Managing Projects

with Project Server 2013

Muhammad Arief
[email protected]
 What is Project?
◦ Planned set of interrelated tasks to be executed
over a fixed period and within certain cost and
other limitations.

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 Lab: Get started with a project site

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 Lab: Using Ms Project
 Show Video WBS (Work Breakdown Structure)
 Show Video How to Create WBS
 Show Video Dependencies Task

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 The Deadline field shows the date you enter
as a deadline for the task. A deadline is a
target date indicating when you want a task
to be completed. If the deadline date passes
and the task is not completed, Project
displays an indicator. A deadline is also
shown as an arrow in the Gantt Chart view.
 Data Type: Date

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 Apply a deadline to a task when you want to
track a deadline for a specific task but don't want
to lock your schedule by setting an inflexible
constraint such as Must Finish On or Finish No
Later Than. Such constraints affect scheduling
while the Deadline field simply causes an
indicator to show if a task has not been
completed by its deadline. Add the Deadline field
to a task sheet when you want to enter, view, or
change the deadlines of tasks in your project.
You can also use the Deadline field for sorting,
filtering, and grouping by deadline date.

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 Certain tasks in your project should finish by
specific target dates. However, you don't want
these dates to actually affect how Project
schedules the tasks; you just want to be
alerted if the tasks are not completed by
these dates. Add the Deadline field to the
Entry table of the Gantt Chart view, and set
the deadline dates for these tasks.

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 Fix a task start or end date in MS Project
 There are two main ways that you can create
a constraint.
 Lab: Deadline & Constraint

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 Use for work on a lot of different tasks at the
same time
 Use for make sure the right things get done
on time and within budget
 Use for get a result in better planning and
efficiency going forward
 Use to prevent a lot of overtime to get the
work done on time

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 Administrators sets up the timesheet periods

 Every Person in Project Online assigned a

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 Project Manager assigns members tasks
 Each member fill out the actual hours on each
task and submit it

 Timesheet Manager receives each member

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 If a member timesheet is approved, the time
that submitted counts toward the total
amount of work done on the task, and the
amount of work remaining on the task is
reduced. This is recorded in the overall
project plan, so that the project manager can
accurately account for whether the project is
progressing as planned.

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 Lab. Using timesheet

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 Use to compare project progress with the
original plan.
 Set baseline from your original schedule
before your project gets rolling.

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 Lab. Using baseline

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 Use Baseline
 Track Plan by Specific Date
 Track Plan by Actual Values
◦ Duration
◦ Start and Finish Date

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 Resource Types
◦ Work
◦ Material
◦ Cost

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 Creating work resources quickly in the Gantt Chart view
 Creating resources using the Resource Sheet
 Modifying resources
 Entering resource holidays
 Assigning a single work resource to a task
 Adjusting the work, duration, and assignment units for a
task
 Assigning material resources to a task
 Assigning cost resources to a task
 Resolving overallocated resources using the Task
Inspector
 Deleting resources

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 When you assign or remove people from a
task, Project lengthens or shortens the
duration of the task based on the number of
resources that are assigned to it, but Project
does not change the total work for the task.
This is called effort-driven scheduling and is
the setting Project typically uses when you
assign resources to tasks.

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 WORK = Durations * Units
 Suppose that you have an effort driven Task
with Fixed Duration! It means that no matter
how many Resources will work on the Task, it
should have fixed, and unchanged duration.
On the other hand, effort driven means that if
you add another resource to the Task, all
Resources should work less hours.
 Lab. Effort Driven

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 Issues
◦ A point or matter in question or in dispute, or a
point or matter that is not settled and is under
discussion or over which there are opposing views
or disagreements

 Risks
◦ An uncertain event or condition that, if it occurs,
has a positive or negative effect on one or more
project objectives

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 Risks might occur and we need to manage
this eventuality, where issues are events that
are already happening and we need to
manage consequences

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 Lab. Managing Issues & Risks

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 Lab. Create a Project Report
 Show Video Ms Project Dashboard & Reports
 Show Video Ms Project Custom Report and
Export to Excel or PDF

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 Projects inserted into a master project are
called subprojects.

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 Project is very large and detailed
 Organization is not centralized
 Increase the Effectiveness
 Multiple Projects
 Some projects are subordinate to others
 Several People can modify the project
 The Project has multiple stakeholders
 Subprojects to be read only
 To analyze the critical path for each phase

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 Lab: Master project & subprojects

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 Useful for knowing who’s available to work on
project in multiple projects
 Useful for identifying assignment conflict

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 Lab: Resource Pool

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