor Right” for it’s business implications incase of any violations by the exhibitor.
10. Whether you would extend invitation to Buyers for the fair on your own. [] Yes / [] No.
[A]. If yes, how many buyers will be invited by you to the IHGF Delhi Fair (AUTUMN) 2018 ________
[B]. How many valid contacts (addresses) of overseas buyers with email/mobile no. or any other available
data for communication was shared by you for invitation to Buyers by EPCH in last IHGF AUTUMN’16 _______
[C]. How many contacts to be shared for the Indian Handicrafts & Gifts Fair (AUTUMN) 2018 ________
Important:- The above information is a must and to be provided to the EPCH within 15 days of submission of the Application Form for
Participation.
Pg. 2.
11. How much space you require for IHGF DELHI FAIR AUTUMN 2018 ? _________sq. mtrs.
(Stall sizes available in sq. mt. 9 / 12 / 18 / 24 / 30 / 36 / 42 / 48. Bigger sizes available in multiples of 6 sq. mt.)
 Require Modular Shell Stand (Built-up Stand) @ Rs. 7,500 + 18 % GST per sq. mt. Yes [] / No []
 Require Bare Space @ Rs. 7,000 + 18 % GST per sq. mt., (min. 30 sq. mt. or above) Yes [] / No []
 Require a 2 side open stand with 10% additional Charges Yes [] / No []
(In case of Clubbed Stands, 2 side charges shall be charged on the gross area of the clubbed stall allotted)
[There may be a possibility for exhibitors to design a Double Storey Booth subject to submission of Structural Designs
duly certified by a Structural Engineer. The height of booths in general may also be allowed upto 10 ft. and if double
storey, it may be allowed higher].

12. Are you a New (first time) applicant in IHGF Delhi Fair – AUTUMN 2018? [] Yes [] No.
(The new, first time applicant or not participated in last show be provided space subject to availability in respective
section otherwise will be accommodated in mart area or space available elsewhere and that too on availability).

13. Directory Entry Form is available “On Line” to facilitate the exhibitors.
14. Advertisement in the Fair Directory is available for the following positions.
[Pl. select from below].
[] Inside Front Cover (Colour) Charges - Rs. 50,000 Size – 18.5 x 11.5 cm
[] Inside Back Cover (Colour) Charges - Rs. 45,000 Size – 18.5 x 11.5 cm
[] Book Mark (Colour) Charges - Rs. 30,000 Size – 14 x 5 cm
[] Full Page (Colour) Charges - Rs. 20,000 Size – 18.5 x 11.5 cm
[] Full Page (B & W) Charges - Rs. 15,000 Size – 18.5 x 11.5 cm
[] Half Page (Colour) Charges - Rs. 12,500 Size – 9 x 11.5 cm
(GST @ 18% extra)

15. Advertisement Material (We are enclosing – Please tick one).

- Text Matter [] - Artwork on CD (EPS File with colour proof) []
ST
- Material will be sent later (latest by 31 JULY 2018) []

16. Checklist (please ensure the following).

- Paid membership renewal fee for the year 2018-19 []
- Application Fees enclosed by way of a demand draft / submitted by NEFT []
- Export Performance Certificate []
******************
Important:- All Applications for Participation are to be submitted with application fees that can be paid through a demand
draft/pay order of through NEFT (bank transfer) in favour of the Export Promotion Council for Handicrafts payable at New
Delhi. For space applied upto 18 sq. mt., application to be submitted with Rs. 50,000/- as application fee. For space
applied above 18 sq. mt., application to be submitted with Rs. 75,000/- as application fee.
Payment Details:- D. D. /Pay Order No. _____________________________ Dated ________________________
Bank _______________________________________________________ Amount___________________________
In Case of NEFT (Bank Transfer):- UTR Code ____________________________ Date ________________________
Bank _______________________________________________________ Amount___________________________

