Policies­ — Campus Action Plan Example

Goal: Reduction in the rate of ISSs and OSSs; reduction in disproportionality of ISSs and OSSs; increase fairness of rules;
increase positive techniques and reduce punitive techniques
Objective: Increase students’ perception of policies as fairer and more positive and less punitive
Pronged Strategy: Policies: Review and change district disciplinary policies to become less punitive and more supportive;
instruct school staff in how to administer policies more fairly.

Person(s)
Resources Needed Progress Indicated at Completion Evidence of
Action Steps Partners
Internal/External Benchmark Date Improvement
Responsible

Recruit volunteers for and create a • Principal • District communications 35+ volunteers from December The result of
Discipline Policy Review Committee • Assistant Supt. for Student department (for publicity) diverse group of 1, 20XX completing each
(DPRC) consisting of a broad range Services • Invitations to key stakeholders to serve action step
of stakeholders (parents, teachers, stakeholders on DPRC
administrators, students, and
community members)

Present all relevant data regarding the DPRC co-chairs • Meeting room (ongoing) All relevant data and January 15, Minutes of DPRC
existing discipline statistics (e.g., office • All relevant reports reports available and 20XX meeting(s)
referrals, suspensions, expulsions, generated by IT department explained to all DPRC indicating key points
attendance, school climate) • External facilitator members of
• Clerical support to discussion
transcribe and produce/
publish minutes (ongoing)

Analyze all relevant discipline and DPRC co-chairs • External facilitator Minutes of DPRC February Preliminary/draft list
attendance reports and generate • All relevant reports meeting(s) indicating 15, 20XX of prioritized
recommendations key points of facilitated recommendations
analysis and discussion
of relevant discipline and
attendance data

Presentation of DPRC • DPRC co-chairs Community forum meeting All community forums April 1, Positive feedback
recommendations • Full DPRC committee schedule and locations completed and feedback 20XX from community
and suggestions compiled forum evaluations
Review existing campus Code of DPRC co-chairs • External facilitator Minutes of DPRC May 15, Prioritized list of
Conduct to identify strengths and • Copies of Code of Conduct meeting(s), indicating key 20XX necessary changes
areas in need of revision sent to DPRC in advance of points of discussion and (additions, deletions,
meeting agreement rewrites) to
existing code

Complete draft of revised Code of DPRC co-chairs • External facilitator Sign-in sheets indicating June 30, • Completed
Conduct and provide training for • Clerical support to produce that all relevant 20XX revision of Code
school personnel on changes in codes revised Code of Conduct personnel have of Conduct
and how to implement revised code • In-service training time attended the training • Completed
and location in-service training

Introduction of new Code of Conduct Classroom teachers Copies of new Code of • Completion of all September • Campus
to student body through second-hour Conduct in English or scheduled second-hour 20, 20XX second-hour
“class meeting” format Spanish for each student class meetings on all attendance reports
• District printing secondary campuses indicating 90%+ stu-
department • Completion of student dent attendance
• Posting of new Code of feedback forms by 80% • Classroom teacher
Conduct on district of student body reports of positive
website student response to
new Code of Conduct
in second-hour class
meetings
• Positive student
comments on
written feedback
forms

Introduction of new Code of Conduct • District PTA/PTO leaders • Funding for printing and • Listing of completed September 80% positive feedback
to parents through PTA/PTO meetings, • Booster Club presidents mailing of Code of meetings where new 21–30, 20XX from meeting
Booster Club meetings, campus • District communications Conduct in English or Code of Conduct was evaluation forms
newsletter, and campus and district department Spanish introduced and online comments
website, and a mass mailing with an • Funding for Spanish • Completed mailing from
overview of the changes in the existing language translators all campuses
Code of Conduct • Posting of new Code of
Conduct on district website

Districtwide implementation of new All district employees Copies of new Code of Generation of reports and At the end Auditing of district
Code of Conduct Conduct for every district completed Campus of each discipline data
employee Discipline Committee week, indicating consistent
meetings indicating use month, and use of new discipline
of new forms and semester forms and restorative
continuum of restorative consequences aligned
consequences with newly adopted
Code of Conduct
Classroom Management and Engagement — Campus Action Plan Example
Goal: Improve teacher-student relations
Objectives: Increase teachers’ cultural understanding of their students; increase students’ perception of teacher-student
relationships as positive; decrease disproportionality of office referrals
Pronged Strategy: Classroom Management and Engagement: Provide teacher training in Culturally Responsive Classrooms to
help improve teacher-student relationships and reduce the number and disproportionality of office referrals.

