UPDATION OF AIP’s & OTHER DOCUMENTS

OF AIS OFFICE

STANDARD OPERATING PROCEDURE

VERSION : 1.0
DATE OF IMPLEMENTATION : 28-04-2011

28/04/2011 SOP-022-LAAT-1.0
 UPDATION OF AIP PAKISTAN AND OTHER DOCUMENTS OF AIS OFFICE
OFFICE OF PRIME INTEREST : Air Navigation Services

30/03/200 CAAO-001-XXMS-1.0
 UPDATION OF AIP PAKISTAN AND OTHER DOCUMENTS OF AIS OFFICE

NAME DESIGNATION SIGNATURE

Javed Saddiq
PREPARED BY A.I.S.O.

REVIEWED BY Muhammad Iqbal Khan Radar Facility Chief

Deputy Management
VERIFIED BY Shabbir Anwar Representative (DMR),
AIIAP, Lahore

Chief Operation Officer.

APPROVED BY Suhail Ahmed
AIIAP, Lahore

TYPE OF DOCUMENT
STANDARD OPERATING PROCEDURE (SOP)

STATUS OF
DOCUMENT CONTROLLED

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 UPDATION OF AIP PAKISTAN AND OTHER DOCUMENTS OF AIS OFFICE

A. PURPOSE:

A1. This SOP is issued to describe the procedure for amendments of AIP Pakistan, foreign
eAIP’s and other Documents of AIS Office at AIIAP, Lahore, in a systematic and smooth
manner.

B. SCOPE:

B1. This SOP is applicable to AIS Office, PFIU and other owners of AIP Pakistan in ANS
Section i.e. COO, RFC, FTO and ANS Units or any other office / unit.

C. CORE RESPONSIBILITIES:

C.1. AISO is responsible to amend the paper version of AIP Pakistan, being maintained in his
office and PFIU and to install latest version of eAIP Pakistan on these offices Computer
Systems. AISO shall make arrangements to install latest version of eAIP Pakistan &
foreign eAIP’s in systems of COO, RFC, PFIU, Control Tower and ACC (R).
C.2. AISO shall be responsible to dispose off all obsolete documents of AIS Office (e.g.)
NOTAMS, expired clearance, NOF Bulletins and COO’s Memorandums etc. as given in
para D1.4 below
C.3. RFC shall make the arrangements to incorporate the amendments in paper version of AIP
Pakistan in all the AIP’s placed in all ANS Units, COO and RFC offices.

D. DESCRIPTION:

D.1. AMENDMENTS IN PAPER VERSION:

D.1.1. RECEIPT OF AIP AMENDMENT:

D.1.1.1. Amendment to AIP Pakistan shall be received from HQCAA through
COO’s office AIIAP, Lahore.
D.1.1.2. Photocopying of these amendments shall be arranged by AISO in case
the received number of copies is deficient as compared to the AIP’s being
maintained in ANS Section and MAS Office.
D.1.1.3. 05 copies shall be dispatched to RFC office for amendments in AIP’s
Pakistan placed in COO’s office, RFC office, FTO Office, Control Tower &
ACC(R).
D.1.1.4. 02 copies shall be retained by AISO for PFIU and AIS Office. 01 copy of
amendment shall be dispatched to MAS Office.
D.1.1.5. Caution to be exercised while dispatching these amendments and the
pages are not to be folded and placed plainly during dispatch.

D.1.2. MAKING AMENDMENT IN PAPER VERSION OF AIP PAKISTAN:

D.1.2.1. Normal method of AIP Pakistan amendment is to replace the obsolete
pages with amended pages.
D.1.2.2. All the amendments to be endorsed in the record of AIP Pakistan
amendment as given in AIP Pakistan (GEN-0.2-1).
D.1.2.3. All the changes / amendments in AIP Pakistan by hand amendment of
AIP to be endorsed on the Performa given in AIP Pakistan at GEN-0.5-1.

D.1.3. AMENDMENTS IN ELECTRONIC AIP’s:

D.1.3.1. Normally one CD for eAIP Pakistan and foreign eAIP’s is received in
COO’s office in card board container from AIS HQCAA.
D.1.3.2. These eAIP’s are to be placed away from magnetic field and high
temperature areas to safeguard its data.
D.1.3.3. These eAIP’s will be sent to AISO for replacement.

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 UPDATION OF AIP PAKISTAN AND OTHER DOCUMENTS OF AIS OFFICE
D.1.3.4. AISO shall check each CD of eAIP’s (Pakistan / Foreign) by running it on
his system for its correct retrieval.