Bank Details for payment by RTGS/NEFT

Beneficiary: Export Promotion Council for Handicrafts Current a/c no.: 00291010002970
Bank & Branch: Oriental Bank of Commerce, Mahipalpur, New Delhi RTGS/IFSC Code: ORBC 0100029
 Incase payment is made through RTGS/NEFT, please email the details to [email protected] & [email protected]
 RTGS/NEFT payment received after last date will not be entitled to allotment of stand and such payments will be refunded on
receiving a request from the applicant on the following email [email protected] & [email protected]
 For any query or clarification on the subject, members are requested to kindly contact the EPCH on the following no. 011-
26135256 ext. 109 or send email to [email protected]

Declaration
This is our Application Form for Pre-Qualification for Participation for the IHGF Delhi Fair (AUTUMN) 2018 and we declare that the
information given by us is true & correct to the best of our knowledge. We confirm that we have read, understood and agree to comply
with and be bound by the Exhibition Terms & Conditions as well as the General Exhibitor Rules. We further undertake to comply with the
general or specific instructions / directions issued time to time by the EPCH before or during the fair.
Signature & Stamp Name

Designation Date

The above information is for use by the Council only and will be kept strictly confidential
Pg. 3.
Terms & Conditions of Participation
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1. Eligibility Criteria for participation in 46 IHGF Delhi Fair (AUTUMN) 2018
 The Applicant must be a member of the EPCH.
 Application should be submitted along with a copy of the Export Performance Certificate (as per Col. 3 of the
Application form) for the preceding three years i.e., 2015-16, 2016-17 and 2017-18 (April – March basis). In
case of Nil/Zero Export Performance, the same may also be mentioned. Submission of export performance as
required is essential for consideration of application.
 If the total space requirement as borne out from all the applications received on or before the last date fixed
for the purpose is less than or equal to the available space, all the applicants will be allotted space as per the
applications.
 If the total space requirement is more than the space available for allotment, the Committee reserves the right
to devise reasonable criteria for allotment of space.
 The Committee reserves the right to accord priority to the applicants who have participated in IHGF
(AUTUMN) 2016 and repeated their participation in IHGF (AUTUMN) 2017 or earlier year participants, on the
basis of excellent export performance, recipient of Export Awards, best stall design & display award, unique
products, product groups, less represented crafts or regions, or earlier year unsuccessful applicants or based
on any other reasonable criteria.
 The Committee reserves the right to allot the large booth in the fair to any specific product category/group with
a view to give inputs to newly developed products in the IHGF (AUTUMN) 2018, also larger booth may be
allowed for making proper setting up of a section-wise display or to give exposure to less represented
products of regions.
[Applicants may note, the Council can at any time ask them to furnish documents in support of the facts & figures submitted by them].
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2. The last date for submission of the application Form is 15 June 2018. Only applications received
along with the prescribed application fees shall be considered. Incomplete forms received are liable to
be rejected.
3. It is mandatory to fill in all the columns of the Application Form. The information is a must to be provided and
the same will have implications for consideration of the increased space.
4. (a). The participation charges shall be Rs. 7,500/- per sq. mt. for Modular Stand and Rs. 7,000/- per sq. mt. for
Raw Space. GST @ 18% shall be charged extra.
(b). Two Side open stands with 10% additional charges. In case of clubbed stands, Two Side charges will be
charged on the gross area allotted.
(c). A Compulsory Directory Entry Charge of Rs. 2,000/- plus applicable taxes and Web Media Charge of
Rs. 1,000/- plus applicable taxes i.e., Rs. 3,000/- plus 18% GST shall be charged extra.
Raw Space - means only space with one electrical supply point. Does not include carpet and any other item
to be given in Modular Stand.
Modular Shell Stand – Octanorm Shell Structure with 3 side wall panels available for the duration of the
exhibition. A 12 sq. mt. stand includes the following:-
- Floor Carpeting - Fascia with name - Electricity Fittings with 6 spotlights
- 1 Electricity point - 1 Octanorm Table - 2 Chairs
5. The Competent Authority of EPCH reserves the right to accept the application for space allotment, reduce the
size of the stall and availability of space. It reserves the right to Include, Enlarge, Mix and Merge or Club any
of the product sections. The Competent Authority of EPCH also reserves the right to place the complete or
part of an individual section in the Temporaries.
6. The Competent Authority of EPCH reserves the right to accept or reject any application. It reserves the right to
allocate or re-allocate any stall to any applicant. It also reserves the right to ask the applicant for additional
details/photographs of the products to be displayed in the fair. The Competent Authority of the EPCH, keeping
in view the objectives of the Council may exercise these discretionary powers.
7. The refund of any amount either on account of excess payment or due to non-allotment or
withdrawal/cancellation of participation shall not bear any interest and shall be subject to deduction of the
application processing fees as decided by the competent authority. However, refund would be made within 45
days after the close of the exhibition.
8. The Competent Authority of the EPCH reserves the right to deduct Processing Fees from the refund of
application fees due to withdrawal/cancellation of application.
9. Submission of application/deposit of application fee does not mean the confirmation of allotment of space.
10. Space will be allocated to member exhibitors by name of organization and sharing / sub-letting shall not be
allowed under any circumstances. The Council reserves the right to close such stands and debar the member
exporter from any future participation.
11. The general exhibition rules are enclosed with the application form. The same are to be complied by all the
exhibitors and a copy of the same duly signed and stamped is to be submitted along with the application form.
Company Name