Person(s)
Resources Needed Progress Indicated at Completion Evidence of
Action Steps Partners
Internal/External Benchmark Date Improvement
Responsible

Districtwide Professional Professional Development • Professional development • Signed contracts December Selection of
Development Committee reviews Committee funds for EBP trainings 1, 20XX professional
and selects an evidence-based • Teacher stipend funds • Professional development
professional development program Development Plan programs and
focused on culturally responsive and Calendar for the trainers
classroom management and school year
instruction, instructional framework,
and lesson design

Introduce Professional Development • Principal • PowerPoint presentation N/A January 15, N/A
Plan and Calendar to instructional • Teacher representatives on • Handouts of EBP 20XX
staff (teachers, instructional aides, Professional Development descriptive documents and
instructional specialists) Committee evidence/research base

Conduct professional development Trainer/coaches • Funding for teacher • Training agenda February Classroom observations
for teachers and instructional aides on training materials • PLC minutes 15, 20XX documenting effective
instructional framework and lesson • Dedicated common time • Instructional staff use of engaging
design through afterschool sessions for PLC meetings evaluations instructional strategies
and the Professional Learning
Community (PLC) format
Conduct professional development • CRCM trainers • Funding for teacher • PLC minutes February • Classroom
for teachers and instructional aides on • Behavioral specialists training materials • Instructional staff 28, 20XX observations
Culturally Responsive Classroom • Dedicated common time evaluations documenting skillful
Management (CRCM) through for PLC meetings • 85% of teachers saying use of effective
afterschool sessions and the they gained knowledge classroom
PLC format and skills from the management
training • 85% of teachers
• Classroom observations saying they
documenting skillful use regularly use
of effective classroom knowledge and
management skills from the
training

Conduct professional development • Conflict mediation trainers • Funding for teacher • Training agenda April 1, Classroom
for teachers and instructional aides • Behavioral specialists training materials • PLC minutes 20XX observations
on managing and mediating conflict • Dedicated common time • Instructional staff documenting
in the classroom through afterschool for PLC meetings evaluations improved
sessions and the PLC format • Teacher self- reports classroom climate
of improved classroom
climate

Provide ongoing coaching by • Instructional coaches None • Records of collaborative April 30, Classroom
instructional and behavioral • Behavioral specialists coaching sessions and 20XX observations
specialists for staff needing additional summaries of activities documenting
support in instruction and/or by instructional and improved
classroom management behavioral specialists instructional practice
• Self-evaluations of and/or classroom
instructional staff management
receiving coaching
Evidence-Based Programs and Practices — Campus Action Plan Example
Goal: Reduction in the rate of ISSs and OSSs
Objectives: Increase students’ social-emotional skills; decrease truancy; increase grades
Pronged Strategy: Evidence-Based Programs and Practices: Provide programs that build social-emotional skills of all
students to help all students manage their own behavior better and prevent problem behavior later on down the road;
provide truancy prevention programs, afterschool tutoring, and student assistance teams for groups of students who are
at risk for ISSs and OSSs; institute restorative justice programs, in-school counseling, and family support services for
students demonstrating problem behavior; implement an early detection system to identify students at risk

Person(s)
Resources Needed Progress Indicated at Completion Evidence of
Action Steps Partners
Internal/External Benchmark Date Improvement
Responsible

District/campus Discipline Policy • DPRC co-chairs • Database of Positive • Minutes of DPRC May 14, Recommendation
Review Committee (DPRC) researches • Exemplar Review School Discipline subcommittee 20XX of three EBPs that
and reviews evidence-based Subcommittee evidence-based meetings best match needs
Positive School Discipline initiatives programs (EBPs) • Identification of and demographics of
and practices appropriate for the • Checklist of Positive three EBPs that best Castle Hill ISD
district (PBIS, restorative practices, School Discipline match needs and
mentoring, peer leadership, practices found demographics of
Advisory, etc.) within comprehensive Castle Hill ISD
programs