D.1.3.5. AISO shall ensure that eAIP Pakistan is replaced with old issue of eAIP in
all the systems (COO’s / RFC / FTO / Control Tower / PFIU / ACC(R)).
Assistance in this regard shall sought from IT Section AIIAP, Lahore.
D.1.3.6. It shall be ensured that old versions of eAIP Pakistan are
deleted from all the systems. AISO shall stamp (Obsolete copy) of all old
versions of CD’s and retain it in his office with proper caution to avoid
destroying the data.
D.1.4. MAINTENANCE OF ELEMENTS OF INTEGRATED AERONAUTICAL
INFORMATION PACKAGE:

D.1.4.1. The elements of Integrated information package (other than AIP & AIP
amendments) i.e. AIP Supplement, NOTAM and NOTAM Bulletins AIC’s,
NOTAM monthly summary (A & C series) and NOTAM class “P” shall be
entered in the relevant registers and filed in the relevant folders as per
DMRL (AIS).
[Link] OF OBSOLETE DOCUMENTS

D.1.5.1. The obsolete documents of AIS & PFIU Section (Replaced pages of
AIP Pakistan, AIP Supplements, AIC’s NOTAMs, expired clearance, NOF
Bulletins and COO’s Memorandums etc.) shall be retained in a folder
marked obsolete document (CAAF-066-LAAT-1.0). After marking /
stamping with red ink stamp as obsolete copy to these documents.
D.1.5.2. After the end of each calendar month these documents shall be packed in
an envelope and dispatched to RFC Office for further disposal.

E. EVIDENCES (ACRONYMS / RECORDS / REFERENCES)

E1. ACRONYMS:
ACC (R) Area Control Centre (Radar)
AIS Aeronautical Information Service
AISO Aeronautical Information Services Officer
AIIAP Allama Iqbal International Airport
ANS Air Navigation Services
CAAO Civil Aviation Authority Order
COO Chief Operation Officer
DMR Deputy Management Representative
eAIP Electronic Aeronautical Information Publication
FTO Facility Training Officer
HQCAA Headquarters Civil Aviation Authority
MAS Manager Airside
RFC Radar Facility Chief
SOP Standard Operating Procedure

E2. RECORDS:

E2.1. CAAF-066-LAAT-1.0

E3. REFERENCES:

E3.1 AIP Pakistan

E3.2 CAAO-001-XXMS-1.0
E3.3 ICAO Doc. 8126 (Aeronautical Information Services Manual)

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 UPDATION OF AIP PAKISTAN AND OTHER DOCUMENTS OF AIS OFFICE

IMPLEMENTATION:
This SOP shall be implemented with effect from 28th April 2011.

(SUHAIL AHMED)
Chief Operations Officer,
CAA, AIIAP, Lahore

Dated: - April, 2011

(MUHAMMAD IQBAL KHAN)

Radar Facility Chief
AIIAP, Lahore

Dated: - April, 2011

File No. AIIAP/4024/21/ATS

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 UPDATION OF AIP PAKISTAN AND OTHER DOCUMENTS OF AIS OFFICE

APPENDIX “A”

AMENDMENTS

RECORDS OF AMENDMENTS AND CORRIGENDA

AMENDMENTS CORRIGENDA
Date Date Date Entered
No. Entered by No. Date of Issue
Applicable Entered Entered by

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DISTRIBUTION LIST

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 UPDATION OF AIP PAKISTAN AND OTHER DOCUMENTS OF AIS OFFICE
MEDIUM OF
COPY DISTRIBUTION DISTRIBUTION
Sr. No. DISTRIBUTION
No. (LOCATION/SECTION) DATE
(Electronic/Printed)
01. 001 Radar Facility Chief, CAA,
AIIAP, Lahore Printed 28/04/2011
02. 002 FTO, CAA, AIIAP, Lahore
Printed 28/04/2011
03. 003 AISO, CAA, AIIAP, Lahore
Printed 28/04/2011
04. 004 ACC (R), CAA, AIIAP,
Lahore Printed 28/04/2011
05. 005 Pre-Flight Information Unit,
CAA, AIIAP, Lahore Printed 28/04/2011
06. 006 Aerodrome Control Tower,
CAA, AIIAP, Lahore Printed 28/04/2011
07. 007 Manager Airside, CAA,
AIIAP, Lahore Printed 28/04/2011

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