Signature & Stamp Name

Designation Date
Pg. 4…
 EXPORT PROMOTION COUNCIL FOR HANDICRAFTS (EPCH)
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46 IHGF DELHI FAIR - AUTUMN (14 – 18 OCTOBER 2018)
“GENERAL EXHIBITION RULES & PARTICIPATION TERMS & CONDITIONS”

AUTUMN 2018

1. The Council reserves the right to cancel/reschedule the Fair or arranged by the participants themselves at their own cost. No
change its venue at any point of time or revise visiting hours for alterations to the stands shall be permitted.
reasons beyond its control. No claim whatsoever shall be 11. Special Instructions to Exhibitors of Raw Space or Own Built
entertained from any exhibitor/ Visitor on this account. Space – Fire Safety Guidelines
2. The Council reserves the right to allot/allocate/reallocate or [i] Participants constructing their own stalls have to forward
reject the application for the space to the applicant. drawings of structure including all dimensions, material to be used
3. The Council reserves the right to allocate/reallocate space, for construction, a ground plan, elevation drawings & electrical
change the layout, add or delete corridors which may affect the plan, etc. to the Council for approval including the full contact
orientation of stalls. Its decision in this regard shall be final and details of the architect/designer engaged.
binding. The layout of the stands shall be determined by the EPCH [ii] Use of inflammable material like dry grass/straw, jute &
and shall be final and binding. synthetic fabric, fabric/flex masking will be strictly prohibited.
4. In case space in any stall gets reduced due to pillar or any other [iii] Use of halogen lights or any other high-intensity lights that
obstruction the Council will not be liable for any compensation to generate excessive heat will be strictly prohibited.
the exhibitor except the adjustment of space charges of unutilized [iv] Electrical works in the stands must be entrusted to licensed
space covered by such obstructions. electrical contractors and use of ISI certified & fire retardant
5. Space will be allocated to exhibitors/companies by name of material of approved manufacturers shall be mandatory.
organisation and sharing or sub-letting will not be allowed under [v] For all raw space stalls, exhibitors are required to install fire
any circumstances. extinguishers during the construction & exhibition period
6 [a]. The cases of those applicants who have been served including the period of dismantling.
notice(s) for non-compliance of General Exhibitor Rules in any of [vi] Incase, the exhibitor’s fail to do the same, the Council will
the previous IHGFs shall be placed before the Council along with install and charges shall be billed to the exhibitor.
reply/explanation, if any, furnished by the applicant for its [vii] In case of any untoward incident (fire threat) on account of
consideration. If the Council feels that the applicant should be negligence on part of the exhibitor or the contractor engaged by
debarred from participating in the forthcoming fair, the Council the exhibitor, the exhibitor will be solely responsible for the loss
shall issue notice in writing to the applicant and grant a personal including legal action by the authorities and the loss caused to the
hearing to the applicant and shall take a final decision on this property of the Council, the Fair Venue, neighboring exhibitors,
issue thereafter. The decision of the Council shall be final and exhibition contractor/agencies engaged by the Council.
binding on the applicants. In deciding the fate of such applicants, [viii] The Council reserves the right not to provide electrical
the Council will be guided by the seriousness of non- supplies and also to close the stall if the above fire safety
compliance/breach of the General Exhibitor Rules by the guidelines are not followed by the exhibitor.
applicant. 12. Platforms, podiums etc. leading to exhibits must be
6 [b]. In case the Council receives any complaint from the buyer’s constructed within stand area in such a way that they are safe and
about the quality / delivery or any other issue related with a enable visitors to move freely. No exhibit or any article would be
shipment or order booked by any exhibitor, the Council shall allowed outside the stall or in the passage area. The Council
examine the complaint and take necessary action to resolve the reserves the right to confiscate/remove exhibits displayed outside
issue. However, if the exhibitor is found to be at fault, they may the booth.