Committee conducts site visits • DPRC co-chairs • Travel funds • Completed site visits May 28, EBP recommendation
to schools with successful (i.e., • Site Visit Subcommittee • Travel arrangements • Report of findings of 20XX
documented results) Positive School Site Visit Subcommittee
Discipline programs • Recommendation
to DPRC of EBP for
adoption

Committee selects (by consensus) DPRC None Minutes of DPRC meeting June 1, 20XX EBP selection
programs that best address the to select EBP
existing concerns
Positive School Discipline EBPs are DPRC • Meeting venues and • Completed town June 14–21, Compilation of public
presented to all district stakeholders schedule meetings 20XX evaluation forms
for discussion and feedback, in • District communications • Public attendance at indicating at least a 75%
multiple “town meeting” formats department (for and participation in positive overall rating
publicity) community forums
• Public Access TV • Broadcasts of meetings
broadcast and recording
(and additional Spanish-
language broadcast)
• Printing of new Code of
Conduct in English and
Spanish

Introduce the DPRC process for • Principal • Faculty meeting room • Listing of completed August 90% composite faculty
selecting the recommended EBPs • DPRC co-chairs • PowerPoint faculty meetings of 21–25, 20XX attendance at initial
to faculty and staff, and provide an • Teacher representative presentation all Castle Hill ISD or make-up EBP
overview of the programs • DPRC members secondary campuses information meetings

Campus in-service training on Positive Trainer from Positive • Funding for trainer • Completion of all September 90% positive overall
School Discipline EBPs (including School Discipline EBP • Training materials regularly scheduled 7–14, 20XX response on the
classroom management strategies) • Stipends for teacher EBP training sessions training evaluation
attendees (after normal • 95% attendance of instrument
school hours) identified/ required
school staff
• Completion of three
make-up sessions
for staff absent from
regularly scheduled
trainings

Introduce new Code of Conduct Classroom teachers • Copies of new Code • Completion of all September • Campus second-hour
with EBPs to student body through of Conduct in English scheduled second-hour 20, 20XX attendance reports
second-hour “class meeting” format or Spanish for each class meetings on all indicating 90%+
focusing on restorative practices student secondary campuses student attendance
• District printing • Completion of student • Classroom teacher
department feedback forms by 80% reports of positive
• Posting of new Code of student body student response to
of Conduct on district new EBP restorative
website practices in Code of
Conduct
• Positive student
comments on written
feedback forms
Introduce new EBPs to parents • District PTA/PTO leaders • Funding for printing • Listing of completed September 80% positive feedback
through PTA/PTO meetings, Booster • Booster Club presidents and mailing of EBP and meetings where 21–30, 20XX from meeting
Club meetings, campus newsletter, • District communications changes in the Code of EBP and new Code evaluation forms and
and campus and district website, department Conduct in English or of Conduct was online comments
and a mass mailing with an overview Spanish introduced
of how the EBPs have changed the • Funding for Spanish • Completed mailing
existing Code of Conduct language translators from all campuses
• Posting of new Code of
Conduct on district

Monitor fidelity of implementation Administrative team, • Classroom walkthroughs, • Administrative At the end Auditing of district
through classroom observations, Campus Discipline Campus Discipline walkthrough reports, of each discipline data
review of campus office referrals, and Committees Committee meetings, Campus Discipline week, indicating consistent
review of Student Assistance Team Student Assistance Committee meetings month, and use of new discipline
case notes. Team Meetings review of office semester forms and restorative
referrals indicating consequences aligned
restorative practices/ with EBPs of new Code
consequences of Conduct

Refresher trainings for indicated staff Designated member None • Completion of monthly Monthly as 100% of staff trained
and new hires of administrative team trainings as needed needed and utilizing EBP in
(rotating basis) classroom and campus
School and Community Support Services — Campus Action Plan Example
Goal: Reduction in the rate of ISSs and OSSs; increase positive techniques and reduce punitive techniques
Objectives: Increase case management of students exhibiting behavioral problems
Pronged Strategy: School and Community Support Services: Connect with community mental health and family support
services to provide a continuum of services for students demonstrating problem behavior; use a case management
approach with all partners to coordinate services.