be disqualified from participating in future fairs as per the General 13. All passages, emergency exits, main entrance and access to
Exhibitor Rules. the service area is to be kept clear at all times.
6 [c]. No sharing or subletting of booths is permitted. The Council 14. Maximum height of exhibits permitted would be 8 ft. from
reserves the right to close the booth and debar the erring ground level unless permitted by the Director, IHGF.
member from all future participation in the fair. 15. Participant’s name on Fascia will be provided in standard
7. If at any stage it is found that any applicant does not fulfill the lettering by the Council.
eligibility criteria or that the applicant has made a false 16. In case any exhibitor/visitor having any claim about the design
declaration or mis-statement in the application for allotment of displayed by any exhibitor, he/she should contact the Council with
space, the Council reserves the right to cancel the allotment of documentary evidence i.e. registration of design with Registrar of
space at any stage before or during the fair. Copyright / Controller of Patents & Designs, Trade Marks etc. The
8. Entry to the Fair will be strictly for business visitors and invitees Council on satisfaction can ask the exhibitor for removal of such
between 9 a.m. and 6 p.m. on the Fair days or as decided by the products from display at the fair.
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Council. On 18 October 2018, the fair will close at 5.00 p.m. 17. Fire safety rules and regulations will be observed at all times.
9. The stalls shall be handed over to the participants, It is not permitted to store or use inflammable liquids/packaging
approximately 18 hours before the start of the Fair and the material or any other such material in the hall.
participants are expected to decorate their stalls well before the 18. It is not permitted to affix coverings by bonding or to paint hall
scheduled opening. Participants are expected to take away their walls, pillars or any other parts of the hall. Drilling or shooting-in
exhibits immediately after the close of the fair after which the of bolts, as well as hammering of steel nails, dowel, etc. into floor,
responsibility of the Fair Council shall cease immediately. pillars & panels is not permitted. The cost of damage caused by
10. Modular shell stand structure along with the items already the exhibitor, its employees, representatives or agents to the
mentioned would be provided to the exhibitors. Participation exhibit space will be billed to & paid for by the exhibitor before
charges include charges for electrical consumption. Exhibitors the closing of exhibition.
constructing their own booths in Raw Space will be charged extra Pg. 5…
for the electrical consumption. Additional display aids would be
19. No stand should be left unattended during the exhibition 31. The Council reserves the right of selection, position of
hours. No activity which in the opinion of the Council amounts to advertisements and editing of advertisement material before
nuisance or annoyance will be caused by the participants. The printing in the Official Fair Directory.
playing of music system shall not be allowed. The Council shall 32. For any other disputes, the decision of the IHGF DELHI FAIR
have the right to take remedial action in such case. COMMITTEE shall be final and binding on the
20. All participants are required to remove the night applicant/participant.
sheets/curtains from their stands at 9 a.m. at the time of opening 33. The space may be allotted either in exhibition halls, extended
of fair. In defiance of the same, the Council reserves the right to areas or mart areas as the case may be.
have the night sheets/curtains removed or declare the stand 34. The Council can extend the total exhibition area, add
officially closed. No claim on account of closure, theft, pilferage additional halls or by adding temporary structure in or outside the
etc. will be entertained. main halls. The stand fee however will be same for stands in both
21. In case any exhibitor is found not maintaining proper decorum the permanent structures and temporary structures.
in the fair, distributing literature, bag or any other promotional 35. The Council does not take any responsibility for or guarantee
item, or canvassing in any form in and around the exhibition the procurement of any business or trade enquiry in the fair.
venue, or not complying with the General Exhibitor Rules, will be 36. The Exhibitors displaying the SR logo (Source Retail) shall
served a notice by the Director of the fair to explain their actions. attend and entertain the “Domestic Volume Buyers” and shall
In case this proves unsatisfactory to the fair Council, the provide access to their booths to all such buyers in the exhibition.
participant will be asked to either close the stand or will be 37. Infringement of Designs: The Exhibitors must ensure &
debarred from future participation in the fair. undertake that the handicraft products on display in their booths
22. Entry to the Fair by representatives of participants will be on are their own designs. If any exhibitor informs that he is the
the basis of exhibitor passes issued by the Council. owner of such designs and has registered these designs in the
23. Vehicles carrying exhibits etc. can be allowed to come in Expo Council’s “Design Register” or has copyrights of the designs as per
centre from the designated gates well before the prescribed time law, the Council shall reserve it’s right to remove such exhibits
of opening of exhibition & upto 8 hrs after the close of the from display in the exhibition. Further, the membership of the
exhibition with the prior approval of the authorized member found violating the above clause is also liable to be
representative of the Council. cancelled.
24. Exit permit will be required for taking out any material out of 38. The Exhibitors are expected to take ownership of their
Expo Center during the Fair period. Exit permit will be issued by commitment to buyers, both in terms of quality and timely supply
the authorised representative of the Council. of goods. In case, any exhibitors receives advance payment in part
25. No exhibits/cases/display material will be allowed to be taken or full or procures orders during the fair and fails to supply the
out of Expo Center after the closing of the Fair without exit goods, the Council shall reserve it’s right to close the booth or not
permit. Exit permit will be issued by the authorised representative to consider for allotment of both in future fairs.
of the Council upon taking over of the stand from the participant 39. The Council shall not be responsible for any
in the same condition. damage/theft/pilferage in any of the halls/permanent or
26. Limited car parking will be allowed within Expo Centre; temporary structures due to any acts of god or man.
however Cars/Vehicles may be parked in the parking areas around 40. The participation in IHGF Delhi Fair AUTUMN 2018 does not
the Expo Centre. guarantee or give preferential status for space allotment in future
27. Participants will be responsible for the security of their fairs unless otherwise decided by the Council.
exhibits and stalls. The Council will, however, make general 41. The Council may provisionally allot space to certain applicants
security arrangements at the exhibition halls in particular. which may be subject to change any time before the start of the
28. In the event of cancellation of participation by any applicant at fair.
any stage, the entire amount deposited till then by the applicant 42. As the fair would be held in Greater Noida, the participants
shall stand forfeited. would be governed by GST/E’Way Bill rules.
29. The Council reserves the right to cancel allotted booth if any 43. The Courts in Delhi shall have exclusive jurisdiction in all
applicant is found to be indulging in a malicious campaign against disputes.
the organisers. The Council also reserves the right to restrain any 44. The participant will be participating in the fair at their own risk
participant from displaying exhibits which the Council finds and cost.
objectionable. 45. The interpretation of these rules by the Council will be final.
30. The Council reserves the right to photograph any exhibit for its
use without permission of the exhibitors.
Declaration
We declare that the information given by us is true & correct to the best of our knowledge. We confirm that we have read, understood and
agree to comply with and be bound by the General Exhibition Rules & Participation Terms & Conditions. We further undertake to comply with
the general or specific instructions / directions issued time to time by the EPCH before or during the fair.

Company Name

Signature & Stamp Name

Designation Date

Pg. 6…
 EXPORT PROMOTION COUNCIL FOR HANDICRAFTS (EPCH)
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46 IHGF DELHI FAIR - AUTUMN (14 – 18 OCTOBER 2018)
“Kindly Attach Product Photographs”

Organization Name _______________________________________________

AUTUMN 2018
EPCH Membership No. _____________ EPCH Registration No. ________________

Pg. 7.