Person(s)
Resources Needed Progress Indicated at Completion Evidence of
Action Steps Partners
Internal/External Benchmark Date Improvement
Responsible

Identify and invite community • Principal • District Attendance of invited November Signed commitment
stakeholders to become part of • Assistant Supt. for communications stakeholders from 1, 20XX from 80% of invitees to
a comprehensive continuum of Student Services department (for publicity) juvenile justice, mental participate in the CCC
prevention, intervention, and • Education Foundation CEO • Invitations to key health, business, fraternal
targeted support services for • Chamber of Commerce stakeholders organizations, education
students and families in need president • Joint communiqué providers (tech schools,
from Community Cares community college),
Committee (CCC) social welfare groups, and
co-chairs government social services

Develop a strategic plan for coop- CCC co-chairs • Funding for • Meeting minutes November • Strategic plan
eration, collaboration, information professional facilitator clearly stating all 30, 20XX developed by
sharing, and delivery of services, and to guide the process resolutions charter CCC
a Memorandum of Understanding • Meeting schedule • Draft compact for members
(MOU) between school district and • Meeting venues community partners • MOU signed by
CCC members to review and adopt all partners

School and community meetings CCC Service Delivery • Meeting schedule Meetings scheduled and December • School and
to introduce the CCC and describe Subcommittee for campus(es) with conducted, with related 15, 20XX community
services at the prevention, community locations program materials meetings
intervention, and targeted • Program materials with distributed completed, with
support levels agency names and robust attendance
contact information for • Citywide publicity in
distribution print, radio, public
access TV, and local
TV broadcasts
• Integrate mental health screening • School psychologists • Funding for screening • Completed training of January 15, Use of screening
into all student discipline • Community mental instrument key personnel 20XX instrument in all
procedures involving student OSS health provider • Funding for training • Adoption of referral discipline cases
• Train personnel on administration • External facilitator or or personnel on protocol involving OSS
and interpretation of screening trainer administration and
instrument interpretation of results
• Establish referral protocol for
school personnel

• Establish CCC office at Castle CCC Service Delivery • Commitment from Staffed office with January 30, Sign-in sheets from each
Hill H.S. staffed by different Subcommittee community agencies various agencies and 20XX agency staffing the H.S.
community agency reps. to staff CCC office on publicized schedule CCC office indicating use
Each day of the week: designated day of services by Castle Hill
• M: Medicaid, food stamps, • Local media publicity H.S. community
faith-based providers • District communications
• T: Legal aid, housing, tenants’ department publicity
rights materials
• W: Family and individual • Funding for publicity
counseling materials and
• Th: Education and job skills, distribution
unemployment
• F: City services, juvenile probation

Establish support groups for parents CCC Service Delivery • Facilitators Parent sign-ups for January 30, Positive evaluation by
(on improving communication, single Subcommittee • Meeting schedule and support groups 20XX participants
parenting, parenting a child with venues
special needs, etc.) • Funding for
refreshments

Establish support groups for students CCC Service Delivery • Facilitators • Staff referrals January 30, • 80% attendance at
(on anger management, grief, drug Subcommittee • Meeting schedule and • Student self-referrals 20XX all sessions
and alcohol abuse, relationships/ venues • Sign-ups for support • Positive evaluation
dating, body image, etc.) • Funding for refreshments groups by students
Family Engagement — Campus Action Plan Example
Goal: Reduction in disproportionality of ISSs and OSSs
Objectives: Increase parent engagement with schools
Pronged Strategy: Family Engagement: Recruit a parent liaison as part of the positive school discipline team to assure that all
programs and policies are culturally appropriate; invite and involve parents in monthly meetings about the positive school
discipline plan and positive outcomes.

Person(s)
Resources Needed Progress Indicated at Completion Evidence of
Action Steps Partners
Internal/External Benchmark Date Improvement
Responsible

Recruit and select a diverse group • Principal • Local media exposure •100+ parent responses September Selection of PAC
of parents to serve on the Castle • PTA/PTO president • District communications for spots on the PAC 21, 20XX members by
Hill H.S. Parent Advisory Committee • Booster Club president department staff PAC Selection
(PAC) • NAACP president Subcommittee
• League of United Latin
American Citizens
president

PAC Discipline Subcommittee PAC Discipline None • PAC Discipline May 30, Completed revision of
participates in campus and district Subcommittee Subcommittee 20XX Code of Conduct with
Discipline Policy Review Committee attendance at and participation and input
(DPRC) policy review participation in DPRC from PAC Discipline
meetings Subcommittee
• Subcommittee reports
on progress

PAC sponsors “Courageous • PAC president • Meeting venues Robust attendance (50+ October 15– 80% positive feedback
Conversations About Race” • District PAC president • Local media exposure parents and community December from meeting
community forums • Community Forum • District communications members) at each forum 15, 20XX evaluation forms and
Subcommittee department online comments
• Schedule of forums
• Local-access TV
coverage
Recruit a PAC member to serve as Principal None Parent liaison identified October 15, Parent liaison in
parent liaison on the positive school for positive school 20XX attendance at 95%
discipline team discipline team of positive school
discipline team
meetings

Initiation of monthly Principal-Parent Principal • Principal’s conference Establish and publish Second 80% positive
Coffee Conversations room calendar of monthly Tuesday of rating for principal-parent
• Refreshments Principal-Parent Coffee each month communication on
Conversations beginning in end-of-year
September parent-campus survey
20XX

Conduct “Supporting the Academic • Principal • Funding for trainers, • Attendance sign-in Third • Completion of all
and Social Development of Your • PAC president materials, and sheets from each Thursdays “Supporting the
Teen” parent education series (four refreshments parent education in October Academic and Social
sessions) • Community meeting series meeting 20XX and Development of
venues (e.g., churches, • 20+ parents in January, Your Teen” parent
Castle Hill Public Library, attendance at March, and education programs
community college each session May 20XX • 80% of participants
auditorium, community in attendance at all
behavioral health office four sessions
conference room)

Initiation of campuswide parent • Principal • Funds to cover Recruitment/sign-up of Launch by • Retention of 80% of
volunteer program • Parent volunteer fingerprinting and CORI 50+ parent volunteers October 1, initial volunteers
coordinator checks of all those who 20XX • Completion of 1,000
desire to volunteer hours of volunteer
• Funds to compensate time by June 1, 20XX
parent volunteer
coordinator

Initiate vehicle for parent • Principal • District communications Feedback link active All facets 80% positive rating
communication through online • District communications department on campus webpage, operational for principal-parent
feedback link, phone hotline for department • District IT department publication of first and “glitch communication on
concerns, and monthly parent • Admin. assistant • District print shop newsletter, and free” by end-of-year
newsletter • Stipend for newsletter operational hotline no December parent-campus survey
editor later than November 1, 1, 20XX
• Funds for printing 20XX
and mailing monthly
newsletter
Collect and Analyze Data — Campus Action Plan Example
Goal: Reduction in the rate of ISSs and OSSs; reduction in disproportionality of ISSs and OSSs
Objectives: Decrease disproportionality of office referrals; decrease truancy; increase grades
Strategy: Collect and analyze all relevant district and campus data on discipline, attendance, and truancy; disaggregate the
data by grade, race, class/teacher, location, time of day, and other at-risk categories to identify areas of focus

Person(s)
Resources Needed Progress Indicated at Completion Evidence of
Action Steps Partners
Internal/External Benchmark Date Improvement
Responsible

Establish Campus Discipline • DPRC co-chairs • Invitations • Committee members September N/A
Committee to review and analyze • Assistant Supt. for • Meeting room selected 30, 20XX
existing and new discipline data. Student Services • Refreshments • Committee meeting
• Principal schedule established
• Admin. assistant

Determine what relevant data are • Principal Printouts of district and Identification of useful October • Data description of
currently being collected, analyzed, • Director of IT campus discipline and data being collected 30, 20XX existing data and
and shared and what data not • Campus Discipline attendance data and data needed for needed data
currently collected and reported Committee complete analysis • Data review
would be useful schedule established

Collect and input data not previously • Assistant principals • Attendance clerks • All critical data November Same as progress
being collected, and design program • IT programmers • Assistant principals’ identified are entered 30, 20XX indicated at benchmark
to create reports with critical data secretaries for data input into district database
• Programming completed
for all needed reports

Disaggregate data by at-risk factors, Director of IT None Completed reports (new November Disaggregated data
including grade, race, gender, SPED, reports where none 30, 20XX routinely available in
ELL, and Economically Disadvantaged existed in the past) report form

Analyze data to identify areas • Principal Facilitator trained in data • Schedule of meetings December Challenges and areas
of concern (disproportionality, • Campus Discipline analysis and data-driven for data analysis team 15, 20XX of concern identified
frequency/volume) and other Committee decision-making • Established data by consensus
contributing factors (frequency of analysis protocol
referring individual, location, time of
day, etc.)